AMENDMENT_0005_-_ACI_DEBRIS_W912EK-18-R-0022.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Advanced Contract Initiative (ACI) – Regional Contracts for Debris Management Services (RCDMS)

The purpose of this amendment is to make clarif ications to Instructions to Offerer’s, Performance Work Statement, Section L and Section M.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 79

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-May-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912EK18R0022

X 9B. DATED (SEE ITEM 11)

02-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-May-2019

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

W912EK 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMENDMENT 0005

Advanced Contract Initiative (ACI) – Regional Contracts for Debris Management Services

(RCDMS)

The purpose of this amendment is to correct Instruction to Offerors, PWS, Section L and M.

All changes in Amendment 0005 supersede previous amendments.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

SUMMARY - INSTRUCTIONS TO OFFERORS

The services to be provided under the ACI RCDMS contract shall be accomplished at the locations identified in the task order and may include locations in the Continental United States (CONUS) and its territories.

The minimum guarantee is $10,000 and extends throughout the period of performance of the contract. The minimum guarantee task order for $10,000 will be awarded immediately after the base contract is awarded. This payment will satisfy the minimum guarantee for the period of performance of the contract.

PRE-PROPOSAL CONFERENCE

The Government will hold a pre-proposal conference for potential offerors to ensure an understanding of the Government’s objectives under this solicitation. Participants will hear presentations regarding ACI Debris Removal, the scope of work and contractual considerations.

Any questions posted to ProjNet may be addressed during the pre-proposal conference for the exchange of information between Government presenters and Contractor representatives in attendance. All interested firms are encouraged to attend, but participation will not be a prerequisite for submitting a proposal.

AMENDMENT 0005

The pre-proposal conference will be held virtually on 4 June 2019. Notification has been posted to www.fbo.gov to include registration instructions. Registration will be on a first-come, first served basis. Individuals not registered for the event will not have access to the facilities on the date of the conference. Registration must be completed via email by contacting the contract specialist at sally.a.duncan@usace.army.mil no later than 30 May 2019 or until the maximum capacity is reached. To register, provide your company name and list of attendees and contact information where you may be reached.

SOLICITATION GUIDELINES

One solicitation is being issued to include both the Suite -1 – Unrestricted Regions and Suite – 2 Restricted Regions. Offerors SHALL provide the Suite and Region that their proposal represents. Suite 2 – Restricted Regions is limited to businesses that are registered in the System for Award Management (SAM) as “Small” using NAICS Code 562119, which has a size standard of $38.5M. Details are provided in Section L and Section M of this solicitation.

http://www.fbo.gov/

There is no limit on the number of awards an offeror may receive. Offerors must indicate whether the proposal is for Suite 1- Unrestricted or Suite 2 – Restricted and indicate which specific region.

CORRECTED BY AMENDMENT 0005 -

If a contractor chooses to propose on more than one region, the offeror must submit separate and complete proposals in accordance with instructions in Section L of the solicitation for each region. Because a single offeror has the potential to receive more than one award, each proposal shall include discrete key personnel and subcontractors for each proposal. The schedule of prices shall represent the region being proposed.

ADDED BY AMENDMENT 0005 -

An offeror may receive multiple awards. There is no limit on the number of awards an offeror may receive. To propose for more than one region, the offeror must submit separate and complete proposals in accordance with instructions in Section L of the solicitation for each region. Offerors must identify the specific regions and indicate whether the proposal is for Suite 1- Unrestricted, or Suite 2 – Restricted. The offeror’s proposal shall also convey how multiple missions in separate regions will be executed simultaneously if the offeror is awarded multiple regions. The schedule of prices shall represent the region being proposed. Each proposal submitted will be evaluated separately.

If the offeror is selected for award, the primary team proposed will be unavailable to be considered for additional awards because they will be assigned to that contract. Offerors shall rank the remaining proposed FACTOR I – MANAGEMENT/TECHNICAL APPROACH Key Personnel in order of precedence by region (specify Suite 1 or Suite 2 for every Region for which a proposal is submitted) so the Government understands how to consider their proposals.

