W912EK18R0022_Amendment_0011.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Advanced Contract Initiative (ACI) – Regional Contracts for Debris Management Services (RCDMS)

Proposal receipt w ill be extended from 19 June 2019 2:00pm to 24 June 2019, 2:00pm

The purpose of this amendment is to correct Section L and Section M.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 32

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Jun-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912EK18R0022

X 9B. DATED (SEE ITEM 11)

02-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Jun-2019

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

W912EK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912EK18R0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMENDMENT 0011

Advanced Contract Initiative (ACI) – Regional Contracts for Debris Management Services

(RCDMS)

Proposal receipt will be extended from 19 June 2019 2:00pm to 24 June 2019, 2:00pm

The purpose of this amendment is to add a POC for uploading documents to ARMDEC in Instruction to Offerors, correct Section L and remove Table 3 from Section M.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Jun-2019 02:00 PM to 24-Jun-2019 02:00 PM.

AMENDMENT 0011

INSTRUCTIONS TO OFFERORS

Added by Amendment 0011 - When completing your file information for transmittal via the AMRDEC SAFE website, you will be required to enter the email address for all recipients. For this solicitation, the recipients are the Contracting Officer and Contract Specialist. The Contract Specialist for this solicitation is Sally A. Duncan at email address Sally.a.duncan@usace.army.mil and Elizabeth Dennison at email address elizabeth.a.dennison@usace.army.mil

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

AMENDMENT 0011

Section L – Instructions, Conditions and Notice to Bidders

PROPOSAL SUBMISSION:

1. INTRODUCTION

The term “offeror” is defined as a single offeror, joint venture, or team of offerors and major sub-contractors. Proposals submitted under a formal partnering agreement or joint-venture must be accompanied by a copy of the legal document establishing the agreement or joint venture.

An offeror may receive multiple awards. There is no limit on the number of awards an offeror may receive. To propose for more than one region, the offeror must submit separate and complete proposals in accordance with instructions in Section L of the solicitation for each region. Offerors must identify the specific regions and indicate whether the proposal is for Suite 1- Unrestricted, or Suite 2 – Restricted. The offeror’s proposal must also convey how multiple missions in separate regions will be executed simultaneously if the offeror is awarded multiple regions. The schedule of prices must represent the region being proposed. Each proposal submitted will be evaluated separately.

ADDED BY AMENDMENT 0006

Offerors who want to be considered for multiple contract awards must propose discrete Key Personnel Teams for each region. Each proposed Key Personnel Team will be evaluated separately. If the offeror is selected for award, the team proposed will be unavailable to be mailto:Sally.a.duncan@usace.army.mil mailto:elizabeth.a.dennison@usace.army.mil considered for additional awards because they will be assigned to that contract. Offerors must rank all proposed Key Personnel Teams in order of precedence (specify Suite 1 or Suite 2 for every Region for which a proposal is submitted) so the Government understands how to consider their proposals.

CORRECTED BY AMENDMENT 0011

The offeror must rank precedence of region in their preferred order of proposal evaluation by the Government. Below is a sample template that may be used to rank regions and key personnel teams.

Suite 1 or 2 Region Ranking Team Ranking Suite 1 Region 2 Team 1 Suite 1 Region 5 Team 2 Suite 1 Region 8 Team 3 Suite 1 Region 7 Team 4 Suite 2 Region 12 Team 5

Please refer to Section M, TABLE 3 – Order of Contract Awards by Regions of the solicitation which describes the order in which the Government will evaluate and award the regions. Using the template above as an example, when evaluating Suite 1, Region 2, the Government would evaluate the Offeror’s proposal with Team 1 as the highest ranking preferred team to be assigned to that region. If the Offeror were to be awarded Suite 1, Region 2, Team 1 would not be available to be used on Suite 1, Region 5, or any other region or suite.

In the above example, if the Offeror was not awarded Region 2, then Team 1 would be the highest ranked team and would be evaluated for award for Region 5.

