JDG_Detainee_Programs_PWS.pdf

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PERFORMANCE WORK STATEMENT (PWS)

7 May 2018

Joint Detention Group (JDG)

Detainee Programs

Joint Task Force (JTF) Guantanamo Bay (GTMO), Cuba

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Part 1

GENERAL INFORMATION

1.0 GENERAL

This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The Contractor shall ensure that all contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

1.1 DESCRIPTION OF SERVICES.

The Contractor shall provide all personnel, management, curriculum development, instruction, transportation, office supplies, housing, and supervision necessary to provide Detainee Library Services and Detainee Seminars as defined in this Performance Work Statement, except for those items specified as government furnished. The Contractor shall perform to the standards described herein.

1.2 BACKGROUND.

Consistent with the Geneva Conventions, the Joint Detention Group (JDG) provides intellectual stimulation to the detainees during their time in the custody of the United States.

The library services and educational seminars delivered by Detainee Programs help achieve this goal, in addition to encouraging compliant behavior and good order and discipline within the camps.

1.3 OBJECTIVES.

The objective of Detainee Programs is to provide routine library services and instruct educational seminars, such as Literacy, Art, Life Skills / General Education, Nutrition, and Horticulture, to the detainees in the custody of the JDG, Joint Task Force (JTF) Guantanamo Bay (GTMO), Cuba.

1.4 SCOPE.

This contract will provide library services and educational seminars to the detainees in the custody of the JDG, JTF-GTMO, Cuba.

1.5 PERIOD OF PERFORMANCE.

The Period of Performance shall be one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 16 December 2018 – 15 December 2019 Option Year I 16 December 2019 – 15 December 2020 Option Year II 16 December 2020 – 15 December 2021 Option Year III 16 December 2021 – 15 December 2022 Option Year IV 16 December 2022 – 15 December 2023

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1.6 GENERAL INFORMATION.

1.6.1 Quality Control Plan (QCP): In compliance with the clause entitled Inspection of Services – Fixed-Price, FAR Subpart 52.246-4, the Contractor shall establish, maintain, and adhere to a Quality Control Plan to ensure the requirements of this contract are provided as specified. The Contractor’s quality control program is the means by which it assures and documents that its work complies with the requirements of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall make appropriate modifications at no additional cost to the Government. The Plan shall be submitted with the proposal and will be incorporated into the resulting contract. The Government will monitor contractor compliance with the Quality Control Plan. At a minimum, the Plan shall include the following elements:

(a) Inspection System. The Contractor shall develop, implement, and maintain a system to inspect the services to ensure compliance with PWS requirements and applicable laws and regulations. The Contractor shall specify a scheduled frequency of inspections, the titles of the individuals performing the inspections, and their role in the organization.

(b) Deficiency Prevention. The Contractor shall identify and prevent defects in the quality of products and services performed before the level becomes unacceptable. The Quality Control Plan shall be designed to intercept inferior services before they are provided to the Government.

(c) Inspection Files. The Contractor shall document all inspections performed, and the necessary corrective and preventive actions taken. This documentation shall be kept on site and made available to the Government throughout the contract period of performance and for the period after contract completion until final settlement of all claims under this contract.

(d) Complaints. The Contractor shall document all Customer complaints and report the complaint to the Contracting Officer’s Representative (COR) in writing within one (1) workday after receipt of complaint. The Customer is defined as representatives of the JDG. Each Customer complaint reported to the COR shall have a scheduled completion date subject to COR approval. The Quality Control Plan shall be updated, at no additional cost to the Government, as required to preclude a recurrence of the complaint.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on how the Government will ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate.

According to the Inspection of Services – Fixed-Price clause, FAR Subpart 52.246-4, the Government will evaluate the Contractor's performance under this contract. The Contractor shall establish, implement, document, and maintain a quality control program for evaluation of the internal processes, controls, metrics, and procedures. All surveillance observations will be recorded by the Government. When an observation indicates defective performance, the COR will require the Contractor to initial a written record of the observation acknowledging notification of a deficiency. The initialing of the observation does not necessarily constitute

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Contractor concurrence with the observation, only acknowledgment that the Contractor has been made aware of the defective performance. Any action taken by the Contracting Officer (KO) as a result of surveillance will be resolved according to the terms of the contract.

