Solicitation W912CN26QA021 RFI Responses - revised 31AUG26.xlsx
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- Protestant Religious Education Coordinator
- Solicitation number
- W912CN26QA021
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This is a Request for Information (RFI) responses document that provides clarifications to vendor questions regarding Solicitation W912CN26QA021 for Protestant Religious Education Coordinator services. The Army Contracting Command, 413th Contract Support Brigade (Regional Contracting Office-Hawaii) is seeking two full-time Protestant Administrative Religious Education Coordinators to support the Religious Support Office at U.S. Army Garrison-Hawaii. The requirement is set-aside as 100% small business and involves coordinating weekly and seasonal religious education programs, preparing calendars and promotional materials, managing facility reservations, tracking attendance, and supporting community events such as Vacation Bible School at multiple chapel locations including Aliamanus Military Reservation, Fort DeRussy, Helemano Military Reservation, and Main Post Chapel facilities. The contract is firm-fixed-price with an estimated 1,484 hours annually per coordinator across a five-year ordering period.
Key RFI responses clarify critical requirements: both coordinators must hold degrees in Christian Religious Education or a related ministry field (non-negotiable), all required duties must be absorbed within the stated 1,484-hour FFP estimate including training, travel, and backup coverage with no additional reimbursement, the sole applicable wage classification is 24620—Family Readiness and Support Services Coordinator under Service Contract Labor Standards, pricing should be submitted directly on the SF 1449 schedule as 12 monthly invoices equaling the annual CLIN total, and past performance references must demonstrate religious education coordination experience within military chapel environments. The Government confirmed that two separate coordinators are required (one per site), education and experience qualifications apply to all performing personnel including backups, and all curriculum materials and supplies are Government-furnished with contractors required to submit monthly consumed materials lists.
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RFQ Questions
| Question # | Question | Section of RFQ | Government Response |
| 1 | The solicitation's cover document (SF 1449) is titled "Women-Owned Small Business (WOSB) Solicitation/Contract/Order for Commercial Products and Commercial Services," but Block 10 identifies the set-aside as 100% Small Business only, with the WOSB and EDWOSB boxes unchecked. Please confirm whether this solicitation is set aside exclusively for Small Business concerns, or whether WOSB/EDWOSB status is also a requirement for eligibility. | SF 1449, Blocks 10 and cover page title | This is for all small business concerns. |
| 2 | Volume II - Technical Capability is limited to 5 pages. Please confirm whether the Staffing Plan/Organization Chart (TAB A) and the Coordinator Qualifications documentation (TAB B, including diploma/transcript and work experience references) count toward this 5-page limit, or whether only the Technical Understanding narrative (TAB C, capped separately at 3 pages) is counted. | Addendum to 52.212-1, Section 2.b, Volume II | 5 pages. Qualification documents do not count against the narrative page limit. |
| 3 | TAB C of Volume II states that offerors may submit pictures, brochures, service literature, or product samples to facilitate evaluation. Please confirm whether inclusion of these supplemental materials is required for a compliant quote, or whether they are optional, and whether they count toward the 3-page or 5-page limits referenced above. | Addendum to 52.212-1, Section 2.b, Volume II, TAB C | 5 pages. Qualification documents do not count against the narrative page limit. |
| 4 | Volume II appears to list two separate items both labeled "TAB C" - one for Coordinator Work Experience References and one for Technical Understanding of Requirements. Please clarify the correct tab lettering/order for Volume II so offerors can organize their quotes as intended. | Addendum to 52.212-1, Section 2.b, Volume II | TAB C - Coordinator Work Experience References. TAB D - Technical Understanding of Requirements. Updated |
