A02_PWS_Grounds Maintenance_17.04.2026.pdf

i

GROUND MAINTENANCE SERVICES

PERFORMANCE WORK STATEMENT (PWS)

Wiesbaden, Germany

21. July 2025

Table of Contents

1.0 General

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.4.1 Quality Control Plan (QCP):

1.5 Period of Performance (PoP)

1.6 Traffic Flow

1.7 Restoration of Real Property Damage

1.8 General Information

1.8.1 Scope

1.8.2 Place of Performance

1.8.3 Recognized Holidays

1.8.4 Hours of Operation

1.8.5 Installation Closures

1.8.6 Emergency Delays

1.8.7 Unforeseen Closures of Service Areas

1.8.8 Place of Performance

1.8.9 Type of Contract

1.8.10 Security Requirements

1.8.11 Access and General Protection/Security Policy and Procedures

1.8.11.1 Installation Access

1.8.11.2 Background Checks

1.8.11.3 Local Nationals and Third Country Nationals

1.8.12 Physical Security

1.8.13 Security Training

USAG Wiesbaden Grounds Maintenance Services Enterprise-wide Performance Work Statement (PWS) (ISR 404 – Grounds Maintenance Services) ii

1.8.14 Anti-Terrorism (AT) Level I Training

1.8.15 iWATCH Training

1.8.16 Operational Security (OPSEC) Awareness Training

1.8.17 Threat Awareness and Reporting Program Training

1.8.18 Local Health Protection Conditions

1.8.19 Key Control

1.8.20 Lost Keys

1.8.21 Prohibited use of Government provided keys or key cards

1.8.22 Lock Combinations. N/A

1.8.23 Post Award Conference/Periodic Progress Meetings

1.9 Government Roles and Responsibilities

1.9.1 Contracting Officer (KO)

1.9.2 Contracting Officer’s Representative (COR)

1.9.3 COR Authority

1.9.4 COR or Designated Government Representative Functions

1.10 Specific Contractor Requirements, Roles and Responsibilities

1.10.1 U.S. Residency. N/A

1.10.2 Contractor Hiring Restrictions

1.10.2.1 Authorization to Perform Services in Germany

1.10.3 Contractor Identification

1.10.4 Standards of Conduct

1.10.5 Contractor Key Personnel

1.10.5.1 Other Key Control Personnel required

1.10.6 Project Manager (PM)

1.10.7 Quality Control Manager (QCM)

1.10.8 Quality Control Inspectors (QCI)

1.10.9 Phase In /Phase Out Period. N/A

1.11 Emergency Services

1.11.1 Emergency Medical Treatment

1.11.2 Accident Reporting

1.12 Environment and OSHA

1.12.1 Safety

1.12.2 Safety Plan

1.12.3 Spill Plan

1.12.4 Asbestos Awareness. N/A

1.13 Environmental Compliance

iii

1.13.1 Safety Data Sheets

2.0 Definitions and Acronyms

2.1 Definitions

2.2 ACRONYMS

3.0 Government Furnished Property, Equipment and Services

3.1 Property. The Government will not furnish any office space for the Contractor under this contract

3.2 Equipment. The Government will not provide any equipment under this contract. 23

3.3 Services. The Government will not provide any services under this contract

3.4 Utilities

3.5 Materials. The Government will not provide any materials under this contract

4.0 Contractor Furnished Items and Services

4.1 General

4.1.1 Classified Controlled Facility Clearance. N/A

4.2 Materials

4.3 Equipment

4.4 Unserviceable Contractor Equipment

5.0 Specific Tasks for Grounds Maintenance

5.1 General

5.2 Description of Services

5.2.1 Scope

5.2.2 27

5.2.3 27

5.2.4 Edging

5.2.5 Trimming

5.2.6 Fertilizing and Liming

5.2.7 Seeding and Sodding

5.2.8 Hydroseeding

5.2.9 Sodding

5.2.10 Aerating and Overseeding

5.2.11 Maintain Flower Beds

5.2.12 Weed Control

5.2.13 Remove Debris, Leaves, and Litter

5.2.14 Service/Maintain Trees

5.2.15 Perform Mechanical Tree Spading and Transplanting

5.2.16 Tree Mulching. N/A

iv

5.2.17 Trees Service/Maintenance and Safety

5.2.18 Tree Pruning

5.2.19 Tree Inspection Removal and Replacement

5.2.20 Emergency Tree Removal

5.2.21 Reforestation

5.2.22 Hedge and Shrub Maintenance. N/A

5.2.23 Hedge and Shrub Mulching

5.2.24 Hedge and Shrub Fertilization

5.2.25 Hedge and Shrub Pruning

5.2.26 Irrigation / Watering

5.2.27 Operation of Irrigation Systems

5.2.28 Maintenance of Irrigation Systems

5.2.29 Service/Maintain Xeriscape Areas

5.2.30 Athletic Fields Grounds Maintenance

5.2.31 Special Services

5.2.32 Special Event Services

5.2.33 Service Common Areas

5.2.34 Service Fire Breaks and Ranges

5.2.35 Service Unimproved Areas

5.2.36 41

5.3 Other Special Services. N/A

