Attachment 7 RFQ Questions and Answers 15SEP2025.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- 25ID Dumpster and Refuse
- Solicitation number
- W912CN25Q5001
About this file
This document is a Questions and Answers (Q&A) file for Solicitation W912CN25Q5001, a competitive procurement for dumpster and refuse services on the island of Oahu. The solicitation is a Firm-Fixed Price Indefinite Quantity Indefinite Delivery (IDIQ) contract with a five-year period of performance, including five 12-month ordering periods. It is a full and open competition with a small business reserve, targeting the Solid Waste Collection NAICS code (562111) with a small business standard of $47M.
The Q&A document covers 34 detailed questions addressing various aspects of the solicitation, including waste types, bin specifications, pricing details, service expectations, and contract requirements. Key clarifications include: waste will typically consist of garbage, refuse, rubbish, and sludge; dumpster sizes range from 10 to 40 cubic yards; disposal costs should be included in service prices; contractors can use different bin styles if cubic yard capacity matches specifications; and a small business subcontracting plan is required for non-small businesses. The government will determine specific delivery locations and service schedules through individual Task Order Forms, with pricing based on estimated quantities for each ordering period.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 7 RFQ Questions and Answers 18SEP2025.xlsx | XLSX spreadsheet | |
| B08 Amendment 3 Comb SS 25-Q-5001 18SEP25.pdf | ||
| B08 Amendment 2 Comb SS 25-Q-5001 15SEP25.pdf | ||
| Attachment 3 B08 Pricing Sheet 15SEP25.xlsx | XLSX spreadsheet | |
| B08 Amendment 1 Comb SS 25-Q-5001 12SEP25.pdf | ||
| Attachment 6 Wage Determination 12SEP25.pdf | ||
| Attachment 3 B08 Pricing Sheet 12SEP25.xlsx | XLSX spreadsheet | |
| Attachment 7 RFQ Questions and Answers 12SEP2025.xlsx | XLSX spreadsheet | |
| Attachment 2 B08 Example Task Order Form 12SEP25.xlsx | XLSX spreadsheet | |
| Attachment 1_25ID Dumpster PWS 3SEP5.pdf | ||
| Attachment 5_Recent Relevant Work Experience Questionnaire.pdf | ||
| Attachment 3_B08 Pricing Sheet.xlsx | XLSX spreadsheet | |
| Attachment 2_B08 Example Task Order Form.xlsx | XLSX spreadsheet | |
| B08 Comb SS 25-Q-5001 4SEP25.pdf | ||
| Attachment 4 _Technical Approach.docx | DOCX document |
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Sheet1
| Question | Document | Page and Paragraph | Offeror's Question/Clarification/Concern | Government Response |
| 1 | PWS (Attachment 1) | N/A | What kind of waste will be going into the roll off containers? | Typically garbage, refuse, rubbish, sludge and other solid waste materials. Garbage would include decomposable food or yard waste that decays quickly. Rubbish includes dry, non-decomposable materials such as paper, cardboard, glass, wood, etc. |
If any dumpsters are required for specific removal (eg. scrap metal or c-wire) it will be annotated during the solicitation for the specific Task order.
| 2 | Combined/Solicitation | N/A | Is there an incumbent? If so, please provide the total contract value, length and number. | No there is no incumbent currently. Historically, we have usually awarded Purchase Orders for this requirement covering the amount of time needed for the service. |
| 3 | Combined/Solicitation | N/A | Is the scope of work the same as the previous contract? | No. There is no previous contract aside individual purchase orders. |
| 4 | Combined/Solicitation | Paragraph 2 | Can we participate if we are not a small business? | Yes, you can participate if you are not a small business. This competitive procurement is full and open (large and small business), with a Small Business reserve for 1 Small Business IAW FAR 19.503. A small business subcontracting plan will be required to be submitted with the quote should the quoter not meet the definition of a small business. The Subcontracting Plan shall contain all elements described within the Federal Acquisition Regulation (FAR) clause, 52.219-9, Small Business Subcontracting Plan. |
| 5 | Example Task Order Form (Attachment 2), Pricing Sheet (Attachment 3) | N/A | We reviewed the spreadsheets provided and we have questions on the numbers that were provided on the spreadsheets pertaining to the quantity of the bins, rental days, and the servicing amounts in Attachment 2 as they do not tie into the quantity amounts in Attachment 3. Can someone please clarify on the differences and if there is a possibly discrepancy. | Attachment 2 is an example Task Order requirement that could be solicited under this IDIQ. A Task Order similar in scope is likely required shortly after the award of this IDIQ. This Example Task order is being used as prescribed in 52.212-1 and 52.212-2 for evaluation, and also to provide perspective to industry with the possible scope of the Task Orders. |
The quantitites in Attachment 3 are the estimated amounts of each ELIN for each individual ordering period.
