W912HN24R5003 Amendment 0002 Signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Change due date to Jan 27 2025

2. Add On-Site Meeting minutes to posting.

3. Include most recent/updated Estimated Quantities table (attached).

4. Change Program Manager to Superintendent in Solicitation L.5.2.1 - 1

Workforce.

All other Terms and Conditions remain unchanged

1. CONTRACT ID CODE PAGE OF PAGES

U 1 79

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912HN24R5003

X 9B. DATED (SEE ITEM 11)

27-Nov-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Dec-2024

CODE

USACE - SAVANNAH DISTRICT

100 W. OGLETHORPE AVE

SAVANNAH GA 31401

W912HN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

x nathan.a.aylesworth@usace.army.mil

20DEC24

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Jan-2025 02:00 PM to 27-Jan-2025 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

SUBMISSION OF PROPOSALS: The Offeror’s proposal shall be submitted electronically, as described below. The Offeror’s proposal shall not contain classified data. The use of hyperlinks in the proposal is prohibited. The offeror’s proposal is due in accordance with the Submission Requirements in Section A of this solicitation.

NOTE: The only authorized transmission method for proposals in response to this solicitation is electronic via the PIEE Solicitation Module. NO OTHER TRANSMISSION

METHODS (EMAIL, FACSIMILE, REGULAR MAIL, HAND CARRIED, ETC.) WILL

BE ACCEPTED.

The Offeror’s proposal must be received by the Government by the date/time specified in the solicitation. Offerors shall submit their proposal using the following link: https://piee.eb.mil/

** The Government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposals. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient. Offerors are responsible for allowing sufficient time for proposals to be received in accordance with the instructions provided.**

FILE DESCRIPTION: Include a “File Description” for each file(s) you upload. The “File Description” will be included in the email notice to each of the recipients you choose to Have access your file(s). NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.) Submission shall be in Adobe PDF format.

W912HN24R5003_Company Name_Document Name.

In order to submit through the Solicitation Module in PIEE< you must have an active Proposal Manager role in PIEE at https://piee.eb/mil.

To upload the quote in the Solicitation module in PIEE:

a. Ensure you have an active role as with the Proposal Manager in PIEE.

b. Log into PIEE at https://piee.eb.mil/ to access the Solicitation Module.

c. Select Solicitation icon.

d. At the Home screen of the Solicitation Module, select the Search link to find the solicitation you intend to post an offer against.

W912HN24R5003

e. In the Solicitation Search Criteria filter by entering the complete solicitation number and for Status, select Open, then click Search.

f. When search results display, select the solicitation number link to open the solicitation.

g. The solicitation displays, with information as view only.

h. To post the offer, click the Offer tab.

i. Click the Add button to add an offer to the solicitation.

j. Select the applicable CAGE Code for which you are submitting the offer. The list is pre-filtered based on the CAGEs in the Proposal Manager’s profile.

k. Click on the Choose Files link to upload attachments that comprise your offer.

l. Enter Signature Date and click Signature button after entering all necessary information.

m. Sign Document pop-up will be displayed requiring the user to enter a Digital Pin and OTP.

Click the Sign and Submit button to continue.

n. After successfully adding the Offer a success message of the submission will be displayed providing confirmation of on-time/late proposal receipt.

For addition information on PIEE Vendor Access Instructions or PIEE Solicitation Module Frequently Asked Questions visit:

https://dodprocurementtoolbox.com/sitepages/solicitation-module

For additional instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

2. ALTERNATE FORMAT: Proposals shall meet the specifications in the Performance Work Statement to be eligible for an award. PARTIES INTERESTED IN RESPONDING TO THIS RFP MUST INCLUDE THE FOLLOWING INFORMATION: Solicitation number; offeror's complete mailing and remittance addresses; discount terms, DUNS number, and Tax Identification Number. Any prospective awardee shall be registered and active in the SAM database prior to any award of a contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.acquisition.gov or by calling 866-606-8220.

3. INQUIRIES: All questions are to be submitted no later than 11:00 a.m. Eastern time ten (10) days prior to closing date to CPT Nathan Aylesworth at nathan.a.aylesworth@usace.army.mil and Shermaine Malone at Shermaine.d.malone@usace.army.mil. Reference L.4 for technical inquires.

4. GOVERNMENT USE OF INFORMATION: The Taxpayer Identification Number may be used by the Government to collect and report on any delinquent amounts arising out of the contractor’s relationship with the Government.

