Appendix_A_-_PWS_KTB_OWS_PDS_Repairs_Rev_0.h.docx

Performance Work Statement (PWS) Oil Water Separator and Pollutant Drainage System Repairs Katterbach, Germany 28 June 2018 Revision 0.h

DLA Project: P.2018.01101

I. PROJECT DESCRIPTION

Under this Performance Work Statement (PWS), the purpose of this project is to provide all labor, materials, equipment, inspections, and services required to repair the pollutant drainage system and correct deficiencies annotated in the 16 July 2014 general inspection report at the Katterbach Army Airfield (KAAF), Ansbach, Germany. The work includes, but is not limited to, replacement of the Oil Water Separator (OWS) and related piping systems, and repairs to the joint sealant in and around the fueling pads, inlets areas and containment curbing. All repairs shall be completed in accordance with UFC-3-460-01, German Final Governing Standards (FGS), Host Nation (HN) and TÜV regulations and re-inspected following completion of repairs.

II. CONTRACTOR PLANS

The following section discusses the development and implementation of contractor plans.

1.0 Work Plan:

The work plan shall be prepared and implemented by the Contractor as part of their project work. The work plan shall apply to all tasks/activities and products required by this task order. The Work Plan shall be submitted in a report format, and approved by the USACE Contracting Officer’s Representative (COR) before field activities can commence.

The Contractor shall provide a project specific work plan, including the following as a minimum:

· Detailed Description of Project Activities

· Detailed Project Schedule through entire period of performance that includes each task and milestone under this PWS

· Identification of Key Project Team Personnel with role and contract information

· Plan to obtain Installation Access

· Permitting Plan (for all required permits to include, but not limited to, Hot-Work Permits, Dig Permits, Camera Passes/Permits, Confined Space Permits)

· Environmental Protection Plan, to include Fuel Spill Prevention and Cleanup

· Emergency Response Plan (to include, but not limited to, Emergency Contact Information, and Emergency Reporting Procedures)

The Contractor shall provide one electronic copy of the Draft Final Work Plan to the USACE COR who will then state what changes must be made, or accept the draft as a final. The Contractor shall revise the Work Plan if requested by the USACE COR at no additional cost to the Government.

2.0 Health and Safety Plan:

The Contractor shall submit a project specific health and safety plan for review and approval prior to initiation of any fieldwork. The final Health and Safety Plan (HASP) shall include all review comments and Contractor’s responses. The HASP will comply with OSHA, the Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1 current version), Host Nation and local regulatory requirements.

The HASP will address potential hazards that the investigation activities may present to the Contractor’s personnel as well as to the Garrison community. The HASP will clearly identify, at a minimum, the specific project Site Safety and Health Officer (SSHO), at least one other SSHO alternate, and a Competent Person (CP) meeting the requirements of EM 385-1-1 Section 1, current version. The plan will detail personnel training and responsibilities, project equipment, necessary personal protective equipment, decontamination, medical surveillance, and other applicable procedures and protocols for maintaining complete project safety. Any actions required protecting the surrounding environment, community and other third parties (e.g. visitors) will be discussed. The Contractor shall insure that his/her personnel are not only aware of, but also comply with the safety requirements. Adherence to the plan and protection of the environment is the responsibility of the Contractor.

The Contractor shall include a subsection titled “Activity Hazard Analysis Report” to address a project specific AHA for expected tasks that fall under this contract. AHAs must be developed by the Prime Contractor, subcontractor, or supplier performing the work, and provided for Prime Contractor review and approval before submitting to the Contracting Officer or COR. AHAs must be signed by the SSHO, Superintendent, QC Manager and the subcontractor Foreman performing the work. The AHA shall be formatted in accordance with EM 385-1-1, Section 1 or as directed by the Contracting Officer. AHAs must identify competent persons required for phases involving high risk activities, including confined space entry, crane and rigging, excavations, trenching, electrical work, fall protection, and scaffolding, etc.

The AHA format shall be in accordance with USACE EM 385-1-1, Section 01.A.14. Subsequent AHAs shall be formatted as amendments to the HASP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls. Contractor shall submit the Draft HASP to the Contracting Officer or COR within 21 calendar days from contract award. Work cannot proceed without an accepted HASP. Once reviewed and accepted by the Contracting Officer or COR, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted HASP is cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified.

Draft Final HASP shall be submitted electronically in a report format to the USACE Project COR, and approved by the USACE COR before field activities are authorized to commence. Upon approval from the USACE COR, the Contractor shall provide the Final HASP for the project records. The Contractor shall revise the HASP if requested by the USACE COR at no additional cost to the Government.

3.0 Accident Prevention Plan:

The contractor shall submit a project specific Accident Prevention Plan (APP) in accordance with the basic contract and this task order.

