Site Visit Slides_HAFB_F2F_5OCT2021.pdf

Air Force Civil Engineer CenterAir Force Civil Engineer Center

Battle Ready…Built Right!

JBMDL ISS

F2F Site Visit

Hanscom Air

Force Base

JBMDL ISS

• The Joint Base McGuire-Dix-Lakehurst (JBMDL) Installation Support Section (ISS) supports JBMDL, Hanscom Air Force Base (HAFB), New Boston Space Force Station (NBSFS), and Rome Research Labs (RRL).

• The ISS Program Managers (PM) will be the central points of contacts for their respective media programs, providing AF guidance.

JBMDL ISS Points of Contact

Mr. Curtis Frye, Chief, JBMDL Installation Support Section

– Ms. Gloria Abarca, ISWM/PPBE/EMS Program Manager

– Mr. Lynn Sherman, Water Quality/Tanks/Plans &

Permits Program Manager

– Dr. Adrienne Velasquez, Cultural Resource Program

Manager

– Ms. Nicole Brestle, Air Quality/Records Program

Manager

– Ms. Aleksandra "Ola" Kirk, HM/HW Program Manager

Installation Information

• The Hanscom Environmental Office is located in Building 1825.

• The Environmental Chief is Renata Welch.

• The HM/HW/SW Program Manager is Carole

Kaslick.

• The AQ Program Manager is Taylor O’Brien.

• The WQ Program Manager is Scott Sheehan.

• The POL/Tanks Program Manager is Jim

Maravelias.

Installation Information

MAJCOM: Air Force Material Command (AFMC) Host Unit: 66th ABG Major Tenants: AF Life Cycle Management Center (AFLCMC); MIT Lincoln Laboratory;

Massachusetts National Guard Joint Forces Headquarters Mission: The AFLCMC mission is to deliver affordable and sustainable war-winning capabilities to U.S. and international partners. Hanscom supports 150,000 retirees in the New England region and New York.

Base Access

• Visitor Control Center: to get access to the installation

– Email: Hanscom.Visitor@ us.af.mil

– Phone: 781-225-6642

– Access times may vary due to inclement weather or base closure

• DoD CAC required for entry, sponsorship, or visitor's pass

Installation Map

Hazardous Waste PWS Section 2.1

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.1.1 HW Contract

Support

X X X X X

2.1.2 Recycling, HW X X X X X

2.1.3 Reports, HW X X X X X

2.1.5 Supplies, HW X X X X X

2.1.8 P&F, RCRA-HW X X X X X

2.1.7 Optional: Plan

Update, HWMP

X X

• For the HW Contract Support task, the onsite contractor will be expected to perform HW duties 75% of the time during normal working hours, managing HW storage facility and fully supporting 11 Initial Accumulation Points at the base and 4 GSUs. EESOH-MIS access/knowledge required.

– HW/UW training for base personnel and update to training materials performed at least annually.

– Vehicle to be supplied by a contractor.

• For the Recycling, HW task, all activities/data must be tracked for AF required reporting

• For the Reports, HW task, in addition to biennial report, updates to the HW Contingency Plan are part of the miscellaneous reports within this task

• For the Supplies, HW task, contractor ensures sufficient availability of HW supplies and manages inventory

• For the P&F, RCRA-HW task, the HAFB PM will forward the invoice to the contractor and AFCEC for payment. Once the fee has been paid, a copy of the paid invoice needs to be returned to the installation PM and AFCEC.

• For the Optional Plan Update, HWMP task, relevant contract details are for two updates of the Hazardous Waste Management Plan (HWMP): one in FY22 Base Year (BY) and one in FY25 Option Year (OY) 3.

– The HWMPs will need to follow the Air Force templates that can be found on eDASH in the T-EMP Tool. CAC access is required to update the plans.

– Final HWMPs need to be submitted in sufficient time to allow for ESOHC approval.

– Administrative updates to the HWMP are due annually

Hazardous Materials PWS Section 2.2

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.2.1 IHMP

Support

X X X X X

2.2.2 Reporting, EPCRA

X X X X X

2.2.3 IHMP

Support, Supplies

X X X X X

• For the IHMP Support task, it is expected that this will be a dual-role with the HW Contract Support contractor fulfilled during 25% of the time during normal duty hours. EESOH-MIS access is required to accurately manage the data. Contractor will not be responsible for process authorizations. On-site shop support and compliance inspections are included.

• For the Reporting, EPCRA task, Tier II and TRI Reports (if required) with supporting documentation will be completed each year.

Coordination will need to occur with multiple PMs at HAFB. A site visit is anticipated to complete these tasks.

• For the IHMP Support, Supplies task, the Hanscom HM PM will provide a list of supplies for purchase.

Sampling and Analysis PWS Section 2.3

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.3.1 SAM, Waste

Characterization

X X X X X

2.3.2 SAM, AIR X X X X X

2.3.3 SAM, NPDES /

Other Wastewater

• For the SAM, Waste Characterization task, sampling occurs as needed. It is expected that the Hanscom HW PM or the HW contract support will coordinate to request sampling and analysis. Analysis results are to be sent to AFCEC and installation personnel. State certified laboratories need to be used.

• For the SAM, NPDES/Other Wastewater task, the Contractor shall provide SAM services of domestic, industrial wastewater and stormwater outfalls as required by the SWPPP, NPDES permits, and CWA. The sampling requirements for HAFB are detailed in Section 2 of the provided plan titled “Sampling and Analysis Plan for Wastewater and Storm Water at Hanscom Air Force Base.” In addition to the sampling identified in the plan, the new 2021 MSGP permit applicable to the Aero Club at Hanscom, will require two storm water grab samples be collected and analyzed for PAH in FY24.

– This section includes the sampling and analytical requirements for the sanitary discharge from Hanscom AFB to the MWRA. The primary location to be sampled is the Upper Lift Station where the final discharge is sent to the MWRA. This sample will be collected mid-week of a normal 5-day business week (i.e., not during a holiday affected week). Sampling details are provided in the plan identified above.

– And the new requirements of the 2021 MSGP which replace the requirements of the 2015 MSGP that were specified in the sampling plan identified above. It is expected that the contractor will review the new MSGP and confirm the applicable sampling requirements.

• For the SAM, AIR task, contractor shall provide all required services and supplies to support SAM requirements at the installation.

Examples include, but are not limited to:

– Stage I Vapor Recovery Testing

– Relative Accuracy Test Audit (RATA) Testing

– Compliance/Source Emissions Testing

– Reasonably Available Control Technology

(RACT) Testing

– CEMS data analysis

– SRGHG Reporting

Air Quality PWS Section 2.4

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.4.1 Recordkeeping, Air X X X X X

2.4.2 Inventory, AEI Data

Management X X X X X

2.4.3 Permit

Renewal/Modification, Title V

2.4.4 P&F, Title V X X X X X

• HAFB is in Middlesex County, Massachusetts. The County is located within an Ozone Transport Region. The region is in attainment with the National Ambient Air Quality Standards (NAAQS).

– HAFB meets the requirements of a major source facility and holds one (1) federally mandated Title V operating permit.

• Facility specific requirements are developed for each source or source category. They include all the applicable requirements, related monitoring, recordkeeping, and reporting requirements for the facility.

• Current Permit Status:

– HAFB has been operating under a Permit

Shield since 2008.

– Despite the iterative nature of the lengthy renewal process, the Final Title V is anticipated by the end CY21.

• For the Inventory AEI task, an in-person inventory of all stationary sources (actual and PTE) shall be completed annually. This shall include an APIMs data update as well as updates to the photo log which memorialize the annual inventory review.