5. SYSTEM FOR AWARD MANAGEMENT (SAM): The completed Offeror Representations and Certifications Commercial Items (FAR 52.212-3) or Notation that company is registered in SAM (https://www.sam.gov) must be submitted along with each proposal.

6. PROCUREMENT METHOD: This acquisition will utilize Contracting by Negotiation pursuant to FAR 15.

7. SCHEDULE B INSTRUCTIONS: Include a unit price and a total for each Item No.

L.1 PROPOSAL EXPENSES AND PRECONTRACT COSTS

This request for proposal does not commit the Government to pay for costs incurred in the preparation and publication of a proposal or for any other costs incurred prior to execution of a formal contract.

L.2 PREAWARD SURVEY

The Government reserves the right to conduct a pre-award survey of any firm under consideration, to confirm any part of the information furnished by the offeror, or to require other evidence of managerial, financial, technical, and other capabilities, the positive establishment of which is determined by the Government to be necessary for the successful performance of the contract.

L.3 DIRECTIONS FOR SUBMITTING PROPOSALS

Failure to conform to the solicitation instructions herein may render your proposal unacceptable and ineligible for further consideration for award. In an effort to reduce paperwork and reduce cost, all proposals shall be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. Contractors interested in submitting must have an active Proposal Manager role in PIEE. All submissions shall be in Adobe PDF format. In addition to submitting the Cost Proposal in PDF format, spreadsheets that support the Cost Proposal shall also be submitted in a format compatible with Microsoft Excel 365. All files constructed in Microsoft Excel shall use working formulas instead of pasted values to preserve calculation logic within the file, including summaries and totals. The Technical Proposal and Cost/Price Proposal shall be submitted as "separate" single files. Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

The only authorized transmission method for proposals in response to this solicitation is via the PIEE Solicitation Module. NO OTHER

TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR

MAIL, HAND CARRIED, ETC.) WILL BE ACCEPTED.

Title the file(s) in the following format:

W912HN24R5003_COMPANY NAME VOLUME I

W912HN24R5003_COMPANY NAME VOLUME II

W912HN24R5003_COMPANY NAME VOLUME III

W912HN24R5003_COMPANY NAME VOLUME IV

The Government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals. Offerors are responsible for allowing sufficient time for proposals to be received in accordance with the instructions provided.

L.4 TECHNICAL MATTERS: Technical inquiries are to be submitted via Bidder Inquiry in ProjNet at www.projnet.org\projnet All questions regarding this Request for Proposal (RFP) must be submitted in writing via Bidder Inquiry in ProjNet within no less than 10 calendar days prior to the date established in the RFP for receipt of proposals. The Government reserves the right to decline addressing questions received less than 10 calendar days prior to receipt of proposals.

If an offeror believes that the requirements in this RFP contain an error, omission, or are otherwise unsound; the offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this Solicitation based on the initial proposal, as received, without discussion.

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access.

A prospective vendor who submits a comment or question will receive an acknowledgement via email, followed by an answer after it has been processed by our technical team. All timely questions and approved answers will be made available through ProjNet. Approved answers to all timely questions will also be posted on the PIEE Website in the form of a report generated from ProjNet as soon as the comment/question entering period is over and answers are all finalized.

W912HN24R5003Bidder Inquiry Key No. FW6QWF-HVIG69 Specific Instructions for Initial ProjNet Bid Inquiry Access:

1. From the ProjNet home page, click on Quick Add on the upper right side of the screen.

2. Identify the Agency as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access: Steps 1 through 3:

same as above. Email. Enter the email address you used to register previously in ProjNet.

Click Continue. A page will then open asking for the answer to your Secret Question.

Enter your Secret Answer and click Login. Once this is completed, you are logged into the system.

L.5 PROPOSAL FORMAT AND CONTENT

L.5.1 Proposal Format:

a. Proposals shall be submitted electronically in PIEE in four (4) separate volumes as outlined in L.3 DIRECTIONS FOR SUBMITTING PROPOSALS and paragraph c below. All information pertaining to cost, technical, etc. will be confined to the appropriate part. However, offerors must ensure that the same data related to proposed manpower, equipment, etc. be reflected both in the cost proposal and, without cost information, in the technical proposal. Cost/Price information shall be included in the cost proposal only. To reduce the size of proposals, the offerors will confine their submissions to essential matters sufficient to define their offer and to provide an adequate basis for evaluation.

b. To facilitate the Government's evaluation of proposals, proposals shall be clearly and concisely written as well as being neat, indexed (cross-indexed, as appropriate) and logically assembled. All pages of each proposal shall be appropriately numbered and identified with the solicitation number. All necessary information in the form of narrative or graphic display shall be displayed by functional area (TP). Offerors may augment their presentation with information displayed in other combinations or formats to assist evaluators in understanding the offeror's overall approach, provided that all submitted information does not exceed submission requirements (page limitations) in paragraph L.5.1.c (below).

c. Each part of the proposal shall be organized and provided as follows:

Volume Instructions Total Maximum Allowed Pages

Volume I-Technical Workforce Organization Productive Man-hours Key Personnel Required Licenses/Certifications List Sub-contracted Work.