| 5 | Section L (Volume II, TAB B) requires an official diploma or transcript showing a degree in Christian Religious Education or a related ministry field, while PWS Section 1.9 describes the Key Personnel requirement more broadly as "formal training and an understanding of protestant Christian education concepts and theories." Please confirm whether a completed degree is a strict, non-negotiable requirement, or whether other forms of formal training/certification may satisfy the qualification standard. | Addendum to 52.212-1, Section 2.b, Volume II, TAB B; PWS Part 1.9 | Please refer to Section L (Volume II, Tab B). The diploma or transcript showing a degree in Christian Religious Education or a related ministry field has been confirmed by the customer and is the strict non-negotiable requirement to satisfy the standard. |
| 6 | The solicitation lists differing points of contact for Contracting Officer functions: Roger Leake is identified for solicitation information and as a quote-submission recipient, Robert Frank is listed as Contracting Officer for quote submission, and Nicholas Zehr is identified as Contracting Officer under the WAWF payment instructions. Please confirm the correct Contracting Officer of record and the complete, correct list of email addresses to which quotes must be submitted. | Addendum to 52.212-1, Section 1; Clause 252.232-7006(g) | Robert Frank is the Contracting Officer for quote submission. Use this POC. |
| 7 | Factor II - Past Performance defines "Recency" as work performed within the past five years, and the "Relevancy" element appears to repeat the identical recency definition rather than describing what makes a reference relevant in scope or content. Please clarify the criteria the Government will use to determine relevancy of past performance references. | Addendum to 52.212-2, Factor II - Past Performance | Updated in amendment: |
Relevance: "A project is considered relevant if it was for religious education coordination services similar in scope, magnitude, and complexity to the requirements in this PWS. This includes demonstrating experience with key administrative duties, program coordination, and stakeholder communication for religious education activities within a military chapel environment."
| 8 | Clause 52.222-42 (Statement of Equivalent Rates for Federal Hires) lists only one labor category, "24620 - Family Readiness and Support Services Coordinator," as applicable to this requirement. Please confirm this is the correct and sole labor category/wage classification for pricing the Protestant Administrative Religious Education Coordinator position described in the PWS. | Clause 52.222-42; Wage Determination 2015-5689, Rev. 28 | 24620 - Family Readiness and Support Services Coordinator. This is the correct and sole category identified from all listed occupations in the Wage Determination. |
| 9 | If a required past performance reference does not have CPARS records available, and the designated point of contact for a Past Performance Questionnaire (PPQ) is no longer with the agency, please advise on an acceptable alternative method for submitting or documenting that reference for evaluation purposes. | Addendum to 52.212-2, Factor II - Past Performance | If the original point of contact for a past performance reference is unavailable, we recommend providing an alternate POC from the same agency, such as the Contracting Officer (KO), Contract Specialist (KS), or a representative from the Requiring Activity (RA). If the reference is for a federal contract, please ensure you provide the complete contract number. This will allow us to search for the contract to independently review it for recency and relevancy and to verify whether there were any terminations. As stated in the evaluation criteria, if no verifiable past performance information can be obtained through any of these methods, the offeror’s past performance will receive a neutral finding. A neutral rating is considered "Acceptable" for the purpose of this evaluation. |
| 10 | Please confirm whether the requirement is for two separate Protestant Religious Education Coordinators, with one assigned to RSO North (MPC) and one assigned to RSO South (AMR), and whether concurrent on-site coverage is required. The PWS and CLIN descriptions otherwise refer to a single coordinator. | Solicitation pp. 49-50, Factor I, Subfactor 1.1(d); PWS §§1.3 and 1.9 (pp. 1, 5-6) | Due to geographic locations, two separate protestant religious education coordiantors are required for this contract. |