– Example:

• For the Permit Renewal/Modification task, CAA permit modifications are required to reflect changes in emission sources and/or regulatory updates.

– There is one (1) permit modification allotted per FY.

• For the P&F, AIR task, annual permit fees are typically received in November and due in January.

– The HAFB PM will forward the invoice to the contractor and AFCEC for payment.

– Once the fee has been paid, a copy of the paid invoice needs to be returned of the installation PM and AFCEC. 23

• For the Recordkeeping, AIR task, PWS Section 2.4.1, the contractor shall provide on-site support at Building 1825, Monday through Friday during standard business hours to assist with recurring activities relevant to this task.

– 2.4.1.1: Data Management and Technical Support

– 2.4.1.2: Employee Vehicle Certification and

Reporting System (ECARS)

– 2.4.1.3: Air Quality and Shop Level Training

• For tasks depicted below, the contractor shall provide on-site support at Building 1825, Monday through Friday during standard business hours to assist with recurring activities relevant to this task, as depicted in the PWS.

– 2.4.1.4: Trip Reduction/Rideshare

– 2.4.1.5: Transit Program

– 2.4.1.6: Hanscom Rides

– 2.4.1.7: Bike to Work Week

• APIMS is DoD Common Access Card (CAC) enabled, the contractor shall secure a CAC to perform air quality recordkeeping, AEIs, and reporting functions.

APIMS provides access to a partially completed DD Form 2875 (SAAR).

• The installation expects a minimum of 14-days per draft and comment period; this allows time to coordinate signatures prior to submittal.

• MassDEP uses the ePLACE Portal for electronic preparation and submittal of air permit applications and emission statements to the Department.

Wastewater and Storm Water PWS Section 2.5

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.5.3.4 Reports, NPDES

X X X X X

2.5.3.1 Optional:

Plan Update, SWPPP

X X X X X

2.5.3.2 Optional:

Plan Update, SWMP

X X X X X

2.5.3.3 Optional:

Plan Update, Water Sampling / Monitoring

X

• For the Reports, NPDES task, the contractor shall review the current SWMP and provide updates to meet requirements in EPAs Massachusetts 2016 Small MS4 permit effective 1 JUL 2018 and future versions. This task involves review of the existing SWMP for evaluation of the identified BMPs. In coordination with the base, BMPs will be modified IAW the SWMP and the MS4 permit and additional BMPs developed if required.

• The contractor will provide reports, educational messages, onsite training, written programs, mapping, outfall screening, SWPPPs (and updates), procedures and documentation to meet requirements and schedules of the MS4 permit. The MS4 permit requires a variety of reports to be developed in different years. For example, in the fourth year of the permit (base year of contract) this would include:

– Street Design and Parking lot report

– Green infrastructure report

– Retrofit Properties Inventory report

– BMP Phosphorus Removal Estimate report (see Attachment 3 of Appendix F of permit)

• There will be a kickoff meeting for this task each year, either in person or virtual. Onsite travel is anticipated for data collection, training, and outfall screening.

• The contractor will provide completed annual reports as required under the MS4 permit , to include collecting information, performing evaluations, assessing BMPs, and any other requirements of the annual reports. This would include performing quarterly inspections as required by the permit and SWMP.

• The HAFB Sampling and Analysis Plan for Wastewater and Storm Water shall be periodically updated as necessary, but it will be thoroughly reviewed and updated at least annually. A copy of this review shall be provided to HAFB.

• For the Optional Plan Update, SWPPP task, the contractor will revise the SWPPP associated with the MSGP to meet current regulatory and proposed requirements formally published for public comment in the permit.

– This task involves review of the existing SWPPP to include storm water source review, assessment of contributors to each discharge point, and evaluation of the effectiveness of completed best management practices (BMPs).

– The review will include on-site support to conduct an inspection of the installation with relation to storm water conveyance. The review and recommendations will form the basis for the update of the plan.

