Hartwell Site Visit Record posted to FBO.pdf

Site Visit Conference for

Solicitation W912HN19R5002 Maintenance, Repair, Minor Construction, and

Operations of the Hartwell Project

MINUTES

A formal site visit of solicitation W912HN19R5002 was held on

July 31st 2019 at 08:30 A.M. (Eastern) in accordance with Section L.6.

The following agenda was provided to all attendees:

1. Pre-Bid On-site Meeting for contract solicitation W912HN-19-R-5002 commenced at the Hartwell Project Operations Manager’s Office in Hartwell Georgia. Attached is the meeting agenda and attendance sheet. The meeting opened with a welcoming by Program Manager Kenneth Bedenbaugh and introductions by all attendees.

Following introductions, Mr. Bedenbaugh presented a Power Point presentation to provided an overview of the Hartwell Project to establish a better understanding of project missions and size.

Mr. Lennie K. Mattis, Savannah District Contract Specialist, spoke on behalf of Contracting Officer Mr. Bruce Helms, who was unable to attend. He discussed ProjNet and encouraged bidders to use it to submit questions about the contract. All questions should go through ProjNet at https://www.projnet.org. Mr. Mattis then provided a brief overview of sections L and M of the solicitation. He also discussed use of AMRDEC SAFE for proposal submittals:https://safe.amrdec.army.mil/SAFE/. He explained that, if you run in to issues uploading documents, the contracting office goes by the date & time stamp on the receiving end. He encouraged bidders to start uploading at least 2-4 hours ahead of time. Mr. Mattis will download the documents and send an e-mail stating that the proposal has been received. This does not mean your proposal is responsive and compliant; only that it has been received by the contracting office. You only need to submit one (1) copy of your proposal via AMRDEC SAFE. You can also ask for a ‘read receipt’. Keep in mind that it may take a while to upload. Mr. Mattis discussed additional submission requirements, to include compliance with file formats and page restrictions. Regarding past performance on previous projects, they will go by the Past Performance Questionnaire (PPQ) and Contractor Performance Assessment Reporting System (CPARS). So, if you submit any information that conflicts with these two sources, PPQ and CPARS will supersede. Mr. Mattis again encouraged the use of ProjNet to submit questions related to the solicitation.

Mark Dotson, Hartwell Project Contracting Officer’s Representative (COR) highlighted specific language within section L.5.2.1 Volume 1 –Technical, that could potentially raise questions concerning detail required in proposals regarding technical approach.

Mr. Dotson clarified that although past performance will be a primary basis for determining an offeror’s ability to perform contract tasks, presentation of the bidder’s approach to accomplish all 17 technical provisions (TP’s) is also required, but not to the level of detail such as how one proposes to change a trash can liner. Basically, proposals should reflect offeror’s understanding of, and concisely demonstrate their approach to, completing each TP. Mr. Dotson also encouraged bidders to pay close attention to each line of the Estimated Quantities List as some items provide general information and some provide more specific information. In relation to cost proposals associated with TP-14, Mr. Dotson explained that only the items listed on the Estimated Quantities List should be used. He further requested that estimates for gate house construction (described at TP 14.3) be included in Option Year 1 and Option Year 4 of proposals and estimates for septic tank installations (described at TP 14.13) be included in the Base Year and Option Year 3 of proposals to assist with consistent review of proposals. Upon conclusion of formal presentations and tour of the Operations Manager’s Office, all participants proceeded to tour project facilities as outlined in the attached agenda.

2. During the course of the above meeting and site visits, the following questions were addressed with all participants:

1) Question - Will furniture located in the government provided offices at the contractor compound be available to the new contractor?

Answer – Yes, with the exception of the maroon colored L-shaped desk in the front office.

2) Question – Are bulk fuel storage tanks available for contractor use?

Answer – No.

3) Question – Is contractor responsible for sediment disposal in relation to cleaning sand trap at Clemson Pumping Station?

Answer – Yes. (Please note, however, that sediment has historically been disposed of at the base area of the lower diversion dam within a few hundred yards of the sand trap.)

4) Question – Is special equipment needed to clean the sand trap at Clemson Pumping Station?

Answer – See TP-6.6.2.1 for equipment needed to accomplish this task.

5) Question – Is the government planning to purchase any new equipment?

Answer – No. (Please see TP-1.10.2, Equipment, for more detail concerning government furnished equipment.)