The Contractor shall use a qualified person to prepare the written contract APP in accordance with the format and requirements of USACE EM 385-1-1- and as supplemented herein. The Contractor shall cover all paragraph and subparagraph elements in USACE 385-1-1, Appendix A “Minimum Basic Outline for Accident Prevention Plans”. The APP must be task order specific and address any unusual or unique aspects of expected to be encountered under this contract.

The APP shall be continuously reviewed and amended, as necessary, throughout the life of the contract. Unusual or high-hazard activities for regular scheduled maintenance activities not identified in the original APP shall be incorporated in the plan as they are discovered.

Changes to the accepted APP shall me made only with the written concurrence of the Contracting Officers, Project Superintendent, SSHO, and Quality Control Manager.

Draft Final APP shall be submitted electronically in a report format to the USACE Project COR, and approved by the USACE COR before field activities are authorized to commence. Upon approval from the USACE COR, the Contractor shall provide the Final APP for the project records. The Contractor shall revise the HASP if requested by the USACE COR at no additional cost to the Government.

4.0 Contractor Quality Control Plan:

The Contractor shall be responsible for contract performance quality control. To facilitate this effort, the Contractor shall establish an inspection system acceptable to the Government. The Contractor shall provide a Quality Control Plan (QCP), which addresses methods for meeting the requirements of this task order. The complete QCP shall be submitted to the USACE COR in accordance with the delivery schedule. Contractor shall revise the QCP if ordered by the Contracting Officer at no additional cost to the Government.

5.0 Kick Off Meeting:

The Contractor will schedule the kick-off meeting at the Contractors offices with subcontractors present within 15 days of contract award. The Contractor will attend the project kick-off meeting with the USACE COR and pertinent team members. Final clarification, preparation and coordination will be made during the kick-off meeting. Access and “Installation pass” requirements will be reviewed. The Contractor shall provide a proposed activity schedule, explain the intended approach in executing the Contract, provide list of personnel to be involved in project work, and provide additional information helpful in initiating the effort. Project details and background information will also be identified.

The Contractor shall be responsible for recording meeting minutes, and providing a sign-in sheet for attendees. The Contractor shall coordinate the agenda for the kick-off meeting with the USACE COR at least 5 working days before the meeting is scheduled to take place. The meeting minutes shall be provided in English to the USACE COR within 5 days after the meeting, via email. Upon approval of the meeting minutes, the USACE COR will direct the contractor to deliver the meeting minutes to other meeting attendees via email.

III. REQUIREMENTS

The contractor will coordinate their efforts in this PWS, where applicable, with the following:

· USAG Ansbach Department of Public Works (DPW) Project Manager, DPW Environmental Management Division (EMD) Representatives, Site Operator, USACE Europe District (CENAU), DLA (assigned Installation Operations personnel, and DLA Europe SRM Program Manager, and the KAAF Manager to include requirements for As-builts, digging permits, site access, scheduling coordination, etc.;

· Directorate of Emergency Services (DES);

· Other contractors that may be working onsite; and

· TÜV inspector to ensure that the inspector is aware of the proposed timeline prior to performing any work and scheduling of inspections following completion of work.

The contractor is responsible for adhering to the applicable regulations when performing work and products used on site, to include, but not limited to:

· Only a Host Nation certified expert firm can perform described work (provide a copy of certification with the work plan)

· Accident prevention regulations of the applicable trade associations

· Host Nation Water and Environmental protection laws

· Host Nation construction practices for similar work

· TÜV regulations

· German Final Governing Standards

· UFC 3-460-01 Design Petroleum Fuel Facilities

· UFC 3-240-02 Domestic Wastewater Treatment

· UFC 3-240-03N Wastewater Treatment System Augmenting Handbook Operation & Maintenance

· UFC 3-260-01 Airfield and Heliport Planning and Design

· UFC 3-270-01 O&M Manual: Asphalt and Concrete Pavement Maintenance and Repair

· UFGS 32 13 14.13 Concrete Paving for Airfields and Other Heavy Duty Pavements

· VDE Regulations, DIN (German Industry Standards) of German Construction Contract Practices (VOB) to include DIN 1999-100-2016-12

The work plan will include procedures for removal and disposition of materials from the Government installation and a site mobilization plan. The Contractor shall submit a site mobilization plan to the COR, the USAG Ansbach DPW Project Manager (PM), and EMD for approval, a minimum of two-weeks prior to the start of site work. Due to the critical mission support role of the hotpad refueling area, the Contractor shall schedule work to minimize overall site down time. If field work cannot be completed prior to 1 November 2018, then field work that may disrupt airfield operations shall not commence until the first suitable time where temperatures will not impede work activities.

The work will be accomplished through the performance of the tasks described below:

The Contractor shall provide a draft of detailed layout and design including specification and cut-sheets of all material to be used for the work required in conjunction with this PWS that is prepared and stamped by a Host Nation approved A-E firm with experience in fuel facility design. The draft design shall be submitted no later than (NLT) 60 days following notice to proceed (NTP). The design should adhere to the principles of the Department of Defense Unified Facility Criteria (UFC) for fuel facilities (3-460-01), and HN requirements. The design shall include, but is not limited to, the following:

· Site location plan;

· Site preparation work;

· OWS replacement;

· New storm sewer alignment and inverts

· New OWS drainage alignment and inverts

The Contractor shall coordinate a design review meeting with DPW Ansbach representatives (Environmental, Master Planning, Engineering and O&M), DLA Representatives (DLA Operations COR, DLA Installation Operations), and USACE following submission of the draft design plans.

All pavement design shall be the responsibility of the Contractor based upon in-situ soils, traffic loading and frequency, with the minimum sections as stated herein. Design of pavements shall be determined by the Contractor using the methods described in the UFC 3-250-01FA DESIGN: PAVEMENT DESIGN FOR ROADS, STREETS, WALKS, AND OPEN STORAGE AREAS. The thickness of the pavement layers may be designed using the Pavement-Transportation Computer Assisted Structural Engineering (PCASE) program in lieu of UFC 3-250-01FA. PCASE can be accessed at http://www.pcase.com/.

The new Portland cement concrete (PCC) pavement section shall match the existing, with a minimum of 200 mm of PCC over 200 mm of rigid Aggregate mix 95% compacted base course. The new concrete pavement shall be reinforced with D13’s at 300mm each way, or equivalent or better design. Reinforcement shall be placed near the top of the slab for shrinkage crack control. Concrete pavement shall conform to the applicable Host Nation material and placement requirements, except as specified herein. All new concrete pavements shall have a minimum compressive strength of 31 MPa at 28 days. All new concrete pavements shall be POL resistant, liquid tight, and placed in accordance with applicable German regulations and German FGS.

The Contractor shall coordinate with airfield operations for specific requirements and take necessary steps to minimize Foreign Object Debris (FOD) that could potentially damage aircraft or cause personal injury.

The Contractor shall coordinate and hire an independent Host Nation certified TÜV-Inspector to complete the inspection and certification of the OWS and general inspection of each facility to include all helipad/hot pad containment areas following the completion of site work.

This contract shall not be considered complete until the deficiencies noted in the July 2014 OWS inspection have been resolved and the site has been re-inspected and approved by the OWS inspector and TÜV general inspector. This task order is not intended to address any new deficiencies discovered in a new general inspection.

The Contractor shall update site As-Builts, Operation and Maintenance (O&M) manuals, site plans, and Explosive Protection Documents (EPD) / Spill Prevention Response Plans (SPRP). The Contractor shall also provide two (2) hard copies of above documents in binders to be kept on-site for O&M use.

The Contractor shall provide a draft DD-1354 following completion of repairs. Copies of updated documents will be provided in accordance with the deliverables schedule. The Contractor shall coordinate with DPW Ansbach to determine the digital format for submission of As-Builts, O&M manuals, EDP, and SPRP documents.

Perform TÜV Inspection: The contractor shall coordinate and hire an independent Host Nation certified TÜV Inspector to complete the inspection and certification of Tasks 1-7.

The Contractor shall provide copies of all TÜV inspections in accordance with the deliverables schedule. TÜV inspection reports shall be provided to the Government within 15 calendars of receipt. Electronic copies shall be provided to the USAG Ansbach DPW PM and EMD.

Updated documents shall be available to the TÜV inspector at time of inspection. TÜV inspection reports and all updated documents and plans shall be provided to the Government within 15 calendar days of receipt. All documentation shall be submitted in English and German.

The Contractor shall coordinate completion of the tasks under this PWS with the USACE PM and USAG Ansbach DPW.

1.0 TASK 1. Replace Oil Water Separator (Facility POLS6)

1.1 The current OWS is undersized and failed recent Host Nation TÜV inspections (TÜV Inspection dated January 2014, and 5 Year OWS General Inspection dated July 2014). The Contractor shall replace the OWS supporting the hot pad refueling area, sized in accordance an approved AE design and with UFC 3-460-01, Section 2-14, German FGS, VDE and TÜV regulations. The work will follow Host Nation construction practices to replace or upgrade the undersized OWS and associated piping. The work will include but not be limited to the following:

1.1.1 Remove existing Oil Water Separator Unit and install a new and appropriately sized OWS. Contractor shall replace associated piping as required

1.1.2 Cleaning, excavation, removal and disposal of existing OWS and obsolete associated components

1.1.3 Empty and disposal of sludge trap tank wastes

1.1.4 Excavation and disposal of POL contaminated soils, if found through lab testing. Additional contaminated soil excavation/disposal beyond fifty (50) centimeters below OWS will be accomplished via optional tasks.

