Solicitation Hartwell O and M Amendment 0001.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 26 Jan 2025

X

A X B X C

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EX

X G F 99 - 113

114 - 149 X H 150 - 190 nathan.a.aylesworth@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 190

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912HN 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

USACE-SAS

conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

NATHAN A AYLESWORTH (912) 652-5384

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

9 - 68 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

70 - 71

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 72 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 73 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

74 - 97

PART II - CONTRACT CLAUSES

USACE - SAVANNAH DISTRICT

100 W. OGLETHORPE AVE

SAVANNAH GA 31401

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

27 Nov 2024

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912HN24R5003

0001 02DEC2024

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

Firm Fixed Price for Level 1 ServicesFFP Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Base Year - Level I Firm Fixed Price - FOB: Destination

PSC CD: S216

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 12 Months

Firm Fixed Price for Level II ServicesFFP Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Base Year - Level II Firm Fixed Price - FOB: Destination

PSC CD: S216

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Job

Cost Plus Fixed Fee ServicesCPFF Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Base Year - Cost Plus Fixed Fee Services FOB: Destination

PSC CD: S216

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 12 Months OPTION Firm Fixed Price for Level 1 ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 1 - Level I Firm Fixed Price - FOB: Destination

PSC CD: S216

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 12 Months OPTION Firm Fixed Price for Level II ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 1 - Level II Firm Fixed Price - FOB: Destination

1003 Job OPTION Cost Plus Fixed Fee ServicesCPFF

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 1- Cost Plus Fixed Fee Services FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

2001 12 Months OPTION Firm Fixed Price for Level 1 ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 2 - Level I Firm Fixed Price -

2002 12 Months OPTION Firm Fixed Price for Level II ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 2 - Level II Firm Fixed Price -

2003 Job OPTION Cost Plus Fixed Fee ServicesCPFF

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 2- Cost Plus Fixed Fee Services

3001 12 Months OPTION Firm Fixed Price for Level 1 ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 3 - Level I Firm Fixed Price -

3002 12 Months OPTION Firm Fixed Price for Level II ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 3 - Level II Firm Fixed Price -

3003 Job OPTION Cost Plus Fixed Fee ServicesCPFF

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 3- Cost Plus Fixed Fee Services

4001 12 Months OPTION Firm Fixed Price for Level 1 ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 4 - Level I Firm Fixed Price -

4002 12 Months OPTION Firm Fixed Price for Level II ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 4 - Level II Firm Fixed Price -

4003 Job OPTION Cost Plus Fixed Fee ServicesCPFF

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 4- Cost Plus Fixed Fee Services

5001 6 Months OPTION Firm Fixed Price for Level 1 ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 5 - Level I Firm Fixed Price -

5002 6 Months OPTION Firm Fixed Price for Level II ServicesFFP

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 5 - Level II Firm Fixed Price -

5003 Job OPTION Cost Plus Fixed Fee ServicesCPFF

Maintenance, Repair, Minor Construction and Operations of the Hartwell Project Option Year 5- Cost Plus Fixed Fee Services

Section C - Descriptions and Specifications

PWS

SAD O&M Contract

Performance of Work Statement (PWS)

Firm Fixed Price Contract with Cost Plus Fixed Fee Elements

CLINS Description Technical Provisions (TP)

Notes

CLIN 1 Level I Firm Fixed Price Services

TP 1-6 Monthly payment schedule according to seasonal requirements established with acceptance of contract proposal

CLIN 2 Level II Firm Fixed Price Services

TP 1-6 Additional quantities or frequencies of tasks associated with fixed price technical provisions

CLIN 3 Cost Plus Fixed Fee Services

TP 7-18 Cost reimbursement

Hartwell Project Performance Work Statement

Technical Provisions

TABLE OF CONTENTS

Section Section Title Page

TP-1 General Information C-3

TP-2 Labor, Uniforms and PPE C-14

TP-3 Cleaning Services C-15

TP-4 Mowing Services C-20

TP-5

TP-6

Preventive/Routine Maintenance

Operations of Visitor Centers (Not applicable to this contract)

C-21

C-22

TP-7 Repair Buildings, Structures, Mechanical, Electrical, Water Supply and Sewage Disposal Systems

C-22

TP-8 Upkeep of Grass, Trees, and Landscape Areas C-27

TP-9 Upkeep and Repairs to Government Owned Equipment, Boats, Trailers, and Attachments

C-29

TP-10 Preservation and Repair of Earthen Dams, Dikes, Riprap, Ramps, Beaches, Berms and Bulkhead Walls