The Contractor shall bring issues, or potential issues, affecting performance to the attention of the COR as soon as possible. Verbal reports shall be followed up with written reports submitted to the COR within five (5) business days.

Re-performance by the Contractor to correct defects found by the Government as a result of quality assurance surveillance or by the Contractor as a result of its quality control program, shall be at the Contractor’s own expense, and will not be reimbursed by the Government.

Unsatisfactory work that cannot be re-performed may result in a request for consideration from the Government.

1.6.3 Recognized Holidays: The Contractor is not required to perform services on the below listed federally recognized holidays. For the dates observed, see (https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/)

New Year’s Day Birthday of Martin Luther King Jr.

Washington’s Birthday Memorial Day Independence Day

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business during the hours required by the operational needs of the camps. Library services are generally provided to the detainee population during regular duty hours, Monday through Friday. Seminar instruction may be scheduled between 7:00 a.m. and 6:00 p.m., Monday through Saturday.

Contractor employees are not expected to exceed a standard 40-hour workweek, however the schedule may not conform to standard business hours.

Standard business hours (also regular duty day or regular duty hours) are defined as 8:00 a.m.

to 5:00 p.m., Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: Library services and seminar instruction will be performed at multiple locations within the JDG area of control to include the Detainee Programs offices and inside the secure detention facilities (camps).

1.6.6 Type of Contract: The Government anticipates the award of a Firm Fixed Price type contract.

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1.6.7 Security Requirements: The Contractor shall possess and maintain a TOP SECRET / SENSITIVE COMPARTMENTED INFORMATION (TS/SCI) facility security clearance from the Defense Security Service. All Contractor employees performing work in support of this contract shall be U.S. citizens and shall have been granted a SECRET security clearance or higher from the Defense Industrial Security Clearance Office. Additionally, at least one Contractor employee shall possess an adjudicated TS/SCI security clearance. All security clearances shall be active in the Joint Personnel Adjudication System (JPAS) and must be maintained while performing work under this contract. The security requirements are in accordance with DD Form 254 Department of Defense Contract Security Classification Specification.

1.6.7.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property furnished for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured by Contractor personnel IAW AR 190-13, The Army Physical Security Program, and JTF-GTMO policy.

1.6.7.2 Lock Combinations: The Contractor shall ensure that lock combinations are protected at all times and are not shared with unauthorized persons. The Contractor shall change the lock combinations should a Contractor employee no longer have authorization to access the secured location. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7.3 Document Handling: The Contractor shall follow all JTF-GTMO disposal policies with respect to classified and unclassified documents. The policy will be furnished to the Contractor during phase-in.

1.6.8 Postaward Conference and Periodic Progress Meetings: The Contractor shall attend the postaward conference convened by the Contracting Officer in accordance with Postaward Orientation, FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will inform the Contractor of how the Government views the Contractor's performance and the Contractor will inform the Government of any problems being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR will be identified (appointed) in the Designation Letter signed by the KO pursuant to FAR Subpart 1.602-2d and FAR Subpart 2-101. A copy of the letter will be sent to the Contractor. The appointment letter issued to the COR states the responsibilities and limitations of the COR, especially regarding changes in cost or price, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract, or to direct Contractor employees to perform any tasks not listed in the contract.

1.6.10 Personnel Status: The Contractor is authorized to move no more than four (4) employees or subcontractors to U.S. Naval Station (USNS) GTMO in an accompanied status (i.e., with their families). The Contractor is responsible for all expenses related to relocation, housing, medical care, primary & secondary education, etc. for family members accompanying

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1.6.11 Identification of Contractor Employees: All Contractor employees working in situations where their status as a contractor is not obvious to third parties (e.g., attending meetings or answering Government telephones), are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor employees shall also ensure that all documents or reports produced by them are suitably marked as contractor products or that contractor participation is appropriately disclosed.

The COR will coordinate issuance of required identification and access badges to Contractor employees. Contractor employees shall carry their identification badges at all times while on USNS Guantanamo Bay, Cuba. Contractor employees shall carry issued access control badges at all times while working within the JDG area of control and display them as instructed by the guard force. In general, badges are not worn in full view to minimize exposure of Personally Identifiable Information (PII). Badges remain property of the Government and shall not leave the USNS at any time.

