W912GB18R0030_SRM_MATOC_Solictation.pdf

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RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 70

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912GB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 12

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

13 - 21 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

23 - 41

PART II - CONTRACT CLAUSES

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

12 Jun 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912GB18R0030

Section B - Supplies or Services and Prices

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

COMPENSATION TO THE CONTRACTOR

The Government intends to issue at least two but no more than five Indefinite Delivery, Indefinite Quantity (IDIQ) Multiple Award Task Order Contracts (MATOC) in accordance with FAR 16.504 to support the SRM repair services work. In consideration of the performance of their undertaking, the Contractor shall be paid for services ordered and accepted in accordance with Contract Clause entitled Payments. Total shared capacity will be issued on the base years with all unawarded capacity to roll over to subsequent option years.

The maximum award amount for individual task order is $5,000,000; however the Contracting Officer reserves the right to request proposals and issue task orders above or below the maximum and minimum amounts. The minimum task order amount is $2,500. The initial contract period is for one year, with the Government’s option to extend the term for four additional one-year periods (reference FAR clause

52.217-9, OPTION TO EXTEND THE TERM OF THE CONTRACT).

Discipline Rates – The offeror shall provide a fully burdened unit price for each labor category listed in the price breakout schedule. The full burdened unit price shall include all applicable direct labor, general, and administrative overhead. Applicable profit and any subcontractor costs will be addressed at the task order level.

B.1 Contract Definition.

The contract awarded under this solicitation will be an Indefinite Delivery Contract (IDC) Multiple Award Task Order Contract (MATOC) to provide fuel systems sustainment, restoration, modernization (SRM), and environmental support services for Defense Logistics Agency-Energy (DLA-E) and Department of Defense (DoD) bulk and retail fuel facilities under NAICS Code 238990 All Other Specialty Trade Contractors, in support of the US Army Corps of Engineers (USACE) Europe District (CENAU). The contract will have the capability to support work as follows:

The location of services required is Belgium, Bosnia, Bulgaria, Czech Republic, Djibouti, Estonia, Germany, Greece, Hungary, Italy, Lithuania, Netherlands, Poland, Portugal, Romania, Spain, and the United Kingdom.

The contracts will result in Firm-Fixed Priced (FFP) Task Orders (TOs) issued for a wide range of services to include planning, scheduling, and performing SRM and environmental support for fuel facilities and infrastructure to ensure safe and accurate receipt, storage, transfer, issue, quality control, and accounting for DoD fuel products.

B.2 TOTAL AMOUNT OF CONTRACT. The total amount of a contract awarded under this solicitation shall not exceed $36,800,000. Total contract capacity will be issued on the base years with all unawarded capacity to roll over to subsequent option years. There is no limit to the number of TOs and the maximum dollar value that may be executed against this contract is $36,800,000. The contract expires when the shared capacity is reached or when the period of performance ends, whichever comes first.

B.3 MINIMUM CONTRACT GUARANTEE. The contract awarded under this solicitation shall have contract minimum amount of $2,500 for the entire contract which includes the Base (1 year) and four one-year Options.

B.4 CONTRACTOR MANPOWER REPORTING (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract to include all TOs and modifications. The contractor is required to completely fill in all the information in the format described at the following web address: https://ecmra.mil . This website address includes links to a helpdesk and a user’s manual.

As part of its submission the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be from the beginning of the period of performance until 30 September of each government fiscal year, not to exceed 12 months and must be reported by 31 October of each calendar year. The awarded contract shall include a CLIN for the Base period that shall cover cost if any for the initial CMR database setup and the annual requirement for CMR reporting. There will be CMR option CLINs included to be exercised annually for each option period awarded. Further information and frequently asked questions are located at the consolidated helpdesk for DoD ECMRA at dod.ecmra.support.desk@mail.mil.

The contractor may choose to price or not separately price for this requirement.

B.5 PRICING.

5.1 Firm-Fixed Price Task Order(s) – Price.

FFP TOs will be issued for services performed at prices competed among the successful contractors.

FFP TOs may be subject to audit at the discretion of the applicable Contracting Officer (KO).

5.1.1 Pricing.

Depending upon the requirement of each TO, the Contractor will provide one of the following in response to an RFP: (a) lump sum price, (b) a price for each line item in the Schedule (when optional items are used), or (c) technical proposal in one package and the price proposal in a separate package.

