Att_3_-_SOW_FY17_Lodging_Camp_Carroll.pdf

Statement Of Work - Installation Of Furnishings FY17 Lodging Pacific, Camp Carroll Lodge

6-30-2017 Attachment #3 – Statement Of Work Page 1 of 10 Form Revision Date: 10 June 2013

1. GENERAL

1.1. Purpose: The purpose of this solicitation is to purchase and install a variety of furniture and ancillary items for Camp Carroll Lodge. The furnishings and ancillary items shall be provided as specified in Attachment 1 (Line Items) and Attachment 2 (Furniture Item Descriptions).

1.2 The Contractor shall provide all necessary furnishings, materials, equipment, labor, supervision, and management to: coordinate delivery, load and unload new items, place/install items in Attachment 1 in designated rooms, assemble items as required, secure and store, as designated and properly dispose of all associated packaging/crating materials. All quotes shall include field verification, electrical verification, delivery and installation.

1.3 Not Used.

1.4 Not Used.

1.5 Not Used.

1.6. The Technical Representative (TR) for this project is shown in Table 1 of this document.

1.7. After contract award and prior to finalizing the order, the contractor shall field verify all existing building conditions, document field conditions, document product dimensions that require changes due to field conditions, and submit written documentation to the HNC Contracting Officer, the HNC Project Manager, the Garrison Point of Contact (POC), and the local USACE District office POC for review and final coordination. All unexpected conditions shall be documented and coordinated with the HNC Contracting Officer, the HNC Project Manager, the Garrison POC and the local USACE District office POC. This verification meeting, often referred to as the kick-off meeting, shall be scheduled by the furniture manufacturer with the TR and shall occur within two weeks after award. During this meeting the furniture Contractor shall coordinate all final finish, fabric, and color selections with the Garrison POC and/or the USACE District office POC as applicable. As part of this project a Comprehensive Interior Design (CID) may have been prepared that may provide insight into the color choices for this facility. This document shall be requested at the same time the field verification meeting is being scheduled with the hope that it will be available at the time of the field verification meeting.

2. DELIVERY

FY17 Lodging Pacific Region Preferred Delivery Schedule

Date: 30 June 2017

Lodge Name Preferred

Delivery Dates Black Out Days Priority

Notes:

Camp Zama Oct-17 None High For Dryer Delivery/Installed by DPW* Camp Zama Nov-17 23-30 Nov 2017 Normal For Microwaves

Camp Zama Dec-17 23 Dec - 7 Jan 2018 Low For Bed Sets

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Camp Carroll Dec 17 - Mar 18 None Normal

Camp Casey ASAP None High for Refrigerators Camp Humphreys

Dec 17 - Mar 18 None Normal

See Section 2.1 for Delivery Schedule Requirements.

2.1. The Contractor shall provide a proposed Delivery Schedule to the HNC PM within 2 weeks of Award, the HNC PM will forward this to the Customer for review and approval. The Contractor shall confirm the Delivery Schedule hasn’t changed or provide an updated Delivery Schedule to the HNC PM every week by 12:00 CST every Friday from 2 weeks Post Award until completion of punchlist. Once install begins, the Delivery Schedule shall also include the list of punch list items which the Contractor shall also verify and/or update every Friday by 12:00 CST.

The Contractor shall contact the TR at least 15 working days prior to product shipment to ensure each building will be ready and is available for installation by the furniture install start date(s) listed in the delivery order. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. The Contractor shall ensure they fully understand all site security regulations and initiate any required procedures to minimize the impact on installation personnel. The Contractor shall notify HNC of any issues related to the install schedule as defined in the contract.

2.2. Use the following statement only if commercial OCONUS shipping is to be used. The contractor must ship on an FOB origin basis. Shipment must be via contractor scheduled Commercial Transportation. The contractor is responsible for all documentation associated with all shipments. The contractor is responsible for all aspects of clearing the products through customs which includes coordination with the TR for delivery to installation site.

2.3. The Contractor shall provide the TR with a minimum of 24 hour notification as to the date and time the trucks will arrive. The Contractor shall provide email notification as to the date and time the trucks will arrive to the TR and the HNC PM stacey.j.sapp@usace.army.mil at least 24 hours prior to scheduled arrival time.

2.4. Contractor must ensure the drivers of the delivery vehicles have copies of either form SF 1449 or DD Form 1155, as applicable, for the items being delivered in order to gain entry to the facility.

2.5. Furniture shall be delivered to the job site in the manufacturer’s original packaging with the item identification and project clearly shown.

2.6. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, unless alternate arrangements are pre-approved by the TR.

2.7. Shipping Label shall read as specified in Table 1 of this document.

2.8. Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001.

mailto:stacey.j.sapp@usace.army.mil

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3. NOT USED

4. RECEIVE AND UNLOAD

4.1. Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

4.2. If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the work day, the contractor will transport those remaining items to a location designated by the TR for storage until the next work day. The Contractor will be responsible for moving the items from the overnight storage site to the designated positions in the building.

