W912EK-18-R-0022_-_ACI_Debris_Pre-Proposal_Conference.pptx

U.S. Army Corps of Engineers Rock Island District

ADVANCED CONTRACT INITIATIVE (aci) – REGIONAL CONTRACTS FOR DEBRIS MANAGEMENT SERVICES (RCDMS)

Pre-PROPOSAL CONFERENCE

“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

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Government representatives Edward LeBlanc – Debris ACI Project Manager

Mark Clark – HQ, Disaster Program Manager

Scott Harris – Contracting Officer, Rock Island District, Contracting Chief

Sally Duncan – Contracting Officer/Specialist

Elizabeth Dennison – Contracting Officer/Specialist

Elizabeth White – Rock Island District, Office of Small Business Programs

RULES OF ENGAGEMENT

Everything discussed is subject to change!

We are looking for your INPUT!

Submit questions using ProjNet – https://www.projnet.org, Bidder Inquiry Key: P5YBGD-I695S2

This presentation is being audio recorded

Presentation Slides and Attendees List will be posted on FedBizOpps.gov agenda

ACI Debris Overview

ACI Debris Acquisition Approach Overview

Small Business

Wrap-Up

Mr. Edward LeBlanc – Debris ACI Program Manager Mr. Mark Clark – HQ, Disaster Program Manager

Aci Debris overview

.59 Range and Training Land Program (RTLP) Mandatory Center of Expertise (MCX)

ACI Debris Management Roles and Responsibilities

State/Local Governments:

Are encouraged by USACE and FEMA to conduct debris removal operations that do not exceed their capabilities

FEMA:

FEMA oversees federal Debris Management Assistance in their Public Assistance Program.

USACE:

USACE may be mission assigned by FEMA to provide Technical Assistance, Federal Operations Support, or to accomplish Direct Federal Assistance Debris Management.

USACE Hazards Response and support

ALL

ALL USACE missions ALL USACE Capabilities ALL USACE Core Competencies ALL of USACE – the entire enterprise

USACE Overview

The Challenge: Align for success for both “the flood fight” and support to DHS/FEMA NOTE: This doesn’t just apply to FEMA vs. USACE, but many other agencies such as USCG, EPA, etc.

USACE National Response Framework Response

Coordinating Agency ESF#3 Public Works and Engineering Primary Agency

ESF#3

Response

Support Agency ESF#6 Mass Care and Housing ESF#7 Logistics Mgmt and Resource Support ESF#9 Search and Rescue

Under the National Response Framework DHS has designated the Corps of Engineers as the coordinating agency for Emergency Support Function 3 (ESF #3), Public Works, and Engineering.

The Corps is also a Support Agency for other ESFs and in particular has key roles in support of ESF#6 and ESF#9

Pre-Scripted Mission Assignments

Pre-Negotiated Scope of Work Agreement on Costs “Verbal” Mission Assignment Save time on mobilization and execution

REFERENCE: ESF3 Field Guide, 2015 version, Section 4: PSMAs

ESF#3 “battle drills” – pre-coordinated missions that have been negotiated with FEMA: mission requirements, resources, costs, etc.

Many PSMAs have PRTs associated with mission execution.

PRTs are the pre-designated and trained* ‘element’ that executes the mission.

Planning and Response Teams (PRT), SME cadre and specialized support

Disaster Site Functional Teams (i.e. Logistics, Real Estate, Resource Management, etc.)

Deploy within 6 hours

PRTs = specially created and trained elements to execute specific PSMA; scalable from ‘squad’ to ‘company’ sized elements Ensure prepared to INTEGRATE all these elements, teams and individuals into district mission execution operations

Emergency Power Temp Roofing Temp Housing (CPF/Design/H&I) Debris Management Infrastructure Assessments

DTOS

US&R StS Cadre ESF3 Team Leader/Assistant Cadre Contingency Support Cadre Local Government Liaisons (LGL)

Supported Division

REFERENCE: ESF3 Field Guide, 2015 version, Section 5: PRT

This slide is an example of the response team concept as the teams can come from any part of the country.

USACE Overview USACE NRF Mission Models USACE model results are used for initial post-disaster commodity and other planning requirements by a variety of local, State, and Federal partners. Model run results include items such as:

Debris quantity estimates Temporary Roofing estimates Temporary Housing estimates Potential impacts to Critical Public Facilities These model estimate results are listed by State and then by projected impacted counties in the model runs Models posted on USACE Public website:

http://www.usace.army.mil/Missions/EmergencyOperations.aspx

Helps the district commanders (and others) conduct “IPB: Intelligence preparations of the battlefield”

National Response Framework – typical Missions Debris Management

Urban Search and Rescue

Critical Public Facilities and Temporary Housing

Sub-Taskings to Other Agencies Temporary Emergency Power

Debris Management

Urban Search and Rescue

Temporary Roofing

Temporary Emergency Power

Sub-Tasking to Other Agencies (under NRF) EPA: Water / Wastewater Treatment / Hazardous Debris Department of Interior: Temporary Roofing / Debris Management Coast Guard: Sunken Vessel Assistance Navy Supervisor of Salvage: Obstructions in Waterways/ Un-watering

Mr. Scott Harris Contracting Officer, Rock Island District

ACI DEBRIS ACQUISITON APPROACH overview

.59 ACI Debris- Acquisition approach The following are expectations for the ACI Debris acquisition. Until all required acquisition related documents are approved, the expectations below are subject to change.

North American Industry Classification System (NAICS) Code – 562119, Other Waste Collection Small Business Size Standard is $38.5 Million

Anticipated Period of Performance (POP) – 5 Years

Anticipated Award Date: October 2019

ACI DEBRIS- Acquisition approach

USACE will issue twenty (20) Single Award Task Order Contracts (SATOCs), eight (8) unrestricted and twelve (12) restricted for small businesses

Eight (8) unrestricted contracts will be assigned to a specific region

Twelve (12) restricted small business set-aside contracts will be assigned to a specific region

Suite 1 - (Unrestricted) Regions ACI RCDMS Capacity of $3.5B

Suite 2 - (Restricted) Regions ACI RCDMS Capacity of $1.4B

Sub Region States MSC Dedicated Capacity

ACI Debris contracts will provide emergency debris management services throughout the entire CONUS and OCONUS for Alaska, Hawaii, and the U.S. Territories.

There will be no order maximum limitations, as disaster response missions are highly unpredictable.

Contract dedicated capacity amounts are established to support several large scale disasters at one time.

Contracts will require contractors providing both pre-event planning and post event activities.

Pre-event planning will enable the contractor to serve in an advisory capacity to provide technical assistance which may include evaluation of the disaster area, estimation of debris volumes, locating debris storage/disposal sites, and determining resources required, within 24 hours of receiving a task order

Post-event activities will enable USACE to provide debris management services, which may include, but are not limited to, debris clearance, removal, reduction, and disposal, within 24 hours of receiving a task order

ACI DEBRIS- Explanations Performance Work Statement (PWS) – describes the performance objectives and standards that are expected of the contractor for ACI Debris.

Submittals - are reports/documents required AFTER a contract is awarded as designated in the PWS. Submittals are not a requirement of the proposal.

Proposal – The document provided by the offeror prepared in accordance with evaluation criteria and basis for award stated in the solicitation.

Past Performance – Assesses the degree of confidence the Government has in an offeror's ability to perform in requirements of the PWS, based on a demonstrated record of performance.

Comprised of a set of contracts that the offeror selects to demonstrate how well your company, or your team, has performed on contracts that are similar in size, scope, and complexity to the PWS.

Past Performance Questionnaires (PPQs) – Assess the quality of the offeror’s past performance on recent and relevant efforts to determine how well the offeror performed on the efforts. It is the Offerors responsibility to ensure the submission of the relevant PPQs for each proposal.

Questions in ProjNet have indicated the need for explanation of terms.

PWS – The PWS describes the overall objectives of ACI Debris removal.

Submittal – documents/reports/samples, that are delivered AFTER contract award for review and approval by the Contracting Officer Proposal – A proposal is the written response to the specific requirement in the Solicitation. Section L tells the offeror how the proposal must be prepared and Section M provides what criteria will be used to evaluate proposals. Offerors proposals should address each factor.

Past Performance - The Offeror has the discretion to provide relevant information about an offerors actions under previous awarded contracts.

PPQs – Amendment 0006 updates the PPQs requirements to no more than 10. PPQs must be provided as part of the offeror’s proposal, but ARE NOT counted in the 25 page count.

ACI DEBRIS- SOLICITATION

Section A – Solicitation/Contract Form – Instruction to Offers

Section B – Schedule of Prices

Section C – Performance Work Statement (Submittals/Attachments)

Section G – Contract Administration

Section H – Special Contract Requirements

Section L – Instructions To Offerors

Section M – Evaluations for Award

Section A – SF33 and Instruction to Offers – Sign and submit with offer Section B – Schedule of Prices – Submit with offer Section C – PWS, Submittals and Attachments – Write your proposal to meet the needs of the PWS – submittals are required after contract award Section G – Contract Administration – After contract award Section H – Special Contract Requirements – Review System for Award Management requirements Section L – Provides specific guidance to offerer's regarding the structure of the proposals.

Section M – States how each factor will be evaluated and the factors relative importance.

ACI DEBRIS- SECTION L

Offerors may receive multiple awards. There is no limit on the number of awards an offeror may receive.

Offerors must identify the specific Region and Suite for each proposal submitted.

Offerors proposing for multiple regions must propose discrete Key Personnel Teams for each proposal submitted. Each team will be evaluated separately.

Once an offeror is awarded a region, the Key Personnel Team proposed for that region will be unavailable for consideration for additional awards.

Offerors must rank Key Personnel Teams in order of precedence by Region and Suite.

Offerors must submit a Schedule of Prices for Every Region for which a proposal is submitted. Offerors shall submit fixed price and escalation rates for every Region (specify Suite 1 or Suite 2 for every Region for which a proposal is submitted) for which they wish to be considered. The schedule of prices shall represent the region being proposed. Each proposal submitted will be evaluated separately.

ACI DEBRIS- SECTION L

KEY PERSONNEL TEAMS

The contractor must rank teams in their preferred order for evaluation by the Government.

Offerors who want to be considered for multiple contract awards must propose discrete key personnel teams.

Once a team is selected for a Suite/Region, that team will no longer be available for consideration.

Below is a sample template that can be used to rank regions/key personnel teams.

Refer to Section M, TABLE 3 – Order of Contract Awards by Regions of the solicitation which describes the order in which the Government will evaluate and award the regions.

The template above as an example, when evaluating Suite 1, Region 1, the Government would evaluate the Offeror’s proposal with Team 1 as the assigned team for that region.. If the Offeror were to be awarded Region 1, Team 1 would not be available to be used on Region 5, or any other region.

The Government would evaluate the Offeror’s proposal for Region 5 with Team 4 as the preferred team. In the above example, if the Offeror was not awarded Region 1, then the Government would evaluate the proposal for Region 5 with Team 4 as the preferred Team.

The Government will continue evaluations in this manner for all regions in which the Offeror submits a proposal.

ACI DEBRIS- SECTION M

TABLE 3 – Order of Contract Awards by Regions Suite 1 - Unrestricted Regions

Suite 2 - Restricted Regions

ACI DEBRIS- SECTION M

The following evaluation factors and sub-factors will be used to evaluate each proposal:

FACTOR I – MANAGEMENT/TECHNICAL APPROACH –

The components of each sub-factor will be assessed for significant strengths, strengths, significant weaknesses, weaknesses, deficiencies, risks, and uncertainties. Each sub-factor will be assigned an adjectival rating based upon these collective findings. The compilation of these sub-factor adjectival ratings will form the basis of the factor rating.

FACTOR II – PAST PERFORMANCE

FACTOR III – SMALL BUSINESS PARTICIPATION PLAN

FACTOR IV – PRICE

Ms. Elizabeth White Rock Island District - Office of Small Business and Programs for the OSBP Rock Island District- Office of Small Business Programs

.59 System for Award Management (SAM) https://www.sam.gov/

Small Business Subcontracting Plan vs. Small business participation plan

FACTOR 3 – Small business participation plan

Extent to which SB are specifically identified in proposal

Extent to which offerors demonstrate substantive commitment to these SB firms

Identification of complexity/variety of work for SB

Past Performance of compliance to FAR 52.219-8 and 52.219-9

The extent of the participation of SB primes and SB subs in terms of total potential contract max, and the extent that the Offeror meets or exceeds the goals set forth in the solicitation 40% SB, Rest Best Efforts

Monitoring Compliance with SBPP:

Large Businesses – eSRS Reporting Small Businesses – Bi-Annual Report to Contracting officer

Small Business subcontracting plan Use the template provided in the solicitation or submit Plan that includes all 13 elements Must be consistent with your small business participation plan Use resources available for outreach, compliance and to ensure “Good Faith Efforts” Liquidated Damages Potential 52.219-16 Equal to dollar amount by which contractor failed to achieve subcontracting goals Only if failure to make “good faith effort”

Questions/answers & wrap up All content is subject to change!

Presentation Slides and Attendees List will be posted on FedBizOpps.gov

Submit questions using ProjNet – https://www.projnet.org, Bidder Inquiry Key: P5YBGD-I695S2

Thank you!

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Time

Needs

Assistance

Relief

Traditional Emergency Response image15.emf oleObject2.bin image16.jpeg image17.jpeg image18.jpeg image19.jpeg image20.jpeg image21.jpeg image22.jpeg image23.jpeg image24.jpeg image25.emf image26.emf

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Order of Award

Region

States

MSC

LA, MS

MVD

NC, SC, GA, AL, FL

SAD

TX, AR, OK

SWD

Puerto Rico

PR-SAD

Virgin Island

VI-SAD

HI, AK, Guam, Am. Samoa, Other U.S. Territories within POD

POD

CA, NV, NM, AZ, UT

SPD

MI, IN, TN, KY, OH, WV

LRD

IL, IA, MN, WI

MVD

ME, VT, NH, MA, CT, NY, DE, MD, DC, PA, NY, VA, RI

NAD

MT, WY, ID, OR, WA

NWD

MO, KS, CO, NE, SD, ND

NWD

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