Question and Answer Sheet 7 June 2024.pdf

DEPARTMENT OF THE ARMY

U. U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

MICC – FORT NOVOSEL

BUILDING 5700 ROOM 380

FORT NOVOSEL, AL 36362-5105

CCMI–CEU-NO 7 June 2024

Question Number

Question Answer

1 L 4. Communications: Due to the last day of questions being answered on June 6th, will the proposal due date be extended from June 12, 2024?

The proposal date will be extended. With this amendment, the proposal due date has been extended to 26 June 2024 at 3:00PM

CST.

2 L9. Specific Instructions states there are 4 volumes:

I - Contract Documentation & Summary II - 40 pages - Technical III - Past Performance IV - Price and L10. Proposal Format states there are 3 volumes:

VOLUME I – SUMMARY AND

MISCELLANEOUS DATA,

VOLUME I – FACTOR 1 -

TECHNICAL PROPOSAL,

VOLUME II – FACTOR 2 – PAST

PERFORMANCE

PROPOSAL

VOLUME III – FACTOR 3 - PRICE

PROPOSAL.

Which is the correct format for compliance?/In 1.9, Specific Instructions, four volumes are listed.

In the Evaluation Factors for Award, it refers only to Volumes I – III.

Please clarify

The correct format is the format stated in L9. There should be four (4) volumes.

Format has been corrected in L10 and M1.

3 Is the current RFP and combination of previous awards W9124G19C0004 and W9124G19C0007? If that is the case, will the award amount increase?

The solicitation is regarding a combination of the contracts stated. Please submit your proposal based on the information in the solicitation, not based on the previous contracts.

4 Verify if cleaning supplies such as:

(bleach, degreaser, sponges, mops) will be furnished or do we need to include it with pricing?

Per the PWS, the Government will not be providing materials for this contract. As such, cleaning materials should be included in your pricing. Please refer to Part 3, Government Furnished Property, Equipment and Services. Please refer to Part 4 for Contractor Furnished Materials and Equipment.

5 Can we submit CPARS if PPQs cannot be provided?/ Would the government consider CPARs in lieu of the Past Performance Questionnaire?

CPARS can be provided in lieu of PPQs.

6 What is the current FTE count? We are not allowed to provide that information.

7 Will we be provided the workload data?

That information is provided in Technical Exhibits TE-3 through TE-11.

8 Does this facility use a porter? A day porter is an individual who works during regular business hours and is responsible for maintaining cleanliness in common areas and surfaces.

No.

9 What is the average monthly invoice amount for the last 3 months?

We are not allowed to provide that information.

10 Is there a bond required? No, there is no bond requirement.

11 Who is the incumbent and what is the annual contract amount?

Incumbent is ISG. The awarded value of the current contract was $4,180,070.06.

12 Are there any additions to this contract that were not included on the last contract?/Has there been any change in the contract since it was last bid out?

As stated in the answer to question 3, this solicitation is a combination of two previous contracts. Please submit your proposal based on the information in the solicitation, not based on the previous contracts.

13 What is the Living Wage requirements for this contract? A living wage is a mandatory minimum wage that employers are required to pay their employees based on certain bid requirements.

The Service Contract Act (SCA) Wage Determination is available on SAM.gov.

14 Do you foresee any changes in the Living Wage in the future?

Please see question 13.

15 Is there any air quality? Air quality is a general cleaning service that is performed annually from ceiling to

Not familiar with that term. Requirements are identified in the solicitation.

floor but it needs to be scheduled in advance.

16 What are the cleaning hours? Refer to PWS section 1.7.4 Hours of operation for all facilities less BLDG 101, 5700 and 4905 Enhanced cleaning areas.

Refer to PWS section 5.2 Enhanced (High Intensity/Visibility) Cleaning Areas (BLDG 101,5700, 3900 and 4905), last bullet.

17 Are there any pressure washing in this contract?

There is currently no item in the contract that specifies “pressure washing”.

18 Can you confirm total square footage to be cleaned?

Refer to technical exhibits TE-4 through

TE-11.

19 What is the incumbent contract number, vendor and award value?

Incumbent vendor is ISG. The current contract number is W9124G-19-C-0007 and it was awarded for $4,180,070.06.

20 Is the site visit mandatory? No, attending the site visit was not mandatory.

21 Can you give us access to TE-11 to edit the document? Just as an addendum, the TE-2 Deliverable Schedule and TE-3 Enterprise Municipal Custodial Services spreadsheets for Fort Novosel are locked as well.

For those who want to use TE-11 in their planning, an unprotected version of TE-11 you can edit has been added. It is not mandatory to edit TE-11 or submit it as part of a proposal. It is only for use in preparing a proposal if desired. TE-3 has been revised and is included as a part of this amendment.

Unprotected versions of TE-2 and TE-3 will not be provided.

22 Can we receive a copy of the sign-in of the site visit roster?

Yes. Copy of sign-in sheet from site visit is included in this amendment.

23 The header on the last page of the RFP states "Page 102 of 166." Are pages missing from the RFP?

Adding the PWS to the solicitation affected the numbering of the pages. There are no pages missing from the RFP.

24 On TE-3, References/Footnotes 20-25 are not shown previously on the spreadsheet. What performance data do these footnotes in reference?

See revised TE-3 included in this amendment.

25 Section 2 of Technical Exhibits 4-11 break tasks out according to "Required Services" and "Scheduled Services." What is the distinction between the two? TE-3 does not break the tasks out this way, and the PWS does not distinguish between scheduled and required tasks.

REQUIRED services are normal fixed custodial task that are performed on a daily, weekly or other short set frequency.

SCHEDULED services are performed on a much longer frequency (Quarterly, Annually, etc.) and require advanced planning and scheduling with the customers prior to performing the task. These tasks are also more labor intensive adding the need to plan and schedule the work.

26 PWS paragraph 5.4.3 requires The CT (Ceramic Tile) designation cleaning of Quarry/ Ceramic/ Porcelain/ Tile, but none of the Technical Exhibits provide the square footage for these materials. What is the square footage of the materials described in 5.4.3, by Schedule?

represent the items identified in PWS section 5.4.3.

27 Technical Exhibits 4-11 provide square footages of carpet, tile, CT, concrete and other. What does "other" include? The square footage is substantial in some cases and could impact the workload estimates, depending on the surface material.

OTHER:

BLDG 6000 – Epoxy Coated Concrete.

BLDG 9204 – VINYL STEPS.

BLDG 5001 – ACCESS TILE.

BLDG 5101 – ACCESS TILE.

BLDG 6036 -WOOD

BLDG 8940 – LINOLEUM.

BLDG 30501 – NG -NON-STACTIC

GROUT, AND LAMINATE FLOORING.

BLDG 9000 – ERROR

BLDG 750 – MUD GUARD.

BLDG 5000 – ACCESS TILE.

BLDG 5440 – MUD GUARD, AND

RAISED FLOOR.

BLDG 30601 – FIBERGLASS SHOWER

PAN.

28 In Section Volume III Pricing instructions - the Government identifies specifics pools to identify in the cost proposal (Operating Cost, Field OH, Corporate OH, Equipment), but our accounting system does not separate this cost out in their individual pools. Will the Government allow contractors to propose the breakout of labor based on each offeror’s own accounting set-up?

Yes.

29 Can we please have clarification of The NAICS code on the SF 1449 and in the NAICS code, on the SF1449 the code is 561729 but in Section L the NAICs code is identified as 541519.

section L is 561720 and that is the correct NAICS code. NAICS code 561729 does not appear in the solicitation. NAICS code 541519 in clause 52.212-1 is a part of the clause. Clause 52.212-1 begins by stating “The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation.”

30 The Government has provided several pricing workbooks "TE1-Fort Novosel BID-Chart" and "Fort Novosel BID - Schedule". Are offerors meant to submit these forms with our proposal? If so, what are the instructions and purpose of completing the "TE1-For Novosel BID-Chart"?

The Bid Chart is only meant to assist vendors with seeing the color coding of the different CLINs/subCLINs. It should NOT be filled out and submitted as a part of a proposal. The Bid Schedule should be filled out and submitted as a part of the proposal.

The instructions are on the first tab of the Bid Schedule.

31 Does the Government want the pricing proposal to be consolidated into 1 workbook or can separate price files be provided?

Pricing should be on the solicitation and on the Bid Schedule that was provided.

32 1.7.10.5.1 Project Manager (PM) and Alternate Project Manager (APM) The Contractor shall provide a PM who is responsible for the performance of the work.

Is the Project Manager required to reside on-site?

No. “1.7.10.5.1: The Project Manager or alternate shall be available between the hours of 0730 hours and 1700 hours, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons.

33 The contractor is responsible for providing monthly consumables and cleaning supplies See Part 8, Attachment/Technical Exhibit Listing, paragraph 8.2, Attachment 2/TE-2 Deliverables Schedule, Deliverable, 33 Since the contractor is responsible for providing monthly supply usage counts to the government, can the government provide historical (2-years) supply usage information?

This is a new requirement. In the past the government has not been tracking this item and that data is not available from the government.

34 3.2 Facilities: The government will not furnish any office space for the contractor under this contract. Local building storage areas (janitorial closets) may be provided by the government when available. These

No.

areas shall be secured and maintained clean by the Contractor.

Is there a lay-down area on-site which the contractor can use to provide an office/storage trailer?

35 Does the Janitorial Company have parking privileges while working?

No.

36 Will there be office space for the Project Manager/Break Room for Employees?/ Will a project management office be provided?

No. Refer to Part 3, GOVERNMENT

FURNISHED PROPERTY, EQUIPMENT

AND SERVICES.

37 Is there storage space for supplies/equipment?

See #36 above.

38 Would the government submit the current employee’s resumes?

No.

39 Will there be a phase-in period? Yes. Phase-in is 30 days. It is CLIN 0016 in the solicitation and on the Bid Schedule.

40 What is the accessibility of the buildings after hours if needed for special functions? What are the average number of ‘special functions’, outside of regular cleaning, that are put on per year?

See #58 below. If there are any special “after hours” requirements they will be identified in the provided scope.

41 What color coded level of service s has historically been ordered?

The color-coded system we are using in this solicitation is new this year.

42 How will TEP be calculated? Will all service levels be added together, or just the basic requirement?

Section M, Fact 3 – Price Evaluation shows an example of how all the prices will be evaluated.

43 Will janitor closets be provided at all buildings? On the site visit, we noticed that some of the smaller buildings did not have janitor closets.

No.

44 If janitor closets are provided, do they have running water / mop sinks?

If a building has a “janitor’s closet” then water and mop sinks are provided.

45 Will chemical dispensing unit installations be permitted at any of the locations?

No.

46 Will there be any available outside storage on site for staging consumables or equipment?

No.

47 Will the current level of service for each facility meet the solicitation requirements as per level or are there any buildings going up/down in-service color-coded level? If so, can those be identified for pricing

All buildings are covered under 6 levels of service (schedules / CLINs) and some have additional options that impact funding requirements. Refer to TE-1 Fort Novosel Bid Chart.

considerations. Available Funds will dictate what level of service (option) will be funded yearly.

Future funding will dictate option levels that will be awarded annually.

48 Will it be allowable for golf carts or UTVs to be utilized on the installation?

No.

49 Are there any significant changes from the existing contract to this solicitation?

Please see answers to questions 3 and 12.

50 Are subcontractors currently being utilized for any scopes on the existing effort? If so, will their names be provided?

No subcontractors are being utilized on the current contract.

51 Will the government provide occupancy and or throughput levels for the various facilities?

See new TE-13 included in this amendment.

52 Does the government have usage records for consumables used on the current effort?

No.

53 Are any proprietary products or dispensers currently in use?

No.

54 Will all dispensers be in good, correct working order at contract inception?

Existing dispensers will be “As-Is”.

55 Are dumpsters and refuse pick up the contractor’s responsibility?

No.

56 Are the Project Manager and Quality Control Manager the only key personnel?

No. See PWS section 1.7.10.5 Contractor Key Personnel, first sentence. “Contractor shall provide a resume of key personnel listed below….”

57 What are the heights of the 2nd and 3rd floor exterior windows? For safety reasons, will a lift be required to clean the exterior windows?

Ground to top of 3rd floor windows is approximately 40 feet. Contractor is responsible for determining means and methods.

58 Please describe the requirements and the level of cleaning for the special event/conference support cleanings.

Requirements and services (scope) depend on the event, and will be identified in writing to the contractor prior to the occurrence, and the contractor will provided a cost estimate based on provided scope.

59 TE-5 uses the acronym "N/F" as a frequency. Please define this acronym.

N/F = Not funded.

60 In Section 3 of TE-4 (and the other TEs), square footage is given for TILE VCT, TILE, CONCRETE, and

Latrine square footage is included in the total building square footage listed in the TEs.

OTHER. Later in the table, the square footage is given for latrines.

Is the latrine square footage additional to the square footage for the hard surfaces provided previously in the table, or is it included in those totals?

61 What is the required frequency for cleaning inside and outside of exterior windows?

No requirement for cleaning inside of an exterior window, but cleaning outside exterior windows is “As Ordered”.

62 I’m a little confused on where to place my bid. If possible, can you please point me in the right direction to achieve this?

Please refer to section L of the solicitation.

63 Could you share details about the scope of work and your budget for this project?

Details on the scope of work are provided in the solicitation. It is up to the company to provide the prices in the proposal based on their costs. We do not provide budget information.

64 64. Specifically, we are seeking further details on the following points:

1. Scope of Services: Could you provide a detailed description of the custodial services required?

2. Award Criteria: What are the criteria for selecting the contractor for this solicitation?

3. Submission Requirements:

Are there specific documents or certifications that need to be included in the proposal submission?

4. Pre-proposal Conference: Is there a scheduled pre-proposal conference or site visit for potential bidders?

5. Contract Duration and Terms:

Could you provide information on the expected duration of the contract and any specific terms and conditions?

6. Point of Contact: Who is the primary point of contact for this solicitation, and how can we reach them for further questions?

All of this information is provided in the solicitation document.

65 I would like to know about the pass required to come on base for

MPs

• https://home.army.mil/novosel/ind https://home.army.mil/novosel/index.php/visit contractual opportunities, and for employees to work on base.

ex.php/visit

• https://pass.aie.army.mil/steps/bra nch_selection

66 For Schedule D, Option 1, shown on p.2 of TE-7, does the area of GREEN service include both the Enhanced Cleaning Areas shown on p.5 and the Remaining Offices/Common Areas/Latrines on p.6.

Yes.

https://home.army.mil/novosel/index.php/visit https://pass.aie.army.mil/steps/branch_selection https://pass.aie.army.mil/steps/branch_selection