All awarded contracts must have unique Key Personnel Teams. For example: If Joe Smith is listed as Operations Manager for offeror A, Team 1, then Joe Smith cannot be listed as Operations Manager on any other Teams submitted by offeror A.

END OF AMENDMENT 0006

Offerors must submit fixed price and escalation rates for every Region (specify Suite 1 or Suite 2 for every Region for which a proposal is submitted) for which they wish to be considered. These prices will be contractually binding and cover each contract line item included in Section B of the solicitation.

It is the offeror's responsibility to ensure the completeness and accuracy of his or her proposal. Corrections will not be made by the Government.

The written proposal will be the basis on which the Government will determine the capability of the Offeror to perform this work. The proposal must be clear, specific, detailed, and demonstrate that the Offeror has a thorough understanding of the solicitation requirements and capability to execute. The proposal must address all requirements specified in Section L.

In addressing the requirements of Section L, the proposal must not merely offer to comply with the Government’s requirements by simply restating them, but must specifically and thoroughly describe the means of accomplishment. Offerors must include sufficient details to permit a complete and accurate evaluation of each proposal. “Parroting” of the technical requirements with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

Proprietary information must be clearly marked. Files must not contain classified information.

The use of hyperlinks in proposals is prohibited and will be a basis for being declared non-responsive. The Offeror must adhere to the proposal pages limitation.

2. PROPOSAL SUBMISSION REQUIREMENTS

a. Each volume must be submitted electronically. Each document within the file must be clearly labeled with its title. Contractor must sign the Standard Form 33.

b. All documents must be single spaced. Each paragraph must be separated by at least one (1) blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are the required fonts and either one may be used. Page size shall be 8.5 x11 inches for text pages, and a maximum of 11x17 inches for spreadsheets, charts, tables or diagrams. An 11x17 is a two sheet equivalent (with regards to page count limitations). Pages larger than 8.5 x 11 inches shall count as two pages for determining page limits. Page margins must be a minimum of one inch at the top, bottom and each side. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape orientation.

c. The following volumes of material must be submitted:

DIGITAL MAXIMUM

VOLUME TITLE COPIES PAGES

I – Management/Technical Approach 1 75 * II – Past Performance 1 25 + 5**

III – Small Business Participation Plan (unrestricted regions (Suite 1) only)

1 25***

Subcontracting Plan

IV – Price 1 Schedule of Prices V – Solicitation, Offer and Award 1 N/A

Documents and Certification/ Representations

NOTE: Proposal contents that exceed the stated page limitations will be removed from the proposal by the Contracting Officer, prior to turning the proposal over to the Government evaluation teams, and will not be considered in the evaluation.

Items NOT included in the page count for Volumes I, II, and III:

• Title page, table of contents, list of tables and glossary of abbreviations & acronyms

• Tabs and divider pages

CORRECTED AMENDMENT 0010

Items NOT included in page count of Volume I – Management/Technical Approach

• *The Management/Operations Plan (flow chart only, narrative of Management Operations Plan will count towards the overall page count) and Organization Chart (each flow chart must not exceed three (3) 11x17 inch pages) The Management/Operations Plan will not count towards the overall Volume I page count. The Management/Operations Plan must be added as an Appendix to Volume I.

• *Letters of Commitment from major subcontractors

• *Corporate Safety Program Documentation

• *Letters of Commitment and Resumes of Key Personnel

Items NOT included in page count of Volume II – Past Performance

• **Plus five (5) pages for each major subcontractor

• **Past Performance Questionnaires

ADDED BY AMENDMENT 0008

• ** Letters of commitment for all major subcontractors agreeing to work on the ACI Task Orders must be included for their past performance to be considered.

Items NOT included in page count of Volume III – Small Business Participation Plan

• *** The Small Business Subcontracting Plan Corrected by Amendment 0006

• ***The Small Business Subcontracting Plan must be submitted with the proposals for unrestricted regions (Suite 1), if the Offeror is a large business, in order to be considered responsive, a Small Business Subcontracting Plan is required in accordance with FAR 52.219-9 if other than a U.S. Small Business Offeror.

