Attachment_1_-_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

UNITED STATES ARMY AVIATION CENTER OF EXCELLENCE

(USAACE)

FORT RUCKER, AL

06 November 2017

1.0 GENERAL

1.0 General Information Introduction. This Performance Work Statement (PWS) describes the performance-based requirements for To obtain efficient, cost-effective refuel/defuel services through continuous improvement programs and using industry best practices while ensuring compliance with all applicable laws, rules and regulations at Fort Rucker, Alabama. Contractor products shall be submitted to the appointed Contracting Officer Representative (COR) and Contracting Officer (KO) for review and approval, as appropriate.

1.1 Background. Refuel operations are conducted on approximately 625 Army aircraft in order to train over 2,500 aviators each year with an average of 300 to 400 flights launched daily. The number of aircraft can do up or during the life of this contract as mission dictates. Training is normally conducted Monday thru Friday from 0600 until midnight. Additional flight training on weekends may occur due to weather delays during the week or when training is behind schedule. Maintenance test flights are continuous.

Weekend support is estimated as follows: Saturday and Sunday 08:00AM-10:00PM CST. Hours are subject to change based on maintenance and flying missions.

2.0 SCOPE.

2.1 The contractor shall furnish all personnel, facilities, materials, parts, supplies, transportation, and equipment, except as provided herein as Government furnished, to perform all functions for aircraft refuel/defuel for USAACE, Fort Rucker, its tenant activities, and authorized transient aircraft in accordance with this PWS and all applicable regulations. In addition, the contractor shall provide limited maintenance of bulk fuel facilities, dispensing equipment and storage tanks associated with the additive +100 to jet fuel at Fort Rucker. Refuel/defuel services will be provided IAW the current NFPA 407, Standard for Aircraft Fuel Servicing. The Government will furnish all aviation fuels required in the execution of this contract.

2.2 Use of Government Owned Equipment and Personnel. In unusual circumstances, the Government reserves the right to use Government owned equipment and Government personnel to perform aircraft refuel/defuel services. The following are examples of unusual circumstances: shut down of a capitalized fueling site for major maintenance or overhaul, refueling/defueling of classified aircraft not resident on Fort Rucker conducting sensitive missions within the Local Flying Area (LFA), and tactical refuel/defuel operations for purposes of training at locations within the LFA requiring the use of Tactical Refueling Vehicles or Aircraft and military units training at Fort Rucker.

2.3 Operating Hours. The contractor shall establish work schedules to cover normal operating hours Sunday through Saturday. Normal operating hours shall be in accordance with Attachments 1 and 2. Refueling hours at Stage-fields may be extended a maximum of one hour during any given flight period upon notification from the Government at least 15 minutes prior to the end of the refuel period.

2.3.1 Hours of Operation. Government facilities core hours are 0730 through 1615 hours, five days per week, Monday through Friday, excluding federal holidays.

However, some tasks and deliverables may involve very short timeframes which may necessitate working outside the hours listed in Attachment 1 and will be coordinated through the COR and KO.

Observed Federal Holidays:

New Year’s Day Labor Day Martin Luther King, Jr. Day Columbus Day Presidents’ Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.3.2 Winter Exodus. The Government has traditionally shut down most operations at Fort Rucker for a two week period starting in December and concluding in January of the New Year. Minimum flying is normally performed during this period. The contractor will scale back operations during this period as necessary. Any flying to be accomplished during the Exodus will be scheduled and provided to the contractor on the weekly Stage-field and range support requirements schedule. It is estimated that approximately 90 percent of the flying will cease during the exodus period.

2.4 Period of Performance. The Period of Performance (PoP) for the awarded contract includes a 12-month base with six (6) one year options periods. The contract will include a 90-day Phase-In as well as a 90 day Phase-Out. The awarded contract will include six one-year option periods (base+6).