| 11 | Is the 1,484-hour estimated annual workload the total aggregate requirement across both coordinators and both sites, or 1,484 hours per coordinator? Please provide the anticipated allocation of these hours between MPC and AMR. | PWS Attachment 1, Estimated Hourly Workload Per Year (p. 22); Solicitation p. 50 | 1,484 hours est. per coordinator. There are 2 coordinators required for this contract. Amendment 4 to the solicitation clarifies in the Scope and Hours sections the requirement for 2 coordinators. |
| 12 | Please confirm whether the 1,484-hour estimate includes QCP development, post-award/progress meetings, required training and annual refreshers, phase-in/phase-out, management/administration, travel between sites, and backup coverage. Also confirm whether 1,484 hours is an estimate only, a minimum, or a ceiling for the annual FFP requirement. | PWS §§1.5.1, 1.7, 1.13, and 1.14 (pp. 2, 5, 7-8); Attachment 1 (p. 22) | Based on standard FAR and Firm Fixed Price requirements the hourly estimate is all inclusive of the scope of work as outlined in the Performance work statement (PWS) . All administrative requirements must be absorbed QCP, Post award, required training, travel, backup coverage. No extra benefits are awarded beyond the documented CLINs. The requiring agency expects best value for the government to complete CLINS. |
| 13 | Please provide the anticipated number or historical distribution of hours to be performed during evenings, weekends, Sundays, and Federal holidays, and identify which events require simultaneous coverage at MPC and AMR. | PWS §1.5.4 (p. 3), Part 4 (pp. 14-15), and Attachment 1 (p. 22) | 4.1 Meeting participation - weekly are separate, one monthly COR meeting is together. 4.2 monthly calendar provided at COR meeting 4.3 execution of protestant religious education program simultaneous on sundays, evenings and holdiays as scheduled. 4.4 Preperation of program materials - simultaneous 4.5 Vacation Bible school and Community readiness expo simultaneous and together as needed for coordination. 4.6 community event coordination - simultaneous 4.7 preparation of deployment resources simultaneous 4.8 Background check rodeo - one contractor per event, as assigned at each chapel |
| 14 | The PWS lists five performance locations, while PWS §4.3 identifies AMR and MPC and the solicitation schedule identifies Schofield Barracks. Please identify the locations requiring routine performance, the expected frequency of work at FDC, HMR, and MPC Annex, and confirm whether all local transportation, parking, and mileage are to be included in the FFP with no separate reimbursement. | PWS §1.5.5 (p. 3) and §4.3 (p. 14); Solicitation pp. 5-9 | AMR and MPC are primary locations. FDR, HMR and MPC Annex are alternate locations where services may be performed. No reimbursement provided. |
| 15 | Please confirm whether the degree and military-chapel experience requirements apply to each required coordinator and to all alternate/backup personnel who may perform services, or only to the proposed primary coordinator(s). | Solicitation pp. 45-46 and 50-51; PWS §1.9 (pp. 5-6) | Education and experience apply to all contractors performing services |
| 16 | For CLIN 2001, the delivery period ends 31 August 2029 but the stated period of performance ends 31 July 2029; for CLIN 3001, the delivery period ends 31 August 2030 but the stated period of performance ends 31 July 2030. Please confirm the correct 12-month period of performance for each CLIN and whether pricing should cover 11 or 12 months. | Solicitation delivery/performance schedule, pp. 7-9 | 12 months- the correct date has been entered for CLIN 2001 & 3001. See modification |
| 17 | Volume IV requires a Pricing Spreadsheet, but no pricing spreadsheet is included in the draft solicitation package. Will the Government provide a mandatory pricing template? If not, please confirm that offerors may submit their own schedule showing CLIN, period, quantity, unit, unit price, and amount. | Solicitation p. 46, Volume IV, Tab A; solicitation attachment list p. 39 | The contract line items (CLINs) in the schedule of the SF1449 are the required location to post pricing. Additional contractor provided pricing sheets may provide further cost breakdowns for contracting to understand factors in CLIN pricing. |
| 18 | Each CLIN is shown as one annual 'Job.' Please confirm that the CLIN unit price and amount should equal the total annual FFP and state the authorized invoicing cadence and basis (for example, 12 equal monthly installments after monthly acceptance through WAWF Invoice 2-in-1). | Solicitation pp. 2-3, 31-34, and 46 | 12 monthly invoices for CLINs performed only. "Job" is traditionally used for service contracts and allows for multiple billings up to the total value of the CLIN and not to exceed. The CLIN price should be the annual total at a Firm Fixed Price. |