C-30

TP-11 Preservation and Repair of Signs, Trails, Walkways, Roads, Barricades, Gates, Parking Areas, Wheel Stops, Fencing and Posts

C-31

TP-12 Natural Resource Management C-33

TP-13 Boundary Line Clearing and Marking C-35

TP-14 Aids to Navigation, Refuse Removal, and Courtesy Dock Repair

C-35

TP-15 Minor Construction and Shoreline Stabilization C-36

TP-16 Emergency Spill Response Support C-38

TP-17 Industrial Cleaning C-40

TP-18 Elevator Maintenance and Inspections C-42

TP-1, GENERAL INFORMATION

TP-1.0 PURPOSE: The purpose of this contract is to provide the maintenance, repair, minor construction, and operation of the Hartwell Project to include the Project Manager’s Office, campgrounds, day-use parks, boating access areas, dams, Power Plant, Clemson Pumping Station, and other project resources as specified in the following technical provisions.

TP-1.1 Performance of Work: This contract is a hybrid firm fixed price contract with cost plus fixed fee elements. Section C is divided into eighteen (18) Technical Provisions (TP’s); TPs 1-6 are firm fixed price and TPs 7-18 are cost reimbursement (NOTE; TP-6 is not applicable to this contract). All labor will be charged to TP-2, unless it is subcontracted and/or associated with after-hours call-out work under TPs 7-18, in which case it will be charged to the applicable technical provision.

TP-1.1.1 The contractor shall furnish all necessary management, personnel, materials, supplies, parts, tools, equipment, storage and working facilities, office space, utilities, and vehicles to perform these services except as otherwise provided for herein. All contractor-furnished items are required to be as specified and in strict accordance with all terms, conditions, general, specific, and technical provisions, drawings, attachments, appendices, etc., contained herein, incorporated by reference, or approved by the Contracting Officer's Representative (COR).

The contractors' work and responsibility includes all planning, programming, administration, and management necessary to assure that all services and minor construction are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall ensure all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents and applicable publications in TP-1.3. The contractor shall perform all related contractor administrative services necessary to perform the work such as supply, procurement, quality control, contractor financial control, and maintenance of accurate and complete records, files, and data bases.

Areas of work to be performed, facility listings and various other information applicable to the contractor are referenced throughout the TPs as appendices and are in Section J - List of Attachments.

TP-1.1.2 Additional Cost Information: All non-government owned vehicles/equipment (including lawn mowers, blowers, weed eaters, etc.) and materials required to service, maintain and repair such, e.g. oil, lubricants, filters, batteries, belts, tires, brake pads, alternators, fuel lines, etc. to complete the tasks under this contract will be charged to TP-1 as a firm fixed price cost. Tools are addressed under TP-1.10.4. Materials, supplies, and services required to fulfill TPs 3, 4 and 5 Level I work will be charged to the appropriate TP as a fixed price cost. Other Direct Costs such as insurance, postage, drug testing, recruiting, vehicle tax/tags, etc. will be charged to TP-1 as a firm fixed cost. Reference TP-1.13 for additional office related items to be charged to TP-1 as a firm fixed cost. All uniform costs and personal protective equipment will be charged as a firm fixed cost to TP-2. All materials, supplies, and services associated with TPs 7-18 will be charged to the appropriate TP as cost reimbursement. All fuel will be charged to TP-9 as cost reimbursement.

TP-1.2 Definition of Services: Firm fixed price work requirements are grouped into two (2) categories; Level I, Standard Services, and Level II, Service Orders. Level I services are defined as the effort necessary to meet the standard requirement of each fixed price technical provision.

Level II work is additional quantities or frequencies of tasks associated with fixed price technical provisions and will be generated by the government as a service order. After hours work associated with cost reimbursement TPs 7-18 will be considered call-outs and charged to the applicable technical provision.

TP-1.2.1 Level II - Service Orders (TPs 1-6): Upon request by the COR, the contractor will submit proposals for the additional service and will provide a detailed breakdown of all related costs.

This includes, but is not limited to, burdened labor rates, materials & supplies, subcontractor fees, profit and overhead. Labor rates and profit margins will not be marked up beyond what is proposed within the awarded contract when a level II service is requested. Due to the unknown quantities of Level II work, bidders should include $25,000 per contract year in their cost proposal for Level II services for estimating purposes only.

Individual service orders (ISO) related to Level II services mentioned above are considered within the scope of this contract, and the contractor will be compensated using a separate Contract Line- Item Number (CLIN) (and corresponding CLINs if the option years are exercised). They are not part of the Level I firm fixed price CLIN pricing.

Level II needs will be coordinated through the COR.

