J_0200000_04_Invoicing_Procedures_.pdf

J-0200000-04

ATTACHMENT J-0200000-04

INVOICING PROCEDURES

The Contractor shall submit hard and electronic copies of invoices as follows:

- 1 hard copy to Fort Jackson Field office (ATTN: COR),

- 1 electronic copy to U.S. Army Corps of Engineers Charleston Max.L.Carroll@usace.army.mil

- 1 electronic copy, including all backup data, via email (CD if email is not possible) to USACE Project Manager at Mark.H.Foster@usace.army.mil

To be considered proper, an invoice must contain the information required by 52.212-4(g). Any invoice deemed improper will be returned to the Contractor for correction and resubmission. The date of the corrected invoice must be the same as the date of resubmission. Once the USACE Resident Office has determined that the services have been rendered satisfactorily and in accordance with the terms of the contract, the invoice will be processed in accordance with the agency’s procedures. Payment will be made by U.S. Army Corps of Engineers Finance Center, CEFC-AO-P, 5720 Integrity Drive, Millington, TN 38054-5005.

Invoices shall be submitted in a format similar to the following example:

J-0200000-04

Sample Invoice

USACOE Charleston District REMIT TO: Invoice # ___________ ATTN: Mark Foster Date: ___________ Period Covered: ___________ Contract Number: W912HP-18-D-XXXX

MONTHLY FACILITIES PM SERVICES

ELIN Building QTY

UNIT

PRICE

PRICE

EACH TOTAL Year to date

001A 1867 Reception Barracks 1 MONTH $ $ $

002A 1872 Reception Barracks 1 MONTH $ $ $

003A 1875 Reception Barracks 1 MONTH $ $ $

004A 1877 Reception Barracks 1 MONTH $ $ $

Total Funds $ $

INDEFINITE QUANTITY

CLIN

Building number Project title

Task order

Total Requested Total paid

0003 1867 Pump replacement 003 $ $ 0003 1872 Door replacement 004 $ $ 0003 1875 Replace hot water tank 005 $ $

TOTAL AMOUNT DUE: $____________

I certify that this invoice is a true and accurate payment request for work performed

(INSERT NAME) COR Approval PM funds Approval Authorized Contractor Official