1442_Solicitation_RAM_Blast.pdf

SOLICITATION, OFFER, AND

AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

W9127P-13-R-0003

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

31 JULY 2013

PAGE OF PAGES

IMPORTANT – The "offer" section on the reverse must be fully completed by offeror

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO

6. PROJECT NO

7. ISSUED BY CODE W9127P

8. ADDRESS OFFER TO

VIRGIN ISLANDS CONTRACTING DIVISION

4031 La Grande Princesse, Lot 1B

Christiansted, VI 00820

See Item 7

FOR INFORMATION A. NAME B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

CALL: DONNA PROCK-LEDGER 340-712-7856

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Virgin Islands National Guard is contemplating a Firm Fixed Price award to

Design and Construction Contract for Project RAM Blast, at the Virgin Islands National Guard Bethlehem compound. Work will be performed in accordance with the contract, plans and technical specifications. This action is being solicited as a total small business set-aside. The North American Industry Classification (NAICS) Code is 237990 and the Size Standard for Small Business is $33.5M average annual revenue for the past three years.

Project magnitude is between $500K and $1M. A single award is contemplated. Failure to submit an offer on all items shall result in rejection of the proposal. Solicitation and all information, notices, amendments for this solicitation will be posted at http://www.fbo.gov. Instructions for obtaining Plans for this solicitation are located in Section 00100. Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

10% Bid Bond is required.

11. The Contractor shall begin performance within ___15___ calendar days and complete it within __120___ calendar days after receiving award, notice to proceed. The performance period is mandatory, negotiable. (See _____________________ .)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and ____2___ copies to perform the work required are due at the place specified in Item 8 by 2:00 PM_______ (hour) local time ____11 September 2013 ______ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required. 10%

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text by reference.

D. Offers providing less than ___60___ calendar days for government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

See Item 14

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within _______ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement state in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation–give number and date of each)

AMENDMENT NO

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return _______ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation, is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary,

30. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA

BY

31C. AWARD

DATE

STANDARD FORM 1442 BACK (REV. 4-85)

Section 00010 - Solicitation Contract Form

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Each Design

FFP

Contractor shall be responsible for designing the building and producing and providing two (2) copies of all associated drawings to half size with the construction project. Plans shall go through three phases of the approval process at

35%, 65%, and 95% before continuing to 100%.

Plans shall also be submitted digitally in PDF format.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job Construction

FFP

Furnish all materials, tools, supplies, equipment, labor and professional supervision required to construct a 36 ft by 62 ft steel building with all utilities per Statement of

Work and Drawings and based on the 100% designs created by same contractor.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 1 N/A

TABLE OF CONTENTS

SECTION 00010 Solicitation Contract Form

TABLE OF CONTENTS

SOLICITATION, OFFER, AND AWARD SF 1442 and SF 1442 BACK

SECTION 00010 - PRICING SCHEDULE, NOTES

SECTION 00100 - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

SECTION 00600 – REPRESENTATIONS & CERTIFICATIONS

SECTION 00700 - CONTRACT CLAUSES

SECTION 00800 - SPECIAL CONTRACT REQUIREMENTS

ATTACHMENT 1 – PLANS AND SPECIFICATIONS Project Armory Drainage Dated 23 July 2013

ATTACHMENT 2- WAGE DETERMINATION(S)- to be inserted at award. See section 00100 for solicitation.

ATTACHMENT 3- SOLICITATION QUESTIONS AND ANSWERS DOCUMENT DATED (to be inserted at award)

EXHIBIT A- Performance Relevancy Questionnaire

EXHIBIT B- Subcontractor Information and Consent Form

EXHIBIT C- Reference Questionnaire package

SECTION 00010 NOTES

NOTES

1. Instructions for the preparation of proposals are located in Sections 00100, 00110 and 00120.

2. Offeror’s attention is invited to the insurance requirement contained in this solicitation (FAR Clause 52.228-5

Insurance – Work on a Government Installation). Certification of the required coverage for the prime contractor shall be furnished prior to beginning work on this contract, and the Contracting Officer may request evidence of the required insurance at any time during the life the contract.

3. Reference DFARS Provision 252.236-7008, Contract Prices – Bidding Schedules. The term “Bidding Schedule” shall also be construed to mean “Offer Schedule” or “Schedule”. The terms “bid” and “offer”, and “bidder” and “offeror” shall be construed as having the same meaning in this solicitation and resulting contract.