Technical Approach Equipment, Materials and Supplies List Major Activity Schedule Management Approach Mobilization Plan

75 Pages

Volume II – Past Performance

Past Performance Record 60 Pages

Volume III – Cost/Price In accordance with paragraphs L.5.1 and L5.2.3

150 Pages

Volume IV – Solicitation Documents

SF 33, Section B, Amendments (SF30), Proposal Data Sheet, Teaming Agreements

No Page Limit

Note:

Proposals that exceed the total maximum allowed pages for any volume will not be evaluated.

d. The following requirements apply to Volumes I through III:

(1) The proposal in its entirety should be specific, detailed, and complete in order to demonstrate that the offeror has a thorough understanding of the solicitation requirements. Statements such as "the offeror understands, can, or will comply with the Performance Work Statement," statements that paraphrase the Performance Work Statement, or ambiguous phrases such as "standard procedures will be employed" or “well known techniques will be used" will be considered unacceptable.

(2) For volumes I and III, the proposal shall be organized to separately address each functional area listed in the Performance Work Statement (PWS). Each functional area (TP) shall be taken to the appropriate level of the Work Breakdown Structure (WBS) as shown in the sample WBS provided at Appendix F and in accordance with paragraph L.5.2. To facilitate the Government's evaluation of proposals, all necessary information in the form of narrative or graphic display shall be displayed by functional area. Offerors may augment their presentation with information displayed in other combinations or formats to assist evaluators in understanding the offeror's overall approach, provided that all submitted information does not exceed submission requirements in paragraph L.5.1.c.

(3) Where the PWS requires submission of plans or procedures, to the extent possible, these plans should be submitted as part of the proposal. Information that cannot be specifically identified at the time of submission shall be annotated: "To be provided subsequent to contract award." Such plans or procedures shall be placed in the volume of the proposal to which they apply. At a minimum, a plan or procedure summary or overview and intended table of contents outline should be considered.

(4) The offeror shall complete and submit with each volume the Compliance Summary Checklist provided as Attachment 5 to this solicitation. The Compliance Summary Checklist is divided into sections that correspond to relative proposal sections. Offerors should complete the appropriate sections of the Compliance Summary Checklist and include the completed document in the applicable proposal volume. The Compliance Summary Checklist contains a list of requirements from the specifications and/or this section. Each line on the Compliance Summary Checklist has cross-reference information showing the exact paragraph or sub-paragraph applicable to the line item. The offeror must complete column 3 (proposal reference location) with paragraph, page number etc., and column 4 (compliant) for all items listed.

e. Volume IV - Executed contract documents include copy of the original executed SF33, pricing schedule - Section B, if required any Amendments (SF 30) issued under the solicitation, Proposal Data Sheet (see Attachment 12), and if applicable, any Teaming Agreements. Contract documents shall contain the signed copy of all documents requiring signature of the offeror.

f. Proposal revisions shall be submitted as page replacements with revised text readily identifiable. Revised pages shall be numbered and dated.

L.5.2 PROPOSAL CONTENT

L.5.2.1 Volume I - Technical

The technical proposal must be presented in a practical, straightforward, specific, concise, and complete manner and organized into the following sections, with estimated page length for each section shown. These page limits are suggestions for each section and may be exceeded if necessary; however, the entire technical volume page length cannot exceed the 75 maximum page allowance shown in L.5.1.c. The technical proposal shall be submitted in the Work Breakdown Structure (WBS) format for each functional area (TP) in the PWS to Level 2, with the understanding that all levels below Level 2 need to be acknowledged and incorporated into the discussion/presentation. For example, TP-3 includes elements down to level 4 of the WBS. The proposal does not need to include all the minute detail on how the offeror intends to physically remove trash can contents, insert a liner, or clean and disinfect a trash can (TP 3.5), but instead simply demonstrate the overall method, technique, and approach to completing TP-3.0 to clearly indicate how meeting each level will be accomplished. An example of this WBS is located in Section J, Appendix F of the solicitation.