Offerors shall submit fixed price and escalation rates for every Region (specify Suite 1 or Suite 2 for every Region for which a proposal is submitted) for which they wish to be considered. By requiring submission of prices for each Region, the Government will be able to take advantage of regional differences in the contractor’s cost of doing business. These prices will be contractually binding and cover each contract line item included in Section B of the solicitation.

END OF AMENDMENT 0005 ADDITION

Additionally, for an offeror who plans to submit proposals for more than one region in Suite 1 or Suite 2, the offeror’s proposal shall convey how multiple missions in separate regions will be executed simultaneously if the offeror is awarded multiple regions. Each proposal submitted will be evaluated separately.

SOLICITATION ACCESSIBILITY

The solicitation and all amendments for this acquisition will be posted on www.fbo.gov once the solicitation is issued. Interested parties may download and print the solicitation at no charge from the FBO website (www.fbo.gov). The FBO system has been upgraded as a web-based dissemination tool designed to safeguard acquisition-related information for all federal agencies.

To keep informed of changes, check www.fbo.gov frequently. Some contractor tools are as follows:

1. Register to receive notification

2. Subscribe to the mailing list for specific solicitation at FedBizOpps https://www.fbo.gov. A hyperlink posted in FedBizOpps will direct vendors to FedBizOpps to download solicitations, plans, specification and amendments. Project specification files and drawings are portable document files (PDF).

3. All amendments will be made available for viewing in FBO. It shall be the Offeror’s responsibility to check the website for any amendments.

4. To assure timely and equitable evaluation of proposals, the Offeror shall submit in the proposal all requested information specified in this section of the Request for Proposal (RFP) solicitation at or before the exact time specified. There will be no public opening of the proposals received as a result of this RFP. Failure to meet a requirement may result in an offer being ineligible for award.

QUESTION AND ANSWER VIA PROJNET

AMENDMENT 0005

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org) No Later Than (NLT) by 06 June 2019, 2:00pm CST. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access.

A prospective vendor who submits a comment /question will receive an acknowledgement of their comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

ADDED BY AMENDMENT 0001 - The Bidder Inquiry Key is: P5YBGD-I695S2

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret

Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

PROPOSAL SUBMISSION

THE ONLY AUTHORIZED TRANSMISSION METHOD FOR PROPOSALS IN

RESPONSE TO THIS SOLICITATION IS THROUGH THE U.S. ARMY MISSILE AND

RESEARCH DEVELOPMENT AND ENGINEERING COMMAND (AMRDEC) SAFE

ACCESS FILE EXCHANGE (SAFE) website at:

https://safe.amrdec.army.mil/SAFE/Welcome.aspx.

NO OTHER TRANSMISSION METHODS (EMAIL, FACSIMILE, REGULAR MAIL,

HAND CARRIED, ETC.) WILL BE ACCEPTED WITH THE EXCEPTION OF A BID

BOND WHICH MUST BE SUBMITTED VIA REGULAR MAIL OR HAND CARRIED:

INSTRUCTIONS FOR SUBMITTING ELECTRONIC PROPOSALS:

In an effort to reduce paperwork and cost, all proposals shall be submitted electronically through

AMRDEC SAFE.

CORRECTED BY AMENDMENT 0003 This applies to both Phase One and Phase Two proposals, with the exception of Bid Bonds that are required in Phase Two.

Proposal submission shall be in Adobe PDF format. You are limited to 25 maximum files per upload (total size cannot exceed 2GB). If you have a large number of files, recommend that you ZIP your files before uploading to AMRDEC SAFE. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

TITLE FILE(S) IN THE FOLLOWING FORMAT:

W912EK18R0000_COMPANY NAME_ VOLUME I

W912EK18R0000_COMPANY NAME_ VOLUME II

https://safe.amrdec.army.mil/SAFE/Welcome.aspx

W912EK18R0000_COMPANY NAME_ VOLUME III

W912EK18R0000_COMPANY NAME_ VOLUME IV

W912EK18R0000_COMPANY NAME_ VOLUME V

FILE DESCRIPTION: Include a “File Description” for each file(s) you upload. The “File Description” will be included in the email notice to each of the recipients you choose to have access your file(s). NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.)