5.3.1 Refuge and Nature Trail Maintenance

5.3.2 Special Equipment Requirements

6.0 Applicable Publications (Current Editions)

6.1 Regulations, Publications, Manuals, Local Policies and Procedures

7.0 Mandatory Records and Report Forms

8.0 Attachment/Technical Exhibits (TEs)

8.1 Attachment 1/TE-1 – Performance Requirements Summary

8.2 Attachment 2/TE-2 – Deliverables Schedule

1.0 General.

This is a non-personal services contract to provide Grounds maintenance Services for the U.S. Army Garrison (USAG) Wiesbaden Germany. The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

1.1 Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all grounds maintenance service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Attachment 1 Performance Requirements Summary, except for those items specified as Government furnished property and services (If applicable, see Part 4 Contractor Furnished Items and Services). The Contractor shall perform to the standards in this contract.

1.2 Background.

(USAG) Wiesbaden is located in Hessen, Germany, consists of approximately 12 Sites within Wiesbaden and Mainz. The population base consists of approximately 10.000 military and Government civilian and Contractor personnel, as well as 13,540 resident family members.

1.3 Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include, but not limited to the documents in Part 6 Applicable Publications.

Attachment 10 – Exhibit A AFH, and Exhibit B OMA Area (and related Tree Assessments) identifies for USAG Wiesbaden, which areas belong to each ground type, the square footage of the grounds/areas, any special security considerations, and any constraints as to when during the day or week scheduled services can be performed to the grounds/area.

• Improved Grounds

• Semi-Improved Grounds

• Un-Improved Grounds

Attachment 3 – Work Capability Levels Enterprise Municipal points out the Grounds Maintenance Services Performance Standards and Frequencies identifies tasks and frequencies for minimum standards for each type of area.

1.4 Scope.

The Contractor shall inspect, service, maintain, and landscape grounds of USAG Wiesbaden. The contractor shall provide Grounds Maintenance for all High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds), Fire Breaks and Ranges, as well as Un-improved Grounds. The work shall include scheduling and performance of mowing and trimming; turf replacement; leaf and debris removal; Tree assessment, tree, hedge, and shrub planting, maintenance, irrigation, and fertilization;

policing of areas; fence line clearing, removing fallen leaves, weed control, trash pick-up and removal at playgrounds and barbecue areas, disposal of debris, and cleaning of paved areas tree and stump removal. The Contractor shall provide all labor, materials, equipment, supervision and management for all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities as specified by the USAG Wiesbaden Grounds Maintenance and Tree Assessment Services Performance Work Statement.

1.4.1 Quality Control Plan (QCP):

The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP shows how the contractor assures that the work provided complies with the requirements of the contract.

The Contractor’s proposed QCP shall be submitted to the Contracting Officer Representative (COR) for review within 10 business days after date of contract award (Deliverable 1).

The COR will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 business days. If the Government provides comments, the Contractor shall resubmit a final QCP to the COR within five (5) business days. After receiving the final QCP, the Contractor will receive the COR’s acceptance in writing. Any proposed changes to the accepted QCP shall be resubmitted to the COR for acceptance no later than 30 business days prior to the anticipated change and before implementation by the Contractor. The timeline above shall apply for review and acceptance of proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How the Contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance?

e. Analysis of quality control and timeliness reports shall be sent to the COR.

f. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

g. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years?

