16R26_PMS_Ft._Jackson_-_conformed_thru_AMD_5.pdf

W912HP-16-R-0026

SEE ADDENDUM

(No Collect Calls)

W912HP-16-R-0026 24-Jan-2017

b. TELEPHONE NUMBER

843-329-8013

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 27 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HP9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMY S RIVERS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CHARLESTON DISTRICT

69A HAGOOD AVENUE

CHARLESTON SC 29403

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

DOC3

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(843) 329-2320FAX:

TEL: (843) 329-8084 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$38.5M

NAICS:

561210

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF160

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

AMENDMENT 04 CHANGES SUMMARY

Amendment 04 Summary Change Log

Section B – Notes to Proposal Schedule

Deleted last 2 sentences from para 4: “The Contractor will have a minimum of 25 calendar days prior to full performance to implement any necessary phase-in / transition efforts. The Government will not pay for phase-in / transition efforts.”

Section C- Preventative Maintenance and Maintenance Services

C-01 00 000 1.1.1 Added “1.1.1 Periods of Performance: The Contractor shall provide services as specified herein for 365 calendar days commencing on August 24, 2017, which will comprise the base contract award. Additionally, pursuant to clause FAR 52.217-7, this contract shall have four (4) option performance periods, each consisting of one (1) calendar year and each commencing annually on August 24.”

C- 02 00 000 Preventative Maintenance and Maintenance Services

1. Para 2.7.1 Key Personnel added line “Each of the following positions shall be filled full time personnel.”

2. Para 2.13 Removed “classify, issue, correspond,” from “The Contractor shall establish a work reception function with the capability to receive, and respond to service calls and indefinite quantity work requirements during Government Regular Working Hours.”

3. Para 2.3.4 added to line 4 “Contractor”

4. Para 2.3.4 added to the end of the Paragraph “(For example cosmetic repairs to ceiling tiles, or walls caused by an HVAC unit under service of this contract)”

5. Added Para 2.3.11 “The inventory provided within attachment J-15 02 000 03, J-15 02 000-05, J-15 02 000 09 and any other inventory items listed shall be validated by the Contractor after contract award. Any discrepancies identified within the inventory as provided by the Government shall be identified by the Contractor in a report submitted a report to the COR within 90 days following the start of the base year performance period that details the Contractor's perceived discrepancies. This report shall include an updated version of the Government provided inventory and the changes shall include for each entry, at a minimum, the type of equipment, the make/model, and the serial number. A bilateral contract modification may be needed as a result of the Contractor's inventory validation report, up to the discretion of the KO. The contractor may submit a Request for Equitable Adjustment, in the event they disagree with the outcome of this procedure, pursuant of clause DFARS 252.243-7002. Submittals are to be submitted in accordance to section F of this contract.”

6. Para 2.4.2 Government furnished utilities added “Internet access is not included in these utilities.

7. Para 2.5 added after sentence 2 “This is to include a computer which will be imaged by Ft Jackson to be used solely for GFEBS.”

8. Para 2.8.6 added (CAC Access) to the first line and to the end added “Background check process and information is attached as attachment “J- 02000000-12 Employee background check information”

9. Para 2.14.1.1 Add to the last Para “6) A bottom line task order price that appropriately calculates the PM and/or service call LOLs, if applicable (see section C 15 02 000 para 3.12 and 3.2)”

C-15 02 000 Preventative Maintenance and Maintenance Services

1. Section 1 General information Removed 3.2.5.8 Water Tower Tanks Removed 3.2.7.9 Irrigation systems Removed 3.2.4 Fire suppression systems.

Removed Vehicle Exhaust systems

2. Added to the second sentence of Para 1 The intent the FFP work, as described in this section, is to reduce unplanned outages and equipment deficiencies through an effective PM program that minimizes the need for service calls”

3. Para 2.1.12 Service call Replaced “Is” with Are Added “A Service call shall be confined to a single occurrence.”

4. Edited Para 3.1.2.1 Added to subsection A after the first sentence “The buildings listed within this section have an alternative limit of liability as described herein.”

Added to the end of the second paragraph “Building designations for this purpose are according to each building’s title within Attachments J- 0200000-03, J-1502000-05, J-1502000-07, and J-1502000-09.”

From the list of buildings under alternative limits removed the word 2.

“Cafeteria buildings”

From the list of buildings under 3 alternative limits removed “Buildings with overnight capabilities”

5. Added Para 3.1.3.1 “Field Documents The contractor shall fill out the form located in attachment J-1502000-10 “work order status” This sheet should be printed out by the customer that calls the work order in. They then take the sheet and tape it in a conspicuous area near as possible to the issue reported. When the technician responds to the issue, they are to sign off on the sheet, filling in the blanks for what they accomplished. If a sheet is not printed for a service call the contractor shall print this report and tape it in a conspicuous area of the service call.”

6. Added Para 3.1.5 “Number of service calls” to state “The contractor shall be responsible for up to 12,000 service calls (Trouble tickets) a year. The government may pursue a modification to increase the number of service calls if deemed necessary.”

7. Added Para 3.1.6 “Existing Service calls (Existing backlog): “The Contractor shall not be responsible for open service calls existing prior to the start of this contract.

The government reserves the right to issue an IDIQ to complete this work. The contractor shall be responsible for the service calls starting on the first day of the contract as outlined in section C 01 00 000 Para 1.1.1 periods of performance.”

8. Added Para 3.1.7 “Vandalism, Acts of God, Accidents: The contractor shall not be held responsible for repairs associated, from the resulting damages of vandalism, for Acts of God, or accidents outside the contractor’s control. The contractor shall be responsible for repairs due to normal wear and tear.”

9. Para 3.2 second section added the following “The Contractor shall correct all initial deficiencies identified at this start of this contract and bring up to the standard as articulated in the subparagraphs in this section. The Contractor shall be responsible for all future deficiencies identified ongoing Pm and correct then accordingly.”

10. Para 3.2 added to fourth paragraph “A PM program is a living plan when managed effectively that is continually modified to ensure the highest reliability of all the systems maintained.”

11. Para 3.2 Added to the last Paragraph “Updates to the initial annual plan shall be submitted for review and acceptance by the COR.”

12. Para 3.2.7.7 Interior roll-up doors Removed “Interior roll-up door systems inventory and location information is provided in J 15 02 000-56” and replaced with “Interior roll up doors are doors which service two in door spaces. These maybe or may not be called outright on the inventory but a still to be maintained as part of this contract.”

13. Para 3.2.7.8 Removed “Bldg 198”

14. Para 3.2.4.8 Water Tower Tanks Removed

15. Para 3.2.7.2 Removed Parking Area Lights

16. Para 3.2.7.9 Irrigation Systems Removed

17. Para 3.2.3 Added “Security Systems and Equipment”

Security systems

Security Systems and Equipment o Performance Objectives: The Contractor shall maintain the automated entry control systems located in at the Drill Sergeant barracks which is a “Onity” system and similar system located at the AIT barracks.

o The performance standards: All equipment covered shall be kept in working order.

Superior: No downtime for the systems served, as caused by a preventable failure.

Acceptable: 15 or less service calls (As trouble tickets no cost) to repair or otherwise repair the system.

Marginal: 25 or less service calls (As trouble tickets no cost)

Unacceptable: More than 25 service calls (As trouble tickets no cost).

o This shall include any batteries and disposal of used batteries from these systems.

18. Added “2.7.2.6 GFEBS Users will need the following training in order to be granted access to the system. Directions for the training are located in the attachment section of this solicitation:

-GFEBS Essentials -GFEBS Project Systems -GFEBS PM Order Management & Execution

After training is completed the contractor will need the following information to fill out the Role authorization form

-GFEBS Role Authorization Form, completed and digitally signed -Individual name, email address and DOD ID#

-Copy of GFEBS course certificates

19. Added to Para 4.0 the end of the first Paragraph “PM and or service call LoLs are inapplicable for equipment not covered in the equipment inventory in attachments J 15 02 000 09 building inventory, J 15 02 000 03 Optional equipment inventory (If exorcised).”