FILE DELETION DATE: You will be required to enter a “File Deletion Date.” The file(s) you upload will be available until the date you specify in the “File Deletion Date. After this date, the file(s) will be deleted from AMRDEC SAFE. NOTE: The maximum number of days for file deletion is 14 days from TODAY. (2 weeks)

INSTRUCTIONS TO FOLLOW ON THE AMRDEC SAFE WEBSITE:

1. Once at the AMRDEC SAFE website select the “Click Here” link under the “Non-CAC Users” heading. This allows users without a CAC or users whose computer is not configured to read a CAC the option to access AMRDEC SAFE as a guest.

2. After selecting the “Click Here” link you will be prompted to add your personal information, file information, recipient (Government representative) information and email settings. NOTE:

It has been reported that documents are more quickly uploaded into the AMRDEC SAFE website when using a Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser.

When completing your file information for transmittal via the AMRDEC SAFE website, you will be required to enter the email address for all recipients. For this solicitation, the recipients are the Contracting Officer and Contract Specialist. The Contract Specialist for this solicitation is Sally A. Duncan at email address Sally.a.duncan@usace.army.mil. The Contracting Officer for this solicitation is Scott D. Harris at email address Scott.D.Harris@usace.army.mil. After entering the email address, click the ADD button to add the person(s) email to the “Recipients List” of your proposal. When your proposal is submitted, a notification will be sent to the recipients you added.

NOTE: Do NOT send AMRDEC SAFE packages to group email accounts.

After uploading your documents, you will be required to verify your email address before AMRDEC will send notification to the government recipients. This is a very important step. Even if you successfully upload your proposal to AMRDEC SAFE, notification will not be sent to the government recipients until you verify your email address. Entering an incorrect email may result in the rejection of your proposal for lateness. Follow the instructions on the AMRDEC website and the confirmation emails you receive from AMRDEC.

RECEIPT OF PROPOSAL:

For the purposes of establishing whether a proposal is considered late, the government considers (the earlier of) the date and time of receipt of the email notification to the Contract Specialist and Contracting Officer by the AMRDEC SAFE website, NOT the date and time of uploading of the proposal into the AMRDEC SAFE website as the time of proposal submission. For proposals larger than the 2GB capacity of the AMRDEC SAFE website and require multiple submissions, the government will consider (the earlier of) the date and time of receipt of the email notification to the Contract Specialist and Contracting Officer of the last proposal submission. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. Federal Acquisition Regulation (FAR) 15.208 is clear that in order for the Contracting Officer to consider an otherwise late proposal, the proposal must be received before award is made, must not unduly delay the acquisition, and in the case of proposals transmitted through an electronic commerce method authorized by the solicitation, must be received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals.

The government will not be responsible for proposals delivered to any location or to anyone other than those designated to receive proposals on its behalf. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient of proposals.

Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

U.S. ARMY CORPS OF ENGINEERS

ADVANCED CONTRACTING INITIATIVE, DEBRIS MANAGEMENT

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

PART 1 - GENERAL INFORMATION

PART 2 - DEFINITIONS & ACRONYMS

PART 3 - SPECIFIC TASKS

UPDATED – AMENDMENT 0005

SUBMITTALS AND ATTACHMENTS THAT ARE REQUIRED WITHIN THE

PERFORMANCE WORK STATEMENT ARE NOT CONSIDERED PART OF AN

OFFERORS PROPOSAL. THESE DOCUMENTS ARE REQUIRED AFTER

CONTRACT AWARD.

PART 4 – SUBMITTAL-ATTACHMENTS / TECHNICAL EXHIBIT LISTING

Attachment 1 – Typical Truck / Trailer Measurement Form

SUBMITTAL 2 – Management / Operations Plan Minimum Requirements

SUBMITTAL 3 – Contractor Quality Control Specifications

SUBMITTAL 4 – Automated Debris Management System

Attachment 5 – Wage Determination Link

Attachment 6 – Report Requirements

SUBMITTAL - 7 – Site Management Plan

W912EK18R0022

PART 1

GENERAL INFORMATION

The purpose of this contract is to provide debris removal after any natural or man-made disaster or catastrophe in which the remediation has been assigned to USACE.