Funds IAW FAR Provision 52.232-18, Availability of Funds. Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

End of Section 00010

Section 00100 - Bidding Schedule/Instructions to Bidders

SECTION 100 - 1 OF 3

Section 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. SCOPE

1.1. You are invited to submit a proposal in response to our Request for Proposal (RFP) W9127P-13-R-003 entitled

RAM Blast Project, at US Virgin Islands Estate Bethlehem, Kingshill, VI. As a result of this solicitation, the

Government intends to award a single Firm Fixed Price (FFP) contract to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

1.2. This solicitation is set-aside 100% for small businesses.

2. NOTICE OF PRE-PROPOSAL CONFERENCE

2.1.1. A pre-proposal conference will be conducted on 22 August 2013 at 10:00 AM local time for the purposes of briefing on the proposal requirements and answering questions regarding this solicitation. This conference will be held at USPFO Conference room in Estate Bethlehem. Interested Contractors are highly encouraged to attend the pre-proposal conference. The site visit will be held following the conference.

2.1.2. Due to security conditions, all offerors must register to attend this conference and site visit. Email the following information for all attendees to Donna and Diane at the following addresses:

Donna.r.prockledger.mil@mail.mil or diane.m.fox4.mil@mail.mil.

Firm Name and Telephone Number

Drivers License

2.1.3. This information must be provided in advance, not later than 3 business days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. Even if you have access to the base you must register to ensure adequate seating. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the

Government’s denial of your access to the pre-proposal conference. This information will be provided to the Base

Security Forces who will authorize your entrance to the site.

2.1.4. Visitors must pick up their passes at the Installation’s Main Entry Gate prior to arrival. You will be required to present the following information upon arrival: (1) Vehicle Registration, (2) Valid Drivers License. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

2.1.5. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

2.1.6. A record of the conference shall be made and furnished to all prospective offerors via posting to http://www.fbo.gov . The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

3. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS

3.1. Submit all questions on the by email to the contracting office at the address shown below.

Subject Line: Reference No. W9127P-13-R-0004

Email: donna.r.prockledger.mil@mail.mil or diane.m.fox4.mil@mail.mil mailto:Donna.r.prockledger.mil@mail.mil mailto:diane.m.fox4.mil@mail.mil http://www.fbo.gov/ mailto:donna.r.prockledger.mil@mail.mil mailto:diane.m.fox4.mil@mail.mil

INQUIRIES SHALL BE SUBMITTED VIA EMAIL AND INCLUDE THE FOLLOWING INFORMATION.

Date of Proposal Inquiry: _______________

From: ______________________________ Company Name: ________________________________

Phone Number: _____________________________ Fax Number:______________________________

Email address: ________________________________________________________________________

Proposal Inquiry: Be specific as to part of solicitation you are questioning.

3.2. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach offerors before the submission of their offer.

3.3. The Contracting Officer reserves the right to address questions received after the fifth day prior to solicitation closing with those offers deemed compliant and/or in the competitive range after closing. All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to closing and will be posted not later than two working days prior to closing. OFFERORS ARE STRONGLY ENCOURAGED TO

SUBMIT QUESTIONS EARLY IN THIS PROCESS.

3.4. Any interpretations made will be in the form of an amendment of the solicitation, drawings, specifications, etc., and will be furnished to all prospective offerors via posting to our web site at: http://www.fbo.gov.

3.4.1. Receipt by the offeror must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of proposals. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective offerors via the web site.

3.4.2. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Federal Business Opportunities (FedBizOpps.gov or fbo.gov) system. FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with FedBizOpps before accessing the system. FedBizOpps registration requires the following information:

3.4.2.1. The solicitation and associated information and the plans and specifications will be available only from the Federal Business Opportunities (FedBizOpps) website on-line at https://www.fbo.gov/ . FedBizOpps is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies. Interested bidders/offerors must register with FedBizOpps before accessing the system. FedBizOpps registration requires the following information: Marketing Partner Identification Number (MPIN), 2) DUNS Number and CAGE Code, 3)

Telephone Number, 4) Email address. Registration instructions can be found on the FedBizOpps website at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf. (Please note the registration for access to the secure site takes approximately 15 business days. PLAN ACCORDINGLY) Reference paragraph 4.7 of the Vendor Guide for instructions to obtain a MPIN to retrieve the specification and drawing documents. Contractors who do not already have a MPIN are advised that the normal processing is 7 to 15 business days to obtain a MPIN password that will give them access to the plans and specifications, which are located in the controlled access location on FBO. See video in vendor guide at 3.3 on advanced functions for other information. . Bidders/offerors who have registered with FedBizOpps must access the data for this solicitation with their MPIN. Bidders/Offerors cannot log into the FedBizOpps home page and search for data.