Specific objectives/milestones and pricing information for work to be performed under this contract will be include in each TO issued under the contract. In consideration of the performance under this contract, pursuant to task orders duly issued by the authorized KO, the contractor shall be paid consideration determined in each TO. Such consideration shall constitute complete payment for services performed under this contract. Price reasonableness will be evaluated for the base contract and all follow-on TOs.

All offerors are encouraged to be responsible and provide reasonable rates so as to create a materially balanced proposal.

The Government will request the Contractor to provide a price breakdown that specifies the proposed labor mix (with extended prices), travel costs, subcontractor bids, and other direct costs along with the underlying assumptions to support those costs and the technical approach presented.

Descriptions for each labor and direct charge item are provided in the attached Base Contract Pricing Template. Each Contractor’s proposed cost for labor classifications indicated in Worksheet A of the Base Contract Pricing Template will be used to determine the applicable rate. The Contractor shall not exceed their proposed rates but they may decrease this rate at their discretion.

When DBA insurance is required based on the location of the work being performed, the amount will be priced in the individual TO. The contractor is to submit proof of DBA insurance no later than 14 calendar days after task order award.

5.1.2 Task Order – Request for Proposals.

When the Government has a work request, a Request for proposal (RFP) will be issued. The RFP shall include information concerning the performance work statement, guide specifications, drawings, attachments, information pertaining to a site visit, evaluation criteria, and any other requirements for submission (e.g. proposal requirements, price schedule, etc.).

5.1.3 Site Visit.

Offeror’s attendance at site visits is considered vital to preparation of competitive and cost effective offers, and to understanding the site conditions and results desired by the Government. Site visits will be conducted in accordance with FAR Clause 52.237-1 Site VisitThe Contractor will not be reimbursed for attendance during site visits, negotiations, proposal preparation, or other pre-TO award costs.

5.1.4 Contractor Response.

Contractors shall respond to all RFPs issued. Contractors shall respond within the number of calendar days stated in the RFP by submitting a proposal to the KO in accordance with requirements stated in the RFP. The KO reserves the right to make attendance at site visits mandatory for specific task orders and to reject offers by contractors who have not attended the site visits.

Proposals will be accepted as is and upon conclusion of satisfactory discussions or negotiations (if required), a TO will be issued by the KO reflecting the price and payment terms as outlined in the performance work statement or specifications. In any instance where there is failure to reach agreement on price, the Government reserves the right to withdraw the project and have it completed by other means.

5.1.5 Evaluation Method and Procedures of RFPs for a Task Order(s).

When a TO RFP is issued, the Government intends to select the most advantageous, responsive, and responsible proposal resulting in the Best Value to the Government, price and other factors considered. In accordance with FAR 16.505(b), ordering procedures will be tailored per TO depending on the complexity of the TO scope. These procedures will be determined by the KO. TO proposal requirements will be kept to a minimum as best possible. In some cases, proposal evaluations may be a price-only competition at the task order level: in other cases, there may be other non-price criteria to be considered and evaluated.

Fair opportunity will be paramount, and the selection criteria for each TO will be specified in the TO RFP.

5.1.6. Contract Prices-Price Schedules. The Government’s payment for the Lump Sum Amount of individual TOs shall constitute full compensation to the Contractor for (1) Furnishing all plant, labor, equipment, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings, specifications and/or Schedule of Services. The Contractor shall include in their proposal costs of all work required by drawings, specifications and/or Schedule of Services. The Government reserves the right to request supporting documentation to substantiate the Offer’s price proposals, including subcontractor pricing.

5.1.7 Award.

1. Whenever possible, award will be made without negotiations. TO award will be made based on the basis for award as described in the Request for Proposal. The Government will notify contractors when any TO (competed or sole source) is awarded under the MATOC procedures.

2. TOs will be issued on DD Form 1155. Orders may be placed via electronic commerce. The TO becomes binding when the KO signs the Order.

3. In accordance with FAR 16.505 (a) (10), no protest under Subpart 33.1 is authorized in connection with the issuance or proposed issuance of an order under a TO contract except for a protest on the grounds that the order increases the scope, period, or maximum value of the contract.

