Amendment 1 W912HQ25R0001 10 22 2024 - KOsigned.pdf

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Amendment 0001

Continuation Sheet

1. Here is one question we have about the project. Does it require on-site work for the contract personnel?

Answer: A remote/on-site mix ratio would be in the range of 80% remote / 20% on-site.

The on-site work could be at any CONUS location.

2. Could you please confirm the deadline for submitting inquiries, questions, or comments related to this solicitation? The RFP (excerpt below) mentions that questions received after the deadline may or may not be answered, but I was unable to locate the exact date.

Answer: Offerors shall submit their questions electronically to the following email addresses:

Ms. Giorgiana Chen at email: Giorgiana.Chen@usace.army.mil and

Mr. Douglas E. Pohlman at email: Douglas.E.Pohlman@usace.army.mil no later than 2:00 P.M. ET on Friday, 25 October 2024.

3. Is this solicitation scheduled for an industry day or pre-proposal conference where prospective offerors can address questions or receive additional information?

Answer: No, the Government will not schedule an industry day or pre-proposal conference. The contractors’ questions will be answered via Amendments to the solicitation and will be posted on SAM.gov.

4. In the submission instructions, for the subject USACE Project & Program Management Delivery Support Services (PPMD) RFP, the deadline for question was not annotated. Would you kindly confirm the deadline for submitting questions?

Answer: See the answer to question #2.

5. Can you confirm whether there will be a specific Small Business Category or set-aside at the IDIQ contract level for this solicitation?

Answer: This acquisition is a partial small business set-aside IDIQ Multiple Award Task Order Contract vehicle under NAICS 541512 permitting multiple vendors to awarded task order contracts under a restricted and unrestricted streamlined process to provide maximum flexibility. The unrestricted portion of the contract is open for competition from all businesses, regardless of size. In accordance with FAR19.702(a)(1), the solicitation requires the apparent successful offerors which are categorized as other than small businesses to submit an acceptable subcontracting plan.

The following areas are set-aside to small businesses:

1.Training Development, Content Management, and Delivery Support;

2. Tier 1 Help Desk and Project Scheduling Support;

3. Multi-Media and Communication Support;

4. Cybersecurity Support Services.

Application Support Services and Data Management will be competed as “Unrestricted”.

HECSA Contracting anticipates making a total of six awards (2 awards to large companies and 4 awards to small businesses). However, the Government will make the determination based on the number and quality of proposals received.

6. If there is a Small Business Set-Aside at the IDIQ contract level, can you provide the estimated number of awards you are planning to make under this category?

Answer: See the answer to question #5 above.

7. Are there different evaluation criteria or standards applied to small businesses submitting proposals at the IDIQ level?

Answer: No. All Offerors will be evaluated based on what was provided in the solicitation and subsequent amendment(s).

8. As a small business prime bidder, will our proposal be evaluated against all the requirements outlined in the RFP and Statement of Work (SOW) in the same manner as other than small businesses?

Answer: Yes. All Offerors will be evaluated based on what was provided in the solicitation and subsequent amendment(s).

9. Will proposals that address only portions of the requirements within the SOW still be considered for an award at the IDIQ level, or is it necessary for bidders to address all outlined requirements to be eligible for award? Additionally, could you clarify if partial solutions or specialized capabilities are encouraged, or if a comprehensive response covering all requirements is required?

Answer: Please follow the instructions listed in the solicitation. This acquisition is a partial small business set-aside IDIQ Multiple Award Task Order Contract vehicle under NAICS 541512 permitting multiple vendors to awarded task order contracts under a restricted and unrestricted streamlined process to provide maximum flexibility. This structure aims to foster competition and to ensure that small businesses have access to government contracts while also allowing large businesses to compete for more complex work outlined in the Performance Work Statement.

The evaluation criteria and the requirements for proposal submissions are clearly outlined in the solicitation documents. For a proposal to be eligible for award at the IDIQ level, the Offerors are required to address all requirements outlined in the Performance Work Statement relevant to the areas they are competing for. This means the following:

(a) Small Business Areas (4 areas)

If a small business is submitting a proposal for one of the areas set-aside for small businesses, they will need to address all requirements outlined in the specific areas of the Performance Work Statement to be considered for award.

The following areas are set-aside to small businesses:

1.Training Development, Content Management, and Delivery Support;

2. Tier 1 Help Desk and Project Scheduling Support;

3. Multi-Media and Communication Support;

4. Cybersecurity Support Services.

(b) Unrestricted Business Areas (2 areas) If a large business is submitting a proposal for one of the 2 unrestricted areas, they will need to address all requirements outlined in the specific areas of the Performance Work Statement to be considered for award.

Application Support Services and Data Management will be competed as “Unrestricted”.

If an Offeror only addresses certain portions of the Performance Work Statement while omitting others, this may potentially lead to a determination by the Contracting Officer that the proposal is non-compliant or incomplete, potentially disqualifying the Offeror from being considered for award. All requirements listed in the Performance Work Statement must be addressed for an Offeror to be eligible for award.

10. Can you provide an estimate of the total number of awards that will be made under this IDIQ solicitation, specifically breaking down the number of awards planned for small business concerns versus other than small businesses?

Answer: See the answer to question #5 above.

11. Can you share your Organizational Chart in reference to this solicitation?

Answer: An Organizational Chart will be provided at the time of award.

12. We are preparing our response for solicitation W912HQ25R0001 and seeking clarification on the proposal requirements. Specifically, we would like to confirm whether it is permissible to respond only to the tasks within the Performance Work Statement (PWS) that align with our firm’s core competencies or if a complete response covering all PWS tasks is mandatory for consideration. We want to ensure that our submission fully complies with the solicitation’s requirements, and we appreciate any guidance you can provide on this matter.

Answer: Please follow the instructions listed in the solicitation.

13. Can you share your organization's hierarchy & structure that shows the number of personnel and offices this contract will support? This question is not seeking Points of Contact, nor incumbent personnel. The purpose of the question is to gain a better insight of the USACE HQ and number of personnel this contract will support in matters of helpdesk\service desk operations and staffing. The answer will better help any offeror staff and align their proposal to meet the needs of the solicitation.

Answer: The PROMIS Program Office supports elements from HQ to individual districts/centers and encompasses the worldwide reach of the Corps. It is estimated the total number of users ranges between 3,000-5,000 employees, with up to 1,500 concurrent users at any one time.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

W912HQ

DOUGLAS E. POHLMAN

The purpose of this Amendment 1 to solicitation W912HQ25R0001 is to provide answers to the questions received. See Continuation Sheet. All other terms and conditions of the solicitation stay the same.

W912HQ

USACE HUMPHREYS ENGR CTR SPT ACTIVITY

ATTN: CEHEC-CT, 7701 TELEGRAPH ROAD

ALEXANDRIA VA 22315-3860

USACE HUMPHREYS ENGR CTR SPT ACTIVITY

ATTN: CEHEC-CT, 7701 TELEGRAPH ROAD

ALEXANDRIA VA 22315-3860

W912HQ25R0001

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10/21/2024

10/15/2024

10/21/2024

2024-10-22T16:37:17-0400

POHLMAN.DOUGLAS.EDWARD.1077659524