2.5 Phase-in Period/Transition. The 90-day phase-in will commence on the period of performance start date, which will constitute the phase-in period. During the phase-in period, the Contractor shall prepare to assume full responsibility for all areas of operation in accordance with the terms and conditions of this contract. The Contractor shall take all actions necessary for a smooth transition of the contracted operations.

This period will be up to a maximum of ninety (90) calendar days in duration. The Government will make all facilities and equipment accessible to the Contractor within the designated period prior to the performance start date.

2.5.1 Prior to performance, Contractor will follow the Pre-Execution Requirements as outlined in Attachment 03.

2.6 Phase-Out Period. Ninety (90) calendar days prior to the completion of the Contract, an observation period shall occur at which time management personnel of the incoming workforce may observe operations and performance methods of the incumbent Contractor. This will allow for orderly turnover of facilities, equipment, and records and will help to ensure continuity of service. The Contractor shall not defer any requirements for the purpose of avoiding responsibility or of transferring such responsibility to the succeeding Contractor. The Contractor shall fully cooperate with the succeeding Contractor and the Government so as not to interfere with their work or duties. During the phase-out period, the Contractor shall be responsible for the following tasks: employee notification; retention of key personnel; turn-over of work-in-progress, inventories, Government property; removal of Contractor property; data and information transfer; and any other actions required to ensure continuity of. Full performance shall be maintained during the entire period.

2.7 Special Events. The contractor shall provide refuel/defuel services in support of special events at Government designated locations within LFA and Fort Rucker. The contractor shall receive a minimum of forty-eight (48) hours’ notice from the KO for these events.

3.0 PERSONNEL

3.1 The Contractor shall provide qualified personnel and managerial resources for execution of this contract.

3.1.2 For Contractor furnished equipment and GFP, Contractor personnel shall be capable of removing, repairing, and replacing system components, have basic knowledge of automated tank gauging systems, high/low level alarms, and Cathodic protection systems. Contractor shall be capable of inspection, evaluating conditions of, and maintaining fuel storage tanks, pipelines, piping systems, product pump, filter, meter, gauge, flow control mechanisms, manifold and valve systems and other related petroleum system components. Contractor shall be capable of detecting/recognizing system component malfunction, misalignment, leaks and adjustment issues and performing fuel system maintenance. Contractor shall assist the government in replacing filters in the fuel tank systems (DLA owned) as needed.

3.2 On-site Personnel. The contractor shall have a minimum of one primary manager/supervisor at Cairns, Hanchey, and Lowe Fields during weekdays 0730 to 1615. Beyond day shift duty hours, the contractor shall provide additional supervisory personnel who have at least one year of experience in all phases of aircraft refueling and defueling operations for all shifts. Contractor will provide one Safety Manager who does not hold collateral duties.

3.3 Dispatch Services. The contractor shall provide dispatch services at each fuel facility office using the Aviation Resource Training System (ARTS) to track and coordinate refuel and defuel recovery and maintenance support priorities for that site.

Dispatch services will be available during all fuel service operating hours of the respective fuel facility. Contractor personnel shall utilize and operate the dispatch system, radios (GFP), and radio communications.

3.4 Service at Base-fields (Cold and Warm Refuel). The contractor shall employ sufficient trained personnel and furnish all equipment needed to ensure all Base-field aircraft (except those aircraft identified as not requiring fuel, or being unable to be refueled due to maintenance, safety, or other reasons) are at maximum fuel capacity permitted by mission design series (MDS) unless otherwise required. Priority and emphasis shall be given to those aircraft, including spares, declared flyable, and available for use by Aviation Center Logistics Command (ACLC) for each issue time as listed in Attachment 2. Aircraft used in emergency operations shall be refueled receiving priority over all other refuel requirements after being declared ready for refuel by any flight crew member. No aircraft requiring fuel shall be left at less than full capacity overnight for other than predetermined safety reasons. For cold refueling operations, the driver shall stand by the pumping equipment during refueling operations to act as the Safety person.