4. Ombudsman. In accordance with FAR Part 16.505(b) (4), the Agency Head has appointed a task and delivery order ombudsman. The ombudsman is a senior agency official who is independent of the contracting officer and may be the agency’s competition advocate.

If the Contractor believes it was not fairly considered for a particular TO, the Contractor may present the matter to the KO. The Contractor may appeal the explanation or decision of the KO to the U.S. Army Corps of Engineers (USACE) Ombudsman at the following address: Headquarters, U.S. Army Corps of Engineers, Attention: CECT-A (USACE Ombudsman), 441 G Street N.W., Washington, DC 20314-1000.

The ombudsman shall have the authority to:

(a) Review complaints from contractors awarded multiple award contracts that they have not been afforded a fair opportunity to be considered for award of a particular TO.

(b) After coordination with the KO, and if he/she agrees with the contractor, require that the KO take corrective action regarding the complaint.

(c) If the KO does not agree with the ombudsman, the matter shall be decided by the Principle Assistant Responsible for Contracting (PARC).

5.1.8 Sole Source. When it is necessary to negotiate with one firm on a sole-source basis, the Contractor shall provide competitive quotes to establish a fair and reasonable price for Subcontract work. There may be circumstances where proposals will be negotiated, such as follow-on work.

END OF SECTION B

EVALUATION OF CONTRACTOR PERFORMANCE

In accordance with FAR 42.1502, the Contractor’s performance will be evaluated upon completion of each task order with a total dollar value of $1,000,000 or more. Evaluations may be performed on any task orders, regardless of the dollar amount. Interim evaluations must be prepared every 365 calendar days and may be prepared at any time during performance when determined to be in the best interest of the Government.

The Government reserves the right to complete an administrative report on the base contract in accordance with Contractor Performance Assessment Reporting System guidance. For administrative reports, the contractor shall be rated as Satisfactory provided that evaluations are conducted at the task order level.

UNAUTHORIZED SERVICE

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. The contractor shall take no direction from any Government employee or any other person, other than a USACE Contracting Officer, that changes the terms and conditions of this contract or any change that impacts the cost, price or schedule. Changes authorized by the contracting officer will be in the form of a written, official, signed modification to the contract action received by the contractor before the contractor will act upon those changes.

If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

Any such unauthorized action taken by the Contractor or any Contractor employee, which might be construed to be approved by the U.S. Government, shall be the responsibility of the Contractor and shall be resolved by the Contractor at no expense or embarrassment to the U.S. Government. Third-party claims resulting from such unauthorized actions shall also be resolved by the Contractor without expense or embarrassment to the U.S. Government.

Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters. If a COR is appointed under on a task order, they will be appointed by written letter from the contracting officer.

DESIGNATION OF ORDERING OFFICER- INDEFINITE DELIVERY CONTRACTS

USACE Contracting Officer is the only official authorized to place orders under this contract on behalf of the Government.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 36,800,000 Job Base Period - SRM Repair Services

FFP

This is a firm fixed price (FFP) Indefinite Delivery Contract (IDC) Multiple Award Task Order Contract (MATOC) for Sustainment, Restoration, and Modernization (SRM) repair services in Support in Belgium, Bosnia, Bulgaria, Czech Republic, Djibouti, Estonia, Germany, Greece, Hungary, Italy, Lithuania, Netherlands, Poland, Portugal, Romania, Spain, and the United Kingdom.

Task Orders issued under this IDC will primarily address a wide range of services to provide contractual support to bulk and retail fuel facilities and compliance programs for tanks, piping, separators, dispensing units, ancillary systems, and fuel system support facilities and infrastructure.

The period of performance is for a base period of one (1) year and four (4) one year option periods. The contract shall not exceed the shared capacity of $36,800,000.00. The contract expires when the shared capacity is reached or when the period of performance ends; whichever comes first. The contract performance period for CLIN 0001 is from the date of the contract award for a period of 12 months.

The individual task order minimum ordering amount is $2,500.00 and the maximum task order ordering amount shall not exceed $5,000,000.00. The minimum guarantee for this contract is $5,000.00; which also supports each option period.

Only authorized USACE Contracting Officers may issue task orders under this contract.

FOB: Destination

NET AMT

0002 Job Base Period - Contractor Manpower

FFP

The contractor is required to report all contractor manpower (including sub-contractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance not to exceed twelve months ending 30 September of each government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place. Failure to comply with this reporting requirement will result in contract termination.

1001 Job OPTION Option Year 1

FFP

Option Year 1

The contract performance period for CLIN 1001 is effective the date of the option period modification as stated in the executed modification (SF30) for a period of twelve (12) months from expiration of the base period.

1002 Job OPTION Option Year 1 - Contractor Manpower

FFP

Option Year 1

The contractor is required to report all contractor manpower (including sub-contractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance not to exceed twelve months ending 30 September of each government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place. Failure to comply

2001 Job OPTION Option Year 2

FFP

Option Year 2

The contract performance period for CLIN 2001 is effective the date of the option period modification as stated in the executed modification (SF30) for a period of

2002 Job OPTION Option Year 2 Contractor Manpower

FFP

Option Year 2

The contractor is required to report all contractor manpower (including sub-contractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance not to exceed twelve months ending 30 September of each government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place. Failure to comply

3001 Job OPTION Option Year 3

FFP

Option Year 3

The contract performance period for CLIN 3001 is effective the date of the option period modification as stated in the executed modification (SF30) for a period of

3002 Job OPTION Option Year 3 Contractor Manpower

FFP

Option Year 3

The contractor is required to report all contractor manpower (including sub-contractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance not to exceed twelve months ending 30 September of each government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place. Failure to comply

4001 Job OPTION Option Year 4

FFP

Option Year 4

The contract performance period for CLIN 4001 is effective the date of the option period modification as stated in the executed modification (SF30) for a period of

4002 Job OPTION Option Year 4 Contractor Manpower

FFP

Option Year 4

The contractor is required to report all contractor manpower (including sub-contractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance not to exceed twelve months ending 30 September of each government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place. Failure to comply with this reporting requirement will result in contract termination

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

2,500.00 $2,500.00 36,800,000.00 $36,800,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

2,500.00 $2,500.00 5,000,000.00 $5,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Fuel Systems Maintenance Services

1. Introduction The United States Army Corps of Engineers (USACE) is procuring fuel systems sustainment, restoration, modernization (SRM), and environmental support services for Defense Logistics Agency-Energy (DLA-E) and Department of Defense (DoD) bulk and retail fuel facilities. This contract includes but is not limited to services for the maintenance, inspection, repair, upgrade, safety, and environmental protection of Government aviation, marine, and ground fuel facilities and infrastructure at Department of Defense (DOD) facilities throughout the USACE Europe District’s (CENAU) Area of Responsibility (AOR). Use of contract capacity by other parties shall require written permission by the USACE DLA-E Program Manager and Contracting Officer (KO).

1.1 Background

The objective is to provide contractual support to bulk and retail fuel facilities and compliance programs for tanks, piping, separators, dispensing units, ancillary systems, and fuel system support facilities and infrastructure. Fuel operations exist at a combination of facility sites, which can be categorized accordingly: 1) retail service stations, 2) bulk fuel storage sites, 3) airfields operating mobile and/or hot refueling operations, 4) rail terminals for fuel distribution, 5) pier fueling distribution sites, and 6) fuel pipelines.

1.2 Period of Performance

The period of performance shall include a one-year Base period and four (4) one-year Options (if exercised) for a total of five years OR whenever capacity is reached.

1.3 Scope

The Contractor shall be responsible for planning, scheduling, and performing SRM and environmental support for fuel facilities and infrastructure to ensure safe and accurate receipt, storage, transfer, issue, quality control, and accounting for DoD fuel products at various facilities throughout the coverage area defined in section 1.4. In addition, the Contractor shall verify all personnel are adequately trained to comply with both US and Host Nation environmental protection and safety directives. All Contractor personnel that have a direct interface with the customers must be able to speak, read, and write in English.

1.4 Sites

The project sites are located throughout the CENAU AOR and are predominantly located in the EUCOM AOR. Countries currently supported by the program include Belgium, Bosnia, Bulgaria, Czech Republic, Djibouti, Estonia, Germany, Greece, Hungary, Italy, Lithuania, Netherlands, Poland, Portugal, Romania, Spain, and the United Kingdom. The specific work sites shall be identified at the task order level.

1.5 Definitions

1.5.1 Contract. A mutually binding legal relationship obligating the seller to furnish supplies or services and the buyer to pay for them.

