AMD_6_Bidder_Inquiries.pdf

W912HP-16-R-0026

Post-ProjNet Closing Bidder Inquiries Responses (referenced in Amendment 0006) March 21, 2017

1. QUESTION: Reference Amendment 5 Revised J-1502000-07 2017-02-17 Work Orders with total cost.xlsx. Does to the total cost column include labor and material? Or does the Total Cost column include only materials?

ANSWER: The total cost column includes labor and materials.

2. QUESTION: Reference Amendment 5 Added J-1502000-05 DFAC Equipment Listing.pdf; Does the added attachment for the DFAC equipment replace the inventory of DAFC equipment already included in the building inventory attachment J-1502000-04?

ANSWER: D&F equipment listing is a supplement to the building inventory. There will be some overlap.

3. QUESTION: Reference Amendment 5 Added J-0200000-11 Line Item Numbers (ELINS) Startup costs; if contractors need more than the rows covered in column A can rows be added using the same numbering sequence?

ANSWER: Yes, Offerors may add rows as needed.

4. QUESTION: Reference Amendment 5 change log Page 4 of AMD 5. Number 15 says that Paragraph

3.2.7.2 Removed Parking Area Lights however, if you go to page 39 of AMD 5 the paragraph is not removed and if you go to page 76 of AMD 5 the paragraph is not removed.

ANSWER: This has been corrected. See forthcoming amendment.

5. QUESTION: Reference Amendment 5 change log Page 5 of AMD 5. Number 13 says that Paragraph

3.2.7.8 Removed ref to Building 198 however, if you go to page 80 of AMD 5 of the reference is not removed.

ANSWER: This has been corrected. See forthcoming amendment.

6. QUESTION: Reference Amendment 5 change log Page 3 of AMD 5. Number 1 says that Vehicle

Exhaust systems were removed however, if you go to the page 38 of AMD 5 the reference is not removed.

ANSWER: This has been corrected. See forthcoming amendment.

7. QUESTION: Projnet Question 68639927 asked “Does the fire suppression listed in the PWS include fire alarm, wet and dry pipe sprinklers and fire extinguishers? Or, is it just the wet and dry pipe systems? Where is the point of termination that maintenance contractor is responsible for?” The Governments response is to “See forthcoming amendment”. In Amendment 5 on page 3 in the change log; the government clearly removed the suppression systems from the scope work. This is confirmed at page 39 of AMD 5 where the Government struck though the text Fire Suppression and

3.2.4.1 Fire Protection Systems and added Not Used. It is clear that regardless of what is on the inventory list the Government doesn’t want the contractor to perform Preventative Maintenance and Maintenance Services on Fire Suppression Systems. However the remaining parts of the question were not answered. Since the PWS is absent of any reference of reference to Fire Alarm Systems bidders must presume that the Government doesn’t want the contractor to perform Preventative Maintenance and Maintenance Services on Fire Alarms Systems regardless of what equipment is on the inventory lists.

ANSWER: The presumption articulated in this inquiry is correct. There are no requirements in this contract for fire alarm or fire suppressions systems regardless of the inventory.

8. QUESTION: Projnet Question 6839929 asked “What is the anticipated turn-over/transition period?”

The Governments response is to “See forthcoming amendment. Reference C-0100000, para 1.1.1.”

In Amendment 5 in the Notes to schedule B the Government struck though “The Contractor will have a minimum of 25 calendar days prior to full performance to implement any necessary phase in / transition efforts.” Additionally the Government added an ELIN for Start-Up Costs in J-0200000-11 Exhibit Line Item Numbers (ELINS) Startup costs. The Government states that performance shall commence on August 24th 2017. In Section M the Government states that the contractor is expected to “be ready to start work in accordance with the required contractual start date and beginning field operations.” The Transition Plan that the contractor develops for M (iii) is the road map to a successful start-up. During the Phase In the contractor must plan to hire personnel, establish an office with communications, perform GFEBS training, perform familiarization and develop paperwork requirements for invoicing and reporting. In order to be successful in planning this effort the bidders need to know how long they have to complete the Transition. Once that is known the bidders can plan the amount of effort (labor) is required to accomplish the phase in tasks in the time required. Ideally a 90 day phase in period would be preferable to ensure that the successful bidder is fully staffed and ready to perform on the 24th of August 2017.

ANSWER: See forthcoming amendment at RFP Section B, Proposal Schedule Notes.

9. QUESTION: In AMD 5 PWS Paragraph 2.5 Contractor-Furnished Items the Government added that the contractors include a computer which will be imaged by Ft Jackson to be used solely for GFEBS.

Please provide the specifications that this computer must meet.

ANSWER: Minimum 8GB RAM, 500 GB hard drive, DVD-rw and Intel. Also recommend a major computer manufacturer (Dell, HP, Lenovo, etc).

10. QUESTION: Reference Amendment 5 change summary Page 3 of AMD 5. At C- 02 00 000 Preventative Maintenance and Maintenance Services Number 2 says that Paragraph Para 2.13 Removed “classify, issue, correspond,” from “The Contractor shall establish a work reception function with the capability to receive, and respond to service calls and indefinite quantity work requirements during Government Regular Working Hours.” However; “classify, issue, correspond,” was not removed from Page 36 of AMD 5 at 2.13.1.

ANSWER: This has been corrected. See forthcoming amendment.