| 19 | The solicitation states that the six-month FAR 52.217-8 extension will be evaluated at 50% of Option Year 4. Should offerors include a separate informational/evaluated line for this amount in Volume IV, or will the Government calculate it solely for evaluation and exclude it from the quoted CLIN total? | Solicitation FAR 52.217-8 (p. 37) and Factor III - Price (p. 53) | No. Offerors shall only provide pricing for the line items 0001 thru 4001 in the schedule of the SF1449. |
| 20 | Please confirm that all CLINs will be firm-fixed-price and that FAR 52.212-4 Alternate I provisions for time-and-materials/labor-hour payment, hourly rates, materials, travel, ceiling price, and cost substantiation do not apply. Will the final solicitation remove the Alternate I language? | Solicitation pp. 2-3 and 49; FAR 52.212-4 Alternate I, pp. 13-23 | All CLINS are FFP. There is no provision for further reimbursement. |
| 21 | The solicitation includes Wage Determination 2015-5689 and FAR 52.222-43/52.222-62 but does not list FAR 52.222-41, Service Contract Labor Standards. Please confirm that the SCLS applies and that FAR 52.222-41 will be incorporated in the final solicitation/contract. | Solicitation clause list p. 11 and attachment list p. 39; Wage Determination 2015-5689 | Yes, SCLS applies. 52.222-41 incorporated by reference in mod. |
| 22 | Please identify the intended SCLS occupational classification and minimum wage rate for the Protestant Religious Education Coordinator. If the position is expected to be conformed after award, please identify the classification/Federal grade equivalency and wage basis offerors should use for common pricing assumptions before the Department of Labor determination. | Wage Determination 2015-5689, occupational listings and conformance instructions (pp. 1-8); PWS Part 4 | 24620 - Family Readiness and Support Services Coordinator. Clause 52.222-42 |
| 23 | Is this requirement currently performed by an incumbent or predecessor contractor? If so, please provide the incumbent contract number, current staffing/headcount by site, labor classification(s), wage and fringe rates, employee service dates relevant to successor vacation entitlement, and any applicable collective bargaining agreement or seniority list permitted for release. | Wage Determination 2015-5689, vacation provisions (p. 6) | No incumbent. |
| 24 | Please provide a definitive list of Government-furnished versus Contractor-furnished items. Specifically, confirm who supplies curriculum, program consumables, paper, toner, copying/printing, publicity materials, office supplies, computers/software, telephones, workspace, and classroom/event supplies, and whether any Contractor-furnished costs are included in the annual FFP. | PWS §§1.15 (p. 8), 3.1-3.4 (p. 13), and 4.4-4.7 (pp. 14-15) | No government furnished items provided. All curriculum, materials, supplies, consumables are propety of the US Government and procured by the same. Workspace is provided for the chapel and not for a specific contractor. Telephones, computers, etc are not provided by the Government. Contractor is required to submit a list of consumed matericals each month. |
| 25 | Please identify the required insurance types and minimum coverage limits applicable to work on the Government installation, including workers' compensation, employer's liability, commercial general liability, automobile liability, and any professional/abuse or molestation coverage required for personnel working with children. | Solicitation FAR 52.228-5, p. 35 | See RFIs continuation sheet for question 25. |
| 26 | For Government-directed facility closures, emergencies, or administrative closings, please confirm whether missed scheduled services must be rescheduled and whether the monthly/annual FFP remains unchanged when the Contractor is ready and able to perform but access is unavailable. | PWS §§1.5.3-1.5.4 (pp. 2-3); solicitation CLIN schedule pp. 2-3 | If a service does not physically occur, regardless of the reason, including Government-directed facility closures or emergencies, the Contracting Officer’s Representative (COR) cannot and will not certify the invoice for payment. Invoices must strictly reflect actual, documented performance. |
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