3. PROPOSAL FILES.

a. Format. The submission must be clearly indexed and logically assembled. Each volume must be clearly identified and each factor/sub-factor must begin at the top of a page. All pages of each volume must be numbered sequentially and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of Contents of the overall proposal should provide detail sufficient to allow the factors to be located. The Table of Contents is not included in page limitations. .

MS Word (.doc) files must use the following page setup parameters:

Margins:

Top, Bottom, Left, Right – 1 Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

CORRECTED BY AMENDMENT 0008 -

File Packaging: File must be in PDF format. Each volume must be externally labeled with the solicitation number, volume number, date and the offeror’s name. Overlays or expensive reproduction is not desired.

Page Count: Those pages that exceed the page count limits in paragraph 2c (above) will not be evaluated. If both sides of the paper are used, it will be counted as two pages. The only exception to the required format is flow charts. Each Flow Chart must not exceed three (3), 11 by 17 inch pages, single sided. Each flow chart must be counted as two pages.

Allowable page exclusions indicated in paragraph 2c, must be included as appendices and marked by tabular dividers.

CORRECTED BY AMENDMENT 0008

b. Content Requirements. All information must be confined to the appropriate volume. The offeror must confine submissions to essential matters, sufficient to define the proposal, and must provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal must consist of a table of contents, a summary section, and the narrative discussion. The summary section must contain a brief abstract of the volume. Proprietary information must be clearly marked. The Government will not assume, nor consider, anything that is not specifically addressed in the proposal. No proposal price data must appear in any volume other than Volume IV, Price. The following must be included in the narrative discussion:

(i) VOLUME I – FACTOR I – MANAGEMENT/TECHNICAL APPROACH. Volume 1 must consist of all information required to support the management/technical approach and must not exceed seventy five (75) pages. Do not include information on the management/technical approach in any other volume of this proposal. Volume 1 must contain the following:

ADDED BY AMENDMENT 0008

Sub-factor A – Key Personnel and Staffing Approach THE KEY PERSONNEL TEAM

RESUMES AND COMMITMENT LETTERS MUST BE IN VOLUME I AND WILL ONLY BE

EVALUATED ONCE. THE RESUMES AND COMMITMENT LETTERS DO NOT COUNT

TOWARDS VOLUME I PAGE COUNT.

THOSE OFFEROS WHO WANT TO BE CONSIDERED FOR MULTIPLE CONTRACT

AWARDS MAY PROPOSE THE KEY PERSONNEL TEAMS IN MULTIPLE PROPOSALS

USING THE INSTRUCTIONS BELOW.

a. Key Personnel – Provide an organization chart to include key personnel in the disciplines listed below:

1) Operations Manager

2) Quality Control Manager

3) Environmental Health and Safety Manager

4) Operations Planner

Proposals must provide a description of previous experience on projects of similar complexity for the key personnel to be assigned to this contract. The proposal must also identify why the key personnel proposed are best qualified by addressing their knowledge, skills, security clearances, education, and experience. Include resumes and commitment letters for Key Personnel listed above. Resumes must be an attachment to Volume 1 but will not count against the page count. Resumes shall address each individual’s current and past job experience. Letters of Commitment must be an attachment to Volume 1, but will not count against the page count.

Letters of Commitment must be signed by the individual of the resume submitted. The commitment letter must demonstrate that the key personnel understand the commitment, will accept the employment, and the understanding that this commitment is for the duration of the contract.

The ranking of Key Personnel Teams must be contained in Volume I. The contractor must rank precedence of region in the offeror’s preferred order of proposal evaluation by the Government.

Below is a sample template that may be used to rank regions/key personnel teams.

Suite 1 or 2 Region Ranking Team Ranking Suite 1 Region 2 Team 1 Suite 1 Region 5 Team 2 Suite 1 Region 8 Team 3 Suite 1 Region 7 Team 4 Suite 2 Region 12 Team 5

Offerors who want to be considered for multiple contract awards must propose discrete Key Personnel Teams for each region. Each proposed Key Personnel Team will be evaluated separately. If the offeror is selected for award, the team proposed will be unavailable to be considered for additional awards because they will be assigned to that contract. Offerors must rank all proposed Key Personnel Teams in order of precedence (specify Suite 1 or Suite 2 for every Region for which a proposal is submitted) so the Government understands how to consider their proposals.