1.1.5 Complete leak tightness testing on the entire OWS and drain piping system, and produce tightness report.

1.2 A soil sampling investigation on contaminants shall be conducted after removal and excavation of the existing OWS and associated piping system. Soil sampling shall be taken from all sides of the excavated OWS and piping system. This investigation shall include, but is not limited to, concentrations in Polycyclic aromatic hydrocarbons, aliphatic compounds, chlorinated hydrocarbons and Benzene, toluene, ethylbenzene, xylene), and PFC (perfluorinated compounds). PFC is a group of pollutants that have recently been detected at USAG Ansbach. The following PFC component concentrations shall be tested: PFBA, gPFBS, PFPeA, PFHxA, gPFHxS, PFHpA, gPFOS, gPFOA, PFOSA, PFNA, PFDA, PFDS, PFUnA, PFDoA.

All results of the soil analyses are to be submitted to the USAG Ansbach DPW EMD. Any soil disposal shall be completed in accordance with the German Recycling Act (Kreislaufwirtschaftsgesetz)

All fluids, hazardous materials, residues, and wastes are to be properly disposed of according to FGS and local regulations and copies of the disposal documents will be forwarded to the COR and USAG Ansbach DPW EMD.

Copies of the disposal manifests (“Entsorgungsnachweis für Überwachungspflichtige Abfälle”) has to be submitted to the EMD as well as the following documents after having completed the soil, residue and waste disposal:

1.2.1 Copies of the accompanying documents “Begleitscheine oder Übernahmescheine“

1.2.2 Copies of the weight tickets, “Wiegescheine”

1.3 The Contractor shall reinstall or repair any system components (alarms, indicators, or other monitoring equipment) removed or not operational at the time of OWS repairs.

1.4 The Contractor shall provide a copy of the Work Plan, in both German and English, of the material description and HN certification for each sealant or coating used.

1.5 During earthwork activities, the contractor shall be aware of existing Unexploded Ordnance (UXO) or Munitions and Explosives of Concern (MEC) in the ground and shall perform UXO avoidance using the following guidelines prior to and during all field operations:

All relevant German, DoD, and USACE laws pertaining to UXO which includes DoD Ammunition and Explosives Safety Standards (DoD 6055.09-STD) (Feb 08), specific requirements concerning explosives safety are further clarified in EP-385-1-95b, ER 385-1-95, EM 385-1-97, and EP 385-1-95a."

1.6 The OWS is currently located in a traffic roadway. At the completion of the OWS replacement, the roadway must be returned to original condition to allow for vehicle traffic.

1.7 The Contractor shall update site As-Builts, Operation and Maintenance (O&M) manuals, site plans, Explosion Protection Documents (EDP) / spill prevention response plans (SPRP), and the DD 1354 for facilities covered under this PWS. Copies of updated documents will be provided in accordance with the deliverables schedule.

2.0 TASK 2. Install Storm Lines (Facility SDS01)

2.1 The existing drainage system to the OWS is combined with piping from storm water inlets from the four access roads and adjacent grassy areas. These access roads and grassy areas do not consist of POL containment areas, so they should not be connected to the OWS. The Contractor shall reroute the piping from these inlets to connect directly to the storm sewer system and connect the containment piping directly to the OWS. Contractor shall test for POL contaminated soils through lab testing during excavation, and dispose of POL contaminated soil, if found. Additional contaminated soil excavation/disposal beyond fifty (50) centimeters below storm lines will be accomplished via optional tasks.

2.2 The new storm sewer alignment shall result in storm sewer inlets previously tied into the OWS to be tied directly into the storm sewer. The Contractor shall clean all remaining storm sewer inlets to ensure no residual POL remains in these items.

3.0 TASK 3. Repair Drainage Lines (Facility SDS01)

3.1 As noted in the OWS general inspection report from July 2014, some of the pipes leading from the hotpad containment area inlets into the OWS are not water tight and failed inspection. The Contractor shall repair the drainage system from the hot pads to the OWS to ensure TÜV re-inspection compliance. This repair work shall also include necessary repairs to collection containers S1 through S4 as identified in the summary deficiency description identified in the OWS inspection report. The Contractor shall clean all remaining storm sewer inlets to ensure no residual POL remains in these items. Contractor shall test for POL contaminated soils through lab testing curing excavation, and dispose of POL contaminated soil, if found. Additional contaminated soil excavation/disposal beyond fifty (50) centimeters below drainage lines will be accomplished via optional tasks.

4.0 TASK 4. Repair Hot Pad Containment Area (Facility PHRP1)

4.1 Repair Joint Sealant on airfield hot pad number 1 and any concrete sections that have damage. All sealants or coatings shall meet the following criteria:

- HN approved;

- UV resistance, if applicable;

- POL resistance; and

- Comply with HN water resources act (Wasserhaushaltgesetz).

