Site Visit Slides_ROME_F2F _6OCT2021.pdf

Air Force Civil Engineer CenterAir Force Civil Engineer Center

Battle Ready…Built Right!

JBMDL ISS

F2F Site Visit

Rome Research

Labs

JBMDL ISS

• The Joint Base McGuire-Dix-Lakehurst (JBMDL) Installation Support Section (ISS) supports JBMDL, Hanscom Air Force Base (HAFB), New Boston Space Force Station (NBSFS), and Rome Research Labs (RRL).

• The ISS Program Managers (PM) will be the central points of contacts for their respective media programs, providing AF guidance.

JBMDL ISS Points of Contacts

Mr. Curtis Frye, Chief, JBMDL Installation Support Section

- Ms. Gloria Abarca, ISWM/PPBE/EMS Program Manager

- Mr. Lynn Sherman, Water Quality/Tanks/Plans & Permits Program Manager

- Dr. Adrienne Velasquez, Cultural Resource Program Manager

- Ms. Nicole Brestle, Air Quality/Records Program Manager

- Ms. Aleksandra "Ola" Kirk, HM/HW Program Manager

Installation Information

• The Rome Environmental Office is located in Building 2.

• The Environmental Chief is Jaclyn Holbritter.

• The HW/SW Program Manager is Alex Blake.

• The HM Program Manager is Carol Hoyt.

• The AQ Program Manager is Jaclyn

Holbritter/Kendra Stagner- Palace Acquire Intern

(PAQ).

• The CR Program Manager is Jaclyn Holbritter/Kendra Stagner (PAQ).

• The POL Program Manager is Jeffrey Sann/Kendra Stagner (PAQ).

Installation Information

MAJCOM: Air Force Material Command (AFMC) Host Unit: Rome Research Site, Information Directorate Mission: To explore, prototype and demonstrate high-impact, game-changing technologies that enable the Air Force and nation to maintain its superior technical advantage.

Base Access

• Preregistration should occur with Defense Manpower Data Center (DMDC) at:

https://dbids-global.dmdc.mil/portal/

• Additionally, RRS Form 31 (Visit Authorization) needs to be submitted via fax to 315-330-3378 or mailed to: AFRL/RIOF, 525 Brooks Road, Rome, NY 13441

Installation Map

Hazardous Waste PWS Section 2.1

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.1.7 Optional: Plan

Update, HWMP

X X

•For the Optional Plan Update, HWMP task, relevant contract details are for two updates of the Hazardous Waste Management Plan (HWMP): one in FY22 Base Year (BY) and one in FY25 Option Year (OY) 3.

•The HWMPs will need to follow the Air Force templates that can be found on eDASH in the T-EMP Tool. CAC access is required to update the plans.

•Final HWMPs need to be submitted in sufficient time to allow for ESOHC approval.

•Administrative updates to the HWMP are due annually

Hazardous Materials PWS Section 2.2

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.2.1 IHMP

Support

X X X X X

2.2.2 Reporting, EPCRA

X X X X X

Hazardous Materials PWS Section 2.2

• For the IHMP Support task, onsite contract support is needed each contract year. EESOH-MIS access is required to provide daily support and continues training to the system users across 34 shops throughout Rome and its GSUs. Installation PM will provide detailed guidance upon work commencement.

• For the Reporting, EPCRA task, Tier II and TRI Reports (if required) with supporting documentation will be completed each year. Coordination will need to occur with multiple PMs at Rome. A site visit is anticipated to complete these tasks.

Sampling and Analysis PWS Section 2.3

• For the SAM, Waste Characterization task, sampling occurs based on the delivery order being prepared for waste disposal. The installation PM will notify the contractor when sampling is to occur. Analysis results are to be sent to AFCEC and installation personnel. State certified laboratory needs to be used.

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.3.1 SAM, Waste

Characterization

X X X X X

Air Quality PWS Section 2.4

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.4.1 Recordkeeping, Air

X X X X X

2.4.2 Inventory, AEI

Data Mgt

X X X X X

2.4.5 P&F, Air X X X X X

•Rome Labs builds military prototypes for R&D. The facility is a low throughput, one-of-a-king model shop.

Rome holds an Air Facility Registration Certificate with the State of New York.

• For the Recordkeeping, AIR task, support is required annually to assist with recurring compliance activities, such as but not limited to:

– In-person Basewide and Shop Level training is required annually.

– ECARS database management/technical support.

• Employee Vehicle Certification and Reporting System (ECARS):

– Responsibilities include:

• Provide technical support to ECARS participants.

• Program liaison support.

• Report creation and data mining.

• Attend monthly I/M Status

Meetings.

• User tracking to ensure compliance with AF requirements.

• For the P&F, AIR task, annual permit fees will need to be paid to NYDEC.

– The Rome PM will forward the invoice to the contractor and AFCEC for payment.

– Once the fee has been paid, a copy of the paid invoice needs to be returned of the installation PM and AFCEC.

• For the Inventory, AEI task, support is required to complete an in-person inventory of all stationary sources. This shall include an APIMS data update as well as a photo log to memorialize the annual inventory review.