Volume I – Technical Sections

a. Workforce Organization (2 pages) - offerors will provide an organizational chart from corporate management down to hourly employees. The chart should identify all supervisors and foremen, and clearly show the physical number of employees and identify part-time, seasonal, and full-time employees.

b. Productive Man-hours (1 page) - offerors will provide the number of productive man-hours and full-time equivalent (FTE) employees assigned to each employee classification by technical provision. These estimates are for productive man-hours only and should not include total man- hours. For cost purposes, all labor will be charged to TP-2, unless it is subcontracted and/or associated with after-hours call-out work under TPs 7-18, in which case it will be charged to the applicable technical provision. However, for the technical presentation of this section, offerors will estimate hours using the WBS for each technical provision in the Performance Work Statement.

c. Key Personnel (5 pages) - For the superintendent and quality control positions, offerors will provide qualification statements indicating the knowledge, skills, and abilities required to hold these positions. If the individuals are known, resumes may also be submitted. A letter of commitment will be required as part of the key personnel submission if individuals are known. If the Offeror uses different key personnel during the performance of the contract than those specifically identified/submitted with its proposal, then those personnel must possess similar experience as the personnel proposed. If key personnel are replaced at any time during contract performance the replacement must be approved by the Contracting Officer.

d. Required Licenses and Certifications List (1 page) - offerors will identify any positions that require professional licenses and certifications.

e. Subcontracted Work (2 pages) - offerors will identify all major work that will be subcontracted, referencing the appropriate technical provisions by number, down to the sub-element level if necessary. If possible and appropriate, proposed subcontractors should be identified by name.

f. Technical Approach (25 pages) - offerors should show their approach to continuing maintenance services without interruption during periods of contractor equipment breakdowns. However, if an offeror feels they have a unique or advantageous technical approach to performing a particular task, it should be presented here with the TP clearly identified, down to the sub-task level, if necessary.

g. Equipment, Materials, and Supplies List (16 pages) - offerors will provide a single comprehensive list of all vehicles, specialized tools, and equipment required for the contract. In addition, each technical provision should identify the specific vehicles/tools/equipment associated with that TP. Offerors will also provide a list of materials and supplies, including estimated quantities, specific to each technical provision.

h. Major Activity Schedule (6 pages) - offerors will provide a schedule, Gantt chart or similar format, showing which technical provisions and any major sub-tasks are accomplished each month. Separately, for janitorial services, mowing, and any other recurring routine services, provide a specific schedule showing crew composition, tasks accomplished, and locations or routes.

i. Management Approach (12 pages) - offerors should describe the approach to managing the work, including prioritizing and assigning work and managing inventories. Offerors should describe how maintenance management (work orders) and inventory systems will be used and describe the cost tracking system and how costs will be tracked. Offerors should briefly explain what authorities each tier of the organization chart has. Management and documentation requirements from TP- 1 & 2 should be addressed here. Summary discussion of plans (other than Mobilization Plan) should occur in the Management Approach Section (and included in the page count). The actual plans (other than Mobilization Plan) that the performance work statement requires may be attached as Appendices to the proposal and will not count against the overall page limit of the proposal but will be evaluated.

j. Mobilization Plan (5 pages) - The offeror will provide a schedule and plan for mobilizing and startup. The offeror should identify timelines for hiring employees, delivering equipment to the site, and when full performance is expected to begin after the notice to proceed is issued.

Note: See section M.4 BASIS FOR AWARD for technical factor weights.

Details to include in Technical Sections: (1) Workforce, (2) Technical Approach, (3) Equipment, Materials and Supplies, (4) Management Approach

1) Workforce A. Organization and Staffing. Describe the proposed management structure for the team, describing how the performance process will be managed and the authorities and the delegations of authority within the team. Provide an organizational chart from corporate management down to hourly employees. The chart should identify all supervisors and foremen, clearly show the physical number of employees and identify part-time, seasonal, and full-time employees. Include the proposed quality control group(s) and key personnel in the organization chart. Clearly illustrate key positions, names of the personnel, their firm affiliations, job locations and their job/position title within the organization.

Provide the number of productive man-hours and full-time equivalent (FTE) employees assigned to each employee classification by technical provision. Offerors will estimate hours using the WBS for each technical provision in the Performance Work Statement. Offerors will identify any positions here that will require professional licenses and certifications. Key personnel may be addressed here.

Submit resumes for the following key personnel. If more than two

(2) pages are submitted per resume, only the first two pages will be evaluated. Each resume should demonstrate experience and expertise on similar projects in the same roles as proposed for this solicitation.

Superintendent: Responsible for the overall project: The project manager should have at least 5 years of experience as a project manager, managing similar projects to this solicitation.

Contractor Quality Control (CQC) System Manager: CQC system manager should have at least 5 years of experience as a quality control manager on similar projects to this solicitation.

Cleaning and Maintenance Foremen: Each foreman should have at least 5 years of experience managing similar trades.

Each resume should include the following information:

Proposed role/title for this solicitation Recent relevant projects: information should include the project name, role on project, prime contractor, owner, dollar amount, date of start and completion of role referenced, and brief scope of the project listed.

B. Subcontracted Work. List and describe key subcontractors, their roles and responsibilities, how they will be utilized, and any contractual arrangements that have been established to this point.

Clearly describe any teaming or joint venture arrangements, including a clear description of each entity’s roles and responsibilities on the project. Identify the work (including %) which will be self- performed by the Prime Contractor. If subcontractor experience is submitted for consideration as part of the proposal, the offeror should include a commitment signed by offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered.

2) Technical Approach

Offerors should show their approach to continuing maintenance services without interruption during periods of contractor equipment breakdowns.

However, if an offeror feels they have a unique or advantageous technical approach to performing a particular task, it should be presented with the TP clearly identified, down to the sub-task level, if necessary.

3) Equipment, Materials and Supplies Offerors will provide a list of all vehicles, specialized tools and equipment required for the contract. The list should identify which technical provisions the equipment will be used in. Also, offerors will provide a list of materials and supplies, including estimated quantities, needed for each technical provision.

4) Management Approach

A. Major Activity Schedules. Provide a schedule of your plan to complete all work based on an arbitrary estimated Project Schedule. The schedules shall be task oriented, indicating the number of calendar days, after notice to proceed, by which milestones are to be achieved. Offeror may use a critical path or other method of his/her choice; however, schedules shall be graphically represented. The proposed project schedule shall reflect the proposed contract duration.

B. Plans and Approach. Provide a narrative that describes the Offeror’s Project Management approach to executing the contract pursuant to the following requirements. There are two (2) sub-elements within this, management methods and mobilization plan.

Clearly and concisely describe the organizational, technical, and risk management approaches to project management and execution, proposed contract duration, and summary schedule. Offerors will identify all major work that will be subcontracted, referencing the appropriate technical provisions by number, down to the sub-element level if necessary. If possible and appropriate subcontractors should be identified by name. Show how the offeror will schedule and control the overall work considering the physical magnitude of the site(s) and seasonal variations of the work requirements. Offerors will provide a schedule, Gantt chart or similar format, showing which technical provisions and any major sub-tasks are accomplished each month.

Instructions to Offerors:

A. Offerors are reminded that unsupported promises to comply with contractual requirements will not be sufficient. Proposals must not merely parrot back the contractual requirements, but rather provide substantive, understandable, and realistic evidence to support promised performance. Any inconsistency whether real or apparent, between promised performance and price should be explained.

Unexplained inconsistencies resulting from the offeror's lack of understanding of the nature and scope of work required may be grounds for rejection of the proposal.

L.5.2.2 Volume II - Past Performance

The Government may use past performance information obtained from other than the sources identified by the offeror. Information obtained may be used for the responsibility determination as well as the best value decision.

L.5.2.2.1 Recent and Relevant Performance

a. Offerors must provide a list of relevant contracts and applicable subcontracts completed or ongoing with at least one year complete within six (6) years from the issue date of the solicitation. Relevant projects involve a similar contract type and similar scope and magnitude of effort and complexities as this solicitation requires. Aspects of relevant projects include similarity of scope, type of work, complexity, contract type and the degree of subcontracting or teaming proposed by the Offeror. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments, and commercial customers.

Relevant projects include projects in which the offeror provided services of operations and maintenance of lake projects to include project office facilities, campground and day-use areas, boating access areas, dams, power plant, pumping station, and other project resources, ideally through a cost reimbursement or hybrid contract. These characteristics may not be a comprehensive list.

b. Offerors may provide information on problems encountered on the contracts and subcontracts identified above and the corrective actions taken to resolve those problems. Offerors should not provide general information on their performance on the identified contracts.