3. The Pre-Bid Meeting and site visits concluded following a tour of the Clemson Pumping Station.

MARK A. DOTSON

Contracting Officer’s Representative

PRE-BID CONFERENCE

Solicitation W912HN19R5002

Hartwell Project O&M Services Hartwell Operations Project Managers Office

31 July 2019

0830 to 0900 Welcome, Introductions, Project Overview (SAS- OP-H: Bedenbaugh)

0900 to 1000 Proposal Format/Content-Section L&M and ProjNet (SAS-CT: Mattis, SAS-OP-H: Dotson)

1000 to 1030 Tour Government Furnished Facilities and Contractor Compound (SAS-OP-H: Dotson)

1030 to 1145 Tour Power Plant (SAS-OP-H: Hanna/Dotson)

1145 to 1400 Lunch and recreation area tour (on your own).

Reconvene at Clemson Pumping Station (604 Lake Drive, Clemson, SC 29631) at 1400.

*Companies may visit recreation areas on their own in route to Clemson Pumping Station.

Representative areas recommended below.

1400 to 1500 Conclude/Wrap Up at Clemson Pumping Station (SAS-OP-H: Hanna/Dotson)

Representative Recreation Areas

*Watsadler Campground: 286 Watsadler Road, Hartwell, GA 30643 *Singing Pines Recreation Area: 6600 US Hwy 29S, Starr, SC 29684 *Broyles Recreation Area: 900 Smyzer Road, Townville, SC 29689 *Twin Lakes Campground: 140 Winnebago Trail, Pendleton, SC 29670 *Twin Lakes Recreation Area: Located adjacent to campground

SC Dam Viewing Area

Sing ing Pines _j ,_ _______ ___.

Jarrett

Richland Creek

River Forks

Denver

Asbury

Eighteen Mile Creek

Twin Lakes

Twelve Mile

Martin Creek

Friendship

Camp Creek

Broyles

Apple Island

Double Springs

Spring Branch

Jenkins Ferry

Poplar Springs

-.. . -Georgia River

Corps Campground

Twin Lakes

Paynes Creek

Georgia River

Crescent Group Camp

Springfield

Oconee Point

Coneross

Watsadler

Quick Facts

Completed: 1962 Water Surface Area: 55,950 Acres Land Area: 20,933 Acres Shoreline: 962 Miles Full Pool: 660 ft. msl

US Army Corps of Engineers Savannah Dist rict

Project Manager's Office & Visitor Center Hartwell Dam & Lake 5625 Anderson Hwy Hartwell, GA 30643 Phone: (888)893-0678 or (706)856-0300 www.CorpsLakes.us or www.sas.usace.army.mil/hartwell

For campground and picnic shelter reservations 877-444-6777 or www.recreation.gov

\ ~f \ ~ Pickens Co

11?( ,v/

21 Choestoea Hunting Area

50 Sadler's Creek State Park

51 Green Pond

52 Jack's Landing

53 White City

54 Honea Path

55 Brown Road

56 Darwin H. Wright

57 Hurricane Creek

58 Clemson

59 Lawrence Bridge

60 Seneca Creek

61 Hoyt-Tilley

62 Cove Inlet

63 Fair Play

64 Lake Hartwell State Park

65 Port Bass

66 South Union

67 Mullins Ford

68 Stephens County

69 Bruce Creek

70 Holcomb

71 Tugaloo State Park

72 Franklin County

73 Rocky Ford

74 Reed Creek

75 Milltown

76 Bradberry

77 Hart State Recreation Area

78 Gum Branch

Anderson Co 79 Long Point

Commercial Marinas

N Portman

Harbor Light

J·· 4 6 8 Miles

1 in= 3 miles

.59

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

HARTWELL PROJECT

HARTWELL PROJECT VISION

We will provide ethical stewardship of public land and water resources, flood control and hydropower production readiness while balancing competing demands through authorized project purposes .