– Example:

• APIMS is DoD Common Access Card (CAC) enabled, the contractor shall secure a CAC to perform air quality recordkeeping, AEIs, and reporting functions.

– APIMS provides access to a partially completed DD

Form 2875 (SAAR).

• The installation expects a 14-day draft and comment period to allow time to coordinate signatures.

Cultural Resources PWS Section 2.6

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.6.1 Curation X X X X X

2.6.2 Optional:

Consultation, Native American

X X X X X

2.6.3 Optional:

Mgt, Cultural Sites

X X X X X

2.6.8 Optional:

Plan Update, ICRMP

X

• POCs

– Jakki Holbritter, Rome Labs Environmental Chief

– Kendra Stagner, PAQ support for CR Program

– Adrienne Velasquez, JBMDL ISS Cultural Resources

Specialist

• General Requirements

– Assessing effects of undertakings on historic properties (NHPA Section 106)

– Curating archaeological collections and associated documentation (36 CFR Part 79)

– Consulting with SHPO and tribes

– SOI-qualified specialists (see PWS Section 5.2.2.5)

• Fast Facts

– Planning level surveys complete

– 10 archaeological sites, 2 eligible

– 181 buildings and structures, one eligible

– 18 cu ft artifacts

– 3 federally recognized tribes

– NY SHPO consulting party

• Curation (required task)

– Syracuse University, Syracuse, NY

– Annual report of curation activity

– Annual fee upon receipt of invoice

– No additional artifacts expected

• Management, Cultural Sites (optional task)

– Assess effects of undertakings (≈ 5 per year)

– Additional survey as required to assess effects

– Draft correspondence to SHPO and tribes

– Draft MOAs and Programmatic Agreements

– Annual summary of SHPO consultations

• Consultation, Native American (optional task)

– Assist with identification of tribal resources

– Coordinate site visits as needed

– Draft correspondence to tribes

– Annual summary of consultation activity

• Plan Update, ICRMP (optional task)

– Review plan in tEMP format

– Assist with inventory updates

– Digitize and curate documents

– Draft summaries of recent survey results

– Recommend additional work as needed

Solid Waste PWS Section 2.7

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.7.2 Optional: Plan

Update:

ISWMP

X X

•For the Optional Plan Update, ISWMP task, two updates will be needed, one in FY23 OY1 and one in FY26 OY4. Rome has a Qualified Recycling Program (QRP), so a Business Plan (BP) will also be needed.

•The ISWMP and QRP BP will need to follow the Air Force templates that can be found on eDASH in the T-EMP Tool. CAC access is required to update the plans.

•The Air Force also has a Commodity Market Analysis (CMA) template that will need to be completed each time the plans are updated.

•It is anticipated that a site visit will be needed to complete these updates.

POLs/FUELS/TANKS PWS Section 2.8

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.8.1.2 P&F, Storage

Tanks

X X X

2.8.1.1 Optional:

Plan Update, SPCC

Recertification/

FRP

Resubmission

X X

•For the P&F, Storage Tanks task, permit fees will need to be paid for FY22 BY, FF24 OY2, and FY26 OY4. The Rome PM will forward the invoice to the contractor and AFCEC for payment. Once the fee has been paid, a copy of the paid invoice needs to be returned to the installation PM and AFCEC.

•For the P&F, Storage Tanks task, permit fees will need to be paid for FY22 BY, FF24 OY2, and FY26 OY4. The Rome PM will forward the invoice to the contractor and AFCEC for payment. Once the fee has been paid, a copy of the paid invoice needs to be returned to the installation PM and AFCEC.

•Please note that the summary in Section 2.8.1 of the PWS appears to imply additional work requirements, but only spill plan updates and permit fees are expected.

• For the Optional Plan Update, SPCC task, there are four small SPCC plans maintained by Rome, one for the main site and three for small GSUs. Rome normally has updated these plans in-house and that is likely to continue.

Should this option be exercised, the four plans are due for their 5-year update/recertification by 24 July 2023 in OY1 of the contract. The effort would include updates to the following:

• PE Certification and Signature

• A facility diagram in CAD and GIS aerial;

• Listing of all regulated storage containers including tanks, drums, process vessels, and oil filled operating equipment;

• Discharge prevention measures in place or needed, including secondary containment and drainage control calculations;

• Countermeasures to be used in response to spill events;

• Methods for disposal of wastes generated during cleanup of spills;

• Contact list and phone numbers for personnel responsible for spill prevention and response;

• Spill reporting instructions;

• Prediction of spill scenarios including rates and flow directions for potential spills;

• Procedures for inspections and testing, including tank integrity testing;

• Discussion of required spill prevention training;

• Security measures, including lighting, in place or needed to prevent spills that might result from vandalism or other authorized access to storage areas;

• Procedures and containment specific to loading and unloading racks;

• Testing requirements for field-constructed tanks, if applicable; and

• Discussion of the plan’s conformance with federal SPCC regulations, as well as conformance with State and/or local requirements that might be more stringent than the federal regulations.

Questions

All questions will need to be submitted in writing to the USACE.