1.6.12 Contractor Travel: The Contractor shall be responsible for all travel expenses. The Government will not reimburse any travel expenses to the Contractor.

1.6.13 Other Direct Costs: The Contractor shall be responsible for any other direct costs. The Government will not reimburse any other direct costs to the Contractor.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data or information developed or obtained under performance of this work statement, except to authorized Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.15.1 Non-Disclosure Statements: The Contractor shall provide signed Non-Disclosure

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Agreements (NDA) to the COR prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.15.2 Advertisement and Social Media: The Contractor shall NOT post information to public websites or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during, or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase-In Period: To ensure a smooth transition in the change of work effort, the Contractor shall begin the phase-in period at least sixty (60) days prior to the contract start date. The purpose of the phase-in period is to:

(a) Become thoroughly familiar with work requirements and JTF-GTMO work procedures.

(b) Complete personnel management, to include the hiring and relocation of personnel to assure satisfactory performance beginning on the contract start date.

(c) Complete necessary training requirements of Contractor employees.

(d) Obtain DoD travel and USNS GTMO entry authorizations.

(e) Submit paperwork to obtain JTF badges.

(f) Complete the development of the documents required in Technical Exhibit 2 –

Deliverables Schedule.

(g) Obtain housing for authorized personnel.

(h) Register in the Enterprise Contractor Manpower Reporting Application website, as detailed in paragraph 1.6.17.3 below.

(i) Complete registration in the Synchronized Pre-deployment and Operational Tracker

(SPOT) Enterprise Suite for personnel performing work on-site, as detailed in paragraph

1.6.17.4 below.

(j) Request access to Contractor Performance Assessment Reports (CPARS), as detailed in paragraph 1.6.17.5 below.

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(k) Obtain Defense Base Act (DBA) insurance and submit proof to the Contracting Officer, as detailed in paragraph 1.6.17.6 below.

1.6.17.1 The Contractor will be allowed access to the facilities to familiarize employees with equipment, reporting, work scheduling, and procedures. Contractor employees will be permitted access to observe operations, workflow, priorities, scheduling, equipment handling, storage, facilities, safety, and security. To minimize disruptions to on-going work, the Contractor shall coordinate all access to the Government facilities through the Contracting Officer or the COR. Access will be limited to the following categories of personnel:

(a) Contractor supervisory and clerical personnel

(b) Contractor equivalent of a Government supply clerk

1.6.17.2 The Contractor shall create a Phase-in Plan and submit to the KO and COR in writing no later than five (5) business days prior to the start of the phase-in period. The Phase-in Plan shall be reviewed with the COR prior to the phase-in period and will be modified as needed, with agreement between the COR and the Contract Manager. The Contractor shall submit any updates to the Phase-in Plan to the COR in writing within five (5) business days. At a minimum, the Phase-in Plan shall include:

(a) Estimated start and completion dates for the transition

(b) Detailed list of all tasks to be completed with estimated start and completion date for each transition phase

(c) Title of personnel responsible for each phase-in task

1.6.17.3 Enterprise Manpower Reporting Application (ECMRA). The Contractor shall register no later than ten (10) business days after contract award and shall report all Contractor manpower required for the performance of this contract.

(a) The Contractor shall completely fill in all the required fields in the reporting system using the following web address: ( https://www.ecmra.mil/ )

(b) The requiring activity will assist the Contractor with the reporting requirement as necessary.

(c) The Contractor may enter reports at any time during the reporting period, which is defined as the period of performance not to exceed 12 months ending 30 September of each Government fiscal year. Reporting shall be completed no later than 31 December every year or part of a year for which the contract is in place. Failure to comply with this reporting requirement may result in contract termination.

(d) The Contractor shall submit proof of yearly compliance in writing to the COR no later than 31 December every year.

1.6.17.4 Synchronized Pre-deployment and Operational Tracker (SPOT) Enterprise Suite. The Contractor shall register all personnel performing duties on-site in Guantanamo Bay, Cuba no later than thirty (30) business days after contract award.

(a) The Contractor shall completely fill in all the required fields in the reporting system using the following web address: ( https://spot.dmdc.mil/ )

(b) The Contractor shall submit written evidence of SPOT registration for all personnel performing work on-site to the COR no later than thirty (30) calendar days after award.

(c) The Contractor shall ensure SPOT records remain accurate and current in accordance with the contract.

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1.6.17.5 Contractor Performance Assessment Reports (CPARS). The Contractor shall obtain a CPARS account by requesting access from the Contracting Officer.

(a) The Performance Assessment Report will be provided to the Contractor for concurrence and comments prior to finalization of the assessment. The Contractor shall provide their comments to the assessing official no later than five (5) business days after receipt of the Performance Assessment Report.

(b) Guidance and information about CPARS may be found at (http://www.cpars.csd.disa.mil/)

1.6.17.6 Defense Base Act (DBA) Insurance Coverage. Pursuant to the War Hazards Compensation Act (WHCA) and Defense Base Act (DBA), DBA insurance coverage is mandatory for Contractor employees that will be performing work on-site in Guantanamo Bay, Cuba. The Defense Base Act provides workers' compensation protection to civilian employees working outside the United States on U.S. military bases or under a contract with the U.S.

government for public works or for national defense.

(a) The Contractor shall submit written proof of DBA insurance to the COR no later than thirty (30) calendar days after award. Failure to comply with this requirement may result in termination of contract and carries penalties assessed by the Department of Labor.

(b) The Contractor shall maintain DBA insurance coverage throughout the duration of the contract.

(c) The Contractor shall submit written proof of DBA insurance to the COR once a year, for each performance period, no later than thirty (30) calendar days prior to the beginning of each performance period.

(d) Compliance with the DBA is exclusively the Contractor’s responsibility. Information about DBA coverage, benefits, penalties, and how to obtain a quote & insurance may be found at the Department of Labor (http://www.dol.gov/owcp/dlhwc/lsdba.htm)

1.6.18 Phase-Out Period: In the event there is a change in Contractor or if the operation reverts to the Government using in-house resources, the incumbent Contractor shall provide familiarization, as described in paragraph 1.6.17, to the Government or the follow-on Contractor, whichever the case may be. During the phase-out period, the incumbent shall be fully responsible for continuing work on all tasks identified in this PWS. The Government reserves the right to conduct site visits in all areas associated with this contract in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly transition to the successful Contractor. With regard to the successor Contractor's access to incumbent employees, a recruitment notice may be placed in each area.

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Part 2

DEFINITIONS & ACRONYMS

2.1 DEFINITIONS.

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

This is the only individual who can legally bind the Government.

2.1.3 Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Customer. The individual or organization that is receiving or benefitting from the contracted services.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Key Personnel. Specific individuals required for the successful performance of the work defined in the contract. When Key Personnel are used as an evaluation factor in Best Value procurement, an offer can be rejected if it does not have a firm commitment from the persons listed in the proposal.

2.1.8 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.9 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.11 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the Contracting Officer has obtained a deviation.

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2.1.13 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 Work Week. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation CCE Contracting Center of Excellence CJDG Commander, Joint Detention Group CFR Code of Federal Regulations CMR Contractor Management Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense GTMO Guantanamo Bay FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With ILR Interagency Language Roundtable JDG Joint Detention Group JTF Joint Task Force KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PIPO Phase-In / Phase-Out POC Point of Contact POI Program of Instruction, aka curriculum PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control

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QCP Quality Control Program SOP Standard Operating Procedure SPOT Synchronized Pre-deployment and Operational Tracker TE Technical Exhibit USNS United States Naval Station USSOUTHCOM United States Southern Command

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Part 3

GOVERNMENT FURNISHED EQUIPMENT (GFE), GOVERNMENT FURNISHED

PROPERTY (GFP), AND GOVERNMENT FURNISHED SERVICES (GFS)

3.1 SERVICES.

While performing duties within the camps, Library Technicians shall be escorted by a military member under the direction of the Detainee Programs OIC. The Government shall also provide military escort for Seminar Instructors as required by camp SOP. The Government shall appoint a COR for contract oversight and management.

3.2 FACILITIES.

The Government will furnish workspace for the Contractor on-site staff to meet the requirements of this PWS. The Government will furnish classroom space for the seminars required under this contract. The Government will provide phone, internet, and custodial services at the Government-owned facilities used by Contractor employees under this contract.

Contractor personnel are authorized access to MWR facilities and services provided by the USNS Guantanamo Bay, Cuba. MWR privileges do not extend to MWR facilities, trips, or activities outside of USNS Guantanamo Bay, Cuba.

3.3 UTILITIES.

The Government will provide all utilities in the Government-owned facilities used by Contractor employees to perform services under this contract. The Contractor employees shall operate in a manner that prevent the waste of utilities (e.g., turning off faucets and lights after use).

3.4 EQUIPMENT.

The Contractor shall ensure that Government furnished equipment is kept secure and is well maintained. The Government will provide all software required to instruct approved seminar curriculum, such as Microsoft Office Suite, Adobe Photoshop, Autodesk AutoCAD, and Landscape Deck & Patio. The Government will furnish the below listed equipment.

DESCRIPTION QUANTITY VALUE EACH TOTAL VALUE

Desktop Computer, NIPR 7 $1,000 $7,000

Desktop Computer, SIPR 5 $1,300 $6,500

Monitor 10 $250 $2,500

Printer, Color 2 $1,200 $2,400

Printer, Multifunction 1 $1,800 $1,800

Bar Code Scanner 2 $500 $1,000

Television 2 $450 $900

DVD Player 2 $100 $200

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DESCRIPTION QUANTITY VALUE EACH TOTAL VALUE

Digital Camera 1 $500 $500

Total: $22,800

3.5 MATERIALS.

The Government will provide all library materials, such as books, periodicals, magazines, newspapers, movies, religious literature, and video games. The Government shall provide all materials required to instruct approved seminars in the high security camp(s).

The Government will provide all JTF-GTMO Standard Operating Procedures (SOP) and Policies applicable to this contract to the Contractor during the phase-in period. The Government will provide information on obtaining housing on USNS GTMO and the process to request entry clearance for Contractor personnel. Other than those listed herein, the Government will not provide any tools, materials, gear, or supplies to meet the requirements of this contract.

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Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 GENERAL.

Except for the items specifically furnished by the Government in Part 3, the Contractor shall furnish all personnel, transportation, tools, materials, gear, and supplies to meet the requirements of this contract. The Contractor shall procure all material and supplies that are incidental to the provision of services specified in this PWS.

4.2 FACILITY SECURITY CLEARANCE.

The Contractor shall possess and maintain a TOP SECRET / SENSITIVE COMPARTMENTED INFORMATION (TS/SCI) facility security clearance from the Defense Security Service. All Contractor employees performing work in support of this contract shall be U.S. citizens and shall have been granted a SECRET security clearance or higher from the Defense Industrial Security Clearance Office. Additionally, at least one Contractor employee shall possess an adjudicated TS/SCI security clearance. All security clearances shall be active in the Joint Personnel Adjudication System (JPAS) and must be maintained while performing work under this contract. The security requirements are in accordance with DD Form 254 Department of Defense Contract Security Classification Specification.

4.3 MATERIALS.

The Contractor shall prepare and furnish the curricula and all materials required for the seminars except as noted in paragraph 3.5 Materials..

4.4 EQUIPMENT.

The Contractor shall maintain a minimum of two vehicles to transport materials and personnel between places of work. Vehicles shall be registered with USNS GTMO and authorized for use on the roads. Operational vehicles will be required to meet the performance standards and timelines in this PWS.

4.5 HOUSING.

4.5.1 The Contractor is responsible for arranging the lease of housing through the USNS Guantanamo Bay Housing Department in accordance with applicable procedures, instructions, and regulations. Availability of housing and rental rates are controlled by the Housing Department, building 2295.

4.5.2 Contractor employees, dependents, and their guests shall abide by all Family Housing Instructions published by the USNS Guantanamo Bay Housing Department. The Contractor shall be responsible for the cost of utilities in the housing units. The Government will not reimburse the cost of utilities to the Contractor.

4.6 RELOCATION.

The Contractor is responsible for the relocation and shipment of household goods to and from the USNS Guantanamo Bay, Cuba for personnel working on-site under this contract. The

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Government will provide authorization for a discounted Government rate for moving household goods.