There is a difference between the two becuase Attachment 2 is an example of 1 possible Task Order. Attachment 3 is the estimated amount of services required for each ordering period (each year), which could consist of multiple Task Orders.
| 6 | Example Task Order Form (Attachment 2), | Row 6 spreadsheet | Also, the first line on Attachment 2 has “TBD” aka To Be Determined. How do we interpret the TBD as hauling costs are derived from the locations of the bins we are delivering to. | The Example Task Order Form is now updated to reflect "TBD" location. Row 6. |
| 7 | Combined/Solicitation | Page 1 (Contract Value) | What is (-8 option) please clarify this option | Reference the FAR 52.217-8 and FAR 17. The -8 option(FAR 52.217-8) allows the government to extend the contract for up to 6 additional months beyond the original contract period. |
| 8 | Combined/Solicitation | 52.217-8 | Is this the only section applicable to prevailing labor rates? Or the entire contract needs to be based on davis bacon wages for hourly employees doing the physical work. | Reference FAR 52.222-41 Service Contract Labor Standards, which apply to the entirety of the contract. We also amended the solicitation to include Attachment 6 Wage Determination |
| 9 | Combined/Solicitation | 1.5.3.1 | What is the pay rate for work performed on holidays? Straight time? Time and a half? Double time? | The government is paying for the services IAW the ELINs of the PWS and Solicitation. The contractor manages the pay rate for employees. When a Task Order is solicited and requirements are on a Holiday, the contractor shall quote their prices accordingly to include any additional increase in price. |
| 11 | Pricing Sheet (Attachment 3) | N/A | For listed quantities pertaining to delivery/removal for each size, is the quantity based on the number of times the bin will be delivered and removed? Or is the quantity based on the number of bins being requested? Is the quantity based on a monthly, yearly, or total contract basis? | Refer to PWS 5.2.1(b). The quantity is the number of bins being requested for each ordering period (1 year). Attachment 3 quantities are estimates for each ordering period (1 year). |
| 12 | Pricing Sheet (Attachment 3) | N/A | For listed quantities pertaining to daily rental, is this based on the number of rental days or the number of bins? Is the daily rental calculated per week, month, year or total contract time? | Refer to PWS 5.2.1(c). The quantity of the daily rental is based of off the total number of days dumpsters are provided using the number of bins. For example if 10 x 40 yard dumpsters are requested for 10 days each, the total is 100 for 40yrd Daily Rental. Attachment 3 quantities are estimates for each ordering period (1 year). Daily rental is calculated for each day. Vendors can elect to not charge a daily rate if the cost is built in other ELINs or not in the vendors business practice. |
| 13 | Pricing Sheet (Attachment 3) | N/A | For listed quantities pertaining to dumpster service, is this based on the number of times the bin will be serviced per month? Year? Total contract? Or is this based on the number of bins required? | Attachment 3 is the estimates for each ordering period. For example, the government estimates it will need 40cyd dumpsters serviced a total 236 times each ordering period (each year). |
| 14 | Pricing Sheet (Attachment 3) | N/A | For surge dumpster service, is the qty listed based on the number of bins in excess of 10 per month, year, total contract? | Attachment 3 is the estimate for each ordering period. The government estimates 10 dumpster services will require an additional surge fee across the entire year. |
| 15 | Pricing Sheet (Attachment 3) | N/A | For dumpster relocation is the quantity based on a monthly, yearly, total contract time frame? | Attachement 3 is the estimate for each ordering period. |
| 16 | Pricing Sheet (Attachment 3) | N/A | Has ELIN AA16 additional requirements ( e.g C-wire disposal been removed from this bid? | PWS Page16 5.2.1(i) ELIN AA16 can still be added if requested on the pricing sheet at the individual Task Order. | |
| 17 | Pricing Sheet (Attachment 3) | N/A | Why is ordering period 5 not on the pricing sheet? Is ordering period 5 removed from the bid request? | This error was corrected in the updated attachment. | |
| 18 | PWS (Attachment 1) | N/A | Is there a description of items that will be disposed of? | Reference Q1 | |
