J_15_02_000_06_GFEBS_Role_Authorization_Form.pdf

GFEBS Role Authorization Form ROLE TITLE: GFEBS Project Schedule Controller

Provisioning Approval Date:

Role Provisioning Approved By:

Interim Provisioning Conversion Justification

Tasks Required for Role Authorization

Role Description Valid From Date (dd-mmm-yyyy)

Valid To Date (dd-mmm-yyyy)

GFEBS Project Schedule Controller

Required Action Document or Exercise Document or Activity Name Date Completed

Access Performance Support Website - https://prodep.gfebs-erp.army.mil/rwdhelp/nav/index.htm

Verify Access Exercise Access Portal:GFEBS on milWiki - https://www.milsuite.mil/wiki/Portal:GFEBS

Verify Access Exercise Access GFEBS Release Notes Folder on AKO - https://www.us.army.mil/suite/files/14205384

Verify Access Exercise Access Remedy Self-Service Home Page - https://remedyweb.gfebs-erp.army.mil/

Verify Access Exercise Project System FY12/FY13 Transition Job Aids - https://www.us.army.mil/suite/files/36896447

Verify Access Exercise Project System Day-in-the-Life (DITL) Master Folder - https://www.us.army.mil/suite/files/36732604

Read (DPW Only) Document L488: Project Systems Planning and Execution (DPW) Training Guide

Read (Non DPW Only) Document L489: Project Systems Planning and Execution Training Guide

Read Document Basic Navigation for Project Builder User Procedure

Read Document Display Purchase Requisition User Procedure

Read Document Run Network Scheduling User Procedure

Read Document Run Structure Overview User Procedure

Perform Exercise Basic Navigation for Project Builder Application Tutorial

Perform Exercise Create a Project with WBS Element Application Tutorial

Perform Exercise Create an IJO Project Application Tutorial

Perform Exercise Open a Project Application Tutorial

Effective 15JUL13 v.1

End User Digital Signature

IMPORTANT NOTES AND DISCLAIMERS

1. URLs (web links) included in this document may not always function as 'clickable' links. When required, cut and paste the URL into your browser and navigate to the target website location manually.

2. Unless otherwise stated in the Document or Activity Name column, all the GFEBS courses, tutorials, and user procedures appear on the GFEBS

Performance Support Website, listed as the very first link on the form.

User Assertion of Task Completion

By affixing my digital signature, I hereby assert that I have completed all the tasks listed on this Role Acquisition Form in order to be provisioned in the role listed hereon.

GRC Request Number initiator:jonathan.b.case.ctr@mail.mil;wfState:distributed;wfType:email;workflowId:1c95bafe46a494419d9ea260a8f9f24f

Instructions for GFEBS Role Authorization Form

PURPOSE: Use this form to document completion and approval of required on-the-job training activities for GFEBS roles that formerly required Instructor-Led Training (ILT) as part of the formal role provisioning process. After completion, scan the form and attach to the GRC request.

GRC Training Coordinator completes the information below:

- From the drop-down calendar feature, select the date on which the role becomes effective.Valid From Date:

Interim Provisioning Conversion Justification

- If user has completed substantive on-the-job training in accordance with prior interim provisioning guidelines, but has not yet attained the 720-hours OJT threshold, provide justification for converting prior interim provisioning to permanent provisioning in lieu of end user completing the required tasks listed in this form.

- Digital Signature of authorized approver.Role Provisioning Approved By:

- From the drop-down calendar feature, select the date on which the requested access was approved.Provisioning Approval Date:

End-user completes the step below for all tasks the table of required tasks.

- From the drop-down calendar feature, select the date by which the required task was completed.Date Completed

- Digital signature assertion that all listed tasks were completed on or before the date of the digital signature.End User Digital Signature

Complete final review and authorizations

Following the completion of the required tasks and digital signatures, end user should save and e-mail the file to the appropriate GRC Training Coordinator for the organization.

Following the completion of the above information, GRC Training Coordinator must save the file, then e-mail the form to the appropriate approver as defined by the provisioning policy.

After form is 100% complete, save and e-mail the file back to the GRC Training Coordinator for scanning and attachment to the GRC request containing the approved role.

GRC Supervisor or GRC Training Coordinator completes the following step, then provides a copy of the form to the end user.