The offeror must utilize the key personnel proposed if awarded the contract for the specific region. Further, these personnel will no longer be considered as “available” key personnel in any other offers by this prime contractor, because under the contract awarded, these personnel have been identified to the region following the order of awards outlined in Section M, Table 3.

Substitution of any key personnel will require prior approval of the Contracting Officer after contract award.

ORGANIZATIONAL CHART - The organization chart must 1) clearly identify on-site and management personnel including lines of authority and 2) list subcontractor’s primary personnel including lines of communication. The organizational chart must clearly illustrate the offeror’s understanding of each aspect of the process. (Resumes and commitment letters are not required of subcontractors)

END OF AMENDMENT 0008 ADDITIONS

b. Staffing Approach - The offeror must identify core resources and/or capabilities which enable it to efficiently meet the immediate Government requirements after Notice to Proceed (NTP) of a Task Order. The offeror must discuss accommodating fluctuating workloads, simultaneous debris removal task orders, minimizing turnover, and retaining qualified personnel while demonstrating the capability to meet, sustain, and manage geographic areas relating to sectoring, sector management and resources as needed to successfully perform the Task Order.

The term sectoring indicates a contractor’s ability to create sectors for the most efficient debris management. The offeror must describe how major subcontractors fit into its overall staffing approach. The offeror must describe its plan to ensure that the workforce is qualified and capable of fulfilling the contractual requirements.

Offerors are required to convey how they plan to prepare and execute concurrent missions in different areas of a specific region in accordance with the Performance Work Statement (PWS).

Additionally, if the offeror is proposing on multiple regions, offerors must also explain how they will handle concurrent missions in different regions. The Government will evaluate the offeror’s ability to handle concurrent missions in multiple regions.

Sub-factor B – Readiness for Debris Removal Services

a. Deployment/Mobilization - The offeror must demonstrate its intended approach to deploy and mobilize personnel and resources at both the start of work and at task order completion. The transition plan must include, at a minimum, the offeror’s plan for the rapid deployment, formation of a contingent workforce, and appropriate in-processing activities (e.g., permits, immunizations, training, etc.). Offerors must submit a narrative description of the offeror’s means and methods to provide real-time mission execution monitoring that compliments the offeror’s system for meeting the requirements in the PWS.

CORRECTED BY AMENDMENT 0010

b. Management/Operations Plan - The Management/Operations Plan will not count towards the overall Volume I page count. The Management/Operations Plan must be added as an Appendix to Volume I. The offeror must describe its plan to manage on- and off-site support personnel without Government interference throughout the period of performance. The offeror must include a description of quality control processes and procedures planned (to include any certifications and quality management systems used), as well as the quantitative metrics intended, to execute and monitor compliance with contractual requirements. The offeror must provide a strategy to address retention of support personnel throughout the period of performance. The strategy must include a description of the offeror’s mitigation plan to address assigning personnel by the Notice to Proceed date, the unavailability of equipment and disposal sites, surge requirements, and poor performance. The offeror is encouraged to provide descriptions and illustrations which show the contractors and subcontractors qualifications and methodology to be followed during a response to an emergency debris removal mission and demonstrate the offeror’s approach to ensure the performance objectives outlined in the PWS are met. The offeror must demonstrate management of geographic areas relating to sectoring, sector managers, numbers of crews in each sector and haul destinations from each sector. The intent is for the offeror to describe how they will manage their support personnel that will be designated to the work effort. It is up to the offeror to determine if a lodging/feeding plan is applicable to the requirement. On site personnel are personnel at the debris site supporting the on-going mission. Off-site personnel are personnel who would remain at the contractors home office, but would be supporting the mission.

c. Safety – The offeror must provide a Corporate Safety plan. The Corporate Safety plan must include, safety positions, including safety competent persons and duties, must be outlined noting compliance with the duty requirements of the PWS. The contractor must provide documentation that demonstrates their safety and health program experience for the past five (5) years.