The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. All reports regarding these potential issues shall be followed by written reports within two (2) business days (Deliverable 2).

The Contractor shall create a weekly Work Plan and send it to the COR within five (5) days of contract award (Deliverable 3).

1.5 Period of Performance (PoP).

The period of performance shall be for 5-year ordering period. The Period of Performance reads as follows:

OY 01 06.01.2026 – 05.31.2027

OY 02 06.01.2027 -- 05.31.2028

OY 03 06.01.2028 -- 05.31.2029

OY 04 06.01.2029 -- 05.31.2030

OY 05 06.01.2030 -- 05.31.2031

1.6 Traffic Flow.

The Contractor shall maintain the free flow of vehicle and pedestrian traffic while conducting grounds maintenance service tasks.

1.7 Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape or fencing, et al).

1.8 General Information.

1.8.1 Scope.

Previously mentioned on paragraph 1.4.

1.8.2 Place of Performance

The work to be performed under this contract will be performed at Army Family Housing (AFH) and Operation and Maintenance Army (OMA) areas within the United States Army Garrison (USAG) Wiesbaden. The Contractor shall provide the KO/COR with a Work plan / schedule no later than (10) business days prior to commencing work (Deliverable 3). Schedule shall outline tasks to be performed by specific building and identify the timeline for the task to be accomplished. The KO will provide the Contractor with requirements to make changes to the schedule as they occur. A map of the locations can be found in Part 8 and Attachments 4 to 10.

1.8.3 Recognized Holidays.

U.S. Federal Holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

Host Nation Holidays

New Year’s Day 01 January Good Friday varies yearly Easter Monday varies yearly Labor Day 01 May Ascension Day varies yearly Whit Monday varies yearly Corpus Christi varies yearly Day of German Unity 03 October 1st Christmas Day 25 December 2nd Christmas Day 26 December

1.8.4 Hours of Operation.

Normal hours of operation are between the hours of 0715 to 1600, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• The Contractor shall coordinate with COR to establish a schedule to conduct business if services are required outside of normal hours of operation.

• The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons.

1.8.5 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

1.8.6 Emergency Delays.

If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the COR (2) hours prior to curtailing operations. The Contractor shall obtain COR approval to resume operations.

The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.8.7 Unforeseen Closures of Service Areas.

When an unforeseen closure occurs on a regularly scheduled day of work (i.e., severe weather, training holiday, day of mourning, etc.).

• The Contractor shall reschedule the service on any day satisfactory to the customer and minimizes impact on the Contractor’s normal work schedule.

1.8.8 Place of Performance.

Previously mentioned in paragraph 1.8.2.

1.8.9 Type of Contract.

The government intends to award a FIRM FIXED PRICE (FFP) single award IDIQ Contract.

1.8.10 Security Requirements. N/A

1.8.11 Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.11.1 Installation Access

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information or data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 Installation Access Control or AE Regulation 604-1 Local National Screening Program for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or AE Reg 604-1, the regulation takes precedent.

The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website: https://www.aepubs.eur.army.mil/AE-Regulations/.

In addition, the Contractor shall provide the COR with an installation pass log within Ten

(10) business days after contract award (Deliverable 4). The log shall, at a minimum, contain the following information: Police good conduct certificate (Fuehrungszeugnis) not older than one (1) year and copies of passport (Deliverable 5). The log shall be updated as employees are added or removed and submitted to the COR within five (5) days after any changes to the log (Deliverable 4.1). The updated installation pass log shall be current and available at any time upon request by the Government.

Upon the termination of employment, the Contractor shall collect the installation access passes the same day employment of an individual has expired or been terminated and return them to the issuing office within 10 business days (Deliverable 4.2).

Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 30 business days of termination or cancellation of this contract. (Deliverable 4.3).

Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: USAG Wiesbaden, Clay Kaserne Location: Clay Kaserne Building No: 1057 DSN Phone No: 548-4063 Commercial Phone No: 0611-143 548 4063

Installation Access Control Office:

Location: Clay Kaserne Building No: 1062 website:%20https://www.aepubs.eur.army.mil/AE-Regulations https://www.aepubs.eur.army.mil/AE-Regulations/

DSN Phone No: 548-7080/1/2/3 Commercial Phone No: 0611-143 548 7080/1/2/3

1.8.11.2 Background Checks

AE Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors. The Contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office, and residence permits for local national installation passes and access rosters. The Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and local policy. The Contractor may have to complete additional security training to comply with the security standards of this contract. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.8.11.3 Local Nationals and Third Country Nationals

See Paragraph 1.8.11.1 for requirements.

1.8.12 Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

1.8.13 Security Training.

In the event of a National Defense Emergency affecting USAG Wiesbaden, the USAG Wiesbaden COR will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and USAG Wiesbaden POC that National Defense Emergency conditions are no longer in effect.

1.8.14 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil (See Deliverables Schedule, Deliverable 6).

http://jko.jten.mil/

If access to a computer is not available, the Government will provide AT Level I training for Contractor employees within 30 business days after contract starts and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days either online or as provided by the Government. The Contractor must present the training certificate to the KO or designated Government representative/COR within 30 calendar days (Deliverable 6).

1.8.15 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activities to USAG Wiesbaden, Military Police and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion (Deliverable 7).

1.8.16 Operational Security (OPSEC) Awareness Training.

For contracts that require OPSEC Training. All contractor employees, including subcontractor’s employees, requiring access to Army installation, facilities, controlled, access areas, and/or installation computers shall complete OPSEC Level I training within 30 days after contract start date or effective date of incorporation of this requirement into the contract.

OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within ten (10) business days after completion of the training by all employees and subcontractor personnel (Deliverable 8)

1.8.17 Threat Awareness and Reporting Program Training.

For all DA contractors. Training will be completed within 30 days of assignment or employment to an organization and will undergo live environment TARP training respective Counterintelligence Awareness and Reporting (CIAR) training will be completed annually, IAW AR 381-12 Threat Awareness and Reporting Program. The Contractor shall provide either certificates of completion or dates of attendance at the Clay Kaserne Wiesbaden, for each affected contractor employee and subcontractor employee to the COR, or to the KO if a COR is not assigned, with 15 calendar days after completion of training by all employees and subcontractor personnel (Deliverable 9).

1.8.18 Local Health Protection Conditions

Contractors will comply with all national and DoD policies regarding health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area USAG Wiesbaden and in http://www.cdse.edu/catalog/elearning/GS130.html cooperation with local, state and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.8.19 Key Control.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references for keys include key cards.

• No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall develop procedures covering key control that shall be included in the QCP.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.8.20 Lost Keys.

The Contractor shall immediately report any occurrences of lost keys/key cards to the KO in the event keys, other than master keys are lost or duplicated.

In the event a key is lost, the Contractor shall, upon direction of the KO, have the Government re-key or replace the affected lock or locks.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due to the Contractor.

1.8.21 Prohibited use of Government provided keys or key cards.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of people other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.8.22 Lock Combinations. N/A

1.8.23 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

When the KO, COR and DPW management meet with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

The written minutes will be written by the COR during the meeting and afterwards distributed. The contractor should sign the minutes’ report (Deliverable 21) and send the file within five (5) business days after the meeting.

If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) business days following receipt of the minutes.

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.9 Government Roles and Responsibilities.

1.9.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change in the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be affected by the KO.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be affected without a written modification to the contract, executed by the KO authorizing such changes.

1.9.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

• The COR will submit deliverable reports on PIEE for KO approval of all deliverables and plans required in this PWS.

1.9.3 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially regarding changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

1.9.4 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assist in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract.

o perform inspections necessary in connection with contract performance.

o maintain written and oral communications with the Contractor concerning technical aspects of the contract.

o issue written interpretations of technical requirements.

o monitor, document, and report Contractor's performance and notify both the

KO and Contractor of any deficiencies.

o coordinate availability of Government-Furnished Property and provide direction or assistance for site entry requests of Contractor personnel.

1.10 Specific Contractor Requirements, Roles and Responsibilities.

1.10.1 U.S. Residency. N/A

1.10.2 Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in the most current version of DOD 5500.7-R Joint Ethics Regulation 30 August 1993.