| 19 | PWS (Attachment 1) | N/A | Is there going to be specific bins set up for only metals, outside of C-wire. ( PVT will not accept mixed use rubbish with metals for disposal) | You will be responsible for labeling the dumpsters. PWS page 14 5.2.1(a) (a) | STD: Dumpster - a waste receptacle of varying size and dimension, commonly described in cubic yard capacity. Cubic yard capacities required include 10,20,30 and 40 cubic yard internal capacity. Each dumpster shall have proper signage placards attached to indicate types of items that can or cannot be placed into dumpsters (e.g. restrictions on c-wire or HAZMAT) |
| 20 | PWS (Attachment 1) | N/A | Will a receipt of disposal be required for each bin request for dumpster service? | No. | |
| 21 | PWS (Attachment 1) | N/A | When a request for dumpster service is sent to contractor, can the contractor swap out the full bin with an empty bin at no cost to the government? Or will the contractor be required to remove and bring back the same bin after dumpster service is performed? | That is fine. | |
| 22 | PWS (Attachment 1) | Task Order Form (Attachment 2) | Can the government provide a list showing the quantity of bins and sizes that will be required for each site? | The Task Order Form (Attachment 2) will provide the quantity, size, location, and duration of each bin per order. | |
| ****Question and Answer updates as of 15 SEP 2025 are below*** | |||||
| 23 | PWS (Attachment 1) | Page 22 | What is an “Equipment Pre-Inspection Sheet? | The pre and post inspection sheets will be used to maintain a quality control program for this contract to ensure the requirement prescibed in the Task Order is delivered to standard and serviced to standard . The KTR can provide any format. | |
| 24 | PWS (Attachment 1) | Page 22 | What is an “Equipment Post-Inspection Sheet? | ||
| 25 | PWS (Attachment 1) | Page 22 | The delivery/service schedule will be determined by the government or end user; do you want us to forward the same delivery/service schedule each day? | You will submit your service schedule to the COR 24 hours prior to a scheduled service (e.g. we will provide all services at XX location at 0800 on XX). | |
| 26 | Pricing Sheet (Attachment 3) | N/A | Is the cost for disposal reimbursed or included in the service/removal price? | Include it in the price. See paragraph 5.2.1(b) | |
| 27 | PWS (Attachment 1) | N/A | What is the total estimated disposal tonnage? | There is no estimated tonnage. The government's requirement is based on the dumpster size requested on the order not the specific tonnage. | |
| 28 | PWS (Attachment 1) | N/A | If the disposal is inclusive in the service/removal price; can the delivery/removal CLIN be separated into two CLINS? The price for delivery will not include any cost for disposal, but the removal price will include a cost for disposal. | Reference 5.2.1(b) of the PWS. Removal includes the final servicing. Every dumpster that is in place will eventually be removed IAW the Task Order Form, thus the delivery/removal ELIN should be priced to include delivery, removal and a final service. | |
| 29 | PWS (Attachment 1) | 5.2.1 | As long as the cubic yard capacity is the same, can the contractor use a bathtub style bin vs. the box/rectangle style depicted in the PWS? | Yes, as long as it meets the standards in the PWS. The picture on 5.2.1 shows an example. | |
| 30 | Task Order Form (Attachment 2) | line 6 | In an effort to determine cost for pricing, can we find out what location(s) TBD could be? | TBD is now updated on the amended example task order which is line 6 | |
| 31 | Task Order Form (Attachment 2) | line 13, 14 | In an effort to determine cost for pricing, can we find out where locations FP202, MP 5TBD and are? | The coordinates are found in the Task Order Form | |
| 32 | Task Order Form (Attachment 2) | line 28 | In an effort to determine cost for pricing, can we find out where the locations for JBPHH will be? | ||
| 33 | Pricing Sheet (Attachment 3) | N/A | The revised bid sheet is off. The year 1 (base year) should equal the amount input. Can tell by looking at the bottom totals and what column it is totaling up. The last column option should be divided by 2 after the 5% increase. | The pricing sheet has been completely revamped and the corrections have been made. Please see "Attachment 3 B08 Pricing Sheet 15SEP25" | |
| 34 | Pricing Sheet (Attachment 3) | N/A | Can you check the bid pricing sheet 12sep25, the formula is not calculating ordering period 5 into the bid summary. The formula is missing ordering period 5. |
File details come from the government source that posted it. Updated .