1.5.2 Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings for the U.S. government.

1.5.3 Contracting Officer’s Representative (COR). An individual who is designated and authorized in writing by the contracting officer to perform specific technical or administrative functions on contracts or orders.

1.5.4 Contractor. An entity in private industry that enters into contracts with the government to provide goods or services.

1.5.5 Performance Work Statement (PWS). A statement detailing the performance requirements of contractor on a specific contract.

1.5.6 Quality Assurance Surveillance Plan (QASP). A written document specifying the surveillance methodology to be used for surveillance of contractor performance.

1.5.7 Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

1.5.8 Quality Control. Those actions taken by a contractor to assure services meet the requirements of the Performance Work Statement.

2. General Requirements The Contractor shall maintain fuel systems located at DoD facilities in order to provide compliance with code, criteria, and regulations. Fuel systems mean an underground or aboveground storage tank, connected piping, containment systems, ancillary equipment, appurtenances, and infrastructure. The contractor shall provide all labor, supervision, administration, transportation, supplies, vehicles, tools, materials, facilities, equipment, and incidentals necessary to perform requisite fuel system support tasks.

Contractor shall be required to execute tasks that ensure the site’s ability to safely receive, store, distribute, and dispense fuel safely.

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the KO immediately.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute all contractual requirements. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means to ensure work complies with the requirements of the contract.

2.4 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.5 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.6 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions and shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.7 Personnel Administration

The Contractor shall provide management and support as required within the Performance Work Statement. The Contractor shall also provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain a training program for their employees by providing initial and refresher training as required to meet the PWS, and regulatory requirements. The Contractor shall make necessary official travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.8 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor shall manage work distribution to ensure there are no organizational conflict of interest considerations. Contractors may add subcontractors to their team after approval from the KO.

2.9 Contractor Personnel, Disciplines, and Specialties

2.9.1 The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work. The Contractor shall establish the maximum labor rates and/or man-hour rates as Basic Contract tasks.

2.9.2 The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.9.3 Contractor shall provide proper identification in the Government workplace. All Contractor and subcontractor personnel shall be required to possess picture identification badges so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail Contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors and subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signatures shall identify company affiliation.

2.10 Location and Hours of Work

The Contractor shall conduct fuel systems and environmental support tasks during the stated hours of operation at the fuel facilities. If directed by the KO to conduct operations outside normal hours, Contractor shall respond and provide required support. Per USAREUR Regulation 190-16 (27 April 2017), access times for the contractors will be 0800-1700 Mon-Fri, unless otherwise specified in the

PWS.

2.11 Travel

Contractor shall travel to other Government facilities or other contractor facilities as required to support requirements of each PWS. Projected travel costs will be submitted with the Contractor’s proposal at the task order level and will be in accordance with FAR 31.205-46 and the Joint Travel Regulations (JTR).

Per Diem will not exceed rates authorized by the JTR in effect at the time the expense is incurring.

3. Task Descriptions The Contractor shall provide or obtain professional expertise in all pertinent disciplines, facilities, equipment, materials, and labor to provide the services described in the Performance Work Statement contained in each individual task order issued by the contracting officer. All work performed by the Contractor shall be designed and implemented in a manner that complements earlier investigations and shall conform to the requirements of the documents listed in the Performance Work Statement(s), Requests for Proposal(s), Task Order(s) and attachments.

3.1 Specific Task Descriptions

The Contractor shall perform various SRM related services for fuel systems and supporting infrastructure that include but are not limited to maintenance, inspections, repair, and environmental support services.

Typical task areas or functions to be performed are listed below. All tasks are to be performed in accordance with criteria, specifications, drawings, original manufacturer’s published procedures (if applicable), or as otherwise detailed at the task order level. As applicable to specific tasks, the Contractor shall:

3.1.1 Participate in a post-award orientation meeting at the site or as defined in the PWS prior to commencing work. Provide a Work Plan, Quality Control Plan, Project Schedule, Health and Safety Plan, an Accident Prevention Plan, or as otherwise required in the PWS.

3.1.2 Perform an existing site conditions survey to validate the quantities of system equipment and verify existing site conditions. Provide a written report noting all identified discrepancies.