The COR will request a cost estimate from the contractor for each incident.

Upon COR approval, the contractor will perform services requested and invoice separately against the specified level II CLIN (and corresponding CLINs if the option years are exercised).

In the event of a COR-determined emergency the contractor may receive verbal or written authorization to proceed with a level II service; however, the contractor must provide estimates to the COR as soon as practical.

TP-1.2.2 Callouts (TPs 7-18): Upon request by the COR, the contractor will respond to emergency after hour services associated with TPs 7-18. All costs associated with callouts (labor and materials) will be charged to the applicable technical provision.

TP-1.3 Applicable Documents and References: The contractor shall perform technical work in accordance with the following individual standards and codes, manuals, and other documents as applicable.

a. National Electrical Code

b. National Fire Protection Association

c. American National Standards Institute

d. OSHA Safety Standards

e. National Plumbing Standards Code Illustrated

f. American Society for Testing and Materials

g. Vehicle and Equipment Manufacturer's Repair and Operating Manuals

h. EM 1110-1-400 Recreation Facility and Customer Services Standards

i. ER-1130-2-550 - "Recreation Operations and Maintenance Policies"

j. ER1130-2-540 “Environmental Stewardship Operations and Maintenance Policies”

k. EM 385-1-1 - "Safety and Health Requirements Manual"

l. ER-700-1-1 - USACE "Supply Policies and Procedures"

m. EP-1165-2-316 - "Rules and Regulations Governing Public Use of Corps of

Engineers Water Resource Development Projects"

n. EP-310-1-6a & EP-310-1-6b USACE "Sign Standards Manual”

o. USACE Environmental Review Guide for Operations

TP-1.4 Location of Work Sites: The Hartwell Project, U.S. Army Corps of Engineers, Savannah District, is located within Hart, Franklin, and Stephens counties in Georgia and Anderson, Oconee, and Pickens counties in South Carolina. The Hartwell Power Plant and Dam are located on the Savannah River eight miles out of Hartwell, Georgia, on U.S. Highway 29 (North). The Project Manager’s Office is also on U.S. Highway 29 North about seven miles out of Hartwell Georgia. The Clemson Pumping Station is on the shoreline of Hartwell Lake, adjacent to the Clemson University Campus at 604 Lake Drive, Clemson South Carolina. The remaining work sites, such as campgrounds, day-use parks, boating access areas, and other project lands are located throughout the Savannah River Basin within the above referenced six-county area.

Reference Section J, Appendix A for further information on project and park locations.

TP-1.4.1 Other Potential Work Areas: The contractor may be required to provide work at the Richard B. Russell Dam and Lake Project, J. Strom Thurmond Dam and Lake Project, and potential support to other mission critical elements in the event of emergency situations or at the discretion of the Contracting Officer. The Technical Provisions applicable to the Hartwell Lake Project will be applicable to this work. Because the quantities that might be needed under this TP are unknown, this work is not included in the estimated quantities and should not be included in the contractor’s technical or cost proposal.

TP-1.5 Other Contracts: The government may undertake or award other contracts. The contractor shall fully cooperate with such other contractors and government employees and carefully fit their own work to such other additional work as may be requested by the COR. The contractor shall not commit or permit any act which will interfere with the performance of work by another contractor or by government employees. The COR can alter the work schedules of the other contractors, government employees, or the contractor, to avoid possible conflicts.

TP-1.6 Inclement Weather: The contractor shall maintain the schedule of services regardless of inclement weather. Exceptions can be approved by the COR when severe conditions make it impractical or dangerous to perform the work.

TP-1.7 Transition/Mobilization: At both contract commencement and closeout, the contractor will ensure the continuity of service while implementing its transition plan for all affected activities to preclude any adverse impact on the mission. The contractor will implement the actions necessary for a smooth transition of operations. During this period, which will not exceed fourteen (14) calendar days, the contractor will make all preparations and conduct as many on site investigations as deemed necessary to commence or conclude full performance of work under the contract. The contractor will provide sufficient personnel to ensure effective transfer of all work in progress so as not to impact mission accomplishment. A government and contractor inspection and documentation of the condition of all government furnished equipment and facilities will be completed during this time so that an accurate account of all items can be documented. In relation to commencement, contractor will provide a plan for the mobilization of equipment, personnel, and inventory necessary for the performance of services immediately following award of contract.

TP-1.8 Interruptions to System: All work that would necessitate an interruption to the use of the project facilities or system or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated, and advance approval obtained from the COR prior to the commencement of the work.

TP-1.9 Safeguarding Government and Contractor Property: The contractor shall cooperate with government personnel in safeguarding government property. The contractor shall be responsible for reporting to the COR and appropriate local law enforcement agencies, all acts of vandalism, larceny, pilferage, or other damage on the day of occurrence. In all instances where government property and/or equipment is damaged by contract employees, a full written report of the incident and extent of such damage shall be submitted to the COR within two workdays (less weekends and holidays) of the occurrence. The contractor shall be held responsible for the costs (for which he may not be reimbursed) of any repairs and/or replacements caused by negligence on the part of the contractor or contractor employees.

TP-1.10 Facilities/Equipment Available for Contractor Use

TP-1.10.1 Facilities: Listed below are the government owned facilities that will be available for contractor use. The contractor may modify these facilities to meet work requirements after prior approval of the COR. The facilities are located at one of the three sites described:

a. The Hartwell Project Manager’s Office/Compound (PMOC) is located seven miles north of Hartwell, GA, on US Highway 29.

b. The Contractor's Work Area (CWA). The CWA is located within 1/2 mile of the PMOC and the Hartwell Dam and Power Plant.

c. The Clemson Pumping Station (CPS). The CPS is located approximately 35 miles northeast of the PMOC near Clemson, S.C.

NOTE: The location of each facility is shown in () in the description column below.

Quantity Description Size Age

Carpenter Shop w/attached open shed 35' x 100' (PMOC)

26' x 40' 1961

Building, Metal, Storage w/wash bay

(PMOC)

24' x 130' 1957

Rest Room attached to Government used computer storage area (PMOC)

24' x 20' 1973

Building (insulated), Metal (40' x 20') containing office space, inventory warehouse, kitchen, and training/meeting room (CWA)

40' x 80' 1984

Building, Metal (50' x 50') enclosed and insulated vehicle/equipment maintenance shop with office and restroom and attached 50' x 50' open sided storage (CWA)

50' x 100' 1990

Building, Concrete, Flammable Storage

(CWA)

13' x 18' 1990

Building, Concrete, Equipment Washing w/attached concrete wash pad and oil separating sump (pressure washer not included) (CWA)

8' x 8' 1991

1 Building, Metal, Storage (CPS) 30' x 100' 1985

TP-1.10.2 Equipment: Due to the age, hours and condition of the below listed equipment, it is very possible that some may become inoperable and cost prohibitive to repair during the contract period. Replacement will be determined on a case-by-case basis as approved by the COR.

Such replacement may be accomplished by the Corps or by the contractor through a depreciation agreement or some type of lease agreement under TP-9. The contractor will be required to acquire equipment necessary to fulfill contract obligations. The following listing describes the equipment available for use by the Contractor:

GOVERNMENT FURNISHED EQUIPMENT

Quantity Description Age

AUGER POST HOLE, LOWE 1200 (USED WITH SKID STEER

LOADER)

1 TRAILER, SINGLE AXLE, ALL-AMERICAN 1987

1 TRAILER, TANDEM AXLE, KRONKHITE 1986

3 FLAMMABLE STORAGE CABINETS (CWA) UNKNOWN

1 VISE, SNAP-ON 4" (CWA) UNKNOWN

1 VISE, WILTON STEEL, TALE MOUNT, 6" (CWA) 1979

1 BENCH GRINDER, BALDOR (CWA) 1997

1 AIR COMPRESSOR, NAPA 60 GAL 1996

1 WHEEL DOLLY, BLACKHAWK 1980

DEVILIBLISS PAINT SHAKER UNKNOWN

1 VISE, REED 6" (No. 404 1/2 R) (PMOC) 1980

1 WELDER, MILLER, BLUE STAR, TRAILER MOUNTED 1987

NOTE: The facility equipment (eight items) listed below is used in the Storage/Carpenter Shop Building located at the PMOC

Quantity Description Age

PLANER, WOOD,

ROCKWELL, 3 PHASE,

5HP, 22-434

SAW, MODEL 20 VERTICAL BAND SAW

1 ROUTER, CUT-A-LETTER

SYSTEM

1 SANDER, 6" BELT/ 12"

DISK, ROCKWELL/DELTA

31-73

1 SAW, RADIAL ARM, 6,

DELTA 33-893

1 SAW, TABLE, 13",

ROCKWELL-INVICTA 34791

1 SAW, WORM DRIVE, 8",

PANEL JIG MOUNTED,

SKILSAW 826

1 SHAPER, WOOD, HEAVY

DUTY, ROCKWELL 3-

PHASE 43-361

TP-1.10.3 Materials: The contractor will be provided the full inventory of materials on-hand which were not utilized by the incumbent contractor or government. Materials associated with cost reimbursement work will be transferred to the contractor. The cost of materials associated with firm fixed price work will be credited to the government. The contractor will be provided a complete listing of the materials on-hand and will be responsible for verifying the inventory within 30 days of the award. The contractor will be responsible for the storage and usage of the transferred inventory. Replacement and additional inventory is addressed in paragraph TP- 1.11.