L.5.2.2.2 Past Performance Record

(i) Past Performance Questionnaire: The Offeror shall provide a Past Performance Questionnaire (Attachment 3) to the client for each project the Offeror provides as part of Volume II – Past Performance (described in L.5.2.2.1). Offerors shall provide information on contracts that provide the best evidence of experience in the performance of functions (TPs) in the Performance Work Statement. A Sample Transmittal Letter (Attachment 4) is provided to assist in drafting a request for PPQ completion. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires (PPQ) shall be submitted by the client directly to the contract specialist and contracting officer. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit the first page of the PPQ (see Section J of the solicitation) with the proposal which will provide contract and client information for the respective project(s). The Offeror shall provide a Past Performance Questionnaire…or a completed contractor performance evaluation, whether annual or final, found in the Contractor Performance Assessment Reporting System (CPARS) (www.cpars.gov).

Clients may be contacted to verify the information provided. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

Questionnaires shall be submitted directly to the Government's point of contact, CPT Nathan Aylesworth via email at Nathan.a.aylesworth@usace.army.mil and

Shermaine Malone at Shermaine.d.malone@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other solicitations. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

(ii) Other Past Performance Sources: In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror's proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror. The offeror may submit the contract number(s), along with DUNS and Cage code of performed work that is found in CPARS.

(iii) While the Government may elect to consider data from other sources, the offeror must provide detailed, current, accurate and complete past performance information. Please provide a minimum of 2 (two) and a maximum of 6 (six) projects with past performance.

L.5.2.3 Volume III - Cost/Price

a. Electronic Copy: The Cost Volume shall contain the Pricing Spreadsheets of the estimated cost of performing the work and any associated fees along with a Cost Volume proposal supporting narrative describing the basis and rationale of all proposed costs. Any/all electronic spreadsheet files shall include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. Electronic links are only permissible within the Cost Volume. If files contain links, the links must be intact and maintained through all revisions. The offeror shall not include in the Excel spreadsheets pivot tables and shall not include cell references to data or files which are not included in the Cost Volume. For each workbook, all rows, columns, cells, and worksheets are to be visible. Do not include zero height/zero width rows/columns in worksheets.

b. Narrative: The cost/price proposal shall contain the information requested in paragraphs f-k below. The offeror shall submit other-than-certified cost or pricing data (per FAR 15.403-1(b), 15.403-3(a), and FAR 15.403-5) for the Government evaluation.

The proposal must contain sufficient details for the Government evaluation for completeness, cost realism, price reasonableness, unbalanced pricing, and for the Government’s calculation of the Most Probable Cost (MPC) which will become part of the Total Evaluated Price (TEP) for the best value decision. Compliance with these requirements is mandatory and failure to comply may result in a determination of non-compliance. If, after receipt of proposals, the Contracting Officer determines that there is insufficient data available to complete the cost/price evaluation, the offeror shall be required to submit additional cost or pricing data. The use of offeror formats is encouraged provided that all the required information is submitted.

c. Related Information & Cost Summary: The cost proposal shall include in detail all information related to the estimated cost/price for each CLIN of this solicitation and shall include a summary of costs for CLINs. The cost figures included must indicate maximum estimated Government obligations for the base period and all option periods. Figures shall include total costs for all functional areas (TPs) of the PWS and proposed fixed fee for the cost reimbursement elements. Each proposed subcontractor's cost data shall also be presented unless exempt by Federal Acquisition Regulation.

d. Format: The cost/price proposal shall be structured to correspond to the TPs of the PWS and the levels of the WBS. The proposal shall show the relationship of the estimated work for each period (base and option periods) to the proposed estimated cost to perform the work. This data shall be prepared for each TP of the PWS down to Level 3 of the WBS. The offeror shall demonstrate how all costs will be accumulated and reported monthly to the Government in accordance with the WBS.

Offeror's total estimated cost/price per CLIN shall be reflected in Section B of the solicitation. If there are any discrepancies identified between the information provided in Volume III - Cost/Price and Volume IV - Solicitation Documents, the data identified in Volume IV will take precedence.

e. Prime Plus Non-Prime Companies: The offeror shall complete the summary table below, listing all companies - prime, subcontractors, and team members (Prime Plus Non-Prime Companies greater than 20% of total proposed dollars) - who will be involved with the performance and management of the contract. If the relationship is not a prime-subcontractor relationship, provide the definition of the legal definition of the relationship between the entities. The prime offeror shall ensure all DCMA information is current and the correct POC information is provided.