3.1.3 Prepare and provide Mechanical Equipment installation engineering plans and drawings.

3.1.4 Prepare and provide system installation engineering drawings, wiring diagrams, procedures for field installation of all equipment, and system testing/inspection procedures.

3.1.5 Provide Mechanical Equipment. Install equipment in accordance with (IAW) original manufacturer’s published procedures and documentation and as required by the specifications.

3.1.6 Perform performance verification testing, endurance testing, and commissioning IAW the applicable and referenced sections of criteria and specifications in the task order. For Performance Verification Testing (PVT) and at the sole discretion of the Contracting Officer, the government may require consideration from the contractor equivalent to reimbursing the cost of the government PVT witness (including, but not limited to the labor and travel of personnel conducting the subsequent PVT reassessment) in the form of a credit to the contract price if the contractor does not pass the initial PVT attempt.

3.1.7 Provide all required Operations and Maintenance Manuals.

3.1.8 Provide a System Warranty. Provide an unconditional (excluding acts of God and negligence of government personnel), one-year parts and labor Warranty from time of Government acceptance for the new components of the entire system: mechanical equipment, ancillary components, subsystems, data transmission system, and all Contractor furnished software.

3.1.9 Provide after-action reports, accident reports, meeting minutes, field inspection reports, calibration reports, and weekly progress reports. Copies shall be furnished to the Government within 5 working days or sooner, if required, after each specific action.

3.1.10 Provide final As-Built Drawings. All drawings shall be generated in electronic media compatible with the latest version of Microstation, AutoCAD, or as defined in individual task orders. Drawings shall also be provided in .pdf format. Drawings shall be delivered within 30 days after the written acceptance of the system/repairs by the Government.

3.1.11 If fuel product is removed or transferred to another location, the Contractor shall provide written documentation certifying volume of fuel product removed or transferred no later than 24 hours after the action.

3.1.12 The Contractor shall coordinate with the Installation for all permits and notifications required for repair work, including but not limited to digging and hot work permits.

3.1.13 The Government may utilize the Resident Management System for Windows (RMS) to assist in its monitoring and administration of task orders. If utilized, all submittals, shall be processed through RMS and contractor module. This joint Government-Contractor use of RMS would serve to facilitate electronic exchange of information and overall management of the contract. The Contractor RMS module provides the means for the Contractor to input, track, and electronically share information with the Government in the following areas: Administration, Finances, Quality Control, Submittal Monitoring, Scheduling, and Import/Export of Data.

3.2 Maintain Environmental Compliance

3.2.1 The Contractor shall comply with all applicable regulatory requirements to actively protect and enhance the quality of the environment. Maintaining environmental compliance will be addressed at the task order level.

3.2.2 Comply with all environmental requirements. Comply with Final Governing Standard of Host Nation

3.2.3 Report any environmental releases associated with work performed.

Email and verbal notification to both USACE PM and COR within 60 minutes of release. Comply with US, host nation Final Governing Standards, and site specific SPRPs.

3.2.4 Properly characterize, manage, and dispose of POL waste material.

3.2.5 Comply with applicable air, water, noise, solid waste, and hazardous waste requirements within US

DoD and host nation regulations, as well as industry standards.

3.2.6 Respond to environmental releases from fuel systems to provide site assessment and follow-on clean-up recommendations.

3.2.7 Assess environmental conditions, identify potential environmental impacts, and recommend mitigation strategies.

3.2.8 Perform initial waste characterization and waste disposal requirements.

3.2.9 Develop transition plan from initial spill support to follow-on clean-up/remediation

3.3 Prepare Environmental Documentation for fuel facilities

3.3.1 Prepare, revise, or update environmental documents to include, but not limited to, Operations and

Maintenance Manuals.

3.3.2 Prepare, revise, or update Explosion Protection Document.

3.3.3 Prepare, revise, or update Operating Permit.

3.3.4 Prepare, revise, or update Spill Prevention and Response Plan.

3.4 Maintain a Safe Environment

The Contractor shall verify that personnel at the fuel facilities are provided with a safe and healthy work environment. It is essential that Contractor personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principal hazards to be encountered and how to prevent or reduce these hazards in accordance with applicable DoD, FGS or host nation laws and regulations. The Contractor shall instruct personnel to recognize and handle potential hazards to avoid dangerous exposure and to develop safe working habits, practices, and skills. Contractor shall comply with all safety requirements and DOD fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time.