20. Added to Para 5.0 “; the intent of this section is clarify or identify needed scope for covered systems. Assessments and inspections are also meant to offer resolution in the event there is a disagreement between the COR and the contractor, as to what is the most prudent technical solution to a PM deficiency, or service call issue. The KO has the final decision authority on how to proceed with the most prudent technical solution. The contractor may submit an Request for equitable adjustment, in the event they disagree with the outcome of this procedure, pursuant of clause DFARS 252.243-7002.”

21. Edited para 5.0.1 Assessments Item A line 2 added the following “, or when a factory representative is not applicable, a licensed tradesmen or licensed engineer a,”

22. Added para 5.0.1 Subsection A added to the last line “The contractor shall be responsible for up to 20 assessments per year. The government may pursue a modification to increase the number of assessments if deemed necessary.”

Section F- Submittals

Corrected numbering

Removed Elevators

Removed irrigations systems

Removed POV parking

Removed Military parking

Removed Grease traps cleaning

Added security and access control systems.

Added Inventory Management

Section J 00 00 002 Index

Added the following

J-0200000-11

J-1502000-03

J-1502000-04

J-1502000-05

J-1502000-06

J-1502000-07

J-1502000-08

J-1502000-09

J-1502000-10

Exhibit Line Item Numbers (ELINS) Startup costs

Optional Equipment Inventory

Map Of Ft Jackson

DFAC Equipment Listings.pdf

GFEBS Role Authorization Form.pdf

2017-02-17 Work Orders with total cost.xlsx

ALMS GFEBS directions.doc

Building Inventory

Work Order Status

Attachment J 02 00 000 07 ELINS

Added the following labels to the following ELINS under tab ELINs J-020000-07&08

1. A3 Reception BN DFAC

2. A8 HQ/Central Issue Facility for Reception function

3. A14 AIT Barracks

4. A19 Rolling Pin Barracks TBIP

5. A37 cell D37 added “(Child Development Center)”

6. A53 Law Equipment BTC #1

7. Corrected Generator formula to multiply properly Lined through Line A4 1877 as this building will not be part of this contract.

Added Para 2.15 ELINS

Added subsection 2.15.1 “ELIN J-0200000-10 is for the contractor to capture the initial mobilization costs before the start of the contract. These costs are to be broken out in sufficient detail so the government can have an understanding of the costs assonated with the contractor’s startup.”

IDIQ tab corrected ELINS 703 to now read 701

Attachment J-02 00 000-12 Background check information

Added new attachment.

Attachment J 02 00 000 10 Sample IDIQ

Corrected the sample to better reflect this contract.

Removed unacceptable overhead line items. Lines 9 and 10 where removed.

Added to column Z line 22 “(A700)”

Added to Column Z line 26 “(A701)”

Attachment J-15 02 000 01

The following has been removed from this attachment “The contractor should plan on approximately 8000 to 12000 service calls (Trouble tickets) a year.” This information has been relocated to section C 15 02 000 Para 3.1.5 Number of service calls

Attachment J 15 02 000 03

Optional equipment Washracks tab added to row 8 “Services to the wash rack shall be to clean the wash rack area so that it is free so debris, the sediment trap/grit chamber is pumped out, cleaned and that no debris remains after servicing.”

Attachment J 15 02 000 04 (Changed to J 15 02 000 09)

1. Building inventory Tab “BLDG 1877” Removed 1877 from line “No inventory available due to construction. Assume inventory identical to building 1877 for bid.”

And replaced it with “No inventory available due to construction. This is a place holder”

2. Building Inventory Tab “9572 DFAC” Added “Chiller Trane Series R”

3. BLDG tab 9575 changed to BLDG-9576-BARRACKS”

4. Added to building 11,000 10 AO smith hot water systems

Attachment J 15 02 000 10 Work Order Status.XLSX

Added new attachment.

Section L- Instructions, Conditions, Notices to Bidders

Submission Requirements

1. Paragraph D3b removed “in addition to your proposal information”

2. Paragraph D3d added “CPARS records and/or” and removed “in addition to your proposal information”

Section M- Evaluation Factors for Award

Evaluation of Factors

1. Paragraph C3d deleted

2. Paragraph C4a (Factor 1, Corporate Relevant Specialized Experience). Removed “a minimum of three (3) projects”

3. Paragraph C4a(iii). Added “Additional aggregate value/magnitude will be afforded additional consideration.”

4. Paragraph C4b (Factor 2, Understanding of the Work). Added “The Transition/Start Up Plan (para iii) above is not included in the 25 page limit.”