Company Name

Cage Code

DCMA

Cognizant Office (Address, Name, & Phone # of

ACO)

Place of Performance

Brief Work Description (Program Responsibility)

Total Proposed Amount

Percentage of Total Proposal Dollars (Sum of all CLIN Prices)

f. Certified Cost and Pricing Data: The Government issued this solicitation with the anticipation of adequate price competition; therefore, any cost/price documentation requested shall not be certified cost or pricing data. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from the offeror and its subcontractors and may conduct negotiations with the offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Furthermore, the offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. The offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

g. Accounting and Estimating System: The cost proposal shall address the offeror's accounting and estimating systems. Identify whether accounting and estimating systems have been reviewed and approved by Defense Contract Auditing Agency (DCAA). Provide any prior audit reports (especially any audits on Forward Pricing Rates), status of system, date of issuance, and DCAA auditor POC name and phone number. Identify any deviation from the standard estimating system for this proposal.

If the offeror's systems are not required to be approved by the Government, the offeror shall provide the following information:

(i) Accounting System: the offeror shall explain the offeror's system or systems for accounting methods, procedures, and controls established to gather, record, classify, analyze, summarize, interpret, and present accurate and timely financial data for reporting in compliance with applicable laws, regulations, and management decisions, and may include subsystems for specific areas such as indirect and other direct costs, compensation, billing, labor, and general information technology. Indicate whether the system has been reviewed by an external agency and provide the results of the external review. IAW FAR 16.301-3(a)(3), the contractor must have an accounting system that is adequate for determining costs applicable to the contract for the CPFF CLIN (Reference DFARS 252.242-7006).

(ii) Estimating System: the offeror shall explain the offeror's policies, procedures, and practices for budgeting and planning controls, and generating estimates of costs and other data included in proposals submitted to customers in the expectation of receiving contract awards. Estimating system includes the company's (1) Organizational structure; (2) Established lines of authority, duties, and responsibilities; (3) Internal controls and managerial reviews; (4) Flow of work, coordination, and communication; and (5) Budgeting, planning, estimating methods, techniques, accumulation of historical costs, and other analyses used to generate cost estimates. Indicate whether the system has been reviewed by an external agency and provide the results of the external review. (Reference DFARS 252.215-7002).

(iii) Purchasing System: the offeror shall explain the offeror's system or systems for purchasing and subcontracting, the selection of vendors, analysis of quoted prices, negotiation of prices with vendors, placing and administering of orders, and expediting delivery of materials. Indicate whether the system has been reviewed by an external agency and provide the results of the external review. (Reference DFARS 252.244-7001).

h. The cost/price proposal shall include:

(i) Completed "Total Proposed Price Calculation" - The offeror shall complete and submit the table below, in calculating the offeror's proposed total price. The offeror shall comply with the following parameters (base and option periods) in submitting the proposal amounts. The base period parameters are below (same applies for option periods):

CLIN 0001. The contract type shall be Firm-Fixed Price (FFP TPs 1-6) NOTE TP 6 not applicable to this contract.

CLIN 0002. The contract type shall be Firm-Fixed Price (Level II Services for FFP TPs 1-6) NOTE TP 6 not applicable to this contract.

CLIN 0003. The contract type shall be Cost-Plus-Fixed Fee (TPs 7-18). The proposed fixed fee shall not exceed 10% of an estimated cost that excludes the facilities capital cost of money (FCCOM).

As stated in Section C of this solicitation, specifically in TP-1.1 Performance of Work, this contract is a hybrid firm-fixed price contract with cost plus fixed fee elements. Section C is divided into eighteen (18) Technical Provisions (TP). TPs 1-6 firm fixed price, and TPs 7-18 cost reimbursement (Note that TP 6 is not applicable to this contract).

All routine labor and supervision will be charged under TP-2, Labor, unless it is subcontracted or associated with requests for additional quantities/frequencies performed under TPs 7-18.

Additional requests for work associated with FFP TPs 1-6 will be charged as a Level II requests under TP-2.

Due to the unknown quantities under TP-1.2.1 Level II - Service

Orders (TPs 1-6), it should not be addressed in the contractor's technical proposal; however, for estimating purposes only, bidders should include $25,000 per contract year in their cost proposal, CLIN 0002 (and option CLINs X002), for level II services.

After-hours/call back requests related to CPFF TPs 7-18 (including labor) will be charged to the applicable CPFF technical provisions 7-18.

While technical descriptions/explanations are required for all TP's as outlined in section L.5.2.1, no cost information is required for TP-17, Emergency Spill Response Support.

CLINs 5001-5003. In accordance with the option to extend services (see FAR Clause 52.217-8), Offerors shall submit a price for the potential six-month extension of services period. Reference descriptive data of CLINs 5001-5003 in SF-33, Section B for additional information. Offerors are advised this option will be evaluated in accordance with the CLIN Schedule above, however, the respective quantities will be adjusted based on the actual contract award date. The Government may choose to exercise the Extension of Services at the end of option period 4.