The offeror must not include any pricing information in this volume. Additional wording that clearly details each asset and demonstrates how these assets support the offeror’s plans must be provided.

(ii) VOLUME II – FACTOR II – PAST PERFORMANCE

ADDED BY AMENDMENT 0008

This volume must contain past performance information regarding similar contracts. This volume must not exceed 25 pages plus five pages for each major subcontractor, excluding Past

Performance Questionnaire Forms. The five pages for each major subcontractor ARE NOT counted towards the 25 page count. Major subcontractors are defined as members of an offeror’s overall team who are expected to perform ten (10) percent or more of the proposed effort.

Offerors must submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past ten (10) years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 562119) required by the RFP. Data concerning the offeror must be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror must also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Government.

Offerors must submit all Government (submit Government contracts even if submitting private sector contracts) and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past ten (10) years, from the issue date of this RFP, which are relevant to the efforts required by this RFP. The Government may consider a wide array of information from a variety of sources, but is not compelled to rely on all of the information available.

In addition, letters of commitment must be included for all major subcontractors for their past performance to be considered. The letters of commitment from major subcontractors are not counted towards the page count for Volume II. This volume must be organized into the following sections:

(1) Section 1 - Contract Descriptions. This section must include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors must provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors must list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver must be addressed with respect to causes and corrective actions. The offerors must also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors must indicate if any of the contracts listed were terminated and the reasons for the termination.

(3) Section 3 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror must discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment must be included in the proposal for these employees in order to be considered.

(4) Past Performance Questionnaire.

Added by Amendment 0006

PPQs are limited to 10, as chosen by the offeror. For all contracts identified in Section 1, Contract Descriptions, no more than 10 Past Performance Questionnaires must be completed and submitted. Contracts with completion dates prior to ten (10) years from the date of the issuance of the RFP will not be considered. This date applies to all task orders resulting from an IDIQ.

Offerors may submit past completed PPQs and CPARs. Offerors must not incorporate by reference into their proposals PPQs previously submitted for other RFPs. CPARs cannot be used in place of a PPQ. The offeror must complete Part I of the Past Performance Questionnaire and the client or technical representative responsible for the past contract will complete Part II and provide the completed form to the offeror. The POCs must be instructed to electronically complete Part II of the questionnaire and provide back to the offeror. Completed Past Performance Questionnaires must be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

CORRECTED BY AMENDMENT 0008

(5) Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement.

Offerors must provide and submit the prime contract number and all Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

(5) If applicable, include information on organization structure change history that occurred in the past ten years, or a joint venture resulting in a different company name. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

(iii) VOLUME III – FACTOR III - SMALL BUSINESS PARTICIPATION PLAN (Applicable to Suite 1 – Unrestricted Regions)

No small business participation information must be contained in any other volume of this proposal. Content of Small Business Participation Commitment Plan Volume:

• Small Business Participation Plan - See Attachment in FBO, Small Business Participation Template. All supporting documentation will be excluded from the overall page count.

• Small Business Subcontracting Plan is required in accordance with FAR 52.219-9 if other than a U.S. Small Business offeror. See Attachment in FBO, Subcontracting Plan Example

**Other than U.S. Small Businesses, offerors must submit acceptable subcontracting plans to be eligible for award. Subcontracting Plans must reflect and be consistent with the commitments offered in the Small Business Participation Plan. The subcontracting plan must meet the requirements of FAR 52.219-9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan). The Subcontracting Plan is NOT rated.

The Offerors’ proposed small business participation commitment set forth in its Small Business Participation Plan will be incorporated into, and will become a part of the resultant contract. The Offeror will submit a Small Business Participation report to the Contracting Officer twice a year for review. The actual dates of review will be determined after contract award. The Contracting Officer will monitor the Offeror’s performance against its Small Business Participation commitment dollars to ensure compliance with the terms and conditions stated within. This information will be audited by the District’s Office of Small Business Programs. Offeror’s will be required to submit additional information when requested.