5. Paragraph titled Factor 3, Past Performance. Paragraph now numbered C4c and added “An interim CPARs rating will be considered as long as the minimum requirements have been met. Reference paragraph C2 above.” Changed PPQ page limit from 2 to 4.

6. Paragraph C5 (PRICE FACTOR). Added “In addition, the Government will assess the phase in/transition efforts and how it impacts overall price risk. Inordinately, large phase in plan efforts may be viewed as an unacceptable risk.” Also added not to CLIN value calculation, “*** Mobilization CLIN 0004 (base year only) will also be included in the total offered price.”

-- END OF SECTION --

Section B - Supplies or Services and Prices

NOTES TO SCHEDULE B

Preventative Maintenance, Ft. Jackson

NOTES TO SCHEDULE B

1. See Section J, Attachment J-0200000-07, J-0200000-08 and J-0200000-09, Exhibit Line

Item Numbers (ELINS). Offerors shall complete and submit all subCLIN and ELIN prices in Attachment J-0200000-07 and J-0200000-08 for General Maintenance, Optional Equipment and IDIQ Coefficient.. Upon contract award, a CLIN schedule will be generated that matches summary information taken from the ELIN break-out sheets.

2. ELINs. ELINs beginning with A represent the Base Bid, B represents Optional Period 1, C represents Optional Period 2, D represents Optional Period 3 and E represents Optional Period 4.

Failure to propose on all the ELINs for the Base Bid and Optional years in Attachment J-0200000-07, J- 0200000-08 and J-0200000-09 will cause the proposal to be considered non-responsive and therefore ineligible for contract award.

3. The PM and Service Calls for the Ancillary Optional Equipment CLINs (CLINs 0002, 1002, 2002, 3002 and 4002) is an optional item CLIN for the Base and Optional years. The Government reserves the right to exercise any combination of ELINs each year as funding permits.

4. Firm Fixed Price (FFP) Items. Prices for all FFP items shall cover all work, complete and in accordance with the Performance Work Statement (PWS) and shall be considered full compensation for all work in connection therewith, to include all labor, supervision, management, tools, material, equipment, facilities, incidental engineering, vehicles, transportation, costs related to quality control, and other items necessary to perform the work, except as otherwise specified to be furnished by the Government. Payments for FFP items at the contract price shall constitute full and final compensation.

Full performance for all FFP items shall begin on the dates specified in the PWS. The Contractor will have a minimum of 25 calendar days prior to full performance to implement any necessary phase-in / transition efforts. The Government will not pay for phase-in / transition efforts.

5. Indefinite Delivery / Indefinite Quantity (IDIQ) Items. See also paragraph 2.14 of the PWS.

Prices for IDIQ CLINs refer to a “Not to Exceed” (NTE) capacity amount, and will be derived from the Contractor’s proposed unit priced tasks, as well as the estimated quantity for the unit priced labor after applying the Contractor’s proposed coefficient. The total ordering value of all task orders issued under IDIQ CLINs of the contract resulting from this solicitation shall not exceed the capacities proposed and/or negotiated during the formation of the base contract.

6. Minimum Guarantee. The minimum guaranteed amount to be ordered under this contract, in accordance with FAR 52.216-22, is $2,500. Normally, the minimum order will be accomplished via the issuance of a task order for performance of the base year FFP items (see paragraph 2 above), concurrent with the base contract award. In the event such a task order is not issued, a task order will be issued in the amount of the minimum guaranteed amount.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

01 00 000 – General Information

1.0 General Information

1.1 Outline of Services: Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide Preventative Maintenance services in the locations outlined in the Performance Work Statement (PWS)

1.1.1 Periods of Performance: The Contractor shall provide services as specified herein for 365 calendar days commencing on August 24, 2017, which will comprise the base contract award. Additionally, pursuant to clause FAR 52.217‐7, this contract shall have four (4) option performance periods, each consisting of one (1) calendar year and each commencing annually on August 24.