5.0 TASK 5. Repair Hot Pad Containment Area (Facility PHRP1-2)

5.1 Repair Joint Sealant on airfield hot pad number 2 and any concrete sections that have damage. All sealants or coatings shall meet the following criteria:

- HN approved;

- UV resistance, if applicable;

- POL resistance; and

- Comply with HN water resources act (Wasserhaushaltgesetz).

6.0 TASK 6. Repair Hot Pad Containment Area (Facility PHRP1-3)

6.1 Repair Joint Sealant on airfield hot pad number 3 and any concrete sections that have damage. All sealants or coatings shall meet the following criteria:

- HN approved;

- UV resistance, if applicable;

- POL resistance; and

- Comply with HN water resources act (Wasserhaushaltgesetz).

7.0 TASK 7. Repair Hot Pad Containment Area (Facility PHRP1-4)

7.1 Repair Joint Sealant on airfield hot pad number 4 and any concrete sections that have damage. All sealants or coatings shall meet the following criteria:

- HN approved;

- UV resistance, if applicable;

- POL resistance; and

- Comply with HN water resources act (Wasserhaushaltgesetz).

8.0 TASK 8 (Option 1). Contaminated Soil Disposal.

Removal and Disposal of 50 cubic meters of Contaminated Soil

If petroleum contaminated soils are present, the Contractor shall provide labor, materials, transportation, and equipment to sample, excavate, dispose of contaminated soils, and backfill excavations with certified clean soils. Contractor shall provide confirmation samples at the depth of excavation to ensure all elevated contaminants have been removed. The Contractor shall provide final certificates/manifest of disposal of contaminated soils from a Host Nation certified disposal facility.

9.0 TASK 9 (Option 2). Contaminated Soil Disposal.

Removal and Disposal of 50 cubic meters of Contaminated Soil

If petroleum contaminated soils are present, the Contractor shall provide labor, materials, transportation, and equipment to sample, excavate, dispose of contaminated soils, and backfill excavations with certified clean soils. Contractor shall provide confirmation samples at the depth of excavation to ensure all elevated contaminants have been removed. The Contractor shall provide final certificates/manifest of disposal of contaminated soils from a Host Nation certified disposal facility.

10.0 TASK 10 (Option 3). Contaminated Soil Disposal.

Removal and Disposal of 100 cubic meters of Contaminated Soil

If petroleum contaminated soils are present, the Contractor shall provide labor, materials, transportation, and equipment to sample, excavate, dispose of contaminated soils, and backfill excavations with certified clean soils. Contractor shall provide confirmation samples at the depth of excavation to ensure all elevated contaminants have been removed. The Contractor shall provide final certificates/manifest of disposal of contaminated soils from a Host Nation certified disposal facility.

11.0 TASK 11 (Option 4). Contaminated Soil Disposal.

Removal and Disposal of 100 cubic meters of Contaminated Soil

If petroleum contaminated soils are present, the Contractor shall provide labor, materials, transportation, and equipment to sample, excavate, dispose of contaminated soils, and backfill excavations with certified clean soils. Contractor shall provide confirmation samples at the depth of excavation to ensure all elevated contaminants have been removed. The Contractor shall provide final certificates/manifest of disposal of contaminated soils from a Host Nation certified disposal facility.

12.0 TASK 12. Contractor Manpower Reporting Application

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Corps of Engineers via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year of contract/task order performance. Contractors may direct questions to the help desk at: http://www.ecmra.mil to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at https://www.ecmra.mil/

The Contractor shall send written confirmation of reporting inputs to the USACE PM no later than 31 October of each calendar year of contract performance. Contractor shall provide verification to COR that requirements have been met prior to payment of final invoice.

IV. SCHEDULE OF DELIVERABLES AND PAYMENT

For Fixed-Price Contracts, payment will be in accordance with the following schedule. Contractor shall submit invoices no more than on a monthly basis with supporting documentation substantiate payment. All days are calendar days.

Milestone Payment at Completion of Event (% of Task Price)

Government Acceptance of Accident Prevention Plan (APP), Health and Safety Plan, and Kick Off Meeting Minutes

5 Days after kick off meeting

Draft Work Plans and Project Schedule

21 Days after award

Government Acceptance of Quality Control Plan with checklist

30 days after award

Government acceptance of Group I Technical Data Package (Site Conditions & Survey)

Per approved schedule

Government acceptance of Group II Technical Data Package (Design)

Per approved schedule

Government acceptance of Group III Technical Data Package (Field Testing, Performance Verification Testing, & Draft As-Builts)

Per approved schedule

Delivery and Government acceptance of all other documentation and training required by the contract documents

Per approved schedule

Period of Performance: The Government reserves the right to award options NLT 270 days following initial award date. All field work and TÜV inspections are to be completed NLT 270 days following award.

1.0 Sequential Progression

1.1 For procure and install activities, the events set forth above are required to be performed sequentially with respect to Milestone Events A through E. No work shall be accepted and paid for unless all prior events have been successfully completed. If the contract/task order incorporates multiple buildings that are on separate CLINs and the Contracting Officer (KO) or Contracting Officer’s Representative (COR) approves, the contractor may be paid per the payment schedule above on a building/CLIN basis.

1.2 Acknowledgement by Europe District that all elements of the event are completed and accepted constitutes permission for the Contractor to begin the next event in the sequence.

1.3 In particular, the Contractor shall not begin any installation work at the job site until after Government approval of the completion of Milestone Event B. This restriction also expressly prohibits the delivery of any supplies or equipment to the job site.

2.0 Payments will be made for Milestone Event A after successful completion of Milestone Event A. Payments will be made for Milestone Event B after successful completion of Milestone Event B.

3.0 For those portions of the contract requirements which are part of Milestone Event C, the Government will make progress payments monthly as the work proceeds. Payments will be made against approved progress estimates submitted by the Contractor.

4.0 Progress payments will be made only for fully completed installations, major items of installed and interconnected equipment, and other identifiable installed segments of an installation or assembly, each of which are fully supported by approved data, drawings, and other required documentation. Progress Payments will not be authorized for:

4.1 Equipment, installation, or testing effort which is part of any other contract requirement event (i.e., an event other than C).

4.2 Any material, equipment, installation, or assembly for which approval has not yet been obtained.

4.3 Any material, equipment, assembly, or supplies which have only been delivered to and held in storage at the project site.

4.4 Any material, equipment, assembly, or supplies which have been delivered to the contractor at a location other than the project site.

5.0 All payments for events after Milestone Event C shall be payable only upon the successful completion of those remaining events.

6.0 To receive final payment under Milestone E, Contractor must provide written notification from the on-site Government representative (e.g., customer or end user) that all elements of the project have been completed, delivered, and accepted.

V. TECHNICAL DATA PACKAGE (TDP) SUBMITTAL REQRUIREMENTS

Contractor shall submit all Technical Data Packages as single, complete packages which include the entire collection of data elements as dictated by the task, the technical solution, and the requirements listed below. Exceptions for multiple submittals may be allowed in Group I TDP for circumstances that may adversely affect a critical path schedule, e.g. long-lead ordering items or a compelling need for urgency.

When required by the PWS, the following are minimum requirements for system/equipment submittals being repaired/replaced under the scope of this requirement (items included in submittals should be directly related to work being performed under PWS; therefore, all elements of data packages may not be required):

1.0 Group I Technical Data Package:

The initial existing conditions and site survey report. The report includes testing and/or other documentation that identifies inoperable/damaged equipment that is essential for a complete and functional system per the PWS (e.g. valves, pumps, piping, electrical, etc.).

2.0 Group II Technical Data Package: As a minimum the Contractor shall submit:

2.1 Design

1) Equipment Cut Sheets with indication of selection

2) Control Drawings and schematic of equipment showing instrumentation placement

3) Floor Plans showing relative locations of proposed equipment

4) Sequences of Operations for each piece of equipment covered under PWS

5) Bills-of-Materials (BOM) for each sub-system

6) Mechanical Equipment (pumps, sensors, valves, etc.)

7) Electrical Equipment (disconnects, circuit breakers, motors, transformers, etc.)

8) Details of power (include source breaker nomenclature), grounding and surge protection

9) Example Piping Diagrams showing specific device details

10) Drawings: A sample (one system) of Instrumentation and control wiring and installation drawings, showing wire routing on floor plans including terminal numbers, wire colors/numbers, and cable designations.

2.2 Specification List: Provide list of all specifications and criteria used for the system design.

2.3 A report of the engineering surveys or assessments detailing any identified equipment incompatibility between the existing and new systems/equipment.

3.0 Group III Technical Data Package: As a minimum the Contractor shall submit:

3.1 Contractor’s Field Tests (CFT): Documentation of the field testing, commissioning, setup and calibration of systems as applicable.

3.2 Performance Verification Testing: The Contractor shall prepare test procedures for the PVT that shall provide detailed stepbystep actions associated with expected results to demonstrate compliance with all requirements of this PWS.

3.3 Draft As-Built Drawings: A draft set of the as-built drawings shall be included with the Performance Verification Test (PVT) procedures for use during performance verification testing.

4.0 Group IV Technical Data Package: As a minimum the Contractor shall submit:

Operation and Maintenance Manuals and Test Results. Submit Operation and Maintenance Data in accordance with UFGS Section 01 78 23 Operation and Maintenance Data.