– The contractor shall review applicable federal, state, and local laws, regulations, and programs that pertain to the NPDES permit and SWPPP requirements.

– This task would be exercised in conjunction with the renewal of the MSGP permit and would include preparation of the NOI to request coverage under the new permit.

– At this time, the most likely timeframe for exercise of this option is FY26

• For the Optional Plan Update, SWMP task, The contractor shall revise the SWMP to meet review requirements in the permit. This task involves review of the existing SWMP to include storm water source review, assessment of contributors to each discharge point, and evaluation of the effectiveness of completed Best Management Practices (BMPs). The review will be the basis for the contractor to make recommendations for updates to the plan procedures, structures, and BMPs, as necessary.

– The review will include on-site support to conduct an inspection of the installation with relation to storm water conveyance. The review and recommendations will form the basis for the re-write of the plan.

– The contractor shall review applicable federal, state, and local laws, regulations, and/or programs that pertain to the NPDES permit and SWMP requirements.

– A new MS4 permit for Massachusetts was published 26 February 2016 and became effective on 1 JUL 2018. The next new permit could take effect in July 2023. The contractor is responsible for determining any different or new requirements. This SWMP revision must comply with the new MS4 permit.

– At this time the most likely year in which this option would be exercised is

FY23

– This update is intended to meet requirements of the next MS4 permit. Annual updates are covered under the Reports, NPDES task.

• For the Optional Plan Update, Water Sampling /Monitoring task, the Contractor will update the Sampling Analysis Plan for Wastewater and Storm Water for current storm water and wastewater permits at HAFB.

– The HAFB plan must comply with sampling requirements of the Massachusetts Low Flow and Low Pollutant General Permit (360 CMR 10.062 and 360 CMR 10.000), U.S EPA 2021 MSGP and the U.S. EPA Massachusetts MS4 permit, and any additional sampling specified in associated SWPPPs and SWMPs.

– A kickoff meeting is expected before each installation update. These can be virtual meetings.

– This optional task would be exercised in FY24.

Cultural Resources PWS Section 2.6

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.6.1 Curation X X X X X

2.6.2 Optional:

Consultation, Native American

X X X X X

2.6.3 Optional: Mgt, Cultural Sites

X X X X X

2.6.4 Optional:

Survey /Inventory Update, CR, Hist

X X X X X

2.6.8 Optional: Plan

Update, ICRMP

X

• POCs

– Scott Sheehan, HAFB Cultural Resources Manager

– Adrienne Velasquez, JBMDL ISS Cultural Resources

Specialist

• General Requirements

– Assessing effects of undertakings on historic properties (NHPA Section 106)

– Curating archaeological collections and associated documentation (36 CFR Part 79)

– Consulting with SHPO and tribes

– SOI-qualified specialists (see PWS Section 5.2.2.5)

• Fast Facts

– Hanscom main base + 4 GSUs (Fourth Cliff, Sagamore Hill, Ipswich)

– Planning level surveys complete

– 5 archaeological sites, 2 eligible (main base)

– 646 buildings and structures

• 1 historic district, 27 contributing buildings (AFCRL)

• 8 individually eligible buildings

– 8 cu ft artifacts

– 3 federally recognized tribes

– MA SHPO and NPS consulting parties

• Curation (required task)

– Public Archaeology Laboratory, Pawtucket, RI

– Annual report of curation activity

– No additional artifacts expected

– Annual fee paid upon receipt of invoice

– May include deaccessioning artifacts from Ipswich

• Management, Cultural Sites (optional task)

– Assess effects of undertakings (≈ 10 per year)

– Draft correspondence to SHPO and NPS

– Letter reports (≈ 5-10 pages per report)

– Draft MOAs and Programmatic Agreements

– Annual summary of SHPO consultations

• Survey/Inventory Update, HABS/HAER (optional task)