1.1.2 Further information: The PWS is organized into Sections. Section 1 is "General Information". Section 2 contains on‐site project management and administration requirements. Section 15 includes preventative maintenance technical requirements.

1.2 Project Location: The work shall be performed at various locations as listed in the PWS below, and will vary from location to location. Services and locations located on the Ft. Jackson campus may be added or deleted via contract modification at the discretion of the Government.

IDIQ work is expected to be completed on the entire Ft. Jackson campus and can include buildings that are not listed within this contract.

1.3 Background Information: Fort Jackson is currently receiving these services from a contract which is managed by the Corps of Engineers. These services are PM with a service call component.

1.4 Verification of Workload and Conditions: Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as maps, floor plans, and tables to represent the type, quantity and location of services to be provided. The information provided is an example of what the contractor will be servicing.

1.5 Climate Patterns: The climate pattern is predominately hot sultry summers and mild winters.

The Ft. Jackson campus falls within the Southern East coast of the United States.

1.6 Related Information: There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

1. Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout the sections below are subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

2. Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

3. Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

4. Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Army Approach to Service Contracting: The Department of Army (DoA) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) has focused increased attention on re‐engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Army also supports the following principles:

1.7.1 Partnering Philosophy: The first principle is that the Army views its contractors as partners and not just abstract service providers. The Army wants its contractors to succeed because partners' success drives the Army's successful mission completion. Within the bounds of acquisition policy the Army intends to work to find solutions that will be beneficial to both the Government and its partners.

1.7.2 Contractor's Knowledge: The second principle is that the Army will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Army clients’ strategic and operational goals and objectives. The Army's use of performance‐based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Army wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.7.3 Industry Best Practices The third principle is that the Army will adopt industry best commercial practices and maintain state‐of‐the‐art service delivery. It is the Army's and contractor's responsibility as partners to reach this goal. To that end, the Army's emphasis will be in evaluating performance objectives (end results). This is not intended to remove any requirements imposed by the manufactures suggested maintenance but is meant to be in addition to these requirements.

1.8 Standard Template: Key to implementing a programmatic approach is using a standard template that ensures Army‐wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Army’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on‐site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General

Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed‐Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery‐Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.9 Army PBSC Approach: The Army’s approach to performance‐based service contracting (PBSC) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) quality assurance surveillance plan.

1.10 Technical Proposal Certification: The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

02 00 000 ‐ Management and Administration

2.0 Management and Administration

2.1 Definitions and Acronyms See J‐02 000 00‐01 for Acronyms.

2.1.1 Administrative contracting officer (ACO) A Government representative as indicated by a letter from the contracting Officer

2.1.2 Calendar Days Unless otherwise noted, all days are calendar days.

2.1.3 Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

2.1.4 Contract Deficiency The failure of the Contractor to perform in accordance with contract requirements and specifications. A contract deficiency may result from failure of the Contractor to provide, or provide on time, the required contract service or it may result when the required service does not meet specific contract standards.

2.1.5 Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer in writing.

2.1.6 Contracting Officer’s Representative (COR) The person designated in writing by the Contracting Officer to act as his/her authorized representative to assist in administration of the contract.

2.1.7 Contractor (KTR) That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

2.1.8 Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

2.1.9 Direct Labor Costs The number of direct labor hours multiplied by the appropriate Service Contract Act or Davis‐Bacon Act wage rate(s), including fringe benefits.

2.1.10 Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

2.1.11 Equipment Anything kept, furnished, or provided for a specific purpose.

2.1.12 Facility A building or structure designed and created to serve a particular function.

2.1.13 Facility Coordinator The Government employee designated by the Center Commander at each service location to provide building access and other local coordination with the Contractor as required for the provision of services under this contract.

2.1.14 Frequency of Service

Annual (A). Services performed once during each 12‐month period of the contract at intervals of 335 to 395 calendar days.

Biennial (B). Services performed once during each 24‐month period of the contract at internals of 670 to 790 calendar days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12‐month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12‐month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12‐month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12‐month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W) Services performed 52 times during each 12‐month period of the contract at intervals of six to eight calendar days.