Name of Offeror:

Solicitation Number: W912HN24R5003 Name of Project: Hartwell O&M Contract

Total Proposed Price Calculation

CLIN Title Contract Type

Proposed Cost

Proposed Fee

Proposed Fee

Total CLIN Amount

(A) (B) (C) (D) (E) (F) (D + F)

0001 Base - FFP n/a n/a n/a Offeror to fill in

0002 Base - FFP n/a n/a n/a $25,000

0003* Base - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in 1001 Option 1 - FFP n/a n/a n/a Offeror to fill in

1002 Option 1 - FFP n/a n/a n/a $25,000

1003* Option 1 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

2001 Option 2 - FFP n/a n/a n/a Offeror to fill in

2002 Option 2 - FFP n/a n/a n/a $25,000

2003* Option 2 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

3001 Option 3 - FFP n/a n/a n/a Offeror to fill in

3002 Option 3 - FFP n/a n/a n/a $25,000

3003* Option 3 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

4001 Option 4 - FFP n/a n/a n/a Offeror to fill in

4002 Option 4 - FFP n/a n/a n/a $25,000

4003* Option 4 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

5001 Option 5 - FFP n/a n/a n/a Offeror to fill in

5002 Option 5 - FFP n/a n/a n/a $12,500

5003* Option 5 - CPFF Offeror to fill in Offeror to fill in Offeror to fill in Offeror to fill in

TPP Offeror to fill in

* For Cost-Plus-Fixed Fee CLINs, the proposed fixed fee shall not exceed 10% of an estimated cost that excludes FCCOM.

(ii) Completed "Cost Element Summary for Base and Option Years" - The offeror shall provide a Cost Element Summary for each CLIN. The Cost Element Summary must show at least the following information, as applicable: labor hours and cost for direct labor and overtime labor, indirect labor, materials, travel, other direct costs (identify components making up other direct costs), facilities capital cost of money, and fee. The format should be base times rates equals dollars, by company accounting year, consistent with the offeror's rate structure. Company accounting year is the 12-month period in which the company's rates are defined (e.g., Oct-Sep, Jul-Jun, or Jan-Dec). The offeror shall define the time period for the company's accounting year. Provide adequate explanation for each proposed cost element. The base upon which the rate is applied should be clearly traceable and explained. Submit the Cost Element Summaries, in MS Excel, with working formulas. Each CLIN will be on a separate worksheet in the Excel file. Below is a sample for each contract type (FFP and CPFF):

Name of Offeror:

Solicitation Number: W912HN24R5003 Name of Project: Hartwell O&M Contract Cost Element Summary for Base and Option Years

FFP CLIN:

XXXX

Base Period Option Year 1 Option Year 2 Option Year 3 Option Year 4 Option Year 5

(6 Month Option) Total Total

Cost Elements BaseRates

DollarsBaseRates

DollarsBaseRates

DollarsBaseRates

DollarsBaseRates

DollarsBaseRates

DollarsHoursDollars

Prime Labor Hours Direct Labor

Direct Labor (overtime)

Indirect Labor

Indirect Labor (overtime)

Total Hours

Fringe

Overhead

Materials

Travel

Other Direct Costs

Subcontractor 1

Subcontractor 2

G&A

Subtotal Cost

FCCOM

Total Cost Plus

Profit

Total FFP

Name of Offeror:

Solicitation Number: W912HN24R5003 Name of Project: Hartwell O&M Contract Cost Element Summary for Base and Option Years

CPFF CLIN:

XXXX

Base Period Option Year 1 Option Year 2 Option Year 3 Option Year 4 Option Year 5

(6 Month Option) Total Total

Cost Elements BaseRates

DollarsBaseRates

DollarsBaseRates

DollarsBaseRates

DollarsBaseRates

DollarsBaseRates

DollarsHoursDollars

Prime Labor Hours Direct Labor

Direct Labor (overtime)

Indirect Labor

Indirect Labor (overtime)

Total Hours

Fringe

Overhead

Materials

Travel

Other Direct Costs Subcontractor Subcontractor G&A

Subtotal Cost

FCCOM

Total Cost Plus

Fixed Fee

Total CPFF

(iii). Completed "Cost/Price for TP# TP Title ” (Complete one for each TP). The offeror shall provide a Cost/Price for each TP, with a separate table for each CLIN. The sum of the TP cost/price shall equal the offeror's total proposed price.