3.4.2.2. Effective May 29, 2012 Government systems such as CCR and ORCA (on-line representations and certifications) migrated to in System for Award Management (SAM). Interested offerors must be registered in SAM. To register go to: https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register. Instructions for registering are on the web page.

http://www.fbo.gov/ https://www.fbo.gov/ https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf https://www.sam.gov/portal/public/SAM/

4. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS

4.1. The right is reserved, as the interest of the Government may require, to revise or amend, the specifications or drawings or both prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced by an amendment or amendments to this Request for Proposal. All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals will be posted on the following website: http://www.fbo.gov

4.2. Offerors are strongly cautioned to check this site frequently and to “refresh” their web page to ensure they have the lasted information.

5. HAND CARRIED PROPOSALS/INVITATIONS

5.1. A bid repository is provided for hand carried proposals and is located at Estate Bethlehem in Kingshill, VI

00850. Hand carried proposals must be deposited in the repository prior to the time established for receipt of proposals.

5.2. Offerors are cautioned that approval to enter the base must be obtained prior to the closing date for receipt of proposals. Follow the procedures outlined in paragraph 1.2.2 for entry. Delays are probable at the entry point and should be accommodated for. Late receipt of proposals due to base entry delays may not be deemed excusable and the

Contracting Officer may declare the proposal late and remove it from consideration.

6. WAGE DETERMINATION

6.1. Davis Bacon Wage Rates are applicable to this project. Current prevailing wage determination(s) at time of issuance of solicitation are.

In the event the current prevailing Wage Determination is changed by the Department of Labor prior to the closing date of this solicitation, it is the offeror’s responsibility to insure the most recent determination is used in preparing the proposal. An Amendment will not be issued prior to closing to change Wage Determination dates and/or numbers.

Should the wage rate change after closing, but prior to award, the updated Wage Determination will be incorporated by amendment and issued to all offerors that have not been eliminated from the competition. If applicable, these offerors/contractors will be given a reasonable opportunity to provide revised proposals solely to amend proposals due to

Wage Determination changes. If the wage determination modification does not change any affected wage rates, then the provisions of FAR 22.404-5(c)(4) will apply.

6.2. Applicable wage rates can be found at http://www.wdol.gov/wdol/scafiles/davisbacon/XX.html

7. PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This RFP does not commit the Government to pay costs incurred in preparation and submission of initial and subsequent proposals or for other costs incurred prior to award of a formal contract.

8. REMOVAL OF SECTIONS AT TIME OF AWARD

Sections 00100, 00110, 00120, 00600 and all exhibits will be physically removed as a result of an award, but will be deemed to be incorporated by reference in that award.

9. DISPOSITION OF UNSUCCESSFUL PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. The

Government will destroy extra copies of unsuccessful proposals. No destruction certificate will be provided.

10. INFORMATION REGARDING AVAILABILITY OF UTILITY SERVICES

http://www.fbo.gov/ http://www.wdol.gov/wdol/scafiles/davisbacon/XX.html

10.1. It has been determined that all reasonable amounts of cistern water and electricity, where/if physically available, used in connection with this project will be furnished to contractor without cost. The offerors will take this into consideration when computing its offer. (FAR Clause 52.236-14, Availability and Use of Utility Services)

11. EXCEPTIONS

11.1. If the offeror takes exception to any of the requirements specified in this solicitation, the offeror shall clearly identify each such exception and include a complete explanation of why the exception was taken and what benefit accrues to the Government. All exceptions to the solicitation requirements (Sections 00010 through 00800) and supporting rationale shall be included in an addendum to the proposal and clearly labeled "Exceptions". An addendum is only required if the offeror takes exception to any requirement in the solicitation. (The Addendum does not have a page limitation, but shall only include information relevant to exceptions taken to the solicitation requirements.) The

Government will assume an offeror takes no exceptions to any solicitation requirement if the offeror does not submit an

Addendum identifying exceptions. Offerors are advised that solicitation requirements are not necessarily negotiable and such exceptions may render an offeror's proposal unacceptable and ineligible for award.

12. CLAUSES

12.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

12.2. Clauses and provisions in this document may not appear in consecutive order.

SECTION 100 2 OF 3

SECTION 00110 SUBMISSION REQUIREMENTS AND INSTRUCTIONS

1. PROPOSAL PREPARATION INSTRUCTIONS

1.1. These instructions prescribe the format of proposals, and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with Section 00100, FAR

Provision 52.215-1, Instruction to Offerors – Competitive Acquisition.

1.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award.

2. SOURCES OF PERSONNEL ON SELECTION BOARD

2.1. Offerors are advised that employees of the firms identified below may serve as advisors to Source Selection

Evaluation Board members in the source selection process. These individuals will be authorized access to only those portions of the proposal data and discussions that are necessary to enable them to perform their respective duties. Such firms are expressly prohibited from competing on the subject acquisition and from rating proposals or recommending a selection. (List names as appropriate)

Contact Name: NO contract workers will evaluate this request for proposal

Firm:

Phone:

Fax:

Email:

2.2. In accomplishing their duties related to the source selection process, the aforementioned firms may require access to proprietary information contained in the offeror’s proposals. Therefore, pursuant to FAR 9.505-4, these firms must execute an agreement with each offeror that states that they will (1) protect the offerors’ information from unauthorized use or disclosure for as long as it remains proprietary and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each offeror must contact the above companies to effect execution of such an agreement prior to submission of proposals. Each offeror shall submit copies of the agreement with their proposal. Offerors who fail to execute agreements do solely at their own risk.

3. PROPOSAL CONTENT

3.1. Prospective offerors shall submit the following volumes in two separate packages:

3.1.1. Submit Volume 1, Price proposal, pro forma documents, in original and one (1) hard copy, in accordance with instructions contained herein and;

3.1.2. Volume 2, (Part 1) Technical Capability Proposal and (Part 2) Past/Present Performance information in original and one (1) hard copy AND email OR deliver prior to response deadline in PDF format.

3.1.3. Offerors are cautioned to carefully review the proposal requirements for these Volumes and ensure a complete proposal is submitted.

3.2. PROPOSAL DUE DATE SCHEDULE

3.2.1. The entire proposal (Volumes 1 and 2 and the CD/DVD copy) are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442. Past performance references should provide questionnaire responses to the Contracting Officer not later than the closing date.

3.2.2. After compiling all required information, submit original and specified number of copies to the issuing office listed in Block 7 of the SF 1442. Mark the front of the envelope/box with the following: “PROPOSAL No.

W9127P-13-R-0004, DO NOT OPEN--- Competitive Acquisition”.

3.3. PROPOSAL FORMAT

3.3.1. Purpose: These instructions prescribe the format of proposals, and describe the approach for the development and presentation of the proposed data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

3.3.2. A proposal that merely reiterates or promises to accomplish the requirements of the RFP will be considered unacceptable. A proposal that is orderly and sufficiently documented will be easy for the Government to understand and will enable the Government to perform a thorough and fair evaluation.

3.3.3. Offerors are cautioned to submit enough information to enable the evaluators to fully ascertain each offeror’s capability to perform all of the requirements contemplated by this solicitation. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is discouraged.

3.3.4. Written proposals shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11 inch paper) and shall be in a legible font size (10). All pages of each proposal shall be appropriately numbered, and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required.

Type size for graphics, charts, diagrams and tables shall be of an appropriate font and size for the application, and must be clearly readable without magnification assistance to the normal eye. Text lines will be no less than single-space. To the maximum extent practicable, proposal submission shall be double sided.

3.3.5. Binding: Elaborate format and binding are neither necessary nor desirable. All binders will be capable of lying flat when opened. Three ring binders are preferred. The cover and spine of each binder will clearly identify the offeror’s name, Project number, RFP number, RFP title and copy number, (e.g. copy 2 of 3). The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages.

3.3.6. Indexing: Each binder will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title, as well as by page number and volume locations. Tab indexing will be used to identify Sections as appropriate.

3.3.7. Electronic Copy: Provide one (1) electronic copy of all Volume 2 of the proposal information and the introductory page in Volume 1. Electronic copies shall be submitted on CD/DVD saved in Microsoft Word format or

Adobe Acrobat. (“Read Only” files are acceptable). All disks shall be virus checked prior to submission. OR

Contractors may email in PDF format only.