Daily (D) Services which are performed 260 times during each 12‐ month Period of the contract. Daily tasks are working days or 5 days per week.

2.1.15 Indirect costs All expenses which are not project specific, this includes overhead expenses, travel, and any oversight expenses.

2.1.16 Maintenance and Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

2.1.17 CMMS The contractor shall populate and maintain a computerized maintenance management system (CMMS). At a minimum the contractor shall keep track of all aspects of the contract, and contract administration in the CMMS system. GFEBS (General Fund Enterprise Business System) is to be the official CMMS for this contract. Any data entered into any other system will not be considered as complying with this contract.

2.1.18 Means Cost Data A data collection and organization system developed by R. S.

Means Company which can be used to prepare accurate, estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30‐city national average. Data has been targeted for residential, commercial, and industrial repair/remodeling projects. An estimate prepared using this data is called a "Means estimate" data may simply be referred to as "Means." The following are required Means data, R. S. Means Repair and Remodeling Cost Data, R. S. Means facilities & Maintenance data, R. S. Means Commercial Renovation.

2.1.19 Operation and Maintenance and Support Information (OMSI) OMSI is a set of consultant‐prepared data manuals that contain detailed, as‐built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle. Generally prepared following completion of new construction facility or major facility upgrade. OMSI’s typically include staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data.

2.1.20 Pre‐expended Bin Materials and Supplies The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less. Examples of pre‐expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

2.1.21 Quality Assurance A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.22 Quality Assurance Representative (QAR) An individual designated by the KO to be responsible for the monitoring of Contractor performance.

2.1.21 Quality Control (QC) A method used by the Contractor to control the quality of goods and services produced.

2.1.23 Response Time The time allowed to Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

2.1.24 As‐built For the purposes of this contract and as‐built is a digital and paper record of changes to the facility. These changes are both from the contractor, and through other actions which resulted in a difference from the existing records.

2.1.25 Asset are land, structures, equipment (including motor and aircraft fleets), and intellectual property (including software), which are used by the Federal Government and that have an estimated useful life of two years or more.

2.2 General Information

2.2.1 Government Regular Working Hours The Government's regular working hours include times in which facilities are used to support the military mission, and vary from building to building. Regular working hours are typically 0700‐1600, five days per week, Monday through Friday, except observed Federal holidays; and Saturdays and Sundays up to two weekends per month. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval. The following days are the only authorize time off, and other service gaps must be approved by the KO.

2.2.1.1 Observed Federal Holidays The Government observes the following holidays:

New Year’s Day, January 1st Martin Luther King Jr.’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, last Monday in May Independence Day, July 4th Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veterans’ Day, November 12th Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th.

2.2.2 Wage Determinations Refer to J‐02 000 00‐02 for Service Contract Act wage determinations.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings The Contractor may be required to attend administrative and coordination meetings at the KO’s discretion.

2.3.2 Permits and Licenses Within 15 calendar days after award of this contract, the Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations. Provide evidence of such permits and licenses to the KO before work commences and at other times as requested by the KO.

2.3.3 Insurance Within 15 calendar days after award of this contract, the Contractor shall furnish the KO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228‐05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION.

This insurance must be maintained during the performance period.

2.3.3.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.3.2 Minimum Insurance Amounts The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes Employer's Liability coverage: $100,000, except where worker's compensation may not be written by private carriers Other as required by State Law

2.3.4 Protection of Government Property During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of contractor negligence under this contract to their original condition at no cost to the Government. (For example cosmetic repairs to ceiling tiles, or walls caused by an HVAC unit under service of this contract)

2.3.5 Access to Work Areas The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government will not issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.3.6 Instructions, Directives, and References Applicable Department of Defense (DoD) and other directives, instructions, and references are listed in J‐02 000 00‐03.

2.3.7 Invoicing Procedures See 52.212‐4(g), CONTRACT TERMS AND CONDITIONS— COMMERCIAL ITEMS, Section I. A consolidated package with all sites individually invoiced will be accepted no more frequently than monthly. See invoicing procedures in J‐02 000 00‐ 04.