4.3. The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

4.4. The Contractor shall maintain a complete file of all documents relating to each discrepancy.

Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

4.5. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4.6. Additional items identified in block 13 of Table 1 shall be picked up from location specified in block 12 of Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph 3.2. above. If no items are identified in block 13, then there are no items in storage that must be installed under this contract.

5. PLACE AND INSTALL

5.1. Contractor shall place items in building(s) noted in all CLINs of the contract. Items shall be placed in the rooms in accordance with the drawings provided with the RFQ. If no drawings are provided or the drawings do not accurately represent actual field conditions, the furniture shall be placed as directed by the TR or as directed in paragraph 1.7. Information about the building may be found in Table 1.

5.2. The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified per the contract.

5.3. The contractor shall clean and polish all items that have been installed.

5.4. The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract and ensure they are in working order.

5.5. The Contractor shall remove all protective coverings off of any item (such as protective film on the furniture, protective wrapping on light fixtures, etc.).

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5.6. The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

5.7. The Contractor shall ensure items which require batteries are provided with new alkaline batteries, and the items are working properly.

5.8. If powered furniture is provided in this procurement, the contractor shall be responsible for providing equipment, material and expertise needed to assemble and properly install the furniture to include connections to the building electrical system per local and/or national codes.

5.9. The contractor shall provide power cords for all electrical items and other accessories required to have a fully functioning unit. The cords shall be appropriate for the item and the building’s electrical service.

5.10. If marker boards or other hanging items are provided in this procurement, the Contractor shall provide equipment and material needed to install those items in the rooms identified in the contract. The TR will provide locations for placement of those items. Mount items at an appropriate height for each item.

5.11. The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in block 13 of Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

5.12 The Contractor shall be responsible for notifying the TR and contracting officer of any discrepancy between the actual placement of furnishings against the provided floor plans, as also referenced in paragraph 1.7

5.13 If appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords for all electrical items, which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and/or other accessories required to have a fully functioning unit.

5.14 If artwork is provided in this procurement, the Contractor shall install the artwork. In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc., of each building as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor, or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

6. ASSEMBLY

6.1. The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

6.2. All furniture, equipment and accessories shall be level, plumb, square, free of rough or sharp edges and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

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6.3. All assembly shall be accomplished using conventional tools found in any hardware store. If special tools are required, they shall be furnished by the Contractor at no charge. One set per building of any special tools shall be provided to the TR.

6.4. The Contractor shall ensure the furniture is free of surface dirt and defects, and that the installation is complete and the furniture is ready to use.

7. PROTECTION OF PROPERTY

7.1. The Contractor shall protect all items from damage. The Contractor shall take precautions against damage to the building, grounds, and other furnishings. The Contractor shall repair or replace any items in the buildings, or grounds damaged due to negligence and/or direct action by the Contractor, using materials of the same quality, size, texture, and color to match adjacent existing work.

7.2. The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work and document accordingly. The Contractor shall repair or replace any items in the buildings, components or grounds damaged due to negligence and/or direct action by the Contractor. The source for all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor) so that the building warranty is maintained. Concurrence of the TR is required before the Contractor or anyone other than the facility construction contractor (or its subcontractors) performs any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, and color to match adjacent existing work. If the facility requires joint occupancy during the install period, inspections may be required on a more frequent basis.

7.3. Prior to completion and transfer to the Government, the Contractor shall be responsible for security of the area where work is being performed. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the TR upon completion of work.

7.4. Material-handling equipment shall have rubber wheels.

8. PRODUCT DOCUMENTATION

8.1. The Contractor shall ensure all owners’ manuals, warranty information to include a list of manufacturers with a point of contact for every item, assembly instructions, maintenance and care instructions, operating instructions, electrical system descriptions, wiring schematics, and any other information is provided to the TR upon installation start date. Provide one set per building of the above to the TR.

8.2. The Contractor shall provide one set per building of an 8” x 11” sample board with actual fabrics/finishes with manufacturer specifications organized by item number to the TR within two weeks of the completion of the verification or kick off meeting.

8.3. The Contractor shall turn over, to the TR, any special assembly tools, security hardware wrenches, and spare parts provided with the furnishings.

8.4. The furniture Contractor shall provide two copies of the final furniture layout on a CD (not DVD) in both AutoCad and PDF formats no later than 2 weeks after furniture installation start to the TR. This furniture layout will include the final building conditions that affect the furniture layout and all furniture

6-30-2017 Attachment #3 – Statement Of Work Page 6 of 10 Form Revision Date: 10 June 2013 awarded in the contract drawn to correct sizes and located per actual conditions. Draw all furniture on one layer for ease of AutoCAD use.

9. CLEANUP

9.1. The Contractor is responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (TR signing DD Form 1155 or SF 1449) from the Contractor will not occur until all installation trash is removed from the site.

9.2. Recyclable cardboard products shall be disposed of in accordance with Table 1.

9.3. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

9.4. Personal trash (food wrappers, drinks, etc.) shall be removed from the site on a daily basis by the contractor.

10. EXCESS ITEMS

10.1. Once furniture and equipment is installed, the Contractor shall coordinate with the TR where any excess items will be stored. Contractor will be responsible for delivery of excess items to storage area designated by TR.