(iv) VOLUME IV – FACTOR IV – PRICE:

Volume IV must consist of all information required to support the offered price. Certified cost and pricing data are not currently required, however, the Government reserves the right to request such data prior to award. No pricing information must be contained in any other volume of this proposal. A separate price evaluation will be completed for each Region. Offerors must submit Firm Fixed Price and escalation rates for every Region for which they wish to be considered. These prices will be contractually binding and cover each contract line item included in Section B of the solicitation.

(v) VOLUME V – Solicitations, Offer and Award Documents and Certifications and Representations

Standard Form 33 Solicitation, Offer and Award an all amendments, Certifications and Representations and Other Statements of Offers. Additionally, a list of authorized negotiators must be included in this volume.

Certifications and Representations – Offerors must be registered in, and will be required to complete Online Representations and Certifications in the System for Award Management (SAM) in order to be awarded a contract. The SAM registration process may be accessed at the following link: https://www.sam.gov. Please refer to Section K for specific solicitation provisions and instructions.

4. DISCUSSIONS

1. General Information

In accordance with FAR 15.306(d), discussion sessions with each offeror may be held within the determined competitive range. Should discussions take place, all offerors in the competitive range will be allowed a minimum of seven (7) calendar days to submit Final Proposal Revisions. It is noted the Government may award without discussions.

2. Discussion Scheduling

If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified in writing of the time and details at least three (3) business days https://www.sam.gov/ prior to their discussion session. The Contracting Officer will provide additional instructions with the notification. The discussion sessions will take place by the method of the Government’s choosing.

Section M – Evaluation Factors for Award

Two Suites of contractors will be awarded contracts from this solicitation. The first suite will consist of offerors for the unrestricted regions which will be conducted as Full and Open Competition (Suite 1). The second group will consist of offerors for the restricted regions which will be conducted as 100% Set Aside for Small Businesses (Suite 2). The small business size standard is North American Industry Classification System (NAICS) Code 562119, Size Standard $38.5M. An award will be made for each of the regions illustrated in Table 2.

TABLE 2 - Contract Suites

Suite 1 - Unrestricted Regions

Region States MSC Dedicated

Capacity

1 MT, WY, ID, OR, WA, MO,

KS, CO, NE, SD, ND NWD $250M

2 IL, IA, MN, WI, LA, MS MVD $500M

3 MI, IN, TN, KY, OH, WV LRD $250M

ME, VT, NH, MA, CT, NY,

DE, MD, DC, PA, NY, VA,

RI

NAD $500M

5 CA, NV, NM, AZ, UT SPD $500M

6 TX, AR, OK SWD $500M

7 NC, SC, GA, AL, FL SAD $500M

HI, AK, Guam, Am. Samoa, Other U.S. Territories within

POD

POD $500M

Suite 2 - Restricted Regions

Sub Region States MSC Dedicated

Capacity

1 MT, WY, ID, OR, WA NWD $50M

2 MO, KS, CO, NE, SD, ND NWD $50M

3 IL, IA, MN, WI MVD $50M

4 MI, IN, TN, KY, OH, WV LRD $50M

5 ME, VT, NH, MA, CT, NY,

DE, MD, DC, PA, NY, VA, RI NAD $150M

6 NC, SC, GA, AL, FL SAD $150M

7 LA, MS MVD $150M

8 TX, AR, OK SWD $150M

9 CA, NV, NM, AZ, UT SPD $150M

HI, AK, Guam, Am. Samoa, Other U.S. Territories within

POD

POD

$150M

11 Puerto Rico SAD $150M 12 Virgin Islands SAD $150M

1. BASIS FOR AWARD

The Government will select for award the proposal that is most advantageous and represents the best overall value to the Government. Offerors are cautioned that the award may not necessarily be made to the lowest price offered.