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Part 5

SPECIFIC TASKS

5.1 SPECIFIC TASKS.

The Contractor shall provide routine library services and instruct educational seminars, such as Literacy, Art, Life Skills / General Education, Nutrition, and Horticulture, to the detainees in the custody of the JDG, JTF-GTMO.

5.2 CONTRACT MANAGEMENT.

5.2.1 The Contractor shall manage and administer all services performed under this contract under the title of Contract Management. Contract Management shall include developing any and all plans and procedures required to furnish the services described herein, as well as implementing and monitoring these plans and procedures.

5.2.2 The Contractor shall appoint an on-site Contract Manager who shall conduct overall management, coordination, and provide liaison with the Government. The Contract Manager shall be the primary point of contact for any and all communication with Government personnel. The name and contact information of the Contract Manager shall be submitted in writing to the Contracting Officer / COR no later than fifteen (15) calendar days after contract award.

5.2.3 The Contract Manager shall, at a minimum, have a bachelor’s degree in Business Administration or Management and two years of management experience. The Contract Manager shall be able to read, write, speak, and understand English, as well as possess basic computer skills including familiarity with Microsoft Office Suite.

5.2.4 The Contract Manager shall have full authority to act on behalf of the Contractor on all matters relating to the daily performance of this contract.

5.2.5 The Contract Manager shall provide supervision for Contractor employees and coordinate and administer all on-site work required to meet the requirements of this contract.

5.2.6 The Contract Manager shall ensure Contractor employees observe regular duty hours as identified in paragraph 1.6.4, except as necessary to meet the requirements of this contract.

The Contract Manager shall be on-site during standard business hours.

5.2.7 The Contract Manager shall attend any and all meetings necessary to furnish the services described in this PWS.

5.2.8 The Contract Manager shall record and submit meeting minutes for meetings held with the Detainee Programs section (i.e., Contractor employees and military members) to the COR no later than three (3) business days after the meeting is held.

5.3 DETAINEE LIBRARY SERVICES.

5.3.1 The Contractor shall provide all personnel necessary to furnish library services, including library material distribution, in accordance with commercial standards for operating a

W91WRZ‐14‐D‐0001 Page 18 detention facility library, AR 735-17 Accounting for Library Materials, and applicable JTF- GTMO policies and procedures. The library collection includes material in many languages to include Arabic, English, Farsi, French, Pashto, Russian, Tajik, Uighur, Urdu, and Uzbek. The library collection is not limited to these languages.

5.3.2 The Contractor shall appoint an on-site Head Librarian to manage and administer library services. The Head Librarian shall ensure that all material introduced into the library collection adheres to the guidelines set forth in applicable JTF-GTMO policies. The Head Librarian will have no contact with detainees.

5.3.3 The Head Librarian shall possess basic computer skills including familiarity with Microsoft Office Suite, and the ability to read, write, and speak English. The Head Librarian shall meet one of the following requirements: (a) bachelor’s degree in library science, or (b) a combination of an associate’s degree in library science and a minimum of three (3) year’s experience as a librarian.

5.3.4 The Contractor shall appoint an on-site Library Technician(s) to assist the Head Librarian in managing and administering library services. The Library Technician(s) shall read, write, and speak Arabic with a fluent or native level of proficiency as evidenced by their resume. The Library Technician(s) shall recommend Arabic-language materials for purchase and screen them for inclusion in the library collection, in accordance with JTF-GTMO policies and procedures. The Library Technician(s) shall meet one of the following requirements: (a) bachelor's degree in Liberal Arts, or (b) no less than four (4) years of experience in professional translation, transcription, or interpretation from Arabic to English and vice versa.

The Library Technician(s) shall possess basic computer skills including familiarity with the Microsoft Office Suite and the ability to type. The Library Technician(s) shall be able to summarize and translate the foreign language material from Arabic to English, producing clear, understandable, and idiomatically correct English summaries and translations. The Library Technician(s) shall be capable of drafting reports, business correspondence, and procedure manuals as needed. The Library Technician(s) shall effectively present information and respond to questions. Prior library work history and experience with automated library circulation systems and bibliographic databases are preferred.

5.3.5 It is preferred that the Head Librarian and Library Technicians have working knowledge of the below listed automated library circulation software:

(a) Winnebado Spectrum

(b) Adobe Reader

(c) IBM Lotus Forms

5.3.6 The Head Librarian shall maintain main and remote library collections by:

(a) Ensuring library materials are available in the native languages of the detainee population to the greatest extent possible given availability, practicality, and cost.