5.0 Group V Technical Data Package: As a minimum the Contractor shall submit:

5.1 Updated Asbuilt drawings including all final system revisions and modifications. Copies of the updated Asbuilt drawings shall be delivered to the Government prior to final acceptance.

5.2 Host Nation Inspection Reports in native language and English (i.e. TÜV Inspections)

5.3 Warranty Letter

5.4 Release of Claims Letter

6.0 Submittal Summary

Submittals Form 4025 Required Hard-copy

VI. ANCILLARY WORK

1.0 Reporting of Problems: The Contractor must notify the USACE PM, DPW PM, and EMD of any circumstances that may delay the project within one (1) day of discovering the problem. The Contractor shall describe the problem as well as present a proposed solution. The Contractor shall not incorporate such information into the project without first notifying the PM and obtaining written authority from the Contracting Officer. In situations requiring exigent action, the Contracting Officer can provide verbal authority, followed by written confirmation.

2.0 Documentation:

2.1 The Contractor shall submit a weekly construction report detailing the activities of the previous week and status of the project. The report shall describe any delays and resulting project timeline adjustments that may be required. Report period shall begin once construction has begun. Reports shall be submitted within 5 business days of the previous week’s activities. The Contractor shall provide an electronic copy of the weekly construction report to the USACE PM.

2.2 The Contractor shall submit all documentation to the USACE, DPW PM, and EMD including:

a. Guarantee/warranty on all equipment and materials furnished; warranty shall be for a one-year period; and,

b. Host Nation Inspection Reports in native language and English (i.e. TÜV Inspections)

c. Draft and Final Project Report including a narrative summary of work, site photo log, copy of revised as-builts and warranties, disposal receipts, and inspection reports.

2.3 The Contractor shall update site As-Builts, Operation and Maintenance (O&M) manuals, site plans, Explosion Protection Documents (EDP) / spill prevention response plans (SPRP), and the DD 1354. Copies of updated documents will be provided in accordance with the deliverables schedule.

2.4 The Contractor shall gain USACE permission prior to commencing each task

VII. INVOICING AND PAYMENT SCHEDULE:

1.0 Progress payments will be submitted by the Contractor monthly to NAU.EnvInvoices@usace.army.mil. The Contractor and the PM/COR will agree on payment percentages prior to the submission of the progress payment.

2.0 Invoicing. Each invoice shall be identified with the Contract Number and shall show the correct appropriation code and accounting data. Invoices shall be submitted no sooner than once a month and a final closeout within 30 days of project completion. Submit all invoices in accordance with the base contract and a copy furnished to the USACE PM.

VIII. POINTS OF CONTACT:

1.0 The Contractor shall provide a single POC to serve as the Contractor Project Manager. This individual shall be identified in the Work Plan.

2.0 Project Manager:

Mr. Bahman Aryana Email: Bahman.Aryana@usace.army.mil Civilian Phone +49-611-9744-2208

DSN 570-2230

FAX +49-611-9744-2458

U.S. Army Corps of Engineers, Europe District ATTN: CENAU-PP-E (Aryana) Konrad Adenauer Ring 39 65187 Wiesbaden

The Project Manager will serve as the Contractor’s technical point of contact (POC) for the contract. USACE NAU Contracting section will serve as the contract point of contact. Any deviations, changes, inadequacies of any kind, and any questions related to this PWS shall immediately be brought to the attention of the Project Manager for resolution.

3.0 Other USACE Europe District Key Personnel:

Contracting Officer (KO) Robin Prince Robin.G.Prince@usace.army.mil +49-611-9744-2610

Contracting Officer’s Representative (COR) Mr. Matthew Thompson Matthew.L.Thompson@usace.army.mil +49-611-9744-2230

IX. GENERAL REQUIREMENTS:

1.0 The contractor will coordinate their efforts in this PWS with onsite points of contact (POC’s) for as-builts, digging permits, site access, scheduling coordination, etc. These POC’s include:

a) The USACE PM, Directorate of Public Works and Base Petroleum Oil Lubrication (POL) section

b) Directorate of Emergency Services (DES);

c) With other contractors that may be working onsite;

d) Site operator and appropriate DLA representatives

2.0 The Contractor will defer to the USACE Project Manager (PM) on all matters regarding the release of any information regarding the conduct of this work.