11. ANTITERRORISM (AT)

11.1. AT level 1 training – Not required. AT level 1 training will not be required for this delivery order of short duration.

11.2. AT awareness training – Not Required. US based contractor and subcontractor employees traveling overseas may receive Government-provided AT awareness training, specific to the location, prior to departure.

11.3. Compliance with Installation Access Instructions – Required. All contractor and subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by installation. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes

11.4 iWATCH and/or CorpsWatch Training – Not required. iWATCH and/or CorpsWatch Training will not be required for this delivery order of short duration.

11.5 Army Training Certification Tracking System (ATCTS) – Not required. Contractors will not have access to Government information systems and will not be required to register in ATCTS.

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11.6. Operations Security (OPSEC) Standard Operation Procedure (SOP) – Not required. Contractors will not have access to classified contracts or critical information, and will not be required to develop an

OPSEC SOP.

11.7. OPSEC training – Not required. OPSEC training will not be required for this delivery order of short duration.

11.8. Information assurance (IA) / information technology (IT) training – Not required. IA/IT training will not be required for contractors who will not need network access and/or working IA/IT functions.

11.9. IA/IT training certification – Not required. IA/IT training certification will not be required for contractors who will not support IA/IT functions.

11.10. Contractors Authorized to Accompany the Force (OCONUS) – Not required. Contractors will not accompany US Armed Forces into a deployed environment outside of the US.

11.11. Contract requiring performance or delivery in a foreign country (OCONUS) – Not required.

11.12. Handling/Access to Classified Information – Not required. Contractors will not have access to Classified Information.

11.13. Exposure to classified and/or sensitive materials – Required. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

11.14. Facility Clearance and individual clearances – Not Required. Contractors with security clearances are not required for this delivery order.

11.15. Pre-screen candidates using E-Verify Program – Not Required. Contractors shall use E-Verify (http://www.dhs.gov/E-Verify) to screen employee candidates for eligibility to work in the US.

11.16. For contracts requiring armed security guards – Not required. Contractors will not perform as armed security guards.

TABLE 1. Project specific information.

Statement of Work Information Sheet

Installation: IMCOM-P USAG-Daegu

Lodge Name: Camp Carroll Lodge

Address and/or Building Number: S-100

POC:

Technical Representative: Meejeom K. Green Tech. Rep. Phone: 315-764-5517 http://www.dhs.gov/E%E2%80%90Verify) http://www.dhs.gov/E%E2%80%90Verify)

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Tech. Rep. Email: meejeom.k.green.naf@mail.mil

Building/Installation Specific Information:

Will the Building be Occupied During Install: Yes Delivery Type - Staged (Room by Room) or No Staged: Staged

If this is a staged delivery, how many rooms will be accessible per day? 10

Acceptable Hours of Delivery: 0800 - 1700 Number of floors: 5 Elevator Available for Use During Install: Yes Elevator Dimensions: 3500 lbs

DRMO :

(NOTE: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project):

DRMO: Yes

Point of Contact Name: Pak, Yong Sik

Phone/Email: 315-763-0612

Address: S-2302

Building Number DLA Disposal Disposition Services KimChon

Street Address APO AP 96260-5386

City, State, Zip Code

Business Hours: 0730 - 1630

Do they accept mattresses: No DRMO Special Requirements (Pallets, Shrink Wrap):

N/A

All recyclable cardboard products to be delivered to:

Address: Camp Walker

Building Number DPW Recycling center

Street Address

City, State, Zip Code

Phone: 010-3353-1713

Access & Delivery Information:

Security Requirements: Camp Carroll Gate 2

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Be specific and include all pertinent access information such as what gate to enter, who must escort, forms of ID, etc. If installation requires use of Rapid Gate, enter it in this block. Do not leave this block blank, if no requirements this block must be marked N/A.

Physical Location: Camp Carroll Building Number S-100 Camp Carroll Lodge Street Address DFMWR, USAG-Daegu

City, State, Zip Code APO AP 96260-5748 Warehouse Location: Camp Walker

Building Number S-379 Service DIV Street Address DFMWR, USAG-Daegu

City, State, Zip Code APO AP 96218-5746 Distance from Warehouse to Physical Location: 40 Km (1 Hr)

Is space available inside the bldg for product staging that can be secured? No

Is space available onsite for container storage? No

If container storage is available, please specific information regarding square footage available and site conditions.

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

Yes

These fields are required if furnishings are being removed as part of this contract.

Old furnishing to be delivered to: Camp Walker

If DRMO/DLA is being utilized, state this here and complete DRMO information above.

If not, indicate the following:

S-379 Service DIV DFMWR, USAG-Daegu

APO AP 96218-5746

Building Number Street Address

City, State, Zip Code List ALL furnishings to be removed: Items to be Removed Quantity

Be specific and list the items and quantities of each item to be removed.

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