(b) Recommending items such as books, audio recordings, movies, and other materials (magazines, newspapers, video games, etc.) to be procured for the library collection. All new library materials shall be approved prior to purchase, in writing, by the COR or designated JDG personnel.

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(c) Ensuring all new materials are reviewed and vetted in accordance with applicable JTF- GTMO policies and procedures, prior to inclusion in the library collection.

(d) Tracking and distributing all approved and duly vetted library materials.

(e) Providing feedback to the Detainee Programs OIC/NCOIC on library services and specific materials requested by the detainee population.

(f) Applying knowledge of Middle Eastern culture to ensure the library collection is appropriate for the detainee population and complies with applicable JTF-GTMO policies and goals.

5.3.7 Contractor library staff shall review and redact all periodicals and newspapers, in accordance with applicable JTF-GTMO policies and procedures, prior to distribution to the detainees.

5.3.8 The Contractor library staff shall circulate library materials, to include religious books, to the detention facilities daily, Monday through Friday. All detainees will have access to library services weekly, at a minimum. The Contractor library staff shall screen all returned materials for defacement, notes, messages, graffiti, or any other damage and report it to the Detainee Programs staff the same day it is found. In accordance with JTF-GTMO policy, the Contractor library staff shall report any information regarding safety or breaches of security to the Detainee Programs staff immediately.

5.3.9 In accordance with JTF-GTMO policy, the Contractor shall monitor for and report library material usage or requests that may indicate communication between detainees or present a security and/or safety risk.

5.3.10 The Contractor library staff shall perform all clerical library functions necessary to meet the requirements of this contract.

5.3.11 The Contractor library staff shall follow all applicable JTF-GTMO policies and procedures for the distribution and collection of Korans issued to detainees. The Contractor shall maintain a record of the dates that Korans are issued to detainees.

5.3.12 The Contractor shall submit a Detainee Library Status Report (DLSR) in writing to the COR monthly. The DLSR shall be submitted before the fifth (5) day of each month documenting library operations for the preceding month. At a minimum, the DLSR shall include:

(a) The quantity, by category, of all material managed by the detainee programs library (e.g., books, newspapers, video games, audio books, etc.)

(b) The quantity, by category, of material added to the library this month

(c) The location and quantity of material not stored in main library (e.g., 200 books on blocks 1, 2, and 3; 60 Blu-ray movies in recreation block; etc.) (Note: this is not likely to change often but will serve as an up-to-date reference for JDG planning)

(d) Pending orders for new material

(e) Forward looking acquisition plan, if one is being implemented (e.g., a budgeted plan to buy three new video games from the NEX every month with appropriated funds) (Note:

will likely be provided by COR for inclusion in the report)

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(f) The quantity of material pending destruction and a description of the justification (e.g., 25 books with water damage)

5.4 DETAINEE SEMINARS.

5.4.1 The Contractor shall provide all personnel necessary to provide seminar instruction in Arabic and English, as appropriate, to authorized detainees in accordance with applicable JTF- GTMO policies and procedures. Due to cultural and religious considerations, seminars shall be instructed by a male instructor. The seminar instructor(s) shall be fluent in Arabic and/or Pashto, as well as English.

5.4.2 Contractor employees providing seminar instruction will be working in the presence of detainees. The detainees shall be restrained, and guards will be present at all times within the classroom. There have not been any incidents of assault on an instructor by the detainees.

5.4.3 The Contractor shall develop the curriculum, furnish instruction materials, and instruct seminars to detainees on a variety of subjects. At a minimum, the following subjects shall be taught:

(a) Literacy (English, Arabic, and Pashto, as appropriate)

(b) Art

(c) Life Skills / General Education

(d) Nutrition

(e) Horticulture

5.4.4 The Contractor shall develop, implement, and teach a curriculum, herein after referred to as the Program of Instruction (POI), for each subject taught. The Contractor shall submit the POI for each subject, including a list of instructional materials to be used, no later than fifteen

(15) business days prior to the start of each new seminar. The Contractor shall submit to the COR, in writing, all recommended changes or corrections to the POI in a timely manner. The Contractor shall ensure that all seminar curricula adhere to the guidelines set forth in applicable JTF-GTMO policies and procedures.