3.0 The contractor is responsible for adhering to the applicable regulations when performing work and products used on site, to include, but not limited to:

a) Only a Host Nation certified expert firm can perform described work

b) Accident prevention regulations of the applicable trade associations

c) Host Nation Water and Environmental protection laws

d) Host Nation construction practices for similar work

e) UFC 3-460-01 Design Petroleum Fuel Facilities

f) UFC 3-460-03 Operation and Maintenance: Maintenance of Petroleum Fuel Systems

g) TÜV regulations, if applicable in Host Country

h) U.S. Department of Defense Environmental Final Governing Standards for the Host Nation

4.0 The Contractor shall obtain any and all required permits at no additional cost to the Government.

5.0 All work is to be completed and tested for operation along with local POL maintenance personnel.

6.0 Schedule: The Contractor shall develop, maintain, and submit for Government approval, an integral master project schedule identifying critical path events for all requirements to be performed by the Contractor IAW this PWS. The schedule shall include an event-driven schedule/network that includes all tasks (from project award through testing, training and close-out) and logic necessary for the management of work, task flows, task interdependencies, major milestones, key events and all deliverables required under the base contract and this PWS. Identify tasks (i.e. submittal reviews, testing, etc.) performed by the Government (unless otherwise stated, 21 calendar day Government review cycle) and delivery of products or information provided by the Government on the project schedule.

7.0 AT Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and Subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at. All Training CERTS will be posted and maintained on the website by all users to review for confirmation.

8.0 OPSEC Level I Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

9.0 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

10.0 For contractors who do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

11.0 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

12.0 Delays:

12.1 The Contractor must notify the USACE COR of any circumstances that may delay the project, within one (1) day of discovering the problem. The Contractor shall describe the problem as well as present a proposed solution. The Contractor shall not incorporate such information into the project without first notifying the USACE COR and obtaining written authority from the Contracting Officer. In situations requiring exigent action, the Contracting Officer can provide verbal authority, followed by written confirmation.

12.2 During FPCONs Charlie and Delta, services may be discontinued / postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

13.0 Government Furnished Material: Upon request by the Contractor, maps, photos, topography may be available, if approved, for their release and are available. At the completion of the applicable task order, all data / information / material / etc. will be 100% returned to the KO for proper disposal or distribution in accordance with Air Force techniques and procedures.

14.0 Site Visits:

a) The Contractor shall visit and inspect the site of the project as necessary and required during the preparation and accomplishment of the work.

b) All resulting travel costs and expenses incurred are included in the lump sum price of the task order.

c) Prior to entry upon the site for any purpose, the Contractor shall first coordinate all site visits with the USACE PM, Directorate of Public Works, and appropriate project stakeholder personnel.

15.0 Access and Travel Requirements:

a) Access to the project site is not always possible for fieldwork and may require specific coordination. These special requirements must be considered in the Contractor's bidding calculations, and shall not be used as the basis for additional compensation. Prior to the start of site visit, schedules shall be coordinated with the DWP and TM. It is important to keep the DPW, TM, COR, and appropriate stakeholder personnel informed on schedules and project changes.

b) Working Hours. Normal working hours are 0730 to 1600. However, the Contractor shall coordinate with the Base Directorate of Public Works if extended working hours are required.

c) The Contractor shall provide transportation for their personnel to, between, and within all fieldwork locations, for the site visits and meetings. All costs incurred are included in the lump sum price of the task order.

d) Normal working hours are 0730 to 1600, Monday to Friday. There will be no work on German holidays. However, the Contractor shall coordinate with the DPW USAG Ansbach if extended working hours are required.

18.0 Host Nation. The Contractor shall be responsible to adhere to the applicable regulations when performing work. The Contractor shall adhere to all Host Nation regulations and provide staff trained in accordance with detailed requirements of the respective Host Nation authorities to perform maintenance, inspection, minor repair, and emergency response services at active fuel facilities containing water endangering substances.

19.0 Potential Hazardous and Environmental Contamination:

19.1 Should any hazard become evident, stop work in the area, secure the area, and develop a plan to remove the hazard and notify the Contracting Officer within 24 hours of discovery. All necessary actions shall be taken to restore and maintain safe working conditions in or safeguard onsite personnel, visitors, the public, and the environment. The USACE COR will coordinate with the Fuels Officer, Department of Public Works (DPW), Fleet Logistics Centers (or equivalent), appropriate installation representatives, Service Control Point, DLA Energy, and DLA Environmental to determine a resolution to the problem and provide direction to the contractor on how to proceed.

19.2 The Contractor shall identify any potential health hazards and environmental concerns with the fuel facilities and their interconnected assets to include but not limited to containment, trench drains, piping to retaining basin, Oil Water Separators (OWS), leak protection systems on pipelines, and storage tanks.

19.3 Record (if any) environmental concerns from the POL distribution points and notify the USACE COR, Operations Terminal Manager (TM), Base QAEs, and Base Environmental Office immediately.

21.0 Communications:

21.1 The Contractor shall coordinate completion of the tasks under this PWS with the USACE COR and PM to coordinate with the TM, DPW, and other Installation representatives.

21.2 The Contractor will defer to the USACE Project Manager (PM) on all matters regarding the release of any information regarding the conduct of this work.

21.3 The Contractor shall make no public announcements or disclosures to any third party (including other Government agencies including DLA) relative to information contained or developed in this contract.