3.5 In addition to contracted refueler personnel manning the nozzles, hot refuel will require an additional person to perform the fire guard/safety function at all areas where AH64 airframes are used. Future operations at the Base-field locations may change at the convenience of the Government. A fire guard as used in this PWS, means a separate person whose sole function is to stand by with fire extinguisher in hand, watching for the outbreak of fire. While in this function, the fireguard cannot also be the refueler or driver.

3.6 Commercial Driver's Licenses. All Contractor personnel operating the contractor's refueling vehicles shall possess a valid state commercial driver’s license (CDL) as required by the Department of Transportation (DOT) regulations with the hazardous materials handling endorsement.

3.7 Contractor Identification. The Contractor’s personnel performing work shall conspicuously display on their person a Contractor-furnished photo identification badge while on duty, as well as a Government-issued photo identification badge. The badge shall display, at a minimum, the employee’s full name and legal name under which the Contractor is doing business. Contractor personnel shall wear badges at all times and shall identify themselves as Contractors at meetings, emails, telephone conversations, etc.

3.8 Protective Clothing/Equipment. All contractor refueling personnel shall wear contractor furnished protective clothing and equipment as required and specified in ATP 4-43, USAACE Pam 700-1, and applicable OSHA regulations. If helmets used have OSHA approved hearing and eye protection, additional eye protection (splash proof goggles) and hearing protection (ear plugs) are not required. Helmets used during night hot refueling shall have reflective tape attached. The reflective tape shall be a minimum of two inches in width and shall be visible from all sides of the helmet. Only explosion proof lights and flashlights shall be utilized during the performance of refueler duties.

Fuel resistant gloves will be used while refueling. Shoes shall be all leather with rubber soles that do not contain nails, other metal, or any devices which might cause sparking.

At a minimum, all uniforms shall be of the same color and material and have the contractor's name displayed on the shirt. Nylon apparel or similar type material shall not be worn under any circumstances while handling petroleum products.

4.0 REFUEL/DEFUEL

4.1 Refuel/Defuel Service Locations. Airfields Supported (Table A) is a list of Base-fields and Stage-fields at which the contractor shall provide both rapid hot, warm, and cold aircraft refueling/defueling services. The contractor will provide fuel servicing operations (refuel/defuel) by mobile fuel servicing equipment/trucks, portable pantograph, hose sets, and fixed direct fuel servicing systems (hydrants). Workload variations may occur with little or no advanced notice. The listed Base-fields and Stage-fields will be supported during the hours listed in Attachments 1 and 2. The contractor may be required to provide refuel operations at designated location(s) extended beyond the flight periods listed in Attachment #1 required to support expansion of flight training in future. Multiple sorties per flight period, the type of aircraft, and location may change as the mission requirements dictate. The contractor shall be given a ten day notice of any changes to aircraft refueling/defueling service requirements listed in Table A.

Table A: Supported Fields

Base-fields Cairns Allen Skelly Hanchey Brown Stinson Knox Ech Tabernacle Lowe High Bluff Toth Shell Hooper Goldberg

Hunt Lucas Louisville* Runkle Hatch**

Stage-fields

*Currently out of Service

**Limited Use Note: Listed Base-fields and Stage-fields will be supported during flight periods listed in Attachment 1 and Attachment 2 operations. Multiple sorties per flight period, the type of aircraft, and location(s) may change as the mission requirements dictate and directed by the KO.

4.2 The contractor shall be responsible for gains and losses of aviation fuel. Gains and losses will be maintained within acceptable tolerance as prescribed in DLA-Energy policy letter P-1/W change 1 dated 17 June 2016. The contractor shall connect to and use the DoD System of Record for fuels receipts, inventories, and accounting functions according to DLA-E Policy Letters, DoD 4140.25-M, and other applicable guidance.

4.3 The contractor shall submit monthly updates with highlights and or issues/concerns.

(CDRL 01 Monthly Report)

4.4 Response Time. The contractor shall provide refuel/defuel services during the hours specified at the locations, and aircraft types detailed in Attachments #1, #2, and #6 in accordance with Table B. Defueling will be initiated immediately if an emergency is declared.

Table B: Fueling Response Times

FIELD

HOT

REFUEL

WARM

REFUEL

COLD

REFUEL OVERNIGHT REFUEL DEFUEL

Base Field N/A 15 minutes

60 minutes full capacity at aircraft issue

60 minutes

Stage Field 15 minutes minutes

30 minutes N/A 60 minutes

Transient Aircraft

N/A N/A 45 minutes N/A 60 minutes

4.5 The contractor shall have from the time notified of the aircraft needing refuel until the time stated in Table B to complete aircraft refueling. In the event of two or more aircraft requesting fuel simultaneously during the hot or warm refuel operations, the 15-minute time limit will commence upon refueling completion of the first aircraft refueled.

As part of establishing a hot refuel site and prior to refueling aircraft, the refueler shall perform a successful radio check with the tower. In the event radio communication cannot be established, the refuel team shall immediately notify Contractor management, who will in turn notify the COR.

4.6 Defueling. Contractor shall provide CCR/Open Port defueling services at Base-fields and Stage-fields simultaneously with refueling services. Non-standard aircraft will be addressed on a case by case basis (e.g., Osprey, C-5, C-17, etc.).

4.7 Gasoline, Diesel and Aviation Fuels Deliveries. The contractor shall deliver gasoline, diesel and or aviation fuels to Base-fields, Stage-fields and any other location within the local flying area and Fort Rucker as requested by the KO or the COR. Gasoline and Diesel products shall be picked up at the Retail Service Station, in the 900 block, Fort Rucker, Alabama. All fuel will be signed for. The contractor will provide a copy of the fuel receipt to the person receiving the fuel.

4.8 Fuel Farm Gates. All Fuel Farm Refuel Gates will be under the immediate control of a contractor employee during entry/exit and locked at all other times. The contractor will not escort any visitors on base without written consent from the COR and KO. This includes all corporate visitors.

4.9 Fuel Quality. The contractor shall ensure standards of fuel quality in accordance with Table C: Fuel Quality.

Table C: Fuel Quality Excessive Water/Sediment:

Fuel Quality will be in accordance with DOD MIL STD 3004D Military Petroleum Measurement Standards (MPMS) to include ensuring there is not excessive water or sediment. 100% of fuel trucks and/or fuel dispensing equipment operations will have an Aqua Glo test performed before refueling any aircraft from the dispenser.

Additive +100:

90% of the total gallons pumped into aircraft requiring +100 additive will have a mix ratio of one (1) ml per gallon. Never introduced into transient aircraft or TH-67s

4.10 Fuel Quality Testing. The contractor shall accommodate the POL Laboratory in performance of their fuel quality surveillance, ensuring product quality and quantity for all incoming shipments of POL product, filter effectiveness, truck samples, and bulk tank samples.

4.11 Contaminated Products Disposition. In accordance with AR 710-2 or as recommended by the LRC POL section, the contractor shall dispose of POL products under the responsibility of the contractor that have been determined by proper authority or the LRC POL section, to be contaminated. The contractor shall track the disposition and accountability records for off-specification fuel.

4.12 Preflight Samples. The contractor shall pick up and dispose of fuel drained from aircraft during preflight inspections. This fuel shall be picked up from the flight lines at the five Base fields (Cairns, Hanchey, Lowe, Knox, and Shell) a minimum of once a week.

4.13 Daily Preoperational Sampling. After each day's purging is complete, the contractor shall complete daily preoperational sampling in accordance with ATP 4-43.

The contractor shall complete required daily fuel sampling, testing, and recirculation prior to operations each morning.

4.14 The Contractor will perform the duties of hot refueling pit operator (deadman control), nozzle operator, or fire guard within a pit operation in accordance with Attachment 1.

4.15 The Contractor will perform receipt, issue, storage, spill cleanup, preventative maintenance scheduling, hazardous waste, and petroleum quality assurance.

4.16 The Contractor shall be capable of inspection, evaluating conditions of, and maintaining fuel storage tanks, pipelines, and piping systems, product pump, filter, meter, gauge, and flow control mechanisms, manifold and valve systems, and other related petroleum system components. The Contractor shall be capable detecting/recognizing system component malfunction, misalignment, leak, and adjustment issues and performing scheduled and unscheduled operator level fuel system maintenance within the scope of this PWS.

4.17 Out of Tolerance. The contractor shall investigate, resolve, and document out of tolerance conditions, handling losses or gains of JAA (Jet Fuel) or DS2 (Diesel) exceeding (+) or (-) 0.25 percent of the opening inventory plus receipt for the monthly period covered by the Monthly Bulk Petroleum Accounting Summary (MBPAS), and handling losses or gains of GUR (gasoline) exceeding (+) or (–) 0.50% of the opening inventory plus receipt for the MBPAS. In the event of a reportable loss/gain, the Government will initiate an investigation to determine root cause. In the event of loss for which the contractor is held liable, the contractor shall reimburse the Government at the DLA fuel rate. (CDRL 02 Fuel Accounting Summary)

4.18 Metering of Refuel/Defuel transactions. The contractor shall ensure that all fuel sales and credits (issues and defuels) are metered with temperature compensated meters (contractor furnished) and recorded to the nearest gallon. DLA will provide meters for bulk fuel points. The Contractor will provide meters for fuel stands and receipt download points.

4.19 Fuel Filtration. The contractor will filter all fuel before dispensing. This applies to fuel dispensed to or from bulk fuel storage as well as to or from fuel trucks and/or fuel dispensing equipment (including defuel).

4.20 The contractor may be required to establish up to two (2-4 point) fuel only FARPs in the LFA if mission dictates. This will be at the direction of the KO.

5.0 TRUCKS/FUEL DISPENSING EQUIPMENT

5.1 Basic Refuel Truck requirements. The contractor shall provide refuel trucks with the capacity sufficient to accomplish aircraft refuel requirements. These assets will be used at the Base-field and Stage-field locations in support of the refuel mission. These trucks will be 2013 models or newer and will be fitted or capable of dispensing +100 additive injection systems. All trucks must be in place NLT day 60 of phase in.

5.1.1. Any vehicle used in performance of this contract shall meet all applicable DOT requirements. An inspection sticker will be affixed to the vehicle annotating last DOT inspection. All detailed service records and DOT certifications will be maintained by the Contractor and made available to the Government at phase-in and upon request. The Government will surveil the contractors vehicles used under this contract. Vehicles deemed out of compliance will be removed from service immediately and replaced as determined by the KO.

5.1.2. Vehicle Registration. The Contractor shall register contractor owned and operated equipment with the installation security forces office within 48 hours prior to reporting to their assigned job site.

5.2 Condition of Vehicles and Equipment. Prime-movers, tractors and refuelers utilized in the performance of this contract shall be capable of meeting all the requirements outlined in the PWS. The Contractor shall include in their technical proposal the make, model, manufacture date, capabilities relevant to this PWS, specifications, and maintenance/inspection records of contractor-furnished vehicles and equipment. The contractor will bear all risks and expense associated with the maintenance, serviceability, licensing, permits, operation, and use of the contractor-furnished vehicles and equipment.

5.3 CH-47 Refueling Vehicles. The contractor shall furnish refueling vehicles used for servicing CH-47 aircraft shall be equipped with hoses at a minimum of 100 feet in length in accordance with ATP-43-3.

5.4 Off-Road Capable Fuel Vehicle. Contractor shall maintain on-hand no less than one refuel vehicle capable of operating in off-road conditions for the express purpose of refueling aircraft that have performed emergency precautionary landings due to shortage of fuel, or defueling an aircraft that has experienced a hard landing, disabling the aircraft. This vehicle may be used as a member of the general fleet in performing the mission, however it will be considered to be in an "on-call" status at all times, and provisions made for relief in place.

5.5 Lighting Devices. The contractor shall furnish "bean bag" lights or Portman devices to include replacement light bulbs, batteries, and lights for use at all Stage fields that perform hot or warm refuel during hours of darkness. These items shall be emplaced, operated, and maintained by the contractor prior to and during night operations and removed after night operations have completed.

5.6 Warning and Directional Signs. The contractor shall furnish and install all warning and directional signs required by ATP 4-43, ATP 3-04.94 and USAACE Pamphlet 700-1 at all rapid refueling locations. Signs and sign location shall be approved by the COR prior to installation by the contractor.

5.7 Basic Issue Items for Refuel Trucks/Fuel Dispensing Equipment. Each refuel vehicle and/or fuel dispensing equipment shall be equipped with a set of prep-determined basic items to handle trouble situations. At a minimum, the contractor shall maintain the following items on each vehicle/fuel dispensing equipment at all times: an environmental spill kit, a portable grounding rod kit, First Aid kit, and eyewash device in accordance with MSDS.

5.8 Truck/Tank Mounted Fuel Additive Injection equipment. The contractor shall provide, mount and maintain all equipment necessary to comply with requirements detailed in paragraph 5.8.1. It shall be the contractors’ responsibility to ensure the injections system is being used and achieve 90% or better dispensing rate on all additive fuel. This equipment shall incorporate in-line meters to accurately determine additive flow to ensure consistency.

5.8.1 Fuel Additive +100. The contractor shall install, service, and maintain an injection system capable of dispensing the fuel additive +100. The contractor shall maintain, and dispense the Jet Fuel Additive +100 into the fuel downstream of the filtration system tanks on all refuel vehicles. The contractor shall ensure the injection system on all refuel vehicles are operational and report all unserviceable injection systems immediately to the COR. (CDRL 01 Monthly Summary)

5.9 Off-specification Truck. The contractor shall have one refuel truck with no less than 2,000 gallon capacity dedicated for handling of off-specification fuel. This vehicle must have the capability to remove off-specification fuel from off-specification collection barrels. This fuel may contain water and less than 10% of other fluids such as anti-freeze, motor oil or hydraulic fluid. This truck is not required to be equipped with temperature compensated meters or injection equipment. The suction hose shall be no less than 50 feet in length and have a foot valve mounted on the end of the hose designed to preclude collection of any solid trash that may be present.

5.10 Vehicle/Tank Refueling Safety. The contractor's refueling/defueling vehicles and other equipment used under this contract shall meet all applicable Department of Transportation (DOT), Environmental Protection Agency (EPA), Alabama Department of Environmental Management (ADEM), State of Alabama, Federal and local regulations and requirements.

5.11 Marking of Refuel Vehicles and Fuel Storage Containers. All fuel bearing vehicles shall be marked IAW standards of Mil-Std-161.

5.12 Equipment Inspection: Prior to the contract start date or a date mutually agreed upon by all parties, the Contractor shall have all equipment, supplies, materials, and documents available on-site for physical inspection, count, and/or review by the COR, or QA. An accurate vehicle identification list shall be presented for inspection. Copies of documents and all required attachments shall be provided to the KO, COR or the QAE. Any equipment that requires re-inspection will be completed IAW Government / DOT standards as applicable and verified by the COR upon completion.

6.0 NOZZELS

6.1 Fuel Nozzles. The contractor shall provide all nozzles, nozzle adapters, and nozzle maintenance necessary to support the fueling of all airframes assigned to Fort Rucker, Alabama including those that are currently installed on capitalized facilities. Contractor will enable all nozzles with a unisex dry break attachment.

6.2 Specific Nozzle Use. The contractor shall furnish and use D-1 style nozzles when hot and cold refueling AH-64, UH-60, and CH-47 aircraft, consistent with federal, state, and local requirements. Contractor will provide a minimum of 1 standard automotive nozzle on each truck.