1.1 Description of Services: The contractor shall provide all personnel, equipment, tools, materials, supervision and other items necessary to perform debris removal services as defined in this Performance Work Statement (PWS) except as specified as government-furnished property and services. The contractor shall perform to the standards in this contract. To meet this requirement, all USACE assets, to include the contractor, must be able to mobilize and respond within 24 hours. This is a non-personal services contract for managing disaster generated debris after any natural or man-made catastrophe or major disaster supported by the U.S. Army Corps of Engineers (USACE). The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

1.2 Background: The required work shall include clearing and removing disaster generated debris. Tasks will normally include: (1) separating debris, (2) loading the debris, (3) hauling the debris to an approved dumpsite, and

(4) dumping the debris at a debris reduction site or as directed by the KO. When necessary, other materials such as sediment, storm surge over-wash materials, land slide materials, flood fight materials and other obstructions may be removed as directed by the KO. Curbside separation of debris may be required prior to removal when not previously accomplished by property owners, as directed by the KO. Typical separation categories include household garbage, construction debris, vegetative debris, regulated asbestos containing materials (RACM), household hazardous wastes, white goods, and electronics. The contractor shall, whenever possible and efficient, process eligible debris for beneficial re-use and / or recycling.

1.3 Objectives: The purpose of this PWS is to specify the requirements for managing disaster generated debris after any natural or man-made catastrophe supported by USACE. This contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The Government will issue task orders on a fixed price basis, but reserves the right to issue other than FFP price type task orders as circumstances may vary given the nature of disaster and contingency operations. The project locations will be designated in the task orders. The Government reserves the right to make multiple awards off a single solicitation and the right to award the scope of work in partial, if required. Each contract award will be for a pre-defined geographic region as detailed in Section F, Deliverables.

1.4 Scope: Debris management services may be provided within the geographical boundaries of the United States (CONUS), its territories and commonwealths. The contractor shall, unless otherwise directed by the KO, manage disaster generated debris from the point of origin to final disposal. All actions and processes used shall be in full compliance with all applicable local, state, and Federal policies, regulations, and laws. All debris management work shall be accomplished in the most efficient and effective manner appropriate for the applicable waste stream(s) in accordance with the performance work statement. Other debris related mission specific requirements and/or tasks not specifically covered in the Schedule of Prices can be negotiated at the task order level.

1.5 Period of Performance: The contract period of performance will be 5 years with an option to extend the contract for a period of 6 months.

1.6 Mission Flow: The following is a standard mission flow to explain how FEMA, the state/territory/commonwealth, USACE and the contractor interrelate to execute an emergency debris removal mission. This section is not meant to be all inclusive as to every aspect of the emergency debris removal mission, but is intended to explain most of the process and how the various entities interrelate.

For “Notice” events (examples include hurricanes and ice storms), FEMA Regions may mobilize Federal assets into a state/territory/commonwealth in preparation of a potential disaster. Under this type of declaration, FEMA tasks USACE to mobilize resources, including the contractor, into an area in preparation to respond to a forecasted disaster. The KO shall issue a Not-to-Exceed (NTE) task order to the contractor for mobilization of agreed upon assets (personnel and/or equipment) to the pre-defined staging area. Under Pre-Disaster Declaration, Federal assets are not provided to the state/territory/commonwealth. This is FEMA’s opportunity to best align and prepare for response to the pending disaster.

Once an event (man-made or natural) is declared a “Disaster” by the President (this includes an Emergency Declaration or Major Disaster Declaration), FEMA is authorized to provide assistance to the impacted state/territory/commonwealth. FEMA will stand-up the Joint Field Office (JFO) in the capital city of the impacted state/territory/commonwealth from which to manage and execute the response and recovery efforts. All response and recovery efforts will be managed/executed from the JFO. The impacted state/territory/commonwealth will provide, via their own emergency management process, requests to FEMA. Once the validity of the request has been confirmed by FEMA, FEMA passes the request to the Action Officer (AO) located at the JFO. The requests are then forwarded to the Planning Response Team (PRT) located at a staging area. The staging area is located as close to the impacted area as possible and is where most of the personnel involved in the Mission Execution Phase of this PWS are located, including the contractor and all support personnel and equipment.

Once all debris has been removed and additional requests for emergency debris removal are not anticipated, the contractor will complete the de-mobilization process.

The ACI Debris contract can be utilized for other Federal response requirements. Examples of contract utilization include, assist EPA with hazardous waste type mission, or USDA for animal carcass removal. This is just an example of usage.

1.7 General Information: Disaster generated debris is defined as materials originating from the effects of any natural or man-made catastrophe or major disaster. Materials included are of both man-made and natural origins, and may include hazardous/toxic/radiological wastes (HTRW) and household hazardous waste (HHW). Man-made debris, construction/demolition (C&D) materials includes, but is not limited to, lumber, concrete, asphalt, masonry, metals, regulated asbestos containing material, and plastics. Debris of natural origins includes, but is not limited to, all vegetative debris (grass, shrubs, stumps, and trees, including trees on houses when specified by task order) and earthen materials or storm surge materials (clay, sand, gravel, rock, residual solids), waterway debris, and earth collected with the debris while loading trucks. Debris may also include electronic wastes, appliances, vehicles, putrefied foods, flood fight materials, vessels, and dead animals. Removing materials such as sediment, storm surge over-wash materials, land slide materials, and other obstructions may be necessary to access disaster generated debris or to prepare the worksite for debris management work. Screening and sorting may be required to separate debris waste streams for processing or to remove earthen material prior to reduction.

1.7.1 Hours of Operation: Unless otherwise directed by the KO, the contractor shall work during daylight hours only, 7 days per week. The contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.7.2 Quality Assurance (QA): The Government shall evaluate the contractor's performance under this contract in accordance with (IAW) the quality assurance surveillance plan (QASP). This plan is primarily focused on what the Government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.7.3 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop QC procedures addressing the areas identified in the "Performance Requirements Summary." See Section 3.8.3 for submittal requirements. After acceptance of the QC plan, the contractor shall receive the KO's acceptance in writing of any proposed change to the QC plan.

1.7.4 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.5 Contracting Officer's Representative: The COR will be identified by separate letter for each individual task order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the KO and contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract. A copy of this designation letter will be provided to the contractor.

1.7.6 Contractor’s 24-Hour Emergency Contact: The contractor shall provide to the KO a list of personnel available 24 hours a day in the event a requirement for contract performance arises after regular working hours. At a minimum, this list will include personnel names, day and evening phone numbers (land and cellular, pager number), and e-mail addresses. The primary point of contact (POC) shall be clearly identified on the list. The standard for responding by voice communications shall be within 30 minutes. After issuance of a task order, the contractor shall maintain a task order specific personnel roster that is updated and submitted on a daily basis to the KO and COR.

This ensures streamlined communications between the contractor and the KO.

1.7.7 Identification of Contractor Employees: The contractor shall be responsible for furnishing an identification badge to all personnel (contractor and sub-contractors) prior to the employee working on-site. The contractor shall be responsible to ensure each employee engaged in the work displays identification. Identification shall consist of badges that include the name of the contractor or subcontractor identification of working on this contract (i.e. contract number), and the employee's name. At a minimum, a valid state driver's license or other Government-issued photo identification card is required for positive identification. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.7.8 Business Relations: The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification.

The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.7.9 Personnel Administration: The contractor shall provide the management and support for its personnel in order to meet the PWS requirements. This includes training, travel arrangements, equipment supply, time keeping, leave processing, pay, emergency needs, and any other required administrative need arising.

1.7.10 Contract Management: The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the emergency debris removal site and the contractor's corporate offices.

1.7.11 Contract Administration: The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single POC between the Government and contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

1.7.12 Contractor Travel: Travel costs shall be included in the existing schedule of prices. Travel will not be reimbursed as a separate cost.

1.7.13 Subcontract Management: The contractor shall provide to the KO a current and comprehensive list of all subcontractors at each tier below the prime with updated lists as conditions change. The prime contractor is responsible for payment of all subcontractors, and funds will be withheld from the prime contractor as is necessary to ensure payment of subcontractors.

1.7.14 Organizational Conflict of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7.15 Measurement and Payment: The contractor will be paid based upon schedule of prices as specified in the task order. Task Orders for Pre-Execution Planning Teams will be paid in accordance with hourly rates provided in the base contract. Task Order issued for debris management removal will be paid in accordance with the Section B, Schedule of Prices and the appropriate payments clause list in Section I. All payments will be validated by the KO and COR.

1.7.16 Task Orders: All Government directed phases of work shall be accomplished at the direction of the KO through the issuance of a Task Order. Any additional Contractor assets (labor and/or equipment) must be handled by modifications to the Task Order issued by the KO. Task Order are not competed. The KO will make the determination to use the contractor in Suite 1 or Suite 2. Refer to Section G, Predominant Task Order Size Determination, for criteria that may be utilized by the KO to make such determination.

1.7.17 Reports: Unless otherwise states, all reports and documentations shall be submitted to the KO, CS, and the COR by 0700 hours (local time at the site of the task order). Reports shall be submitted both in hard copy and electronic copy. Reports shall be generated using ADMS data. All reports shall be formatted to be legibly printed on an 8 ½ x 11 sheet of paper and can be formatted to print in portrait or landscape. All dates shall follow the dd-mon-year format and all times shall be reported in 24 hour clock format. The Contractor shall attempt to make all communications, for mission tracking and the reporting of all Task Orders through electronic methods. If work order paperless transmissions fail for more than 30 minutes the Contractor shall revert to paper copies/transmission until connectivity is available/restored.

1.7.18 Key Personnel: The Contractor shall provide to the KO a list of key home office personnel available 24 hours a day in the event a requirement for contract performance arises after regular working hours. At a minimum, this list will include personnel names, day and evening phone numbers (land and cellular, pager number), and e-mail addresses. The primary point of contact shall be clearly identified on the list. The standard for responding by voice communications shall be within 30 minutes.

1.7.19 Mobilization: Mobilization Phase includes all activities required to mobilize Contractor assets (labor and/or equipment) to a staging area in advance of or in response to a natural or man-made disaster. These mobilizations occur under one of two basic scenarios. The first is in anticipation of a “notice” event which is typically a Federal Pre-Disaster Declaration prior to landfall of a hurricane. The second is in response to a “no notice” event such as an earthquake or severe tornado.

1.7.20 Demobilization: Demobilization phase includes all activities required to demobilize Contractor assets from the staging area to their base of operation. To confirm completion of demobilization, the Contractor shall inform the KO and COR when the specified assets have safety returned to their base of operation.

1.7.21 Automated Debris Management System (ADMS): As a minimum the system must have the capabilities listed in SUBMITTAL 4 to this PWS. At a minimum the system shall provide daily tracking of trucks and cubic yards. Automated information should be remotely accessible at the work site and other locations to allow for daily cost tracking. This system should be used to capture actual truck and debris numbers as they occur, not when reconciled with an invoice.

1.7.22 Permits/Licenses: The Contractor shall meet the substantive and/or administrative requirements of all Permits, Licenses, and/or Certificates required by each Task Order. The contractor shall provide the Contracting Officer with copies of all required permits, permit equivalencies, licenses and certificates.

1.8 Anti-Terrorism (AT) Requirements:

1.8.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

1.8.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, Headquarters Department of Army and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.8.3 Contractors Requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05 and Homeland Security Presidential Directive-12.

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following:

(1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.8.4 Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR not later than (NLT) 5 calendar days after the completion of the training.

1.8.5 Pre-screen candidates using E-Verify Program: The contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR NLT 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the KO and shall become part of the official contract file.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS:

ADVANCE CONTRACT INITIATIVE (ACI). The process of having a contract in place prior to a disaster to permit quick and immediate response. In essence, this PWS and contract will be referred to as an ACI after award.

CONTRACTING OFFICER REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CREW DAY. Unit of measure refers to a 12-hour day for typical crew.

CONTRACT SPECIALIST (CS). A USACE employee who is a member of the Emergency Debris Removal Management Response Team and works with the Mission Manager (MM) at the staging area. The CS tracks Task Orders, reviews and validates the daily expenditure report (DER), and assists the KO with negotiated items and administration of the Task Order.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. The KO is the only individual who can legally bind the Government.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non‐manufactured things such as meeting minutes or reports.

EMERGENCY OPERATIONS CENTER (EOC). The facility or location where the state/territory/commonwealth/tribal nation disaster response and recovery is managed. This is typically where requests for temporary emergency power to support critical facilities are initiated to FEMA.

JOINT FIELD OFFICE (JFO). The operational hub for recovery efforts, typically located in the capital city of the impacted state/territory/commonwealth/tribal nation or near the impacted area, established by FEMA. All government agencies involved in the response and recovery efforts will have representation and personnel at the JFO.

NEGOTIATED ITEMS. Individual tasks the Government requests the Contractor to perform that require KO approval. Typical Negotiated Items include, increase of existing types of Contractor assets (labor and/or equipment), and additional debris removal types/locations, etc. Negotiated Items will be issued to the Contractor by the KO through a modification to the Task Order or a by issuing a new Task Order.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

PRE-EXECUTION PHASE. The timeframe before a disaster occurs but after the disaster has been forecasted. If the nature of the disaster allows (hurricane tracking to a precise area), specific event planning may occur during the time approximately seven (7) days before an anticipated event, i.e. a hurricane. As the storm threatens a particular region, the Single Award Task Order Contract (SATOC) contractors, will assist in the planning.

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP). The QASP is a document used to determine if the Contractor’s performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted.

QUALITY ASSURANCE (QA). A USACE employee who is a member of the Emergency Debris Removal Management Team and is located at the staging area. The QA personnel assist the COR in ensuring the Contractor meets the requirements of the PWS.

QUALITY CONTROL (QC). All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

RECOVERY FIELD OFFICE (RFO) – The operational office USACE establishes to execute all FEMA.

The RFO Commander has operational control of the Emergency Debris Removal PRT. Typically, the only Emergency Debris Removal PRT member located at the RFO is the Mission Liaison.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

TASK ORDER – A contract issued by a KO that provides legal authorization for the Contractor to perform work under this contract.

2.2 ACRONYMS:

ADMS Automated Debris Management System AFAR Army Federal Acquisition Regulation Supplement APP Accident Prevention Plan CAC Common Access Card C&D Construction / Demolition CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CY Cubic Yards DER Daily Expenditure Report DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense EPA Environmental Protection Agency FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FP Force Protection GDA Government Designated Authority GIS Geographic Information System GPS Global Positioning System HHW Household Hazardous Waste HTRW Hazardous/Toxic/Radiological Wastes IDIQ Indefinite Delivery Indefinite Quantity JFO Joint Field Office JTR Joint Travel Regulations KO Contracting Officer NLT No Later Than NTE Not to Exceed NTP Notice to Proceed OCI Organizational Conflicts of Interest OCONUS Outside the Continental United States PCO Procuring Contracting Officer PRT Planning Response Team POC Point of Contact PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control RACM Regulated Asbestos Containing Materials ROE Right-of- Entry ROW Right-of-Way SATOC Single Award Task Order Contract TBN To Be Negotiated USACE U.S. Army Corps of Engineers

PART 3

SPECIFIC TASKS

3.1 Task Orders: All Government directed phases of work shall be accomplished at the direction of the KO through the issuance of a task order. Each task order will be issued as a “NTE” dollar value. The basis for each Task Order will be the proposal provided by the Contractor.