1.10.2.1 Authorization to Perform Services in Germany.

• Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

• Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component, or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

• By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

• The Contractor personnel shall be able to communicate clearly in the English language.

1.10.3 Contractor Identification.

The Contractor shall ensure that personnel can be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor-owned/leased vehicles and trailers shall be clearly identified.

1.10.4 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove any employee for reasons of misconduct or security from the job site.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

1.10.5 Contractor Key Personnel.

The Project Manager (PM), Quality Control Manager (QCM) and Quality Control Inspector (QCI) are considered Key Personnel for this contract. The contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within 10 days of the contract award (Deliverable 10).

These key personnel shall be available during normal duty hours and shall be able to understand, speak, read, and write the English language.

1.10.5.1 Other Key Control Personnel required

Certified Gardener: at minimum Gärtnergeselle, HWK or LWK plus 2 years of experience for work described under para 5.1. Work which shall be performed only under direct supervision (presence) of a certified Gardener (Gärtnergeselle).

Technical Project Manager and Alternate Project Manager, Tree Assessment:

Graduate certificate in the field of Agronomist for Tree Maintenance (Fachagrarwirt Baumflege/Baumsanierung) or European Tree Technician.

Monitor/Inspector: FLL certified tree assessor (FLL zertifizierter Baumkontrolleur) or equal, with a minimum of five years of experience in the recognition of tree damage or symptoms of damage in accordance with FLL tree guideline, assessment of damage according to type and extent and the effect on overall tree health; knowledge of and ability to identify appropriate remedial actions and classify urgency of need. The tree assessor shall provide experience in areas of comparable size and complexity.

Comparable size and complexity would be at minimum 2000 mature trees over 50 years of age (planted 1960 and older).

Contractor or Contractor personnel for tree assessment shall be member of trade association as e.g. QBB (Qualitätsgemeinschaft Baumpflege und Baumsanierung e. V.), FLL (Forschungsgesellschaft Landschaftesentwicklung Landschaftsbau), SAG Baumstatik (Sachverständigen Arbeitsgemeinschaft Baumstatik) or comparable organizations. Applicable would be also the RAL Qualification for Tree Maintenance (RAL Baumpflege Fachverband geprüfter Baumpfleger e. V.) to ensure qualification for the tree safety assessment.

NOTE: All information and certificates of his employees shall be provided within 10 days of contract award to the COR (Deliverable 10). When new personnel are employed by the Contractor to perform services on this contract, the Contractor shall submit their names and qualifications to the COR for review prior to performing on this contract. New key personnel shall be introduced to COR during first presence at work location. The qualifications shall match experience and education as described in this PWS.

1.10.6 Project Manager (PM).

The Contractor shall provide a PM and an PM Alternate who is responsible for the performance of the work. At minimum the PM shall have:

• Certified Master Gardener (Gärtnermeister HWK, Handwerkskammer,

• or LWK, Landwirtschaftskammer (Chamber of Crafts, or Chamber of Skilled

Crafts and Chamber of Agriculture)) plus 5 years of experience

• or Dipl-Ing. (Master of Science or M.Eng.) FH Landespflege

• or certified Project Manager with 3 years of experience in field of practice.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information of the PM shall be provided to KO and COR no later than 10 business days after contract award (Deliverable 10).

• In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

The Project Manager or Alternate Project Manager shall be available during normal hours of operation and when emergencies occur. The Contractor shall ensure that the key personnel can be reached by telephone during regular working hours (i.e., 07:30 - 16:00), respond within 2 hours.

1.10.7 Quality Control Manager (QCM).

The Contractor shall designate a QCM on site during normal duty hours.

• As a minimum, QCM shall have at least two (2) years of documented grounds maintenance services experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.10.8 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel to monitor Contract work to assure compliance with Government requirements.

• The QCM may also serve as the QCI.

1.10.9 Phase In /Phase Out Period. N/A

1.11 Emergency Services.

1.11.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

The Government may provide emergency support ambulance service and/or DoD medical facility, if available (Phone: 0611-143-548 0112) (See Attachment 11) If injuries occurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (Deliverable 11)

The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

Reimbursement shall be paid to the U.S. Treasury.