TP-1.10.4 Durables: The contractor will be provided with additional government furnished equipment that is considered expendable or durable property and thus is not listed on property records as accountable property. This equipment includes items such as power tools, hand tools, specialty mechanic tools, etc. that are currently being used on the project by the existing Operations and Maintenance (O&M) contractor. Inventory will be completed prior to existing contract close-out and then issued to the new contractor after award.

Section J, Appendix B, Durable Tools and Equipment, provides a representative list of durable property available. Durable tools and equipment repairs, replacement, and/or purchase of additional necessary items, as approved by the COR, will be a cost-reimbursable expense under TP-9.

TP-1.11 Inventory Control and Property Management: Within 30 days of award, the contractor shall submit their recommendation for cost reimbursable stock items and levels for approval to the COR. Their inventory management and control plan, including control of government property, shall be implemented upon approval.

TP-1.11.1 The inventory shall be complete and accurate and separated between firm fixed price and cost reimbursement services. The contractor shall create a computer automated inventory program to include, as a minimum, the item description, unit price, quantity and use, and location for all items. A copy of this program shall be provided to the COR. The contractor shall submit to the government (thru the COR), no less than monthly, a computer media that will update the government’s copy of the inventory database. (Printed copies of the inventory will be provided upon request). The contractor shall be subject to monthly property management audits by the government.

TP-1.11.2 In the event that emergency repair parts associated with cost reimbursable TP’s 6-17 are required, and it is not possible to obtain advance procurement approval from the COR, the contractor is authorized and shall be required to procure those parts necessary to effect immediate repair in order to protect personnel and/or property. The cost of these repair parts will be directly reimbursable in the same manner, as specified above, for the materials and supplies.

TP-1.12 Non-Government Owned Vehicles and Equipment:

TP-1.12.1 The contractor will ensure an appropriate number and type of vehicles are available to complete the tasks under this contract and is also responsible for maintaining a continuous supply of baseline equipment. (Reference TP-1.1.2) Vehicles will be maintained according to manufacturers’ recommendations and federal and state regulations.

TP-1.12.2 Contractor owned or leased items should be appropriately marked as such.

Within thirty days of award, the Contractor shall identify all contractor owned/leased vehicles with company name or logo.

TP-1.13 Contractor's Office: The contractor will be provided the office space described in paragraph TP-1.10.1. The COR must approve any additional office facilities. The contractor is responsible for providing all office furniture, office machines, supplies, and communications equipment as a fixed price expense. Contractor will be responsible for establishing and maintaining telephone and internet services to all facilities located within the Contractor’s Work Area located at 6636 Anderson Hwy., Hartwell, Georgia as a fixed price expense. The government will provide water and electric services and pay the associated costs for all areas identified under TP-1.10.1.

TP-1.14 Pre-work Conference: The contractor shall attend a pre-work conference at which the COR shall establish the line of authority and government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed.

a. Contractor Items: The contractor shall submit in completed form at or before the time of this conference, the following items:

i. Certificate of Insurance (Reference FAR 52.228-7 Insurance-Liability to Third Persons)

ii. Letter of Authority for the Superintendent

iii. Letter(s) Appointing Quality Control Personnel

iv. The contractor shall also submit, in either draft or completed form, the following items: Accident Prevention Plan

v. Quality Control Plan

vi. Inventory Control/Property Management Plan (including purchasing plan)

vii. List of Proposed Subcontractors

viii. Cost/schedule with Work Breakdown Structure

b. A letter of record, documenting all pre-work conference discussions, will be furnished by the government to all attendees.

TP-1.15 Contractor Quality Control (CQC): The contractor shall develop and maintain an effective quality control plan. This plan shall be submitted for approval at the pre-work conference. If the CQC plan submitted is not approved prior to the contract start date, the plan will be considered a draft and may be used for routine work (i.e., clean-up, grass cutting, minor vehicle repair, etc.) pending final approval. All work permitted, prior to the approval of the CQC plan, must be authorized by the COR. The plan shall identify personnel and procedures which will be used to maintain acceptable productivity and quality levels. Following initial approval, any contractor proposed changes to the plan shall be submitted to the COR and approved prior to implementation.

TP-1.15.1 CQC will provide for inspection of all items of work and rework to ensure conformance to specifications, drawings, and referenced documents. Inspection activities performed shall also include monitoring of subcontractor performance, inventory control, and procurement of materials, supplies, parts, tools, vehicles, and equipment.

TP-1.15.2 Government quality assurance inspectors will assure that contractor quality control is complete, but the presence or absence of a government inspector shall not relieve the contractor of his responsibility for the proper execution of work in accordance with the contract.

TP-1.15.3 All compliance inspections shall be recorded on a form approved by the COR. All contractor documentation developed to monitor quality control, to include records of deficiencies observed and corrective action(s) taken shall be furnished to the government.

TP-1.15.4 If recurrent deficiencies indicate that the quality control system is inadequate, corrective action will be taken as requested by the COR.

TP-1.15.5 The Quality Control system shall be organized with a chief and supplemental personnel as necessary to perform quality control. The Chief and/or his assistant(s) shall:

i. Be employed directly by the contractor.

ii. Be independent of the contractor's supervisory and field organization.

iii. Be responsible only to the contractor's top-level managers and/or owners.

iv. Have minimum experience of five (5) years in quality control work

(Chief only).

TP-1.15.6 Meeting of Mutual Understanding: Before work commences, the contractor and CQC staff shall meet with the COR. Discussion will be held to develop mutual understanding of quality control requirements, details of the reporting requirements, interrelation to the accident prevention plan, the interrelationship of the government's quality assurance inspection system to the CQC plan, and property administration. A thorough review, discussion and understanding of the firm fixed price and cost reimbursement technical provisions will be reached. Copies of the proceedings will be furnished by the government to all attendees.

TP-1.16 Job Order Accounting System: The contractor will establish a system to effectively prioritize and schedule the performance of tasks, whether initiated through the contractor’s own initiative or through a COR-initiated work order. The system will incorporate a method by which the contractor provides feedback to the COR that the work order has been scheduled and/or services have been performed.

TP-1.16.1 The system will be capable of establishing a budgeted cost as well as capturing all actual costs associated with the completion of the above work tasks. Costs will be appropriately charged to the applicable CLIN, technical provision, and business line. In addition, costs will be charged to the appropriate park or location and cost reports will be submitted with monthly invoice.

TP-1.16.2 Completion and cost data for each work order, including all labor and materials, will be entered by the contractor into the Facilities and Equipment Management System (FEM), a Maximo database, utilizing a government furnished computer. The contractor will enter all contractor-initiated and a portion of Corps-initiated work orders in FEM as requested.

TP-1.16.3 The contractor shall submit monthly computer media containing the following database files:

a. Materials and Supplies: This file shall contain names of item, unit cost, quantity used, date used, Contract Technical Provision Section, applicable Business Line, and location at which all material and supplies were used during the previous month.

b. Labor: This file shall contain the cost of all labor by Contract Technical

Provision Section, Business Line, date, and location of work.

c. Inventory: This file shall contain, as a minimum, the following information:

date, item, quantity, and place used for all issuances, date, item, and quantity for all additions, unit price on all transactions and balance on hand after each transaction.

NOTE: The data furnished must be compatible with the latest version of Windows database software.

TP-1.17 Reports and Records: The contractor shall maintain daily written records of all operations maintenance, repair, and minor construction activities. Cost data for each activity will be maintained and be subject to government audit, as determined by the COR. Cost tracking may be required for specific activities (i.e., high water damage repair, storm damage recovery, cost related to low water requirements, emergency situations, etc., and special projects such as minor building construction/renovations, ramp extensions, etc.).

The system used to maintain cost data must have this capability. This cost data shall include labor (in hours and dollar value), supplies, materials, and parts costs for each separately scheduled work task.

TP-1.18 Employee Safety Requirements: The contractor shall comply with all current provisions of the Occupational Safety and Health Act (OSHA) in addition to the standards of the Corps of Engineers Manual, EM385-1-1, "Safety and Health Requirements Manual". OSHA-approved hearing, eye, foot, and other personal protection equipment shall be worn during all repair, replacement, maintenance, and minor construction as applicable.

TP-1.19 Accident Prevention: The contractor shall submit a detailed plan in accordance with the latest edition of EM-385-1-1. The contractor will incorporate any changes in the EM 385- 1-1 into the Accident Prevention Plan. Interim approval of this plan must be submitted and approved prior to the start of work. All accidents shall be verbally reported to the COR immediately. The contractor shall maintain an accurate record of and shall report to the COR, in the manner and on the forms prescribed by the COR, all accidents within 24 hours of the occurrence.

TP-1.19.1 Monthly Exposure Report: The contractor shall submit to the COR accident exposure and experience incident to this work, in accordance with EM 385-1-1.

TP-1.19.2 Public Safety: The contractor will be responsible for safeguarding construction and repair sites in all operational areas. Contractor employees should be encouraged to identify and report or correct any unsafe activities or facilities that are within the scope of this contract. Appropriate signs, warning devices, and barriers will be used to protect the public, contractor employees, and government employees.

TP-1.20 Pesticide Application: All applications of pesticides shall be in coordination with the COR. All pest control products and methods shall be in accordance with industry practice and Federal, State, and local regulations pertaining to such methods. (Reference TP-8.6 for additional guidance.)

TP-1.21 Determination of Work To Be Performed: Determination of all work required to maintain and repair all facilities, buildings, structures, and systems in a safe, and efficient operating condition, is the responsibility of the contractor, in coordination with the COR. The COR may also rrequest the contractor to perform repairs or maintenance if deficiencies are observed. The contractor shall respond promptly to repair such work items. Such deficiencies, if repetitive, may be counted against the contractor as evidence of unsatisfactory performance.

TP-1.21.1 Schedules: Within the first 30 days of each contract year, the contractor shall submit an annual work schedule to the COR. The annual work schedule will include long range plans for all routine maintenance covered by the specifications and is subject to the approval of the COR. The contractor will submit quarterly schedules 15 days prior to the beginning of each quarter. The quarterly schedules will be used to update/annotate the annual schedule and for detailing all planned activities. The annual and quarterly schedules will include projected cost data for the work scheduled. Advance weekly schedules shall be submitted each Friday for approval by the COR. The contractor will submit daily schedules at the beginning of each workday, Monday thru Friday (Saturday and Sunday schedules may be required during heavy work periods). The daily schedules will include work planned for the day and work accomplished (complete or incomplete) the previous day. All schedules shall be updated or annotated to reflect actual work performed.

TP-1.21.2 Incidental Work: Work incidental or related to contract work items, but not specifically identified or described in each section, may be required of the contractor. This work will be accomplished by the existing work force utilizing existing equipment and will be performed by rescheduling the contractor's long-range and weekly schedules, as approved by the COR.

TP-1.21.3 Improvement or Modification: An improvement or modification is defined as any change to the original design of a building or structure or installed systems. Improvements and modifications shall not be initiated without the approval of the COR. Improvements or modifications not specifically approved in advance shall be considered unauthorized and the contractor may be required to make restoration at no cost to the government. Improvements and modifications shall be governed by the procedures and limitations outlined below for major repairs.

TP-1.21.4 Major repair parts associated with cost reimbursable TPs 7-18 are those estimated to exceed $500. If the contractor determines that any major repairs or replacement items are required, he should promptly coordinate with the COR prior to purchase. Major repairs may be accomplished by government hired labor or by another contract or purchase order. The government reserves the right to award other contracts or purchase orders for work at the Hartwell Project during the performance period of this contract, and the contractor agrees to cooperate with such contractors in the performance of this work.

TP-1.22 Vandalism Repair Cost Reporting: The contractor shall report labor and material costs for vandalism repair separately from other reports. When the government submits a work order to the contractor for vandalism repair, a form for cost reporting will be attached to the work order.

When vandalism is repaired by the contractor without a work order, i.e., vandalism discovered by the contractor, the contractor shall still be required to report repair cost data to the COR.

TP-1.23 Security Processes and Training Requirements: The contractor shall comply with all the following security training and process requirements.

a. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures as provided by the COR. The contractor shall also provide information required for background checks to meet installation/facility access requirements to be accomplished by installation Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

b. For Contractors Requiring Common Access Cards (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014- 05 and Homeland Security Presidential Directive – 12 (HSPD-12). The contractor and all sub-contractor employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access (via logon) to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or

(3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

c. Suspicious Activity Reporting Training (e.g., iWatch and/or CorpsWatch): The contractor and all associated subcontractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract start date and all new employees within 30 days of hiring date. Confirmation of employee training to be provided to the COR no later than 5 calendar days after completion of the training.

d. Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certificate Tracking System) at commencement of services and must successfully complete the DOD Information Assurance training prior to access to the information and then annually thereafter IAW personnel security standards listed in AR 25-2 (Information Assurance). Background check information provided in TP-1.23 (b) above applies.

e. Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working with IA/IT functions must comply with DOD and Army training requirements in DoD 8570.01- M, DFARS 252.239-7001 and AR 25-2

f. E-Verify Program: The Contractor must pre-screen candidates using the E-Verify program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E- Verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award and within 3 days of new hires.

TP-2, LABOR, UNIFORMS, AND PERSONAL PROTECTIVE EQUIPMENT

TP-2.0 Labor: TP-2 is a firm fixed price technical provision. The contractor will provide adequate labor at all times with consideration to seasonal changes in contract requirements, allowing for increased volume of work during the period of 1 April to 30 Sep. Reference Section J, Appendix I for exact facility operation schedules. All labor will be charged as a firm fixed price cost under this TP, unless it is subcontracted and/or associated with after-hours call–out work under TPs 7-18, in which case it will be charged to the applicable technical provision. Reference TP-1.1 through

TP-1.2.2.

TP-2.1 The contractor is required to compensate employees meeting wage requirements as identified by Service Contract Labor Standards.

TP-2.2 Uniforms: Within thirty days of award, the contractor shall provide employees (management and clerical optional) uniforms, which must be approved by the COR. Uniforms will consist of long pants (same color for all employees) and a button down short or long sleeve shirt.

Special consideration may be approved for short-term, temporary employees. Company identification will be accomplished by a patch on the breast pocket or left shoulder. Uniforms shall also be provided to subcontractors working on the project full time. Uniforms are to be charged to this TP.

TP-2.3 Personal Protective Equipment (PPE): PPE for work within all TPs, including but not limited to, safety boots, safety glasses, hard hats, hearing protection, gloves, chaps, first aid kits, etc. should be accounted for/charged to this TP.

TP-2.4 Supervision: The contractor will give his or her personal superintendence to the work or have a competent superintendent on the site. The superintendent must have access to the necessary budgetary information and available manpower allocation to effectively plan and manage on-site work, including accurate budget projection and personnel management. The superintendent will possess authority to act on behalf of the contractor. Such authorization will be submitted in writing to the COR.

TP-2.4.1 Minimum Personnel Qualifications: Service mechanics, technicians and consultants shall have the education and/or experience to enable them to comprehensively understand the systems and components to be operated, maintained, and repaired under these specifications. Only trained and fully qualified employees shall be used in the performance of this contract. All employees shall be subject to such government regulations as are applicable during the time spent on government property. Subcontractors may be utilized to perform highly specialized or infrequent repair work.

TP-2.4.2 Removal of Contractor's Employees: The COR may request the immediate removal of any contractor employee who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee's ability to perform work. Notification for removal shall be in writing. However, notification may be made telephonically and later confirmed in writing if time and circumstances warrant. The contractor shall take immediate action to replace any dismissed employee.

Personnel changes, regardless of cause, shall not reduce the contractor's obligation to perform all work required under this contract.

TP-2.4.3 Minimum Manpower Requirements: The contractor shall provide an adequate number of fully qualified and licensed (where applicable) personnel to supervise, maintain, repair, and operate the Hartwell Project as required. A minimum number of personnel required to accomplish these tasks and to handle emergency situations must be available, on call, 24 hours per day, 7 days per week. The contractor shall provide the COR with telephone numbers to call when the government, in the absence of contract personnel, recognizes the need for emergency repairs and services. The contractor, when notified, shall have such personnel as may be required to effect necessary repairs and services present within 2 hours of receipt of the notification. The contractor is required to provide the basic 8-hour workday/services between the core hours of 0700-1630, Monday through

Friday, year-round, and cleaning on Saturday and Sunday during the period 1 May through 31 October. Also, during the period of 1 May through 31 October, maintenance personnel may be requested to work 0900-1730 each Friday through Sunday, and in addition, Memorial Day, July 4th, and Labor Day holidays. The contractor will provide cleaning services on the following federal holidays as part of Level I services: Memorial Day, July 4th, and Labor Day.

TP-3, CLEANING SERVICES

TP-3.0 Performance of Work: TP-3 is a firm fixed price technical provision. The contractor will furnish all labor, supervision, equipment, materials, and supplies needed to clean and service sanitary facilities, including the removal of graffiti, as applicable. The contractor will satisfactorily clean, remove refuse, and provide bulk trash removal at all Corps areas as identified in Section J, Appendix C. All cleaning and bulk trash removal services identified in this TP will be considered level I services and charged as firm fixed price. Requests by the COR for cleaning services and bulk trash removal in addition to those outlined below will be considered level II services as described in TP-1.2.1.

TP-3.1 Schedule of Work: The contractor will submit to the COR for approval a schedule of services for cleaning and bulk trash removal for each location identified in Section J, Appendix C and in accordance with Section J, Appendix I. New schedules will be provided as updated in response to seasonal changes.