Attachment D Pre-Award Survey.docx

Solicitation W912DR-10-R-0107, Attachment D, Pre-Award Survey

PRE-AWARD SURVEY

PRE-AWARD SURVEY OF PROSPECTIVE PRIME CONTRACTORS

SERVICE CONTRACTS

1. It is the general policy of the Department of Defense that contracts shall be awarded only to contractors determined to be responsible in accordance with Part 9 of the Federal Acquisition Regulation (FAR).

2. No contract shall be awarded to any person or firm unless the Contracting Officer first makes an affirmative determination that the prospective contractor is responsible within the meaning of the FAR, Part 9.

3. Before making a determination of responsibility, the Contracting Officer shall have in his/her possession or obtain information sufficient to satisfy himself/herself that a prospective contractor currently meets the minimum FAR Part 9 standards.

4. In order to make the required determination and also to expedite the contract award, the following information must be submitted by the Contractor:

a. Completed Contractor Experience Date Form

b. Latest Financial Statements. If the financial statement is more than 60-days old, submit a certificate stating that the firm’s financial condition is substantially the same, or, if not the same, state the changes that have taken place.

c. Provide letters from Banks or other financial institutions with which the contractor conducts business. The letters should contain information about your firm’s accounts, loans, lines of credit, etc., providing information leading to a determination that your firm is “Responsible” as defined in the Federal Acquisition Regulation, Part 9, “has the financial resources to perform the contract or the ability to obtain them." The Government is interested in financial stability, timely payments, the length and nature of the relationship between the firm and the financial institution, etc., which reveals the firm’s financial ability to perform the contract. The letters should also provide the name and telephone number of the bank representative the Government may contact.

5. Be sure to include in your Pre-award Survey, information on any contract you have had with the Baltimore District, Corps of Engineers, within the last 12-months.

THESE DOCUMENTS SHALL BE TREATED BY THE GOVERNMENT AS CONFIDENTIAL.

SERVICE CONTRACTOR DATA - EXISTING COMMITMENTS

Provide a list of the service contracts your firm currently has under way and for which you are presently low bidder but have not yet received an award. For each contract or prospective contract listed, provide the following information:

Contract Number:

Amount:

Description of Work:

For Whom Performed Name Of Organization:

Point of Contact:

Telephone Number for Contact:

SERVICE CONTRACTOR DATA – COMPLETED CONTRACTS

Provide a list of the major contracts your firm has completed within the past three years. For each contract listed, provide the following information:

Contract Number:

Amount:

Description and Location of Work:

Percent Subcontracted:

For Whom Performed Name of Organization:

Point of Contact:

Telephone Number for Contact:

SERVICE CONTRACTOR DATA – FACILITIES AND EQUIPMENT

Provide a list of the equipment and facilities owned for performing the work and its present status as to whether or not it is committed to existing contracts. For each listed item, provide the following information:

Description:

Quantity:

Condition:

Years of Service:

Present Status: