W91278-17-R-0022_0005_Amendment_4.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Make corrections to language in the TPs.

2. Make corrections to language in Section L.

3. Extend the ProjNet closing date to 11 May 2018.

4. Extend the Proposal Due Date to 22 May 2018.

5. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 75

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-May-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91278-17-R-0022

X 9B. DATED (SEE ITEM 11)

03-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-May-2018

CODE

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

W91278 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91278-17-R-0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SCOPE OF WORK

CARTERS DAM AND LAKE

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

TECHNICAL PROVISIONS

FIXED PRICE:

TP-1 GENERAL / MANAGEMENT AND ADMINISTRATIVE PERSONNEL

TP-2 CLEANING, CUSTODIAL SERVICES, AND REFUSE REMOVAL

TP-3 MAINTENANCE OF GRASS, LANDSCAPED AREAS, AND TREES

TP-4 OPERATION OF VISITOR CENTER

TP-5 BOUNDARY LINE CLEARING AND MAINTENANCE

COST PLUS:

TP-6 MAINTENANCE OF BUILDINGS, STRUCTURES, FACILITIES, TRAILS,

MECHANICAL, PLUMBING, AND ELECTRICAL SYSTEMS

TP-7 MAINTENANCE OF SIGNS, BARRICADES, BUMPER BLOCKS, POSTS,

GUARDRAILS, GATES, FENCING, FIRE EXTINGUISHERS, AND TRAFFIC COUNTERS

TP-8 BEACH MAINTENANCE, AIDS TO NAVIGATION, AND

COURTESY DOCK MAINTENANCE

TP-9 NATURAL RESOURCE MANAGEMENT AND PEST SPECIES CONTROL

TP-10 MAINTENANCE AND REPAIR OF PAVED AND UNPAVED ROADS, PARKING

AREAS, LAUNCHING RAMPS, ROAD SHOULDERS, AND DRAINAGE

STRUCTURES

TP-11 MAINTENANCE OF GOVERNMENT VEHICLES AND EQUIPMENT

TP-12 PERSONNEL AND EQUIPMENT SUPPORT FOR POWERHOUSE

TP-13 HAZARDOUS WASTE OPERATIONS AND EMERGENCY RESPONSE

(HAZWOPER)

TP-14 EMERGENCY SERVICES FOR SADDLE DIKES

TP-15 SHORELINE AND RIP-RAP REPAIR

TECHNICAL PROVISION 1

TP-1 GENERAL / MANAGEMENT AND ADMINISTRATIVE PERSONNEL

Statement of Work: The purpose of this contract is to provide for the operation, maintenance, and repair of Government-owned facilities and equipment at Carters Lake Project. The Contractor shall provide planning, programming, administration, management, supervision, maintenance of accurate and complete records and files, quality control inspection, and personnel necessary to operate and maintain Government-owned facilities and equipment at Carters Lake Project.

General: Carters Project is located on the Coosawattee River in northwest Georgia, approximately 75 miles north of Atlanta, GA and 50 miles south of Chattanooga, TN. Towns around the project include Ellijay, and Chatsworth, Georgia. Work to be performed under this contract is located in Gilmer and Murray Counties, Georgia. For more information, stop by the Carters Project Visitors' Center located at 1850 Carters Dam Road, Oakman, GA 30734.

Additional information about the project is also available on the Internet at http://www.sam.usace.army.mil/Missions/Civil-Works/Recreation/Carters-Lake/.

The Contractor shall furnish all labor, materials, supplies, and other items necessary for the operation, maintenance, repair, and replacement requirements as specified herein. All work will be done in a professional, efficient, effective, and workmanship like manner. The estimated recreational facilities are contained in Section J. The listing of facilities and quantities should be considered approximate and are provided as an estimate to aid in the preparation of proposals.

The actual quantities may be more or less and may vary based on the closure or leasing of parks and the addition or removal of specific amenities. Variations in these quantities will not be justification for modification of the contract or request for additional payment except as provided for in the contract.

Technical Provisions 1-5 are the Fixed Price portion of the contract. The Contractor is required to furnish materials and supplies that are specifically described in each fixed price technical provision. All expenses required of the Contractor to perform these fixed price provisions should be reflected in the proposal unit pricing of each technical provision. Technical Provisions 6-15 are the Cost Plus portion of the contract. All expenses required of the Contractor to perform are reimbursable in accordance with the Federal Acquisition Regulation. Award will be made as a whole to one offeror. Offerors must include all items in their proposal. Failure to do so will be cause for the Government to deem the proposal non-responsive.

It is the intent of this requirement to insure that all work is performed in accordance with appropriate industry standards to obtain quality end products. Replacement parts and facilities will be equal or better than those being replaced. Replacement of parts with lower quality items will result in the work being determined as unauthorized by the COR and will be re-done by the Contractor. Work completed under fixed price technical provisions which does not meet industry standards or is otherwise not in accordance with contract requirements will be re-done at the Contractor’s expense. Any necessary deviation to design standards will require COR approval prior to work/project commencement.

The term of this contract is limited to one (1) base period and four (4) option periods.

The Government may award contracts for additional and/or similar work. The Contractor shall cooperate with such other Contractors, its employees and/or Government employees, as directed by the Contracting Officer’s Representative (COR). The Contractor shall not commit or permit any act of interference in the performance of work of other Contractors or Government employees.

The Government reserves the right to adjust quantities of work for any reason.

Pre-work Conference: The Contractor shall attend a pre-work conference as soon after award as practical, dependent on when actual performance is to begin. The intent is to conduct the conference prior to the start of work and no later than 15 days after award of contract. During this conference the Contracting Officer (KO) shall establish the line of authority and Government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed. At this meeting, the Contractor shall provide names of all key personnel for management and supervision along with a copy of each individual’s resume of qualifications and experience. A letter of record, documenting all pre-work conference discussions, will be furnished to all attendees.

Coordination Meeting: The coordination meeting will be separate from the Pre-work Conference. Before commencement of work, the Contractor management staff shall meet with the COR. Discussion will be held to develop a mutual understanding of quality control requirements, details of the reporting requirements, implementation of the accident prevention plan, the interrelationship of the Government’s inspection system to the Contractor Quality Control (CQC) plan, and all other aspects of the contract. A record of the proceedings will be furnished to all attendees.

Criteria and Publications: The Contractor shall perform all work in accordance with applicable publications to include, but not limited to, the listing below:

Safety:

EM 385-1-1 (Corps of Engineer’s Safety Manual) EP 310-1-6a and EP 310-1-6b (U. S. Army Corps of Engineers’ Sign Standards Manual) Environmental Review Guide for Operations

Equipment Manufacturer's:

Operating Manuals Repair Manuals

Industrial Standards and Codes: (Latest Editions) Air Moving and Conditioning Association American Association of Nurserymen, Inc.

American Concrete Institute American Institute of Steel Construction

American Society of Heating, Air-Conditioning and Air-Conditioning and Refrigeration Institute American Society of Heating, Refrigeration and Air-Conditioning Engineers American Society for Testing and Materials American National Standards Institute American Welding Society Architectural Aluminum Manufacturers Association Architectural Graphics Standards Asphalt Institute Consumer Products Safety Commissions Handbook for Public Playground Safety International Fire Code with Georgia Amendments National Association of Architectural Metal Manufacturers National Association of Fan Manufacturers National Electrical Code National Fire Protection Association National Plumbing Codes Standards Illustrated National Warm Air and Air Conditioning Association Portland Cement Association Sheet Metal Manufacturers SBCCI Standard Building Code with Georgia Amendments SBCCI Standard Gas Code with Georgia Amendments The Aluminum Association Underwriter's Laboratories, Inc.

Other General Services Administration (GSA) guidelines and schedules for vehicle maintenance.

EM 1110-1-400 Engineering and Design –Recreation Facility and Customer Services and Standards-

Site Closures, Consolidations, and Responsibilities: Facilities or recreational areas may be subject to lease, closure, and/or consolidation at any time. As a result of a lease, closure, and/or consolidation, the number and type of facilities located in each area may fluctuate on a temporary and/or permanent basis. The Contractor’s work schedule must be sufficiently flexible to meet these changing needs. All closure and/or consolidation actions will be done only with approval of the COR.

Maps: Recreation area and access road maps are included in this contract in Section J and show general mowing and litter pickup limits. Note that these maps are approximate and only included for offerors information only. It is the responsibility of each offeror to conduct site visits prior to submitting proposals. Some locations, including trails, rip-rap on dams, and herbicide application areas are not shown on these maps.

Communication Devices and Responsibilities: The Contractor will be provided sufficient communication devices to support adequate communications with its employees (radios, phones, push-to-talk radio, etc.). The Contractor will be required to provide cellular telephone service. A total of three (3) desk top computers will be provided by the Government. These will be utilized to perform various duties such as inventory control, maintenance management, Facilities and Equipment Maintenance (FEM) system, and the use of the Government e-mail system. This will require Common Access Cards (CAC) for the Contractor’s management and administrative staff who utilize the Government furnished computer equipment and network. Any software utilized by the Contractor for contract management will be subject to approval by the Government prior to installation.

Contractor Furnished Vehicles: The Contractor will provide all vehicles required to perform all technical provisions on this contract with the exception of vehicles provide in Section J.

Vehicles: All vehicles utilized on this contract shall be presentable, serviceable, must meet all safety requirements set forth in EM 385-1-1, and shall comply with all applicable state and federal motor vehicle regulations. All systems and body panels that were installed at the time of manufacturing (fenders, brakes on all wheels, speedometers, gas gauges, complete exhaust systems, etc.) shall be in good working condition. Any vehicle utilized under this contract that is found deficient shall be removed from the project.

No vehicles shall be left unattended for any extended periods of time at any recreation area without prior approval of the COR. Vehicles shall be secured overnight at the Contractor’s O&M Maintenance Area compound.

Vehicles shall be operated in accordance with posted regulations and traffic control signs and devices. The COR will closely monitor the Contractors speed in the contract area.

Contractor Furnished Materials, and Supplies: The Contractor shall furnish and maintain all sufficient materials and supplies to satisfactorily perform the requirements of technical provisions 1-5 on a fixed price basis. The specific requirements for these materials and supplies are contained in each respective technical provision. Materials and supplies identified as the responsibility of the Contractor in those technical provisions will be reflected in the proposal price by the Contractor, and will not be cost reimbursable items. All materials and supplies, once installed on site, become property of the government.

Approval of Materials and Supplies: Prior to commencement of work, the Contractor shall attend a pre-work conference at Carters Project and submit to the COR a written statement identifying the grade, type, quantity, mixture, and manner of application of all materials to be used during the contract period. All materials, supplies, and operating procedures must be approved by the COR prior to the commencement of work, or prior to implementing any changes. Subsequent changes to materials, supplies, or procedures shall be approved in the same manner.

Government Furnished Facilities: The Government will furnish the Contractor office space, storage facilities, and operational facilities described in Section J. The Government will provide water and electric power for these facilities. The Contractor may modify them to meet work requirements after prior approval of the COR.

Government Furnished Equipment: The property listed in Section J shall be provided for use in the performance of this contract.

a. All vehicles and heavy equipment shall be identified with professionally made magnetic signs or pressure sensitive vinyl type decals with company name and/or logo displayed on both sides. Sign design will be subject to approval of COR prior to placement on vehicles or equipment, and at minimum will consist of company name, type of business, address, and telephone number displayed with 2” or larger lettering.

b. Some GFP may be shared between the Contractor and the Government. If both the

Government workforce and the Contractor have a simultaneous demand for a piece of GFP listed for joint use, the Government will have priority.

c. The Contractor will be responsible for the maintenance and repair of Government-owned equipment utilized on the project and identified in Section J. Maintenance of equipment listed in Section J will be accomplished by the Contractor using Government owned facilities, appropriate vendor relationships, or subcontracts with outside sources.

d. Note the property listed in Section J may not be all inclusive of the necessary property needed to fulfill this requirement.

Personnel Requirements:

General: Service mechanics, technicians, tradesmen, consultants, and key personnel shall have the education and/or experience to enable them to adequately understand the systems and components to be operated, maintained, and repaired under these specifications. Only trained and fully qualified employees shall be used in performance of this contract. All applicable professional and/or licensing requirements for performance of duties are required on this contract. The Contractor shall provide an adequate and efficient number of fully qualified personnel to supervise, maintain, repair, inspect, and operate the project in accordance with these specifications. The Contractor shall inform the COR of personnel status monthly. All work that requires an interruption to the use of the project facilities or systems, or otherwise disrupts building occupants and/or the visiting public, shall be fully coordinated and approved in advance by the COR. Interruptions will be kept to an absolute minimum, and all repairs and replacement of equipment or parts will be done quickly and efficiently.

Subcontractors: Subcontractors may be utilized to perform specialized work or one-time type repair work. In some instances and for some duties, contract employees may be required to undergo background investigations prior to performing the duties.

Conduct of Employees: The majority of work will be performed in the presence of the general public. All contract employees shall conduct themselves in a proper manner at all times.

The Contractor shall be responsible for insuring that its employees strictly comply with all Federal, State, and Local laws. The COR may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the

COR, is incompetent, or is under the influence of alcohol or drugs, or endangers persons or property, or is negligent in the use of safety equipment or established safety policies or procedures, or interferes with or impedes the public use of the project, or engages in criminal activity, or whose physical or mental condition is such that it would impair the employee's ability to safely or satisfactorily perform their work. Repeated or ongoing safety infractions shall be grounds for dismissal. Notification of objection by the COR will be made promptly to the Contractor in writing if time or circumstances permit. These requirements shall not be the basis of any claim for compensation and/or damages against the United States and/or any of its officers or agents. In addition, no such removal will reduce the Contractor's obligation to perform all the work under this contract and immediate replacement will be made as required.

Employee Identification: While working on this contract, all workers shall have some form of uniform identification that is easily recognizable to the general public to designate them as employees of the Contractor. All workers are to be fully clothed in accordance with E.M. 385- 1-1, and maintain a neat and clean appearance.

Emergency Work: The Contractor will furnish and keep current a list of personnel to be contacted in the event that emergency repairs or service become necessary. The Contractor will ensure that contact can be made with these personnel either by telephone, radio, or other means, within one (1) hour, and the personnel will respond within two (2) hours after notification.

Contact will be made by the COR or person designated by the COR. The Contractor and the COR will establish a written policy and procedure for responding to emergency work assignments. The Contractor shall maintain its schedule of cleaning services regardless of inclement weather, with the exception of significant flooding, ice, and snow, which may make the roads impassable and working conditions too hazardous. Some services will be required 7 days a week, including holidays, during the recreation season

Antiterrorism and Operations Security (AT/OPSEC) Requirements: In accordance with OPORD 2013-74, Annex A, the following paragraphs apply to this requirement:

a. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

b. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

c. For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

d. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

e. Contractor Employees Who Require Access to Government Information Systems.

This standard language text is for contractor employees with access to government info system. Proposed language: "All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems."

f. For Contracts that Require OPSEC Training. Per AR 530-1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award. Proposed language: "All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum."

g. For Information assurance (IA)/information technology (IT) training. This standard language text is for contract employees who need network access and/or working IA/IT functions. Proposed language: "All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment."

h. Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

Plans: The Contractor shall furnish the following plans within 30 days after award date for approval by the Contracting Officer, unless noted otherwise.

1) Contractor Quality Control Plan (CQC) (within 15 days after award)

The Contractor will establish a comprehensive quality control program in accordance with the contract clause entitled "Inspection of Services". This plan shall be submitted within 15 days after award and should address in detail the proposed Quality Control Program to be used to assure compliance with the contract specifications and the Contractor's proposal. The plan should describe quality control concepts, purpose, and provide a general program overview. It should address the methods to be utilized to ensure that the CQC program is effective and efficient, including the inspection program to be utilized to ensure quality control goals are met. It should also include the frequency and schedule for inspecting significant project facilities and how corrective measures will be applied. The plan should address the interaction and coordination efforts that will occur between the Contractor and

Government personnel involved in Quality Assurance. The plan will be in sufficient detail to indicate to the Government that the Contractor is cognizant of the contract requirements. In addition to the above, the plan should address the following areas of concern:

a. Indoctrination and training of personnel, to assure employees are knowledgeable of their work assignments and regulations or guidelines pertaining to their assignments such as fire reporting, safety, erosion of embankments, etc.

b. Employee performance and evaluation.

c. Identification of declines in quality of product and how substandard performance and deficiencies will be corrected.

d. Employee health and hygiene.

e. Security of facilities and equipment (including key control).

f. Maintenance of facilities and equipment.

g. Proper reporting of maintenance needs by Contractor employees.

h. Preparation and submission of required reports to appropriate Government personnel.

Contractor Quality Control Officer (CQCO). The Contractor shall designate, in writing, a CQCO who will be responsible for ensuring the implementation of the CQC Plan. The CQCO shall be:

a. Employed directly by the Contractor with limited collateral duties beyond those specified in QC Plan.

b. Independent of the Contractor’s field-organization.

c. Responsible only to the Contractor’s top-level managers/owners (excluding the on-site superintendent).

d. Have minimum experience of five (5) years in quality control work.

e. 100% of the CQCO’s time shall be utilized at the Carters Lake Project performing QC or limited collateral duties.

Determination of work required to maintain and repair facilities, buildings, structures, and systems in a safe and efficient operating condition is the responsibility of the Contractor. The COR, however, may direct the Contractor to perform repairs or maintenance if deficiencies are observed. This notification may be verbal or in writing. The Contractor shall respond as soon as possible, but no later than 24 hours after notification to repair such work items, unless otherwise approved by the COR. Failure to respond within these guidelines without acceptable justification may be counted against the Contractor as evidence of unsatisfactory performance.

The CQCO shall provide for inspection of all items of work and rework to ensure conformance to specifications and drawings. Inspection activities performed will also include monitoring of subcontractor performance, inventory control, and procurement of supplies. The CQC plan will provide for ongoing inspections of the CQC functions described herein. Government Quality Assurance inspectors will assure that CQC is being followed and is effective, but the presence or absence of a Government inspector will not relieve the Contractor of responsibility for the proper execution of work in accordance with the specifications. All compliance inspections will be recorded on a form approved by the COR. All Contractor documentation developed to monitor quality control, to include records of deficiencies observed and corrective actions taken will be furnished to the Government. If recurrent deficiencies indicate that the quality control system is inadequate, corrective action will be taken as directed by the COR. Upon approval of the plan, any proposed changes must be approved by the COR prior to implementation.

2) Accident Prevention/Hazardous Analysis Plan to include Hazard Control Plan and

Confined Space Entry Plan in compliance with EM 385-1-1. (within 15 days after award)

3) Management Plan – personnel staffing, administrative and personnel authorizations, and physical aspects (utilization of equipment, personnel, and facilities). The Contractor will also include methodology for proposed processes, procedures, and staffing of management and administrative staff.

4) Purchasing Plan

a. The Contractor may not purchase any piece of equipment or property which would require placement on the Contractor's property account without prior approval. Lost, damaged, or destroyed items may not be replaced or repaired without prior approval. In the event that emergency repairs are required, and it is not possible to obtain advance procurement approval from the COR, the Contractor is authorized and shall be required to procure those parts necessary to affect immediate repair in order to protect personnel and/or property. The Government reserves the right to make major purchases for the Contractor through other Government sources at any time.

b. The Contractor shall maintain a purchasing system which will assure efficiency in expending Government funds. The Federal Acquisition Regulation (FAR) shall be used as a guide in establishing purchasing procedures and standards commensurate with the policies and techniques contained therein. The Contractor shall afford Small Business concerns an equitable opportunity to compete for all contracts they can perform. The Contractor's purchasing system is subject to review and approval by the Contracting Officer. Title to all property acquired by the Contractor in this manner shall inure to the Government for which it was purchased upon receipt by the Contractor.

5) Facilities Maintenance Plan

a. The Contractor shall submit a quarterly and annual plan for all routine maintenance and duties covered by the specifications. In addition, the Contractor shall prepare weekly schedules detailing all planned activities. A weekly schedule of upcoming work will be provided to the COR at least seven (7) days in advance. The frequency of submittal of plans and schedules may be adjusted as needed and directed by the COR.

b. Work incidental or related to contract work items, but not specifically identified or described in each section, may be required of the Contractor. This work will be accomplished by the existing work force utilizing existing equipment and will be performed by rescheduling and/or reapportioning the Contractor’s long range and weekly schedules, as approved by the COR.

c. The use of the Facilities and Equipment Maintenance (FEM) system will be a requirement of this contract. FEM system is the Corps of Engineers Asset Management’s comprehensive computerized maintenance work management program for planned and unplanned activities including long- and short-term planning, preventive, reactive, and condition-based maintenance. It is used to schedule maintenance, optimize resources, and track key performance indicators. All maintenance is performed from work orders from FEM. All labor and materials are captured to aid in the business decision making process.

FEM is based on IBM’s MAMIXO platform. The Government will provide the necessary training for the implementation of the FEM program.

6) Inventory Management and Property Control Plan

a. The Contractor shall submit Contractor’s recommendation for Government Furnished Property (GFP) stock items and levels for approval of the COR. Contractor’s Inventory Management and Property Control Plan, including control of Government property, shall be implemented upon approval. The inventory control program will utilize FEM. The Contractor shall inventory existing stock items and materials available at the beginning of the contract and shall input the results of the inventory into FEM.

b. The Property Control Plan will contain provisions to protect, preserve, account for, and control all GFP from its acquisition through disposition. The Contractor will be required to use the FEM system for property and inventory control. The following will be documented in FEM:

i. The name, description, and NSN/NCN

ii. Quantity received (or fabricated), issued, and on hand

iii. Unit price

iv. Contract number or equivalent code designation

v. Location

vi. Disposition

vii. Posting reference and date of transaction

viii. Bar Code

ix. Serial Number (if applicable)

x. Manufacturer

xi. Summary price for all property

c. The plan will be forwarded to the Property Administrator (PA) for approval. If for any reason the plan is disapproved, the PA will notify the Contractor in writing, requesting prompt correction of deficiencies. If the Contractor does not correct the deficiencies within a reasonable period, the PA will:

i. Notify the Contractor in writing of any required corrections and establish a schedule for completion of actions.

ii. Caution the Contractor that failure to take the required corrective actions within the time specified will result in withholding or withdrawing plan approval.

iii. Advise the Contractor that its liability for loss of or damage to Government property will increase if approval is withheld or withdrawn.

d. All property furnished to the Contractor will be controlled by means of the established inventory list. This inventory list will be maintained by the Contractor and will be in FEM. It will include all property which is currently in use by the Contractor and any additional property items procured throughout the life of the contract and assigned to the Contractor. The purchase of new accountable-property items will require approval of the Contracting Officer.

e. The Contractor will designate, in writing, a Contractor Property Officer (CPO), who will be responsible for maintaining accountability and record keeping. This individual will be a management official and may be assigned other duties by the Contractor.

f. An interim inventory management and property control system may be utilized by the

Contractor with the approval of the COR. This interim system will only be utilized until the proper training and credentials for use of the FEM system are accomplished by the Contractor. The Government will provide the necessary training for the implementation of the FEM program.

g. Excess/Disposal/Returns: All property returned by the Contractor to the Government, for whatever reason, will be accompanied with the property records. The CPO will notify the COR when serviceable GFP equipment is not needed to perform the work and otherwise will remain inactive.

h. The COR will review the Contractor’s inventory as frequently as conditions warrant.

These reviews will take place at any time during contract performance, upon contract completion or termination, or at any time thereafter during the period the Contractor is required to retain such records. The Contractor will make all such records and related correspondence available to the COR.

i. Safe Guarding Government Property and Accident Notification: The Contractor shall cooperate with Government personnel in safeguarding Government property and reporting accidents. The Contractor shall be responsible for reporting to the COR all acts of vandalism, larceny, pilferage, and/or other property damage. The COR will insure that local law enforcement personnel are notified. The Contractor shall provide a full description of the security procedures and safeguards that will be established to protect equipment, materials, tools, and other resources from loss or damage. The Contractor shall notify the COR immediately upon discovery of any Government Furnished Property that is lost, damaged, or destroyed while in the Contractors possession. Telephone or radio reports to the COR with timely follow-up in writing will be acceptable. Under normal conditions, written reports will be provided within 24 hours. On a monthly basis, the Contractor will provide a consolidated report of property damage, acts of vandalism, larceny, pilferage or other damages or loss of Government facilities maintained by the Contractor. The Contractor will be responsible for providing immediate notification to the COR of any accident which involves personal injury, death, any property damage and other significant occurrences. Initial notification will be verbal with follow-up in writing as directed by the COR. All accidents involving on-the-job injuries or property damage will be telephonically reported to the COR as soon as reasonably possible after the accident, but no later than the end of shift on the day of the accident. The Contractor will also be required to complete all appropriate reports and submit them within 24 hours of the accident. The COR will provide the Contractor with guidance regarding the proper forms to submit for each type of accident. The Contractor shall submit accident exposure and experience incidental to this work in accordance with Section 2, EM-385-1-1, and instructions from the COR.

j. The Contractor will be responsible for safeguarding all work sites in parks and public recreation use areas. Appropriate signs, warning devices, and barriers will be used to protect the general public, Contractor employees, and Government employees where work is being accomplished.

k. The Contractor shall ensure that all contract personnel are aware of the responsibility to be good stewards of Government property entrusted to them. Property that is portable and easily pilfered will be included in the property inventory listing. These items are controlled, regardless of dollar value. Examples of controlled equipment are hand and power tools, battery chargers, computers, binoculars, cameras, portable radios, etc.

7) Cost Schedule Plan with Work Breakdown Structure: The Contractor shall maintain a

Cost Schedule Plan with work breakdown structure of cost estimates to be incurred, for each TP for each month of the contract. The Plan shall be updated monthly as required to reflect changes in expenditures due to changes in work.

8) Subcontracting Plan: The Subcontracting Plan will include, as a minimum, the degree and rational of the subcontracting proposed.

9) Invasive Species and Pest Control Plan

10) Employee Uniform and Identification Plan

11) Spill Prevention and Response Plan

12) Hazardous Energy Plan

13) Vehicle Plan: The Contractor will be required to submit a Vehicle Plan for vehicles utilized on this contract. This plan will include the numbers of vehicles, types of vehicles, and plan for utilization.

Invoicing and Records: Invoices are to be broken down by technical provision and location.

Cost Plus technical provisions should include all costs associated with labor, materials, supplies, services, other direct costs, and subcontractors. Lump sum invoices for cost plus technical provisions will not be paid. Fixed Price technical provisions should include total cost for the contract line item for the invoice period. A summary checklist of all work completed during the invoice period shall be included with the submitted invoice.

Daily written records shall be maintained of all maintenance, repair, and operation activities.

Cost data for each activity will be maintained. This cost data for work shall include labor (in hours and dollar value), supplies, materials, and subcontract costs for each cost plus technical provision. A per area aggregate cost breakout, per area cleaning cost breakout, and per area mowing cost breakout will be maintained as well. Contractor reporting will also include a summary of all work activities completed within each technical provision. This information will be furnished to the COR monthly and upon request.

Management and Administrative Personnel Scope of Work: The Contractor shall provide adequate personnel on site to conduct appropriate management and administrative duties for all work occurring on this contract. These functions include, but are not limited to supervision, personnel management, work planning and scheduling, quality control, maintenance data entry, record keeping, safety, and property management. Multiple responsibilities can be held by single employees. For purposes of this contract, crew lead responsibilities are not considered managerial in nature and are not covered by this technical provision.

Supervision: The Contractor shall establish a defined chain of command including superintendent, contractor representative, and quality control personnel. It is intended that these duties are administrative in nature and responsible to ensure compliance with contract specifications.

a. Superintendent: The Contractor shall have a competent superintendent on site to provide adequate supervision, management, coordination, and work performance management. The superintendent shall possess full authority to act on behalf of the Contractor on all matters related to the contract.

b. Contractor Representative: The Contractor shall have competent contractor representative personnel on site to act on behalf of the superintendent during times in which the superintendent is absent from the project.

Quality Control: The Contractor is responsible for ensuring that all work performed under this contract, including any performed by subcontractors, is in accordance with specifications and workmanship standards. The Contractor shall have competent quality control inspector personnel to ensure that the Contractor’s Quality Control Plan is functioning as required.

Property Management: The Contractor is responsible for the management and stewardship of all Government furnished equipment. The Contractor shall have competent property management personnel to ensure that the Contractor’s Inventory Management and Property Control Plan is functioning as required.

Other Administrative Duties: The Contractor shall ensure adequate personnel are available to conduct other administrative duties as required, including but not limited to record keeping, accounting, data entry, and contractor furnished property management.

Management Plan: The Contractor shall furnish their Management Plan to the Contracting Officer within 30 days of award. The Management Plan will contain personnel authorizations for Superintendent, Contractor Representative, and Quality Control duties.

a. Changes in Personnel: Any time there are changes in the Contractor’s authorized personnel, the Contractor will notify the COR in writing as soon as practical.

TECHNICAL PROVISION 2

TP-2 CLEANING, CUSTODIAL SERVICES, AND REFUSE REMOVAL

Scope of Work: Schedule and perform cleaning and servicing of USACE operated facilities and public use areas to ensure clean, safe, operable, and usable facilities.

General: The Contractor shall satisfactorily clean, remove refuse, and maintain as necessary.

The Contractor should plan and execute a dumpster trash collection system at Doll Mountain Campground, Woodring Branch Campground, Harris Branch Campground, O&M Compound Area, Powerhouse, and Warehouse Area in a manner that effectively provides adequate trash disposal.

Contractor Furnished Materials and Supplies: The Contractor shall furnish and maintain sufficient materials and supplies to satisfactorily perform the requirements of this TP.

a. Cleaning Materials and Supplies: The Contractor shall furnish all required materials and supplies including, but not limited to detergents/soaps, disinfectants, deodorizers, trash can/refuse receptacle/refuse container liners, dumpsters, enzymes or bacterial agents, deodorant cakes, toilet paper, odor control chemicals, stain and/or graffiti remover, "out of order" signs, "closed for cleaning" signs, sanitary napkin receptacle liners, mops, brooms, toilet brushes, cleaning rags, squeegees, wire brushes with scrapers, sponges, buckets, brushes, plungers, towels, and any other supplies, materials, or cleaning utensils required to clean, service, and maintain sanitary conditions as stated in this contract.

i. Detergents: Only soap, soap compounds, cleansers, and/or biodegradable detergents shall be used. If the Contractor uses a cleaning compound containing disinfectants and deodorants in lieu of applying these materials separately, the label must state that the compound is biodegradable. Non-abrasive cleansers shall be used on all stainless steel and porcelain fixtures and mirrors. The manufacturer's instructions shall be followed in mixing the proper strength solution for application.

ii. Disinfectants: Only standard commercial disinfectants shall be used.

The manufacturer's instructions shall be followed in mixing the proper strength solution for application. The disinfectant may be mixed with the cleaning solution if the manufacturer's instructions on the disinfectant's label do not prohibit it. NOTE: Bleach will not be approved as a regular disinfectant for floors due to potential safety hazards.

iii. Deodorizers: Deodorizers must leave a strong and pleasant residual odor. The manufacturer's instructions shall be followed in mixing the proper strength for application. The deodorant may be mixed with the cleaning solution if the manufacturer's instructions on the deodorant's label do not prohibit it.

iv. Liners: The Contractor shall provide appropriately sized liners for cans/receptacles/containers.