3.3.8. If revised proposals are requested, all proposal revisions shall be submitted on colored paper as page changes with each page identified by date and page number. Revised pages shall be printed on one side and punched with a 3-hole punch along the left margin. The number of revised copies to be submitted is the same as the initial proposal.

3.3.9. Offeror may, at the discretion of the Government, be asked to provide clarifications regarding their proposals in accordance with FAR 15.306 (a). Requests for such information do not constitute discussions.

3.3.10. The offeror shall be held responsible for the validity of all information supplied in his/her proposal, including that provided by potential subcontractors. Should subsequent investigation disclose that the facts and conditions were not as stated, the proposal may be rejected.

3.4. PROPOSAL VOLUME CONTENTS: Each offeror’s proposal shall be submitted as set forth below and all information shall be confined to the appropriate part to facilitate independent evaluation. Proposals, which do not include the requested minimum information, may be eliminated from further consideration for award.

3.4.1. VOLUME 1, PRICE/COST INFORMATION AND PRO FORMA DOCUMENTS

3.4.1.1. Offerors shall provide all price/cost information necessary to provide a meaningful basis for

Government's analysis and evaluation of price/cost for the project set forth in Section 00120 of this solicitation. The

Government is not, and does not intend on, requesting certified cost or pricing data. Offerors may be required during the evaluation process to provided sufficient price/cost information that will enable the Government to perform a meaningful evaluation. If an offeror proposes an unusually low price, the offeror should also provide rationale to justify the price.

Detailed requirements follow:

3.4.1.2. Provide an introductory page to include Cage Code, DUNS Number, Tax Identification

Number (TIN), points of contact, authorized negotiators, contact phone, facsimile numbers, and email addresses. Also, include your business socioeconomic status, e.g. small business, woman-owned small business, HUBZone small business, etc.

3.4.1.3. Offer and Section 00010 – Complete in its entirety the “Offeror” portion of the Standard

Form (SF) 1442. An official having the authority to contractually bind your company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF 1442 is required to have an original signature.

3.4.1.4. Section 00010 – Insert the price/cost associated with the project in the line items. All line items (CLINs) must be priced to be considered.

3.4.1.5. Representations and Certifications- Section 00600- insert the required certifications and representations and return only those shown in section 00600. Return the entire Section 00600 with your proposal. All other required representations and certifications are to be completed on line in “ORCA”.

3.4.1.6. Effective May 29, 2012 Government systems such as CCR and ORCA (on-line representations and certifications) migrated to System for Award Management (SAM). Interested offerors must be registered in SAM. To register go to: https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register. Instructions for registering are on the web page. Complete annual Representations and Certifications on line at

“SAM” if you have not already done so. You are not required to provide a copy of the Representations and

Certifications completed in ORCA with your written proposal. DO include any Representations and Certifications and other statements of offerors contained in Section 00600 of this solicitation, which are in addition to the annual certifications on ORCA. Information provided on your introductory page will assist us in locating and verifying your data in (CCR) and ORCA.

3.4.1.7. RESERVED

3.4.1.8. Joint Venture Requirements - Parties wishing to propose as a joint venture must submit, with the Pro Forma documents, an executed copy of the joint venture agreement. The joint venture agreement shall be executed in accordance with FAR 4.102(d). Each joint venture partner shall submit evidence satisfactory to the

Contracting Officer that its Board of Directors has approved its participation in the joint venture or by an instrument of similarly binding character in the case of an unincorporated entity. Offerors are reminded that to obtain an award the awardee, to include a joint venture, must be registered in the Central Contractor Registration (CCR) database. Applicable to set-aside solicitations: Joint Ventures must meet applicable size standards (See FAR Subpart 19.1). Submit with the proposal any size determination for the Joint Venture entity received from the Small Business Administration. A Joint

Venture where-in one party is not a small business may be referred to the Small Business Administration ( IAW FAR

19.302 (b)) to determine eligibility. Note that there were significant changes in 2011 to the SBA requirements for a Joint venture agreement. Ensure that you have the most up to date regulations from the Small Business Administration. All questions regarding this must be directed the Small Business Administration and not the Contracting Officer.

3.4.2. VOLUME 2, PART 1, OFFEROR TECHNICAL CAPABILITY PROPOSAL

https://www.sam.gov/portal/public/SAM/

3.4.2.1. Volume 2 Part 1 is obtained for the purposes of evaluating an offeror’s technical capability to perform a project of this size and complexity. This factor is comprised of two (2) subfactors. Subfactor 1 Contractor

Experience and Capability and Subfactor 2:

The technical capability proposal (Volume 2 Part 1) is limited to 10 pages excluding tabs, indexes, and resumes.

3.4.2.1.1. Subfactor 1: Demonstrate offerors technical experience and capability to perform a project of this magnitude and complexity. Discuss and provide experience of key construction personnel including, but not limited to, Project Manager, Site Superintendent(s), Quality Assurance Manager (on site), Site engineering personnel.

Discuss any previous projects that are similar to this project in terms of scope, size and complexity. If no experience so state and indicate in detail how you plan to overcome this lack of experience. The onus is solely on the offeror to indicate in detail how the offeror plans to overcome this lack of experience. (Resumes or experience cut sheets are limited to 2 pages each and are not part of the page count.) In the event the intended person is not part of the offeror’s organization at the time the proposal is submitted then a completed Exhibit B, “Subcontractor/Team/Key Personnel Information and

Consent Form” is also required or the information will not be considered.

3.4.2.1.2. Subfactor 2:

3.4.3. VOLUME 2, PART 2 OFFEROR PAST/PRESENT PERFORMANCE INFORMATION

3.4.3.1. Volume 2 Part 2 is obtained for the purpose of evaluating Past/Present Performance.

Past/Present Performance includes current/on-going performance that is complete to 70% or greater. Volume 2 includes the offeror’s Performance Relevancy Questionnaire, Exhibit A Parts 1 and 2; and any discussion and or additional information, awards, letters, etc. concerning past/present performance the offeror includes. Offerors are cautioned to complete all the questions on the Exhibit A Parts 1 and Part 2. Detailed instructions are included in Exhibit A.

3.4.3.2. Offerors shall use the Reference Package, Exhibit C, to obtain references from past and present clients.

3.4.3.3. Past/Present Performance, which includes current on-going (present) performance that is complete to 70% or greater will be evaluated using the evaluation criteria set forth in Section 00120 of the solicitation.

If the offeror represents the combining of two or more companies, joint venture or formal teaming agreement, for the purpose of this RFP, each company shall complete Exhibit As and obtain Exhibit C references. The Government may contact these references and may consider this information as well as information obtained from any other sources when evaluating the offeror's past/present performance.

3.4.3.4. Offerors shall discuss their performance using the Performance Relevancy Questionnaire format, Exhibit A, Part 1. Prepare not more than five (5) of these documents. Contractors should select their projects carefully because the quality of the contractor’s relevant performance is more important than the quantity of projects submitted.

3.4.3.5. Use the Exhibit A format to provide information that demonstrates a history of performance on contracts that are similar in scope, complexity, and cost magnitude to this project’s plans and specifications. Explain what aspects of the contract you find relevant to the proposed effort and identify how each contract ranks, in terms of relevancy, with respect to the other contracts addressed in proposal.

3.4.3.6. Offerors should consider the currency and relevancy of the past/present performance information. To be considered, the performance must have been completed during the past five (5) years. The period begins five (5) years prior to the solicitation release date and includes current performance. Performance that is more current may have greater impact than older performance.

3.4.3.7. In determining relevancy to the solicitation requirement, offerors should consider the similarity of construction methods employed, size, scope, cost magnitude, location, client type (e.g. federal government) and complexity of work performed to those required for the proposed effort. It is the offeror’s sole responsibility to explain how any particular past/present project is relevant to the project that is the subject of this solicitation.

3.4.3.8. Offerors are encouraged to include with their proposal information any problems encountered on the identified contracts and the offeror's correction actions.

3.4.3.9. Offerors lacking relevant present/past performance experience may submit information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement if such information is relevant to this acquisition. Such information shall, as a minimum, include:

Name(s) of Predecessor Company/Subcontractor and/or Key Personnel

Complete Address

Telephone, Fax Number and email address

Brief synopsis of the experience- A resume may be submitted for "Key Personnel"

Describe relevancy to this project

3.4.3.9.1. Provide three (3) references, for each Predecessor Company, Subcontractor or Key

Personnel. Clearly identify the contractor/individual for whom the reference information concerns.

3.4.3.9.2. Each proposed subcontractor/Teaming Partner must also complete an Exhibit B, “Subcontractor/Team/Key Personnel Information and Consent Form”, to be considered.

3.4.3.10. Past Performance References – REQUIRED – A “Final” Performance Evaluation

(Construction) (also referred to as CCASS Evaluation) issued for a project may be included in lieu of sending out reference package for the project. If provided include the form directly behind the Exhibit A it applies to. Alternatively, offerors shall prepare and submit a reference package to prior client(s) for all of the projects listed on your Exhibit A.

(Detailed instructions are included in Exhibit C Package). This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance, and the Past Performance Questionnaire for use in evaluating Past Performance.

3.4.3.11. Inform references that completed Performance Questionnaire should be returned to the

Contracting Officer via email at: donna.r.prockledger.mil@mail.mil OR diane.m.fox4.mil@mail.mil so as to arrive not later than the closing date for receipt of proposals.. Reference packages may also be faxed 340 712 7819 or mailed to

Donna Prock-Ledger, USPFO, P&C Office, 4031 La Grande Princesse, Lot 1B, Christiansted, VI 00820. Offeror must not review the Past Performance Questionnaire prior to submission. They are to be submitted by the client/evaluator directly to the Contracting Officer. Offeror's should follow-up and encourage references to get the questionnaires to the

Contracting Officer in a timely manner. It is not the Government’s responsibility, in any way, to ensure that references timely provide these packages to the Government.

3.4.3.12. In assessing past performance, the Government may also consider the past/present performance of the offeror’s key personnel, Project Manager, Quality Control Manager and Site Superintendent, as it relates to previous projects. In the event the intended key personnel for this solicitation’s project do not have demonstrated past performance in the project(s) submitted in the Exhibit As, the Government reserves the right to obtain reference information from any source deemed necessary.

3.4.4. Offerors are advised that the Government may use all data provided by the offeror in this volume and data obtained from any other sources, to include, but not limited to, Government–wide databases, in the development of performance confidence assessments. Past/Present performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references other than those identified by the offeror and information received may be used in the evaluation of the offeror’s past/present performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete past/present performance information rests with the offeror.

mailto:donna.r.prockledger.mil@mail.mil mailto:diane.m.fox4.mil@mail.mil

SECTION 100 - 3 OF 3

SECTION 00120 PROPOSAL EVALUATIONS AND BASIS FOR AWARD

1. GENERAL INFORMATION

1.1. This solicitation is for a Firm Fixed Price Contract. The Government intends to award a single contract to a qualified Small Business Offeror deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to all the RFP's requirements and is judged to represent the Best Value to the Government in accordance with the evaluation scheme set out in this solicitation. The Best Value is the most advantageous offer, price and other factors considered, and consistent with the Government's stated importance of evaluation criteria. Please note that the evaluation scheme for this solicitation is unique and is not purely a tradeoff analysis (FAR 15.101-1) or a purely

Lowest Priced Technically Acceptable approach (FAR 15.101-2). Rather, the evaluation scheme is a “combination” of these two approaches, which is expressly allowed under FAR 15.101. Under the evaluation scheme outlined below, it is possible that the award may be made to a higher-rated, higher-priced Offeror; where the Contracting Officer determines that the merits of the non-price factors of the higher-priced offeror is worth the price premium and attains the best value for the Government.

1.2. To arrive at a Best Value decision this acquisition will utilize the FAR Part 15.101-1 tradeoff process unless the lowest priced offeror (with a price deemed reasonable and realistic) is also deemed to be the highest rated in terms of non-price evaluation criteria. If the lowest priced offeror (with a price deemed reasonable and realistic) is also the highest rated in terms of non-Price Factors, no tradeoff is necessary. Further, there is no tradeoff necessary between any offer that is lower priced (with a price deemed reasonable and realistic) and higher rated in terms of non-Price Factors with respect to any other offers that are higher priced and lower rated for the non-Price Factors. While the Government and the Source Selection Authority will strive for maximum objectivity, the evaluation process, by its nature, is subjective and therefore, professional judgment is implicit throughout the entire evaluation process.

