Attachment_16_-_Questions_and_Answers_-_Round_2_-__20_Nov_2017.pdf

Question Number

Reference Question Government Response

Attachment 1: Stagefields

Ech, Hunt, Goldburg, Hot/Warm/Cold all have AH‐64 airframes and when hot require a fire guard. What is break out of Hot, Warm and Cold in order to properly staff and price these locations?

See Attachments 1 and 2.

Refer to historical data provided.

Mission requirements are identified weekly at the squaring meetings and updated daily thru ARTS.

Toth, Tabernacle Hot/Cold all have AH‐64 airframes and when hot require a fire guard. What is break out of Hot and Cold in order to properly staff and price these locations?

Each Stagefield where AH‐64 aircraft are scheduled to fly will require staffing a fireguard.

See Question #1

Hooper Warm/Cold all have AH‐64 airframes and when hot require a fire guard. What is break out of Warm and Cold in order to properly staff and price these locations?

Each Stagefield where AH‐64 aircraft are scheduled to fly will require staffing a fireguard.

See Question #1

Note 2: Hanchey: How is the contractor to support these refuels when no hours or workload is given? Will this be an adjustment to our price when called to do this work?

See Question #1

Attachment 2: Basefields

Hanchey, Lowe, Knox, and Shell: Shows 0400‐2400 (24 Hours), Is this correct, 0400‐2400 is only 20 hours not 24? How many hours do you want the contractor to be on duty?

Corrected. Should read 20 hours.

PWS 3.2

the Safety Manager can not have collateral duties but Q and A #97 says the Safety and Quality can be duel hatted. Will the government clarify if exactly what they want? Will the PWS be changed or answer 97 be changed please?

See Revised PWS dated November 2017, Paragraph

16.6. and 16.7. The contractor assumes risk for how they resource this contract. It is the contractor's decision whether employee will be dual hatted or not.

PWS Para 3.1.2 and Site Visit Will the Government clearly define (by pictures and map) where maintenance starts and stops in reference to DLA Owned?

This information was provided at the site visit. DLA‐E will provide training for the capitalized sites during Phase‐In.

During the Site Visit it was stated contractor only has operator level maintenance responsibilities, but 3.1.2 goes beyond that. Please list what contractor is to be qualified to work on that is Government GFP that is not DLA owned.

Goldberg Stagefield has a 20K tank with a fuel skid which will require much of what is described in 3.1.2.

The contractor may decide to provide other means of refueling aircraft which will require much of what is described in 3.1.2.

These are general skill sets that are not all inclusive for work that may be required.

PWS Para 4.2

Can the Government provide a copy of the DLA Energy policy letter P‐1/W Change 1 Date 17 June 2016 for our review before submission?

Yes. See Attachment 17.

Reference Question Government Response

PWS Par 4.16

Will the Government list all tanks, pipelines, piping systems etc that are referenced in this paragraph to better understand the scope so we can properly staff and price this?

This information was provided at the site visits. The contractor may decide to provide other means of refueling aircraft which will require much of what is described in PWS 4.16 These are general skill sets that are not all inclusive for work that may be required.

12 Where does DLA Maintenance Contractor start and stop? Diagrams and pictures would be big help to delineate the responsibilities.

See the definition for operator level maintenance in the PWS.

Par 4.18 Where are the receipt download points currently? What are they?

They are located at each DLA‐E bulk POL capitalized site.

Para 5.1.1

Will the Government provide a detailed explanation of “Deemed out of Compliance”?

Vehicles that do not meet DOT compliance, are not maintained IAW maintenance schedule, or deemed by the COR or KO to be unserviceable (example, no working headlights, or other safety issue).

Attachment 9

Suggest Attachment 9, Deliverables be deleted or revised. References are no longer valid along with some required deliverables based on Q&A.

Attachment 9 Deliverables was deleted in Amendment

3. Attachment 9 is now CBA.

PWS 5.1 and Q150

PWS 5.1 and Answer to Q150 state that All PWS required equipment shall be in place NLT day 60 of phase‐in which is very concerning to us. Offerors have commented and reiterated through numerous questions for this solicitation that at a minimum 90 days or more is needed to get ALL provided Refuelers and Portable Tanks on station and ready for servicing.

This answer and PWS revision now takes away 30 days of the 90 days for phase‐in to accomplish this process. Please clarify the Governments position that 60 days is adequate for the successful offeror to be able to have in‐place ALL Equipment (New or 2013 or newer Refuelers and Installed Portable Tanks etc.) by day 60. This is unrealistic and not acceptable for the numbers and type of equipment that is needed. At a minimum, 90 days or more is needed and has been stated numerous times by offerors that this time frame is a minimum to have in place and ready for service all equipment. Please reconsider this requirement or based on your answer we will have to consider not submitting a proposal because our Vendors/Suppliers of equipment have made it clear that 90 days is a minimum for the large number of equipment items needed.

The 60 day timeline was given so that the equipment inspections can be completed prior to being fully operational compliant by day 91 for all trucks. This timeline is applicable to the refuel/defuel trucks. Any installation of portable tanks would be addressed during the transition period, as site preparation and applicable agency approval (EPA) would need to be done prior to.

CDRL 03 and 04

CDRL 03 and 04 block 12 still shows date of first submission of (W/Proposal). Please clarify and confirm that these CDRLs are not due with the proposal.

CDRL 03 is due with proposal. CDRL 04 is not due with proposal.

SF1449

Please provide a revised SF1449 Continuation sheet with all changes to date or conformed SF1449 with complete updated CLINs so that offerors can accurately complete the pricing (CLINs) and fill‐ins for this solicitation.

A conformed copy including all changes will be issued with Amendment 4.

Reference Question Government Response

PWS (Para 3.1.2) PWS 3.1.2 states the contractor will assist DLA maintenance personnel in replacing filters at Bulk Storage as needed. Please clarify what exactly is required so we can ensure appropriate manning is available i.e safety person; ordering filters etc.

Sustainment level maintenance will be conducted by DLA‐E. Contractor will be assist DLA‐E by unlocking gates and ensuring access to equipment.

PWS (Para 3.2)

PWS 3.2 states the safety manager cannot have collateral duties however response to question #97 states they can be dual hatted. Please clarify if Safety Manager is stand‐alone position or can be dual hatted.

See response to Question #6.

PWS (Para 4.1)

PWS 4.1 details method of fuel delivery that can be provided but does not list portable tanks.

However response to question #61 states portable skids or tanks of 10,000 gls and up have been approved for stagefields. Please confirm that portable stand‐alone tanks are approved for Stagefields.

If the contractor intends to utilize portable standalone tanks then the specifications for those tanks will be approved by the government.

PWS (Para 10.1) Maintenance

Your response to question 96 mandates a FDSM is required. However the updated PWS only requires operator level maintenance which normally does not require a FDSM. Please clarify if a FDSM position is required.

The Government stated what work needs to be done IAW PWS sections 4 and 10 ‐ Who the contractor hires is their decision.

Response to question #94

Please clarify the type of maintenance required by this contract on the Goldberg facilities (Operator or Preventive/Recurring). We believe IAW the updated PWS it should be operator.

Goldberg is not capitalized so Field Level and Sustainment Level maintenance is required.

Attachment 14

Attachment 14 is newly added with no instructions on how to fill out or where it is to be placed in the proposal. We assume it would go in Volume IV, Price. Is this correct? There is nothing in the instructions or evaluation of this Attachment. Please clarify exactly what is needed to accurately fill out Attachment 14. Also is Attachment 14 going to be evaluated? If so what is going to be evaluated or compared? There are many other type costs that are not labor or equipment that is include in the final price for a CLIN. There would be no cross walk or ability to compare CLIN prices to what is being asked for in this Attachment.

Offerors are to place Attachment 14 with Volume IV ‐ Pricing. Offerors are to include proposed manning, estimated hours and fully burdened rates as stated.

Offerors are to provide proposed equipment with sizes. Attachment 14 has been modified. Pricing in Attachment 14 is for labor only. Attachment 14 is for the Government to have additional information and will not be used for evaluation purposes.

Attachment 14

For attachment 14 regarding the Equipment Column. The Government has already asked for the numbers and type of equipment to be provided by the contractor be identified in the Technical Proposal. Exactly what type of equipment is the Government referring to or expecting to see listed out in Attachment 14? Could this be Refuelers, Portable Tanks, Nozzles, Lawn Mowers, Trucks, Riding Mowers, Trailers, Weed Eaters or even Personal Protective Equipment (PPE). Please specifically identify what equipment you want listed and suggest the removal of hours as that would not apply to some equipment.

Equipment valued under $5,000 need not be listed.

Attachment 14

For Labor Columns please clarify if proposed labor hours is total hours proposed or is it a productive hour request. We believe this is total hours proposed/paid by labor category correct?

Total hours.

Reference Question Government Response

Amendment 2

Does the Government intend to release a SF 30 to enable offerors to acknowledge Amendment 2?

See answer to Question #18.

Amendment 3

Will the Government publish a conformed RFP for the solicitation in light of the changes in Amendment 3?

See answer to Question #18.

PWS 6.2.1

Government will furnish to the contractor as GFP sufficient quantities of CCR nozzles for OH58 hot refueling until the aircraft is retired from service at Fort Rucker. WithinXX [emphasis added] days of the removal of the OH58 aircraft from the Fort Rucker inventory, the contractor will be required to return the CCR nozzles to the Government. Please indicate the relevant number of days.

Mission requirements will determine the exact date the last aircraft is retired. The contractor will be notified when that date is determined.

Amendment 3, Section L

Page 27 All proposals shall be submitted NLT 12:00 PM EST 12/01/2017. Considering the federally authorized holiday, would the Government please consider extending the proposal due date?

Proposal due date cannot be extended. Proposal are due 01Dec2017.

Q&A #65

Q&A Page 8 ‐ Question ‐ Will the contractor be authorized to establish a fuel purchase agreement in order to purchase government fuel in contractor owned vehicles? If so, what grade(s) of fuel is available? Is the cost of vehicle fuel reimbursable to the contractor?

Answer: No, fuel is not available for purchase from the government. Fuel costs for the Contractors' operations are not reimbursable. Please confirm that contractors will not be allowed to establish a DODAAC for Fuel purchase and contractor reimbursement to the USG for cost.

Contractor will not be establishing a DODAAC or purchasing fuel from the Government for use in contractor owned trucks/vehicles.

Attachment 14 – Pricing work sheets, all tabs

Will the Government provide clear instructions on how to correctly fill in this worksheet?

Specifically as to whether all non‐labor related costs are to be separated out and included from line 37 onwards, and also regarding what level of detailed breakdown is required. Also please confirm that only labor related costs are to be included from line 9 to 30, and that no equipment or material costs should be added to these labor rates.

See answer to Question #24.

33 Attachment 14 – Pricing Worksheet

There are no instructions regarding Attachment 14. Can the government confirm that no hours should be associated with the Equipment Categories?

See answer to Question #24.

There are no instructions regarding Attachment 14. Can the government confirm offerors may combine small equipment items into larger generic categories?

See answer to Question #24.

Performance Requirements Summary

PRS items 2, 3, and 4 state “More than three similar incidents may result in issuance of a Letter of Concern or out of cycle CPARS.” Do the three similar incidents pertain to quantity per month, or three total for the life of the contract?

Per year of contract performance

36 Will the Government please provide a revised Schedule B that reflects the changes from Amendments 2 and 3?

See answer to Question #18.

Reference Question Government Response

37 Amendment 3 shows new Base year as 9 months, but elsewhere (Section L) it shows as 12 months. Also, new Schedule B shows one Base Year CLIN (0002) as 9 months and another Base Year CLIN (0004) as 12 months. Will the Government please clarify and update the required documents?

There is a 90 day Phase‐In period. CLIN 0004 is for the entire year.

38 Section 2 ‐ Administrative Data, (A.) ( c.), vi) states, “For tables, charts, graphs, and figures, text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 12 point, uncompressed font.” and Section 3, (A.), 11) states “Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable.”. Will the Government please confirm that for tables, charts, graphs, and figures the font size can be at the discretion of the Offeror, consistent with Section 3?

Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 12 point, uncompressed font.

39 Does the Government intend to delete Section 2). Volume II ‐ Technical Approach Factor 1 – SubFactor 2 Subparagraph (9)‐Contingency and Mobilization, consistent with the Government response to question #224 of Attachment 15‐ Questions and Answers dated 6 Nov 2017?

Subparagraph 9) will be deleted.

PWS Section 10.9 and QandA #68

Per PWS 10.9, it states that “100 feet out from each of the most outlying part…, at all locations’ requires maintenance and mowing. Per the Governments response to question #68 of Attachment 15‐ Questions and Answers dated 6 Nov 2017, no mowing is required. Will the Government please clarify?

PWS 10.9 is applicable to all base fields on Ft. Rucker.

It is not applicable to stage fields.

QandA #42 Will the Government please clarify or expand on their response to question #42 of Attachment 15‐ Questions and Answers dated 6 Nov 2017, specifically whether POVs are not allowed on the flight lines but are allowed on the Stagefields?

POV's are not allowed on the flightlines at Stagefields and as restricted at the basefields.

42 Due to the significant changes in requirements in Amendment 3, does the Government plan to provide a new range for the total contract value from what was provided in the Dec 2016 Special Notice.

No.

43 Section 2 ‐ Administrative Data, (A.) ( c.), vi) states, “Foldout pages shall fold entirely within the volume and count as one page.” and Section 3, (A.), 11) states “Fold‐outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper.”, which can be interpreted as two pages. Will the Government please confirm that 11x17 foldout pages will be counted as one page?

Foldouts will be counted a one page.

Reference Question Government Response

44 Please confirm the font is Times Roman only and is 12pt,uncompressed font size. Reference solicitation document page 30 of 39, states formatting for the proposal will be single spaced, use Arial, Times NewRoman, Courier New or Calibri font with an 11 or 12 size font with normal spacing. This statement differs from page 27 (text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 12 point,uncompressed font) and the Q&A.

The font is Times Roman only and is 12pt,uncompressed

PWSparagraph 1.1 weekend support is estimated as follows: Saturday and Sunday 0800AM – 1000PM CST.

Attachment 2, Basefields, states that Cairnsis 0001‐2400 (24 hours) 7‐days a week and the other Basefields are 0400‐2400(24 hours) 5‐days a week (M‐F). Please clarify if Contractor support is required 24 hours on Saturday and Sunday oruntil 1000pm only.

Additionally,although Attachment 2 (Basefields) reflects 24hour support Monday‐Friday atHanchey, Knox, Lowe and Shell, the hours shown (0400‐2400) only reflect20‐hours. Please confirm.

Saturday and Sunday, 10:00PM. Attachment 2 has been corrected to reflect 20 hours.

PWS paragraph3.1.2

, the Contractor shall assist the Government in replacing filters in thefuel tank systems (DLA Owned) as needed. Please confirm if the FDSM assists the Government with changing outfilters in bulk storage areas or is the FDSM is solely responsible for changingout the filters.

"FDSM" has been removed from the PWS.

PWS paragraph3.2 the Safety Manager cannot hold any collateral duties. Q&A #97 states the Safety Manager can also be dual hatted as the QC Manager. Please confirm the Safety Manager can also perform QC Manager duties.

See response to Question #6.

PWSparagraph 6.2.1

“within XX days of the removal ofthe OH58 aircraft from the Fort Rucker inventory, the contractor will berequired to return the CCR nozzles to the government”. Please provide the number of days ifavailable.

Mission requirements will determine the exact date the last aircraft is retired. The contractor will be notified when that date is determined.

PWS,Table E please confirm the location of the five (5) fire extinguishers provided by the Government

Cairns, Lowe, Hanchey

Q&A #116 the Government provides radios. Table E in the PWS shows 3 radios. Is this the total number of radios provided to the Contractor or willthis number be determined during the phase in period (see note in Table E)?

The government will provide up to 90 radios. The exact number will be determined during the Phase‐In period.

ReferenceAttachment 7

List of Supported Aircraft, please confirm if there are anyrequirements for refueling transient wide‐body aircraft such as the C‐17, C‐5 etc. If so, please provide thefrequency.

Widebody cargo airplanes are on the list of transient aircraft. The C‐5 does not land at Cairns.

Q&A # 91

Please provide percentage of employees (Full time and eligible Part time) thatdo not participate in the Health Plan to complete.

Totals add up to 100%.

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