Project Location

Atlanta

Cleveland Greenville

Anderson

Elberton

Athens

Augusta

Columbia

Charlotte

GA

SC

NCTN

I-75

I-20

I-20

I-85

I-77 I-26Hartwell

I-85

I-75 40 Miles

Lies in Upper Piedmont Plateau and Lower Foothills of the Blue Ridge Mountains

2 states and 6 counties

98 miles above Augusta, GA

305 miles to Atlantic Ocean

115 miles from Atlanta

50 miles from Greenville, SC

Project Size

55,950 acres of water

23,563 acres of land

962 miles of Shoreline

840 miles of boundary Line

7 miles from dam to confluence of Tugaloo and Seneca Rivers

49 miles to top of Tugaloo River

45 miles to top of Seneca River

N

GA

SC

Hartwell Dam & Powerplant

Watershed/Drainage Basin

GA

SC

N

J. Strom Thurmond Dam & Lake

Augusta

Savannah

Richard B. Russell Dam & Lake

New Savannah Bluff Lock & Dam

Hartwell Dam & Lake

• Construction 1955 – 1962

• Cost - $89 million

• Second Corps project on Savannah River

• Impoundment began in 1961

• 660’ msl elevation reached on March 12, 1962

• On-line in April, 1962

• 50th anniversary celebrated in April 2012

History

• HD 78-657 (Flood Control Act of 1950) and PL 81-

• Purposes

Navigation Hydropower

Flood Control

Authorizing Document

• Recreation Flood Control Act of 1944 and PL 89-72

• Fish & Wildlife Management

PL 85-624

• Water Quality Management

PL 92-500

• Water Supply

PL 85-500

Additional Authorities

.59

HARTWELL DAM &

POWERPLANT

File Name

• Dam – 17,790 ft. long

• Concrete dam – 1,900 ft. long

• 204 ft. above Savannah River bed

• 5 generating units

Dam & Powerplant

*Nameplate Rating

• Units 1 – 4 66,000 kilowatts* (1962) 85,500 kilowatts* (2007)

• Unit 5 = 84,000 kilowatts* (1983)

• Total = 426,000 kilowatts*

Hydropower

FY 18

• 430,915 megawatt hours produced

• Total generation and capacity value: $21,672,125

Hydropower

• $8,413,437 – Hartwell FY18 prevention

• $31,231,580 – Total Basin FY18 prevention

• $101,146,643 – Hartwell prevention since 1962

• $342,165,955 – Total basin prevention since 1962

Flood Prevention

• Main Dam

• Clemson Pumping Station and Upper & Lower Diversion Dams

• 12 spillway gates (40’ W x 35.5’ H)

• Total storage (665’ msl) = 2,842,700 acre-feet (926.3 billion gallons)

• 565,000 CFS maximum discharge (design flood)

Main Dam

Old Seneca River Bed

• 2 electric pumps (2,000 gal/min each)

• 2 diesel pumps (23,500 gal/min each)

Clemson Pumping Station Upper & Lower Diversion Dams

.59

RECREATION

FACILITY

OPERATIONS

• Consistently top 3 in visitation (#2 in FY18)

• 8M+ visitors per year

• Economic Impact

Recreation

• Facility descriptions 8 campgrounds

• 497 campsites 13 day use recreation areas

• 315 picnic sites, 14 shelters, 20 swim beaches

24 access areas

• Park Attendant Program

• Volunteer Program 23,656 hours valued at

$584,066 in FY18 (11 FTE)

Recreation Area Operations & Management

Fisheries Christmas tree recycling program

Cut & cable trees around the shoreline

Planting aquatic plants to improve fisheries

• Maidencane – out of the water, shoreline stabilizer

• Water willow – subaquatic, fish habitat

Natural Resources Management

Water Quality Dissolved oxygen readings

• Blueback herring management

Monitor Water Temperature

• Fish spawn

Fisheries population study

• Secure measurements to determine healthy population

Forestry Manage timber for wildlife & disease control

Small land base – limited opportunity to manage forests for timber sales

Concentration on planting wildlife friendly trees (saw-tooth oak, white oak, red oak, swamp chestnut oak, etc.)

Natural Resources Management

Wildlife Actively manage 23 food plots (36 acres) located at 4 locations (GA Quarry, SC Dove Field, Payne’s Creek, Choestoea).

Bluebird and Wood Duck box program

.59SHORELINE & LAND

MANAGEMENT

PROGRAM

Shoreline Management Statistics Largest program in the nation

11,883+ total permits / licenses

58,652+ total permitted activities

10,804 boat docks 1,154 adjacent subdivisions

$733,526.67 shoreline use permit fees in FY18

76% of shoreline is open to various permitted facilities/activities

50% of shoreline open to docks

• Ensuring protection of our natural resources through balancing public and private use

• Fostering positive attitudes toward resource management

• Public involvement is critical

Program Strengths

• Real estate outgrant management

• Boundary line management

• Water supply

Components Land Management

• 840 miles of boundary line

• 9,800 monuments

• Encroachments

Boundary Line Management Land Management

.59ENVIRONMENTAL

COMPLIANCE

PROGRAM

Environmental Compliance Program

Respond to spills, abandoned waste, sediment complaints, etc.