1.11.2 Accident Reporting.

The Contractor shall comply with Operational Safety and Health Administration (OSHA) as well as with the ArbStattV (German Workplace Ordinance) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact (See Attachment 11 USAG WI Red Plan).

The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email documenting each such occurrence (See Attachment 11).

The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

1.12 Environment and OSHA.

Environmental Compliance Plan and Program

USAG Wiesbaden has implemented an Environmental Management System (EMS) that conforms to Army policy, EMS requirements in Executive Order (EO) 13423 ("Strengthening Federal Environmental, Energy and Transportation Management"). As required by Army Regulation 200-1, our EMS is mission-enhancing, conforms to the ISO 14001 Standard, and is garrison-wide in scope. The Contractor shall ensure that all its operations and activities conform to the USAG Wiesbaden's EMS policy requirements.

The Contractor shall ensure that all contract personnel have obtained appropriate levels of training on the handling, use, storage, and disposal of hazardous materials (HM). In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Wiesbaden installations are conducted IAW USAG Wiesbaden EMS Policy, Final Governing Standards Germany, and applicable German environmental laws and standards. The Contractor must provide this information before bringing the hazardous materials onto USAG Wiesbaden. The Contractor shall contact the COR or the USAG Wiesbaden Directorate of Public Works Environmental Division (DPW-ED), DSN 337- 5587, CIV 0611-705-5587, Bldg. 1059, Clay Kaserne for a copy of the garrison EMS policy and German Final Governing Standards.

1.12.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

The Contractor shall comply with AR 385-10, The Army Safety Program.

All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt all Contractor performance until such unsafe conditions are corrected.

The Contractor shall take due caution not to endanger personnel during performance of this contract.

Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification (See Attachment 11).

1.12.2 Safety Plan.

The Contractor shall develop and implement a safety plan for employees.

The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award (Deliverable 11.1).

Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change.

The Contractor shall ensure that proper safety measures are provided at work sites at all times (such as caution tape, traffic signs). At the close of each workday, the Contractor shall ensure that work sites are clean and safe for traffic.

1.12.3 Spill Plan.

The Contractor shall comply with the USAG Wiesbaden Spill Prevention Control and Countermeasure Plan (See Attachment 11 – USAG WI Red Plan (Spill Plan)).

The Contractor shall verbally notify the KO and COR, followed by written notification as required in the USAG Wiesbaden Spill Plan, if the Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by HM he has brought to the garrison or by his activities. The Contractor must immediately report any HM spills to the garrison Fire Department at CIV 0611-705-117.

1.12.4 Asbestos Awareness. N/A

1.13 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Promote recycling and other cost-effective waste reductions.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

• Promote energy-efficiency and water conservation.

1.13.1 Safety Data Sheets.

For materials that have Safety Data Sheets (SDS):

http://www.biopreferred.gov/

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

• The Contractor shall inform the KO and the COR of the types and quantities of hazardous materials that they plan to bring into the garrison to meet their contractual duties, to include the Safety Data Sheets and storage requirements for the hazardous materials.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

2.1 Definitions.

Acceptable Quality Level (AQL).

The AQL is the maximum percentage defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer (KO).

A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR).

An employee of the U.S. Government appointed by the KO to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable.

Objective evidence that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Government Project Manager.

The DPW Project Engineer/Technician assigned to manage this PWS.

Legal and Other Requirements.

Applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements.

Loss of Government Property.

Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property.

Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

Items that cannot be found after a reasonable search.

Theft Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Contractor shall prepare damage reports monthly and submit them to COR.

Material.

Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

Physical/Community Fitness Centers.

Physical/Community Fitness Center facilities may include a gymnasium, athletic courts, work out areas, weight rooms, showers, restrooms, locker rooms, indoor handball courts, whirlpool, sauna, administrative space, and storage space. Outdoor fitness/recreation facilities, indoor/outdoor swimming pools, ice- and/or roller-skating rinks, physical educational training facilities, and areas that house a fitness center are not included.

Physical Security.

Actions that prevent the loss or damage of Government property.

Property.

All tangible property, both real and personal.

Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

Public Traffic Areas.

Lobbies, hallways, corridors, stairwells, meeting rooms, and lavatories.

Quality Assurance.

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology…