W9124G-17-R-0003-0004_-_Final.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment 0004 is to add Attachments, revise the Period of Performance and to revise Instructions to Offerors.

1. CONTRACT ID CODE PAGE OF PAGES

1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Nov-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124G-17-R-0003

X 9B. DATED (SEE ITEM 11)

01-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Nov-2017

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD

SUITE 126

FORT EUSTIS VA 23604-5327

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124G-17-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

The pricing detail quantity has decreased by 3.00 from 12.00 to 9.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 26-JAN-2018 TO

26-APR-2018

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

FOB: Destination

W31BMZ

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 15-MAR-2018 TO

14-JUN-2018

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 27-APR-2018 TO

26-JAN-2019

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-JUN-2018 TO

14-MAR-2019

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 27-APR-2018 TO

26-JAN-2019

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-JUN-2018 TO

14-MAR-2019

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 0004 has been changed from:

POP 27-APR-2018 TO

26-JAN-2019

N/A N/A

POP 15-JUN-2018 TO

14-MAR-2019

The following Delivery Schedule item for CLIN 0005 has been changed from:

POP 27-JAN-2018 TO

26-JAN-2019

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-JUN-2018 TO

14-MAR-2019

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 1001 has been changed from:

POP 27-JAN-2019 TO

26-JAN-2020

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2019 TO

14-MAR-2020

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 1002 has been changed from:

POP 27-JAN-2019 TO

26-JAN-2020

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2019 TO

14-MAR-2020

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 1003 has been changed from:

POP 27-JAN-2019 TO

26-JAN-2020

POP 15-MAR-2019 TO

14-MAR-2020

The following Delivery Schedule item for CLIN 1004 has been changed from:

POP 27-JAN-2019 TO

26-JAN-2020

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2019 TO

14-MAR-2020

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 2001 has been changed from:

POP 27-JAN-2020 TO

26-JAN-2021

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2020 TO

14-MAR-2021

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 2002 has been changed from:

POP 27-JAN-2020 TO

26-JAN-2021

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2020 TO

14-MAR-2021

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 2003 has been changed from:

POP 27-JAN-2020 TO

26-JAN-2021

POP 15-MAR-2020 TO

14-MAR-2021

The following Delivery Schedule item for CLIN 2004 has been changed from:

POP 27-JAN-2020 TO

26-JAN-2021

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2020 TO

14-MAR-2021

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 3001 has been changed from:

POP 27-JAN-2021 TO

26-JAN-2022

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2021 TO

14-MAR-2022

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 3002 has been changed from:

POP 27-JAN-2021 TO

26-JAN-2022

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2021 TO

14-MAR-2022

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 3003 has been changed from:

POP 27-JAN-2021 TO

26-JAN-2022

POP 15-MAR-2021 TO

14-MAR-2022

The following Delivery Schedule item for CLIN 3004 has been changed from:

POP 27-JAN-2021 TO

26-JAN-2022

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2021 TO

14-MAR-2022

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 4001 has been changed from:

POP 27-JAN-2022 TO

26-JAN-2023

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2022 TO

14-MAR-2023

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 4002 has been changed from:

POP 27-JAN-2022 TO

26-JAN-2023

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2022 TO

14-MAR-2023

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 4003 has been changed from:

POP 27-JAN-2022 TO

26-JAN-2023

POP 15-MAR-2022 TO

14-MAR-2023

The following Delivery Schedule item for CLIN 4004 has been changed from:

POP 27-JAN-2022 TO

26-JAN-2023

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2022 TO

14-MAR-2023

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 5001 has been changed from:

POP 27-JAN-2023 TO

26-JAN-2024

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2023 TO

14-MAR-2024

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 5002 has been changed from:

POP 27-JAN-2023 TO

26-JAN-2024

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2023 TO

14-MAR-2024

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 5003 has been changed from:

POP 27-JAN-2023 TO

26-JAN-2024

POP 15-MAR-2023 TO

14-MAR-2024

The following Delivery Schedule item for CLIN 5004 has been changed from:

POP 27-FEB-2023 TO

26-JAN-2024

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2023 TO

14-MAR-2024

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 6001 has been changed from:

POP 27-JAN-2024 TO

26-JAN-2025

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2024 TO

14-MAR-2025

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 6002 has been changed from:

POP 27-JAN-2024 TO

26-JAN-2025

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2024 TO

14-MAR-2025

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

The following Delivery Schedule item for CLIN 6003 has been changed from:

POP 27-JAN-2024 TO

26-JAN-2025

POP 15-MAR-2024 TO

14-MAR-2025

The following Delivery Schedule item for CLIN 6004 has been changed from:

POP 27-JAN-2024 TO

26-JAN-2025

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

POP 15-MAR-2024 TO

14-MAR-2025

N/A 4509 ANDREWS AVENUE

FORT RUCKER AL 36362

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for CLIN 0004 has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

To:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The Acceptance/Inspection Schedule for CLIN 1003 has been changed from:

N/A Government N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 2003 has been changed from:

N/A Government N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 3003 has been changed from:

N/A Government N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 4003 has been changed from:

N/A Government N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 5003 has been changed from:

N/A Government N/A Government

To:

The Acceptance/Inspection Schedule for CLIN 6003 has been changed from:

N/A Government N/A Government

To:

The following have been modified:

ATTACHMENTS

LIST OF ATTACHMENTS

(All attachments are added as separate attached PDF and Excel documents)

Attachment Number Title Number of Pages Date

Exhibit 1 (Qty. 13) CDRL’s 39 20 Nov 2017 Attachment 1 Performance Work

Statement 30 20 Nov 2017

PWS - Attachment 2 Stage Fields 1 01 Feb 2017 PWS - Attachment 2A Stage Field Data Query 1 08 June 2015 PWS - Attachment 3 Base Fields 1 20 Nov 2017 PWS - Attachment 3A Base Field-Stage Field

Data Query 3 08 June 2016

PWS - Attachment 4 Pre-execution Requirements

3 13 July 2017

PWS - Attachment 5 Minimum Quantities of Aviation Fuel

1 13 July 2017

PWS - Attachment 6 Mogas and Diesel Deliveries

2 13 July 2017

PWS - Attachment 7 List of Supported Aircraft 1 13 July 2017 PWS - Attachment 8 Map of the Local Flying

Area 1 13 July 2017

PWS - Attachment 9 Collective Bargaining Agreement

52 01 Aug 2015 – 31 July

Attachment 10 Performance Requirements Summary

(PRS)

1 25 July 2017

Attachment 11 Matrix for Pricing Weekend/Special Event Refueling Operations

1 23 Oct 2017

Attachment 12 Wage Determination - AL 11 01 Aug 2017 Attachment 13 Site Visit Attendees 1 13 Sept 2017

Attachment 14 Pricing Worksheet 1 17 Nov 2017

Attachment 15 Questions & Answers 23 07 Nov 2017

Attachment 16 Questions & Answers Round 2

12 20 Nov 2017

Attachment 17 USAACE CLIII FHP Historical Data

6 14 Nov 2017

Attachment 18 DLA Energy P-1 23 20 Nov 2017

INSTRUCTIONS TO OFFERORS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

A. PROPOSAL PREPARATION INSTRUCTIONS

1. Introduction.

This is a Request for Proposals (RFP) to acquire non-personal services to provide Refueling and Defueling Services for Fort Rucker, AL.

The Government intends to compete and award a single Firm-Fixed Price contract for the Refueling and Defueling Support Services requirement using the procedures set forth in FAR Part 12 - Acquisition of Commercial Items and Part 15, Contracting by Negotiation. The resulting contract will include a 90 day Phase-In period plus a Base Year of twelve (12) months, and six (6) 12-month option years.

2. Administrative Data.

A. Proposal Submittal and Inquiries.

All Proposals shall be submitted NLT 12:00 PM EST 01 December 2017 in accordance with the following delivery instructions:

1) Delivery Instructions:

a. Hand Carrying Instructions. Hand delivery is permitted by a person from an Offeror’s/teaming partner’s staff. A messenger service delivering a package is not considered a hand delivery. All hand-carried proposal documents, to consist of CD-ROMs/DVDs, shall be delivered to the address below. Offerors are requested to provide a 24-hour notice to the Point of Contact (POC) at the telephone number below to provide notification of pending arrival:

Mission Installation Contracting Command (MICC) ATTN: William R. Wright- Contract Specialist and Linda D. Whitlock - Contracting Officer 705 Washington Blvd., Ste. 126 Ft. Eustis, VA 23604 Primary Telephone: (757) 501-8126

b. Mailing Instructions.

Submit clearly marked proposals to:

Mission Installation Contracting Command (MICC) ATTN: William R. Wright - Contract Specialist and Linda D. Whitlock - Contracting Officer 705 Washington Blvd., Ste. 126 Ft. Eustis, VA 23604 Primary Telephone: (757) 501-8126

c. Proposal Format. Format of the proposal volumes (and any resulting responses to Evaluation Notices (ENs) shall be as follows:

i. Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 12 point, uncompressed font.

ii. Digital copies on CD/DVD-ROM Disk shall be provided in Microsoft (MS) Word, PowerPoint, PDF and/or Excel and shall adhere to all proposal preparation instructions. Information relating to the proposed price must be included to the extent practical in electronic format. Electronic versions of the Price Proposal shall be submitted in MS Office Excel, WORD or PDF format, and shall not be read only or password protected. All formulas, lookup tables and links shall be intact, and no links shall exist to files not included in the submission. Spreadsheets shall not contain hidden worksheets, PDF or flat files not included in the submission. Failure to comply with these formatting requirements may result in rejection of your proposal. Offerors shall perform virus check prior to proposal submittal.

iii. Pages shall be single sided, singled spaced, with a minimum of one inch margins on all sides. A cover sheet should be bound in each Volume, clearly marked as to volume number, title, solicitation identification, and the Offeror’s name.

iv. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

v. Pages shall be dated and numbered sequentially by volume.

vi. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text.

vii. All cells in the cost proposal on the CD ROM must contain “open” cells in Microsoft Office 2007 or later spreadsheet product.

viii. Electronic copies must be provided on CD-ROMs/DVDs, read-only memory. Microsoft Office 2007 or later, presentation and spreadsheet products are preferred. Changes, as a result of negotiations, will be conformed on CD-ROMs/DVDs and have changed information clearly marked by a vertical line in the right margin.

2) Questions:

All questions regarding this RFP shall be submitted NLT 12:00 PM EST 15 November 2017 by email to the addresses below. All questions received before the question due date will be responded to online via the Federal Business Opportunities (FedBizOpps) website. Answers shall be posted without Offeror identification. Questions received after the deadline may not be answered. The Government will not provide responses to questions that would reveal a potential Offeror’s confidential business strategy, technical solution, or any information that is considered unique to a particular Offeror.

William R. Wright - Contract Specialist: william.r.wright286.civ@mail.mil

Linda D. Whitlock - Contracting Officer: linda.d.whitlock.civ@mail.mil

3) Period for Acceptance of Offers. The proposal shall be valid for 90 calendar days from the date of the initial proposal submission.

B. General Instructions.

1) The Offer: The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the RFP and concurrence with the Performance Work Statement (PWS) (Attachment 1) and contract type.

2) The Government intends to award the contract without discussions (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, Offerors’ proposals should contain the Offerors’ best terms from a cost/price and technical standpoint. The Government reserves the right to hold discussions should they become necessary. If this occurs, the Government will establish a competitive range and may limit the number of proposals within that range for purposes of efficiency in accordance with FAR 15.306(c)(2).

3) If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unclear, the Offeror shall immediately notify the Contracting Officer (KO) in writing with supporting rationale.

4) This contract is a 100% set-aside for small business concerns.

5) The applicable NAICS code is 488190, Other Support Activities for Air Transportation, with a small business size standard of $32.5 million.

3. Proposal Preparation Instructions.

A. Volume Organization, Format, and Guidelines.

1) Each Offeror’s proposal shall consist of four (4) separate Volumes: Volume I – Solicitation, Offer and Award Documents and Certifications/Representations, Volume II – Technical Acceptability, Volume III – Past Performance, and Volume IV – Price. The Offeror shall submit their proposal volumes on two CD's. One CD shall include Volumes I and IV and one CD shall include Volumes II and III.

2) Offerors are required to meet all solicitation requirements. Proposals shall be clear and convincingly demonstrate that the Offeror has a thorough understanding of the entire requirements and associated risks, has the resources necessary to meet the requirement, and a valid and practical solution for the requirement.

Legibility, clarity and coherence are very important. Responses will be evaluated against the factors defined in the ‘Basis for Contract Award and Evaluation Criteria’, below. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

3) Exceptions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors in this document. Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award.

4) If the Offeror’s proposal indicates that it cannot or will not meet any of the PWS requirements; or, provides an approach that clearly does not meet any of the PWS requirements; or, includes data which prompts the Government to question the Offeror's compliance with any of the PWS requirements, the Government may determine the proposal is non-responsive, and therefore ineligible for award.

5) Cross-references should be utilized to preclude unnecessary duplication of data between sections. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. The Offeror’s Proposal shall consist of four volumes:

Table 1

Volume Title Page Limits Format

I Solicitation, Offer and Award Documents and Certifications/Representations, N/A Word or PDF

II Factor 1: Technical Approach Subfactor 1: Refueling/Defueling Operational Approach Subfactor 2: Safety and Quality Control Plan Subfactor 3: Project Management and Training Plan

50 pages Word or

PDF

III Factor 2: Past Performance 12 pages Word or

PDF

IV Factor 3: Price N/A Excel

6) Each volume shall include a cover page with the following information:

a. Company Name and Address

b. DUNS Number

c. Cage Code

d. Federal Tax ID

e. Business Size

f. Business Type (i.e.: 8(a) - Designate Date 8(a) expires, WOSB, VOSB, SDVOSB, HubZone, etc.)

g. Point of Contact (including telephone number and email address)

7) Page Limitation: The Proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall not be read nor evaluated. Page limitations may apply if further exchanges are conducted.

8) Page Limit Includes: all appendices, charts, graphs, diagrams, tables, drawings, photographs, etc. unless specifically excluded below.

9) Page Limit does not include: glossary, table of contents, , the price/cost and supporting documentation, and letters of commitment which should be submitted as separate appendixes or attachments. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

11) What Counts As A Page? A page shall represent an 8 ½ X 11” sheet of paper (minimum of 1” margins).

When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable. All text shall be single spaced and in black font (Black font requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 12 point, uncompressed font.

12) Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. The

Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in the numbering of pages, the Government may exercise its own discretion in counting pages.

2. Proposal Volumes

1). Volume I - Proposal Content – General.

Offerors are required to submit a completed SF 1449 (Solicitation/Contract/Order for Commercial Items) (including acknowledgment of Amendments), Section SF 1449 - CONTINUATION SHEET (CLINs) section, and FAR 52.212-3, Offeror Representations and Certifications. All final monetary extensions shall be in whole dollars only.

Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Section SF 1449 (Continuation Sheet) - The SF 1449 shall be submitted fully completed. The Offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section SF 1449 (Continuation Sheet) - The Contract Line Items Numbers (CLINs) section shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established CLINS.

TAB D, Representation, Certifications, and Other Statements of Offerors – The Offeror shall ensure that this information is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

2). Volume II - Technical Approach:

Factor 1 - Technical Approach

(a) Subfactor 1 - Refueling/Defueling Operational Approach. The Offeror shall provide a narrative describing the proposed Refueling/Defueling Operational approach to include the areas below to demonstrate an overall understanding of the technical requirements and objectives to execute this requirement.

1) Acquiring refueling vehicles and maintaining rapid refuel equipment and office and refuel equipment and maintenance facility to perform on contract start date.

2) Identify the number of refueling vehicles and equipment to meet the requirements of the PWS.

3) Maintaining refueling vehicles and equipment.

4) Maintaining bulk storage facilities furnished by the Government.

5) Calibration of meters and gauges.

(b) Subfactor 2 - Safety and Quality Control Plan. The Offeror shall provide a narrative describing the proposed Safety and Quality Control Plan to include the areas below to demonstrate an overall understanding of the technical requirements and objectives to execute this requirement

1) Spills and Emission. Controlling, handling and the cleaning of spills and emissions.

2) Production Control. Ensuring that the aircraft will be refueled in a timely manner as prescribed in the

PWS.

3) Quality Control. Meeting the quality control requirements of the PWS, identifying potential problem areas in the quality of service performed and corrective action to be taken before the level of performance becomes unsatisfactory.

4) Maintenance Program. Maintenance strategy for refueling vehicles, equipment and the Government bulk Petroleum, Oils and Lubricant (POL) storage facilities and maintenance strategy for calibration of meters and gauges.

5) Safety Program. Safe work environment and the prevention of accidents. Demonstrate how safety and accident prevention will be incorporated into your performance under this PWS.

6) Property Control System. Procedures for the control of Government Furnished property.

7) Physical Security. Process and procedures for crime prevention and the security of Government furnished equipment, fuels and supplies.

8) Employee Training. Managing new employee training, MOI training and employee upgrade training.

Demonstrate how you will develop new MOI courses or other employee training.

9) Deleted.

10) Compliance with all applicable Army Regulations/Instructions/Manuals and Federal Aviation Regulations as cited in the PWS.

(c) Subfactor 3 - Project Management and Training Plan. The Offeror shall provide a narrative describing the proposed Project Management and Training Plan to include the areas below to demonstrate an overall understanding of the technical requirements and objectives to execute this requirement.

1) Identify the project manager and alternate project manager and articulates the organizational structure by shift, skill mix, function and numbers that will be used to meet the PWS requirements. Provide rationale used to develop the organizational structure and provide a staffing/manpower matrix to accomplish the requirements for the PWS. Include a breakout by labor category, number of personnel proposed and skill level.

2) Describe your plan to hire, train, and maintain qualified staff and make available trained and qualified personnel at contract start and throughout the period of performance to meet all PWS requirements.

Provide the source from which you expect to hire your personnel that will work on this requirement.

3) Describe your strike contingency approach that will ensure continued performance in the event of a labor dispute or strike.

4) Provide a description of the teaming arrangement with any subcontractors or joint ventures including the organizational relationship and the lines of responsibilities between the prime and subcontractors.

3). Volume III – Past Performance:

The Past Performance evaluation will review the recent and relevant past performance, as defined in this RFP, of the Offeror and all subcontractors, teaming partners or joint venture partners proposed to perform at least 10% of the requirement based on the total proposed price.

The Offeror shall provide three (3) recent and relevant samples of Past Performance with its Proposal containing the information requested below.

A. Contract Number, award date, and contract type.

B. Price/Cost – original award amount, and current or final cost or price with explanation for significant (i.e., 10% deviation) cost / price increases.

C. Period of Performance.

D. Rationale supporting your assertion that the past performance references are relevant to the Refueling/Defueling Support Services requirement as defined within this RFP.

E. Point of Contact information to include the names, current phone numbers, and email addresses for references.

F. A copy of any cure notices or show cause letters received for each contractor listed and a description of any corrective action by the Offeror or proposed subcontractor.

The Offeror shall identify any contract actions it has performed as a prime or subcontractor that has been terminated, in whole or part, for default or cause during the past five (5) years and any contract actions which are currently in the process of such termination. The information is required for any contract action, whether or not relevant to the proposed effort.

The Government reserves the right to consider past performance information from other sources when evaluating Offerors’ past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government.

4). Volume IV – Price:

The Offeror shall complete and submit the CLINs in “Supplies or Services and Prices/Costs” for all periods of performance. The Offeror shall not enter prices on CLINs associated with the Not to Exceed (NTE) amounts provided by the Government.

The Offeror shall complete the Matrix for Pricing Special Events Refueling Operations (Attachment 12) for the Class III Distribution Service -Sp CLINs for the base and all option periods. The hours included in the subject Matrix are for price evaluation purposes only and are not intended to be indicative of the annual performance. The per hour prices shall include all anticipated costs and will be incorporated in the contract as maximum per hour rates for the subject CLINs.

The Pricing shall be incorporated into the awarded contract and used to price optional tasks and for other appropriate purposes. The fully burdened labor rates proposed for each year cannot be adjusted except for instances where the labor categories are subject to the Service Contract Labor Standards and a revision is permitted under the provisions of FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts). Therefore, Offerors are cautioned to include inflation where warranted.

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS.

1. EVALUATION FACTORS FOR AWARD

a. Basis for Contract Award

(1) This is a Best Value/Trade-Off Source Selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation

Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). The Government will select the best overall offer, based upon a combined assessment of Technical Approach, Past Performance, and Price. The contract may be awarded to the Offeror who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required of this solicitation) and is evaluated by an overall assessment of the evaluation factors and sub-factors to represent what is most advantageous to the Government. As part of making the assessment, a best value analysis will be performed.

(2) As a basis for award, trade-offs between price and non-price factors are permitted. THEREFORE, THE

GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST PROPOSED

PRICE. However, the degree of importance of price as a factor in determining award could become greater depending upon the equality of the proposals evaluated in the non-price factors.

The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

b. Best Value Goals: The Government is looking for innovative ideas in providing efficient practices to perform the Refueling and Defueling services as consistent with this RFP. A proposal that demonstrates improved processes/procedures/plans that ensures the best possible usage of refueling and defueling equipment and manpower for the life of the contract, may be more advantageous to the Government than a proposal that just meets the minimum needs.

EXAMPLES OF POSSIBLE INNOVATIONS, THE GOVERNMENT MAY CONSIDER, NOT ALL-

INCLUSIVE, ARE AS FOLLOWS:

1. The number of qualified refueling/defueling trucks and other equipment required for base field and stage fields.

2. Adequate manpower required to perform the work.

3. Innovative ideas to keep equipment at optimal levels

4. Innovative ideas to keep manpower at optimal levels

5. Safety and Quality Control Plan and Training

6. Plan to make a successful Phase-In Period

c. Evaluation Criteria

The evaluation factors are as follows:

Factor 1: Technical Approach Subfactor 1 - Refueling/Defueling Operational Approach Subfactor 2 – Safety and Quality Control Plan

Subfactor 3 - Project Management and Training Plan Factor 2: Past Performance Factor 3: Price

Relative Order of Importance of Factors.

*The evaluation Technical Approach subfactors are listed in descending order of importance and Technical Approach is more important than Past Performance. All non-priced evaluation factors, when combined are approximately equal to price.

Factor 1 - Technical Approach -

(a) Subfactor 1 - Refueling/Defueling Operational Approach. The Government will evaluate the Offeror’s Refueling/Defueling Operational approach to include the areas below in order to determine if the Offeror has demonstrated an overall understanding of the technical requirements and objectives to execute this requirement.

1) Refueling vehicles, rapid refuel equipment, and office and refuel equipment and maintenance facility to ensure that your asset acquisition approach will be met and equipped to perform on contract start date.

2) Identification of the number Refueling vehicles and equipment to meet the requirements of the PWS.

3) Maintaining refueling vehicles and equipment.

4) Maintaining bulk storage facilities furnished by the Government.

5) Calibration of meters and gauges.

(b) Subfactor 2 - Safety and Quality Control Plan. The Government will evaluate the Offeror’s proposed Safety and Quality Control Plan to include the areas below in order to determine if the Offeror has demonstrated an overall understanding of the technical requirements and objectives to execute this requirement

1) Spills and Emission. Controlling, handling and the cleaning of spills and emissions.

2) Production Control. Ensuring that the aircraft will be refueled in a timely manner as prescribed in the

PWS.

3) Quality Control. Meeting the quality control requirements of the PWS, identifying potential problem areas in the quality of service performed and corrective action to be taken before the level of performance becomes unsatisfactory.

4) Maintenance Program. Maintenance strategy for refueling vehicles, equipment and the Government bulk Petroleum, Oils and Lubricant (POL) storage facilities and maintenance strategy for calibration of meters and gauges.

5) Safety Program. Safe work environment and the prevention of accidents. Demonstrate how safety and accident prevention will be incorporated into your performance under this PWS.

6) Property Control System. Procedures for the control of Government Furnished Property.

7) Physical Security. Process and procedures for crime prevention and the security of Government furnished equipment, fuels and supplies.

8) Employee Training. Managing new employee training, MOI training and employee upgrade training.

Demonstrate how you will develop new MOI courses or other employee training.

9) Deleted.

10) Compliance with all applicable Army Regulations/Instructions/Manuals and Federal Aviation Regulations as cited in the PWS.

(c) Subfactor 3 - Project Management and Training Plan. The Government will evaluate the Offeror’s proposed Project Management and Training Plan to include the areas below in order to determine if the Offeror has demonstrated an overall understanding of the technical requirements and objectives to execute this requirement

1) Identifies the project manager and alternate project manager and articulates the organizational structure by shift, skill mix, function and numbers that will be used to meet the PWS requirements. Provide rationale used to develop the organizational structure and provide a staffing/manpower matrix to accomplish the requirements for the PWS. Include a breakout by labor category, number of personnel proposed and skill level.

2) Plan to hire, train, and maintain qualified staff and make available trained and qualified personnel at contract start and throughout the period of performance to meet all PWS requirements. Provide the source from which you expect to hire your personnel that will work on this requirement.

3) Strike contingency approach that will ensure continued performance in the event of a labor dispute or strike.

4) Description of the teaming arrangement with any subcontractors or joint ventures including the organizational relationship and the lines of responsibilities between the prime and subcontractors.

Factor 1: Technical Approach. Combined Technical/Risk Rating Method. The Offeror’s technical approach will receive a combined technical/risk rating that includes consideration of risk in conjunction with the strengths, weaknesses, significant weaknesses, and deficiencies in determining technical ratings. Combined technical/risk evaluations shall utilize the combined technical/risk rating listed in the table below. Each subfactor will receive one of the ratings defined below, and there will be an overall roll-up adjectival rating at the factor level. The subfactor ratings will be used to determine an overall rating for the factor.

Combined Technical/Risk Rating Adjectival Rating Definition

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Factor 2 - Past Performance.

The Government will evaluate the Offeror’s recent and relevant past performance to determine how well the contractor performed on the referenced contracts and to assess the Offeror’s probability of performing the solicitation’s requirements. Past performance is assessed at the factor level after evaluating aspects of the Offeror’s recent past performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the Offeror’s proposal and data obtained from other sources, such as the Past Performance Information Retrieval System, Federal Awardee Performance and Integrity Information System, Electronic Subcontract Reporting System, or other databases; and may be obtained from other sources available to the Government, Defense Contract Management Agency and interviews with Program Managers, Contracting Officers, Fee Determining Officials and/or State Department Watch Lists. The team will use information determined to be recent and relevant to determine how well the contractor performed on the referenced contracts. Past performance areas of evaluation include:

a) Quality of Service

b) Schedule

c) Customer Satisfaction

d) Cost Control

e) Management and Regulatory Compliance

Each Offeror will receive a performance confidence assessment rating based on the Offeror’s recent past performance, focusing on performance that is relevant to the Contract requirements. The Government will first conduct a recency and relevancy assessment of the submitted past performance efforts. Only submissions assessed as recent and relevant, per the definitions below, will be evaluated for a past performance confidence assessment:

Recency Assessment. To be recent, the effort must be ongoing or must have been performed during the past three

(3) years from the date of issuance of this RFP. Past performance information that fails this condition will not be evaluated.

Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services being procured under this RFP.

Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Factor 2 - Past Performance.

The Past Performance evaluation will assess the relative risks associated with an Offeror's likelihood of success in performing the solicitation's requirements as indicated by that Offeror's record of past performance. The Past Performance Factor will be assigned one of the ratings defined below. An Offeror whose proposal demonstrates no past performance will be rated "Neutral."

Performance Confidence Assessments Rating Description Substantial Confidence Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will successfully perform the required effort.

In performing the past performance factor evaluation, evaluators will apply the following relevance levels to assess the relevance of the prior contract effort(s) of Offerors.

Past Performance Relevancy Ratings

Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Factor 3 - Price.

Price will not be scored or rated. The Government will evaluate prices using one or more of the price analysis techniques in FAR 15.404-1. Through these techniques, the Government will determine whether prices are reasonable, complete and balanced. However, unreasonably high, unbalanced, inaccurate or incomplete price proposals may be the grounds for eliminating a proposal from the competition.

Offeror Pricing for the Class III Distribution Service – Special Event CLINs will be analyzed to determine which pricing provides the best value to the Government and will be utilized in the basis for tradeoff analysis and selection of offerors.

Price reasonableness will be evaluated in accordance with the proposal analysis techniques described in FAR 15.404-1(b).

Unbalanced Pricing may be evaluated in accordance with FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices.

Completeness/Accuracy. A determination will be made as to whether the Offerors have properly understood the proposal instructions. The proposals will also be checked for mathematical accuracy.

Option Years. The Government will evaluate offers for award purposes by adding the total price for all option years, including FAR 52.217-8, to the total price for the base period. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Evaluation of Option to Extend Services under 52.217-8. As part of the price evaluation, the Government will evaluate the option to extend services under FAR 52.217-8 by adding six months of the Offeror's final option period price to the Offeror’s Total Overall Evaluated Price. Thus, the Offeror's Total Overall Evaluated Price for the purpose of this evaluation will include the base period, all option periods and 1/2 of the last option period. Offerors will not propose a price for this additional six-month period.

52.228-5

INSURANCE--WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

52.228-5 Fill-in:

Required Insurance under 52.228-5 Insurance – Work on a Government Installation

1. General Liability: $5,000,000 with a $1,000,000 per occurrence limit

2. Workman’s Compensation IAW State Requirements

3. Hired, not owned vehicle collision coverage of $1,000,000

(End of clause)

(End of Summary of Changes)