11. QUESTION: Projnet Question 6839913 asked Who is currently under contract to maintain the controls and Building Management Systems for the DPW? The Governments response is to “See forthcoming amendment”. In Amendment 5 this is not addressed. Question: Is the Awardee responsible to maintain the BMS or is that a DPW function?

ANSWER: Noresco is currently managing the DDC systems. The awardee will be responsible for managing DDC systems for all of the buildings listed following award.

12. QUESTION: Projnet Question 6839915 asked “Where does the controls contractor's responsibility end and the maintenance contractors responsibility in relation to the post controls contract?” The Governments response is to “See forthcoming amendment”. In Amendment 4 or 5 this is not addressed. Question: Where does the controls contractor's responsibility end and the maintenance contractors responsibility in relation to the post controls contract?

ANSWER: The awardee will be responsible for the DDC system and Maintenance/Service/IDIQ work.

13. QUESTION: Projnet Question 6839995 asked “There are several buildings with Key Card Access

Systems. Is this part of the contract? Please verify.” The Governments response is the text below appends or clarifies ALL previous replies. Key Card access systems will be addressed in a forthcoming amendment.” AMD 5 adds Para 3.2.3 Security Systems. Question: Is the successful awardee required to respond to occupant lockouts due to lost or misplaced cards?

ANSWER: The awardee will be responsible for the hardware and batteries. The awardee will not be responsible for occupant lockouts due to lost or misplaced cards.

14. QUESTION: Projnet Question 6855219 attempts to draw the governments attention to the limited amount of pages that the government is giving the bidders to demonstrate their experience.

Amendment 5 did not offer any relief from the short page count of experience. Please consider allowing additional space for bidders to demonstrate their experience.

ANSWER: See forthcoming amendment at RFP Section M, paragraph C4a.

15. QUESTION: Who, government or contractor, will be responsible for the cost of repairing, modifying or in other ways correcting the deficiencies of equipment, facilities, components, parts and other elements that are not functioning properly, are in disrepair or poor condition, or are not operating as intended for the intended purpose at the time the successful contractor assumes responsibility for the performance of the contract? If the response to the above is the contractor, then please provide offerors a scope of the deficiencies so that we can arrive at a reasonable approach for assessing our risk and developing and accurate cost for correcting the deficiencies.

ANSWER: The Contractor will NOT be held financially responsible for repairing equipment that is in a non-operational status as of the start of the contract (emphasis on non-operational). See forthcoming Amendment at the following sections: Section C-0200000 para 2.1.4.1 and 2.16, Section C-1502000 paras 3.0, 3.1.6, and 3.2. Additionally all interested parties are advised to carefully consider the implications of the Service Call and PM “limits of liability” as explained in Section C- 150200000, paras 3.1.2 and 3.2, respectively, and as also annotated in the double asterisk (**) note at the bottom of the CLIN summary spreadsheet within the Section J-0200000-07 ELINs. Repair estimates exceeding these PM and service call limits of liability will be negotiated, priced, and paid for under separate IDIQ task orders. The contractor is only financially responsible for repair estimates under those PM and service call limits of liability.

16. QUESTION: Para 3.2.7.7 Interior roll-up doors Removed “Interior roll-up door systems inventory and location information is provided in J 15 02 000-56” and replaced with “Interior roll up doors are doors which service two in door spaces. These maybe or may not be called outright on the inventory but a still to be maintained as part of this contract.

ANSWER: This has been corrected. See forthcoming Amendment.

17. QUESTION: In Amend 5, C 1 502 000 3.24 Fire Suppression Systems is removed.I believe this happened, because in the RFP section 3.24 is Plumbing and 3.25 is Emergency Energy Systems.

However, in the Section C 15 02 0000 General Information it lists under “Building Systems” 3.25 is Plumbing and 3.26 is Emergency Energy Systems. Does one of these need correction?

ANSWER: This has been corrected. See forthcoming Amendment.

18. QUESTION: SF 30; Amendment Summary Change Log: Attachment J0200007 ELINS Beneath number

7. States “Lined through Line A4 1877 as this building will not be part of contract.”Looking at Attachment J020000007 ELINS, the line is through A3 Bldg 1875 Reception BN DFAC. And no line through A4 1877. Question: Will this be corrected?

ANSWER: This has been corrected. See forthcoming Amendment.

19. QUESTION: J 15-2000 09 Building Inventory Boilers: Unfortunately this still does not distinguish between hot or steam boilers nor do we have any idea of size/hp of each system. We would need to know type of system and boiler hp for each steam system for pricing.

ANSWER: The information provided in the building inventory includes nameplate data which should be sufficient to ascertain the boiler type and size.

20. QUESTION: 3.2.8 Fuel Storage Tanks (Optional Equipment Gas station tanks): Amendment 0006 is adding these fuel storage tanks for the gas station to the optional equipment. Question 1) Is there ELINs for these fuel tanks? Question 2) Are they above or below ground storage tanks?

ANSWER: The Fuel Storage Tanks (Optional Equipment Gas station tanks) covered under RFP Section C-1502000 para 3.2.8 do have corresponding ELINs. They ELIN numbers X101 (above ground) and X102 (underground) for each performance year, and fall under CLIN X002 for optional Facilities Maintenance Services. These are found in the ELINs Attachment J-0200000-08, spreadsheet rows 93 and 94.

NOTE: The Government reserves the right to decline answering further questions, unless determined as being in the Government’s interest.