- Enter the GRC request number containing the role assignment for the role identified on this form. (Example: GFEBS Cash Balancing Processor)GRC Request #

Once all tasks on the form are completed, end user completes the next step.

GFEBS Role Authorization Form ROLE TITLE: GFEBS Project Schedule Controller Tasks Required for Role Authorization Role Description Valid From Date (dd-mmm-yyyy) Valid To Date (dd-mmm-yyyy) GFEBS Project Schedule Controller Required Action Document or Exercise Document or Activity Name Date Completed Access Performance Support Website - https://prodep.gfebs-erp.army.mil/rwdhelp/nav/index.htm Verify Access Exercise Access Portal:GFEBS on milWiki - https://www.milsuite.mil/wiki/Portal:GFEBS Verify Access Exercise Access GFEBS Release Notes Folder on AKO - https://www.us.army.mil/suite/files/14205384 Verify Access Exercise Access Remedy Self-Service Home Page - https://remedyweb.gfebs-erp.army.mil/ Verify Access Exercise Project System FY12/FY13 Transition Job Aids - https://www.us.army.mil/suite/files/36896447 Verify Access Exercise Project System Day-in-the-Life (DITL) Master Folder - https://www.us.army.mil/suite/files/36732604 Read (DPW Only) Document L488: Project Systems Planning and Execution (DPW) Training Guide Read (Non DPW Only) Document L489: Project Systems Planning and Execution Training Guide Read Document Basic Navigation for Project Builder User Procedure Read Document Display Purchase Requisition User Procedure Read Document Run Network Scheduling User Procedure Read Document Run Structure Overview User Procedure Perform Exercise Basic Navigation for Project Builder Application Tutorial Perform Exercise Create a Project with WBS Element Application Tutorial Perform Exercise Create an IJO Project Application Tutorial Perform Exercise Open a Project Application Tutorial Effective 15JUL13 v.1

IMPORTANT NOTES AND DISCLAIMERS

1. URLs (web links) included in this document may not always function as 'clickable' links. When required, cut and paste the URL into your browser and navigate to the target website location manually.

2. Unless otherwise stated in the Document or Activity Name column, all the GFEBS courses, tutorials, and user procedures appear on the GFEBS Performance Support Website, listed as the very first link on the form.

User Assertion of Task Completion

By affixing my digital signature, I hereby assert that I have completed all the tasks listed on this Role Acquisition Form in order to be provisioned in the role listed hereon.

GRC Request Number Instructions for GFEBS Role Authorization Form PURPOSE: Use this form to document completion and approval of required on-the-job training activities for GFEBS roles that formerly required Instructor-Led Training (ILT) as part of the formal role provisioning process. After completion, scan the form and attach to the GRC request.

GRC Training Coordinator completes the information below:

- From the drop-down calendar feature, select the date on which the role becomes effective.

Valid From Date:

Interim Provisioning Conversion Justification

- If user has completed substantive on-the-job training in accordance with prior interim provisioning guidelines, but has not yet attained the 720-hours OJT threshold, provide justification for converting prior interim provisioning to permanent provisioning in lieu of end user completing the required tasks listed in this form.

- Digital Signature of authorized approver.

Role Provisioning Approved By:

- From the drop-down calendar feature, select the date on which the requested access was approved.

Provisioning Approval Date:

End-user completes the step below for all tasks the table of required tasks.

- From the drop-down calendar feature, select the date by which the required task was completed.

Date Completed

- Digital signature assertion that all listed tasks were completed on or before the date of the digital signature.

End User Digital Signature Complete final review and authorizations Following the completion of the required tasks and digital signatures, end user should save and e-mail the file to the appropriate GRC Training Coordinator for the organization.

Following the completion of the above information, GRC Training Coordinator must save the file, then e-mail the form to the appropriate approver as defined by the provisioning policy.

After form is 100% complete, save and e-mail the file back to the GRC Training Coordinator for scanning and attachment to the GRC request containing the approved role.

GRC Supervisor or GRC Training Coordinator completes the following step, then provides a copy of the form to the end user.

- Enter the GRC request number containing the role assignment for the role identified on this form. (Example: GFEBS Cash Balancing Processor) GRC Request # Once all tasks on the form are completed, end user completes the next step.

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