1.3. The source selection process will be conducted in accordance with FAR Subpart 15.3, Source Selection procedures. Offers will be evaluated using the criteria listed in “Evaluation Factors for Award.” Noncompliance with the

RFP requirements may raise serious questions regarding an offeror’s technical ability, past performance and/or pricing and may be grounds to eliminate the proposal from consideration for contract award. Failure to include all information requested may adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the RFP will be considered unacceptable. A proposal that is orderly and sufficiently documented will be easy for the Government to understand and will enable the Government to perform a thorough and fair evaluation.

1.4. The Contracting Officer will begin the evaluation process by conducting a proposal compliance review for all timely-received proposals for determination of basic proposal adequacy prior to providing the proposals to the evaluators. Failure to provide a complete proposal may result in the proposal being removed from further consideration for award. Failure to address any factor Technical, Past Performance or Price or any technical subfactor shall be grounds for elimination from evaluation and consideration for award.

1.5. Offerors must ensure that no pricing information is displayed in Volume 2, Technical and Past Performance

Proposal.

1.6. Although the assessment of Past Performance as a specific evaluation factor is separate and distinct from the Determination of Responsibility required by FAR Part 9, Past Performance information obtained herein will be used during the Government’s responsibility determination. The Government also reserves the right to obtain additional information solely for the purpose of making a responsibility determination from all offerors after receipt of proposals.

Requests for responsibility information do not constitute discussions.

1.7. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer, in his/her sole discretion, later determines them to be necessary or appropriate.

Further, the Government reserves the right to create or not to create a competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

1.8. The Government reserves the right to reject any or all offers if such action is in the Government's best interest.

1.9. ENFORCEABILITY OF PROPOSAL: The proposal must set forth full, accurate and complete information as required by this solicitation. By submission of the offer, the Offeror agrees that all items proposed (if applicable e.g., key personnel, subcontractors, etc.) will be utilized for the duration of the contract and any substitutions shall require prior Contracting Officer's approval.

2. EVALUATION FACTORS FOR AWARD

2.1. The evaluation factors are Technical Capability, Past/Present Performance and Price. The relative importance of the evaluation factors is as follows: Technical and Past Performance are approximately equal to each other and when combined, are approximately equal to the Price Factor. The evaluation process will follow a sequence in which the Technical will be evaluated first, the Price factor will be evaluated second and the Past Performance Factor will be evaluated third (and last). The Technical Factor will be evaluated first and will result in an offer being rated as

“Acceptable” or ”Unacceptable.” If an offeror is deemed to be unacceptable, it will be set aside and will not continue further in this competition. If the Price is determined to be reasonable and realistic, the offer will continue in the competition for a Past Performance Factor evaluation. Conversely, if the price proposal is deemed “unreasonable,” or

“unrealistic,” it will not continue further in this competition.

2.1.1. TECHNICAL CAPABILITY: Technical Capability will be evaluated on an Acceptable/Unacceptable basis. An offeror shall obtain an “Acceptable” rating to continue further in the competition. Offerors who are deemed to merit an “Unacceptable” rating in the Technical Capability Factor will be removed from further consideration for award.

Technical Capability Limited to 8 pages (Resumes or experience cut sheets, NTE 2 pages each are not included in page count.)

2.1.2. Subfactor 1 - Experience and Capability -To be deemed “Acceptable” the proposal must demonstrate experience and capability to perform a project of this magnitude and complexity. The proposal also needs to demonstrate that the named key construction personnel, to include but not limited to, Project Manager, Site Superintendent and

Quality Control Manager have experience and required qualifications in assigned roles. If there is no such experience, the onus is solely on the offeror to indicate in detail how the offeror plans to overcome this lack of experience. The

Government, in its sole and broad discretion, will analyze the above-referenced plans to overcome the lack of experience.

2.1.3. Subfactor 2- RESERVED

2.1.4. Technical Capability Ratings for LEED: This project has no LEED requirements

2.2. PAST/PRESENT PERFORMANCE EVALUATION

2.2.1. The Government will evaluate the Past/Present Performance of offers receiving an “Acceptable”

Technical Capability rating starting with the lowest reasonable and realistic price offered until an offeror is rated

“Substantial Confidence,” which is the best Past/Present Performance rating possible under the terms of the evaluation criteria in this solicitation. If the lowest (reasonable and realistic) price is deemed by the Government to merit a

“Substantial Confidence” in Past Performance there will be no tradeoff and that offeror will be selected for award. If the lowest price offeror is not deemed to merit a “Substantial Confidence” the Government will continue to evaluate the Past

Performance of…