– 27/35 eligible buildings already recorded to MA

State-level standards

– Consultation with NPS for HABS/HAER standards

– Complete recordation and transmit (≈ 5 per year)

• Consultation, Native American (optional task)

– Assist with identification of tribal resources

– Coordinate site visits as needed

– Draft correspondence to tribes

– Annual summary of consultation activity

• Plan Update, ICRMP (optional task)

– Review plan in tEMP format

– Assist with inventory updates

– Digitize and curate documents

– Draft summaries of recent survey results

– Recommend additional work as needed

Solid Waste PWS Section 2.7

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.7.1 P&F, Permitted Facility

X X X X X

2.7.2 Optional:

Plan Update, ISWMP

X X

• For the P&F permitted facility task, permit fees for the solid waste transfer facility will need to be paid each year. The Hanscom SW PM will forward the invoice to the contractor and AFCEC for payment. Once the fee has been paid, a copy of the paid invoice needs to be returned to the installation PM and AFCEC.

• For the Optional Plan Update, ISWMP task, two updates will be needed, one in FY23 OY1 and one in FY26 OY4.

– The ISWMP will need to follow the Air Force templates that can be found on eDASH in the T-EMP Tool. CAC access is required to update the plans.

– The Air Force also has a Commodity Market Analysis (CMA) template that will need to be completed each time the plans are updated.

– It is anticipated that a site visit will be needed to complete these updates.

POLs/FUELS/TANKS PWS Section 2.8

PWS Task BY

(FY22)

OY1

(FY23)

OY2

(FY24)

OY3

(FY25)

OY4

(FY26)

2.8.1.1 Plan

Update, SPCC

X

2.8.1.2 P&F, Storage Tanks

• For the Plan Update, SPCC task, the contractor shall provide a 5-year update/recertification of the HAFB SPCC.

– The contractor shall provide on-site support to conduct an inspection of each site within the installation containing petroleum, oils, and lubricants (POL), develop an accurate site map, and document SPCC considerations.

– The contractor shall review applicable federal, state, and local laws, regulations, and/or programs that pertain to SPCC Plan generation and POL compliance.

– The contractor shall update the installation’s SPCC Plan and Oil Spill Contingency Plan as required.

– The SPCC Plan will reflect the current AF and regulatory requirements and installation’s POL activities.

– The contractor shall revise the SPCC Plan to include all applicable sites at each installation that meet the requirements of 40 CFR 112.

– The contractor shall identify any oil filled equipment that is not identified in the current plans.

At a minimum the update will include:

– PE Certification and Signature

– A facility diagram in CAD and GIS aerial;

– Listing of all regulated storage containers including tanks, drums, process vessels, and oil filled operating equipment;

– Discharge prevention measures in place or needed, including secondary containment and drainage control calculations;

– Countermeasures to be used in response to spill events;

– Methods for disposal of wastes generated during cleanup of spills;

– Contact list and phone numbers for personnel responsible for spill prevention and response;

– Spill reporting instructions;

– Prediction of spill scenarios including rates and flow directions for potential spills;

– Procedures for inspections and testing, including tank integrity testing;

– Discussion of required spill prevention training;

– Security measures, including lighting, in place or needed to prevent spills that might result from vandalism or other authorized access to storage areas;

– Procedures and containment specific to loading and unloading racks;

– Testing requirements for field-constructed tanks, if applicable; and

– Discussion of the plan’s conformance with federal SPCC regulations, as well as conformance with State and/or local requirements that might be more stringent than the federal regulations.

• For the P&F, Storage Tanks, permit fees will need to be paid each year of the contract. The Hanscom Tanks PM will forward the invoice to the contractor and AFCEC for payment. Once the fee has been paid, a copy of the paid invoice needs to be returned to the installation PM and AFCEC.

• Please note that the summary in Section 2.8.1 of the PWS appears to imply additional work requirements, but only spill plan updates and permit fees are expected.

Questions

All questions need to be submitted in writing to USACE.