RELATIVE ORDER OF IMPORTANCE OF FACTORS

RELATIVE ORDER OF IMPORTANCE OF FACTORS

FACTOR Relative Importance to Other

Factors Sub-Factor Relative

Importance I. Technical/Management Approach

More important than factor II A is equal to B

II. Past Performance More important than factor III

III. Small Business Participation

Least important non-price factor

IV. Price When combined, the non-priced factors are approximately equal to price.

Proposed prices will be evaluated but not scored or otherwise combined with the other aspects of the proposal evaluation.

Offerors are informed that the Government does not intend to conduct discussions as part of the evaluation and source selection process unless the Government determines it is in the best interests of the Government to do so. Therefore, offerors should provide all the information required and requested by the solicitation at the time of its initial proposal submission.

A. FACTORS AND SUB-FACTORS TO BE EVALUATED

FACTORS

The following evaluation factors and sub-factors will be used to evaluate each proposal:

FACTOR I – MANAGEMENT/TECHNICAL APPROACH –

Sub-Factors A and B are equal in importance.

Sub-Factor A – Key Personnel and Staffing Approach Sub-Factor B – Readiness for Debris Removal Services

The components of each sub-factor will be assessed for significant strengths, strengths, significant weaknesses, weaknesses, deficiencies, risks, and uncertainties. Each sub-factor will be assigned an adjectival rating based upon these collective findings. The compilation of these sub-factor adjectival ratings will form the basis of the factor rating.

FACTOR II – PAST PERFORMANCE

FACTOR III – SMALL BUSINESS PARTICIPATION PLAN

FACTOR IV – PRICE

2. EVALUATION APPROACH

The overarching evaluation approach for all factors and sub-factors is as follows:

i. Adequacy of Response. The proposal will be evaluated to determine whether the offeror’s methods and approach have adequately and completely considered, defined, and satisfied the requirements specified in the RFP.

ii. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable.

This solicitation must be utilized for both the Suite 1 - Unrestricted (Full and Open Competition) and Suite 2 - Restricted (Set Aside for Small Business) regions. The order of contract awards is shown at Table 3.

AMENDMENT 0011 – DELETED TABLE 3 – Order of Contract Awards by Regions

TABLE 3 – Order of Contract Awards by Regions

Suite 1 - Unrestricted Regions

Order of Award Region MSC

1 2 MVD

2 7 SAD

3 6 SWD

4 8 POD

5 5 SPD

6 3 LRD

7 4 NAD

8 1 NWD

Suite 2 - Restricted Regions

Order of Award

Region

States

MSC

1 7 LA, MS MVD

A. Factor I – Management/Technical Approach

The Government will use the Combined Technical/Risk ratings below in determining the rating for sub factors A and B under Factor I and for an overall Management/Technical rating.

The components of each sub-factor will be assessed for significant strengths, strengths, significant weaknesses, weaknesses, deficiencies, risks, and uncertainties. Each sub-factor will be assigned an adjectival rating based upon these collective findings. The compilation of these sub-factor adjectival ratings will form the basis of the factor rating.

FACTOR I – MANAGEMENT/TECHNICAL APPROACH - Combined Technical / Risk Rating

Color Rating Adjectival

Rating

Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, where risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, where risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, where risk of unsuccessful performance is no worse than moderate.

2 6 NC, SC, GA, AL, FL SAD

3 8 TX, AR, OK SWD

4 11 Puerto Rico PR-

SAD

5 12 Virgin Island VI-SAD 6 10 HI, AK, Guam, Am. Samoa, Other U.S. Territories within

POD POD

7 9 CA, NV, NM, AZ, UT SPD

8 4 MI, IN, TN, KY, OH, WV LRD

9 3 IL, IA, MN, WI MVD

10 5 ME, VT, NH, MA, CT, NY, DE, MD, DC, PA, NY, VA,

RI NAD

11 1 MT, WY, ID, OR, WA NWD

12 2 MO, KS, CO, NE, SD, ND NWD

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is un-awardable.

For the purpose of the combined Technical/Risk Rating the description of risk are defined as follow:

Description of Risk Low Proposal may contain weakness (es) which have little potential to cause disruption of schedule, increased cost or degradation of performance.

Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

Sub-Factor A – Key Personnel and Staffing Approach

ADDED BY AMENDMENT 0008

a. Key Personnel – The Government will evaluate Key Personnel Teams Resumes and Commitment letters once. Ranking of teams in coordination with regions proposed will be done by the offeror as stated in Section L. The Government will evaluate the offeror’s organizational chart, including key personnel specified below, for adequacy and strength to determine compliance with and capability to meet the Government’s requirements:

CORRECTED BY AMENDMENT 0008

1) Operations Manager – Ability to plan for, lead, manage, direct and oversee a complex and diverse debris management project involving numerous subcontractors and demanding customers (private individuals and public officials) expectations. Possess effective verbal and written communication skills. Has experience in planning for and managing various large debris management projects resulting from different types of disasters. Operations Manager – Ability to plan for, lead manage, direct and oversee a complex and diverse debris management project involving numerous subcontractors, political influences, demanding client expectations . Possess effective verbal and written communication skills. Has experience in planning for and managing various large debris management projects resulting from different types of disasters.

2) Quality Control Manager - Possess the experience, training and expertise necessary to organize responsibilities of personnel for overall management of the CQC plan. Has ability to understand the complexities of debris management as it relates to CQC management.

3) Environmental Health and Safety Manager - Possess the experience, training and expertise necessary to incorporate all applicable Health and Safety standards into various large debris management projects resulting from different types of disasters. Has the ability to comprehend and implement the concepts of managing for Health and Safety.

4) Operations Planner - Has the ability to plan for a complex and diverse debris management project involving numerous subcontractors, political influences, demanding client expectations.

Possess effective verbal and written communication skills. Has experience in planning for various large debris management projects resulting from different types of disasters.

b. Staffing Approach – The Government will evaluate the Offeror’s ability to clearly identify core resources and capabilities which enables it to efficiently meet the immediate Government requirements after Notice to Proceed of a task order..

The offeror must explain how it will handle multiple missions in the same region. The Government will evaluate the offeror’s ability to handle multiple missions in the same region.

Additionally, if the offeror is proposing on multiple regions, offerors must also explain how they will handle concurrent missions in different regions. The Government will evaluate the offeror’s ability to handle concurrent missions in multiple regions.

Sub-Factor B – Readiness for Debris Removal Services:

a. Deployment/Mobilization – The Government will evaluate the offeror’s established deployment/mobilization approach of resources to meet the requirements of the PWS.

b. Management/Operations Plan – The Government will evaluate the offeror’s Management/Operations Plan for clear understanding of the facilities and equipment needed to execute the debris removal management services defined in the PWS as well as how they are to be implemented and utilized in performance of a debris removal.

c. Safety – The Government will evaluate the Offeror’s proposal to determine capability to meet Government requirements in regards to Safety. The Government will focus its safety evaluation on the prime contractor. The offeror must provide a Corporate Safety plan. The Corporate Safety plan must include, safety positions, including safety competent persons and duties, must be outlined noting compliance with the duty requirements of the PWS. The contractor must provide documentation that demonstrates their safety and health program experience for the past five (5) years.

Sub-Factor A and B Rating Criteria:

The government will use the Combined Technical/Risk ratings below in determining the rating for Sub-Factors A and B. The compilation of these sub-factor adjectival ratings will form the basis of the overall Factor I rating.

Combined Technical / Risk Rating

Color Rating Adjectival

Rating

Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, where risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, where risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, where risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is un-awardable.

For the purpose of the combined Technical/Risk Rating the description of risk are defined as follow:

Description of Risk

Low Proposal may contain weakness (es) which have little potential to cause disruption of schedule, increased cost or degradation of performance.

Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

B. Factor II: Past Performance

The Government will evaluate the offeror’s past performance to determine the probability of meeting the solicitation requirements.

The Government will focus its inquiries on the offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, performance and management of subcontractors. Major subcontractors are defined as members of an offeror’s overall team who are expected to perform ten (10) percent or more of the proposed effort. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, offerors will be reminded to include the most recent and relevant efforts (within the past ten (10) years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned an “unknown confidence rating” and its proposal will not be evaluated either favorably or unfavorably on past performance.