5.4.5 Pashto speaking instructor(s) shall review and redact all Pashto language materials, in accordance with applicable JTF-GTMO policies and procedures, prior to distribution to the detainees.

5.4.6 When needed, instructors shall accompany library personnel to assist in delivering and retrieving library materials within the camps.

5.4.7 The Contractor shall develop, implement, and teach Literacy seminars in English, Arabic, and Pashto, as appropriate. Literacy seminars shall include reading and writing at the beginner, intermediate, and advanced levels as appropriate for the individual detainees. The English literacy seminar shall, at a minimum, equip detainees with the ability to understand simple instructions in English and respond appropriately.

5.4.8 The Contractor shall develop, implement, and teach an Art seminar. The Art seminar shall focus on engaging the individual interests of detainees. This shall include painting and

W91WRZ‐14‐D‐0001 Page 21 drawing in several mediums such as watercolor, acrylic, pastels, and charcoal. Additional topics for instruction may include Arabic calligraphy, art history, model building, plaster carving, or any other area of interest, with approval from the COR.

5.4.9 The Contractor shall develop, implement, and teach a Life Skills / General Education seminar. This seminar shall focus on developing skills and knowledge used in daily life.

Examples of topics that may be taught include math, science, music reading, business finance, computer familiarization, and others based on the interest and engagement of the detainees.

Topics and their POI will be approved by the COR.

5.4.10 The Contractor shall develop, implement, and teach a Nutrition seminar. At a minimum, the Nutrition seminar shall cover the principles of nutrition and the scientific foundations of exercise and fitness. Additional topics may be added with approval from the COR.

5.4.11 The Contractor shall develop, implement, and teach a Horticulture seminar. At a minimum, the Horticulture seminar shall cover the principles of horticulture, basic gardening, and include practical experience planting and caring for a garden. Additional topics may be added with approval from the COR.

5.4.12 The seminar instructors shall provide instruction to the detainees at an appropriate level based on their competence (e.g., beginner, intermediate, or advanced) and mastery of the subject matter.

5.4.13 The Contractor shall ensure seminars begin on a timely basis and will report any problems (e.g., guard force chronically late to escort instructors to the classroom, detainees disrupting or delaying instruction, etc.) to the Detainee Programs OIC/NCOIC as soon as practical.

5.4.14 The Contractor shall ensure that the total hours instructed do not exceed the hours funded under the contract.

5.4.15 Seminars shall be last between 45 and 90 minutes, as appropriate to the material and camp operational needs. Seminars may be offered between 7:00 a.m. and 6:00 p.m., Monday through Saturday. Class size is limited by classroom capacity and guard force availability.

5.4.16 The Contractor shall report seminar attendance to the Detainee Programs OIC/NCOIC daily. At a minimum, the report will include:

(a) Seminars instructed

(b) Detainee enrollment by seminar

(c) Detainee attendance by seminar

5.4.17 The Contractor shall maintain and publish a Weekly Seminar Schedule including, at a minimum, seminar subject/name, time, instructor, and location. Any changes to the schedule will be approved by the COR a minimum of ten (10) business days prior to implementation.

The Contractor shall consider prayer times, daylight savings time, meal times, and camp operational requirements (e.g., lock down or classroom availability) when scheduling seminars.

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5.4.18 Upon request, the Contractor shall submit a Student Evaluation Report for a given detainee to the Detainee Programs OIC/NCOIC within ten (10) business days. At a minimum, the report will attempt to capture:

(a) Seminars attended and the detainee’s comprehension/proficiency in the subject matter

(b) Detainee participation/attitude during class

(c) Instructor recommendations or other observations of the detainee

5.5 HIGH SECURITY DETAINEE SERVICES.

5.5.1 The Contractor shall provide all personnel necessary to provide library services and seminar instruction in Arabic, English, and Pashto, as appropriate, to authorized detainees in the high security camp(s) IAW applicable JTF-GTMO policies and procedures. Due to cultural and religious considerations, seminar instructors shall be male.

5.5.2 The Contractor shall appoint an on-site High Security Technician to perform all library services and seminar instruction within the high security camp(s).