3.4.1 Provide trained and certified staff.

3.4.2 Comply with all safety requirements, which shall also include industry best practices.

3.4.3 Comply with EM 385-1-1, HASP, and other applicable safety regulations.

3.4.4 Maintain injury free workplace for work requirements.

4. Special Requirements The Contractor shall comply with all applicable Final Governing Standards, pertinent DoD directives, policies, and procedures, as well as applicable federal statutes, judicial interpretations, international agreements, (e.g. Status of Forces) and policies applicable to U.S. Armed Forces or U.S. Citizens. In the event of conflicting guidance, the most stringent requirements shall be followed.

4.1 Security

All Contractor personnel shall meet prescribed policy and procedure requirements in accordance with AER Regulation 190-16 for access to applicable installations. This access shall be obtained within 60 days of contract award or 60 days of new personnel being hired. Contracted personnel must be able to achieve access to their respective installations.

All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements. It is the Contractor’s responsibility to ensure that personnel that are requested to complete the work will either have or be able to gain all applicable documentation to complete the work on all areas support by this Contract.

Antiterrorism and Operational Security will be specific to each installation and will be specified at the task order level. The Contractor will be responsible to ensure all personnel have the required training to gain access and work on the Installation for that task order.

4.2 Government Furnished Materials

No Government Furnished Materials shall be provided to the Contractor unless approved in writing by Contracting Officer.

4.3 Contractor Furnished Materials

4.3.1 The Contractor shall provide all tools, equipment, materials, and vehicles to adequately and safely perform all maintenance and repair tasks required by the contract.

4.4 Environmental Requirements

All Contractor activities associated with Environmental requirements shall be conducted in accordance with the Host Nations or US applicable standards. It will be the Contractors responsibility to ensure a working knowledge of the Environmental requirements necessary.

4.5 Authorities and Technical Direction

4.5.1 The Contractor shall take no direction from any Government employee or any person other than the Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that affects the price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

4.6 Key Personnel

4.6.1 The Government considers at a minimum, the following as key project personnel: Project Manager, Site Superintendent, Quality Control Manager, and Site Safety and Health Officer. These individuals shall be trained and experienced in each of the disciplines as described below:

a) Project Manager: Each task order requires an individual who is trained and experienced as a

Project Manager (PM). The PM shall be designated by the Contractor for each task order, subject to the approval of the contracting officer. The PM shall be the single point of contact for the task order, and shall be responsible for the management and execution of the task order in accordance with the performance work statement, approved planning documents, and all federal and host nation laws and regulations. The PM shall ensure coordination between the site superintendent, the site safety and health officer, and the quality control manager to ensure that all activities are performed in a timely and safe manner. The PM shall be competent, experienced and knowledgeable in the implementation of a wide range of fuel systems and infrastructure repair work. The PM shall additionally have the qualifications stated below:

i) College degree in engineering, construction management, geology, chemistry, or related field.

ii) Employed by the prime Contractor.

iii) Five (5) years or more experience in the field of repair and maintenance of fuels facilities and associated infrastructure.

iv) Able to perform the technical aspects of the work and convey information clearly in written form and orally in English.

b) Site Superintendent: Each task order requires an individual who is trained and experienced as a

Site Superintendent on fuels related installation, maintenance, repair, and construction repair projects. The Site Superintendent has direct responsibility for all site operations and for supervision of any applicable subcontractors. Site Superintendent shall have experience being directly responsible for leading all self-performed and subcontracted work. The Site Superintendent is responsible for leading on site activities, managing on-site personnel and subcontractors, managing and controlling schedules, effectively and proactively resolving quality and schedule issues. The Site Superintendent shall additionally have the qualifications stated below:

i) Ten (10) years or more experience performing liquid fuels maintenance on various types of fuels systems to include bulk fuel facilities, hot fueling systems, gas station dispensing systems, cathodic protection systems; installation and repair of underground storage tanks and piping; and inspection of all parts of a fuel storage, handling, dispensing systems, and associated infrastructure.

ii) Three (3) years of experience must be supervisory in fuel system maintenance, repair, or construction gained within five (5) years just prior to the proposed contract start date.

iii) Proficiency in the English language and shall be able to discuss and convey the technical aspects of work both orally and in written form.

c) Quality Control Manager: Each task order requires an…