2.3.7.1 WARNING At this time the Army Corps of Engineers is NOT using Wide Area Work Flow (WAWF) for invoice submission. Until further notice is provided any invoices submitted via WAWF will not be processed.

2.3.7.2 CMMS: The contractor shall have updated all status, competed IDIQ, service tickets and all other information required for reporting into the CMMS for the invoice period prior to the invoiced submission to the government. The CMMS will be used to generate the invoicing form attached in section J‐02 000 00‐04. Statuses in the CMMS will be used to verify completed work, any work completed and not entered into CMMS will not be expensed.

2.3.8 Forms See Section J‐02 00 000‐05 for accident reporting, and damage reporting.

2.3.9 Training for Maintenance and Operation of New and Replacement Systems and Equipment When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.10 CMMS for contract tracking: The contractor will be required to utilize the work order function within the CMMS to track all preventative maintenance activities and service requests, including but not limited to, scheduling, estimated costs, and actual costs. The contractor is also expected to utilize the CMMS for all invoicing activities for the duration of the contract in addition to the requirements of section 2.3.7 invoicing procedures.

2.3.11 Inventory Management: The inventory provided within attachment J‐15 02 000 03, J‐15 02 000‐05, J‐15 02 000 09 and any other inventory items listed shall be validated by the Contractor after contract award. Any discrepancies identified within the inventory as provided by the Government shall be identified by the Contractor in a report submitted a report to the COR within 90 days following the start of the base year performance period that details the Contractor's perceived discrepancies. This report shall include an updated version of the Government provided inventory and the changes shall include for each entry, at a minimum, the type of equipment, the make/model, and the serial number. A bilateral contract modification may be needed as a result of the Contractor's inventory validation report, up to the discretion of the KO. The contractor may submit a Request for Equitable Adjustment, in the event they disagree with the outcome of this procedure, pursuant of clause DFARS 252.243‐7002. Submittals are to be submitted in accordance to section F of this contract.

2.4 Government‐Furnished Property, Materials and Services Refer to J‐02 000 00‐06.

2.4.1 Government‐Furnished Facilities (GFF) The contractor will have limited use of designated areas. These areas will be defined in section J‐02 00 00‐06

2.4.2 Government‐Furnished Utilities All normally available utilities will be free to the Contractor at existing outlets for completion of this contract, to include water, sewer, and electricity. Internet access is not included in these utilities.

2.4.3 Government‐Furnished Materials (GFM): None

2.4.4 Government‐Furnished Equipment (GFE): Access to the government’s CMMS system.

2.5 Contractor‐Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. This is to include a computer which will be imaged by Ft Jackson to be used solely for GFEBS. The KO may inspect Contractor‐furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require samples, Material Safety Data Sheets (MSDS), manufacturer’s data cut sheets of materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide staff with the necessary management expertise to assure performance objectives and standards are met.

2.6.1 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

Verbal scheduling and status reports shall be provided when requested by the KO. A written status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.2 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.3 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers a minimum of 10 calendar days in advance. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.4 Asset Management and Control: The Contractor shall use the CMMS system for asset tracking and management. The Contractor shall maintain complete and accurate records of all services provided and make these records available for the Government's use in managing the effort required under this contract. The contractor shall provide all data collected in MS EXCEL compatible format once per year at the end of EACH task order year to the KO.

2.6.4.1 Work Authorization Forms: The Contractor shall initiate a record for all ELIN designated services, to include a description of the problem or requested work, date and time received, location, and other appropriate information into the CMMS. For services other than service calls (e.g. preventive maintenance), the record number shall be coded to differentiate that work from service call work and be tracked in the CMMS.

1) Immediately upon receipt of a service call, the following information shall be recorded:

‐ General Fund Enterprise Business System (GFEBS) Work authorization number

‐ ticket number ‐ Service call priority (emergency, urgent, routine)

‐ Name, office and command of requester ‐ Type of funding ‐ Paying Activity Code (PAC) (as required) ‐ Date and time call received ‐ Specific craft designation(s) ‐ Caller's description of the problem or requirement ‐ Associated Asset ID…