6.2.1 Government will furnish to the contractor as GFP sufficient quantities of CCR nozzles for OH58 hot refueling until the aircraft is retired from service at Fort Rucker.

Within XX days of the removal of the OH58 aircraft from the Fort Rucker inventory, the contractor will be required to return the CCR nozzles to the government.

6.2.2 If required, the government will furnish to the contractor as GFP nozzle tips for UH-72 refueling.

6.3 All refuel sites shall have sufficient nozzles available to refuel all types of aircraft in sufficient numbers to refuel at all fuel points simultaneously. Nozzle change out must take no longer than five (5) minutes.

6.4 Required Flow Rate. Refuel vehicles shall deliver a minimum of 55 GPM/20psi flow rate at the nozzle point with a D-1 style serviceable nozzle and will not exceed 300 GPM/45 psi.

7.0 FUELING OPERATIONS

7.1 Hot Refueling. In accordance with ATP 4-43, refueling from a tank vehicle requires a minimum of two personnel. For Hot Refueling Operations, a trained refueler shall stand by the pumping equipment during refueling operations to act as the safety person in addition to contracted refueler personnel manning the nozzles and one additional person designated as a fire guard located in vicinity of the aircraft being refueled with fire extinguisher in hand. (This requires three (3) personnel when servicing a single aircraft, and five (5) personnel when serving two aircraft simultaneously.)

7.1.2 The contractor shall provide one trained fire guard at each approved location listed in Attachment 1, where AH- 64 aircraft are scheduled to operate using hot refuel. Fire guards will not perform any other duty concurrently while performing this detail. At all other hot refuel sites, the training unit will provide personnel to perform the fire guard function. In no event shall aircraft refueling begin until the fire guard is in place.

7.2 Hot Refuel System Layouts. All hot refuel system layouts shall meet the minimum distances specified as follows unless deviation is authorized by the KO. The distance from fuel distribution line to nozzle shall be at a minimum of 80 feet. The distance fuel source (tank of vehicle) to the nearest nozzle shall be at a minimum of 140 feet. The distance between nozzles for sites that perform hot refuel of CH-47s and CH-53s shall be at a minimum of 160 feet. The distance between nozzles for sites that perform hot refueling on small Rotary Wing Aircraft (excluding CH-47 and CH-53) shall be at a minimum of 100 feet. Note: CH-47 and CH-53 aircraft are able to refuel sites with 100 feet stand-off distance, however only one nozzle will be deployed, refueling one aircraft at a time.

7.3 Defueling of Downed Aircraft. The contractor shall provide defuel services within the Local Flying Area or within a 50 Nautical Mile Radius of Fort Rucker (whichever is greater) to support recovery of aircraft that are disabled. This service shall be provided within 24 hours of notification.

7.4 Contact Training (Refuel/Defuel). Aircraft designated for contact training, (MDS TH- 67), will only be filled to 70 gallons of fuel for safety purposes in training unless otherwise directed by LRC POL Branch.

7.5 Precautionary Landings (PLs). Aircraft declaring precautionary landing, or forced to do so due to inclement weather conditions, shall be serviced once notified. If lightning precludes immediate service, service shall be provided as soon as dangerous conditions are clear.

7.6 CH-47 Fuel Volume. CH-47 aircraft (currently based at Knox Field, but subject to change) require larger volumes of fuel to service. The contractor shall ensure adequate fuel supply is on hand to prevent interruption of service.

7.7 Transient Aircraft. The contractor shall provide refueling to all authorized transient aircraft within 45 minutes of shut down or upon notification, whichever is later. The contractor shall keep a permanent record of notification or request for refuel/defuel services. These records shall include at a minimum, the date and time of notification, name of person making notification, aircraft type and number, and name of Contractor personnel receiving the notification. The contractor shall ensure that all refueling personnel are trained in the proper refueling procedures prior to refueling any transient aircraft. Refuel personnel will not depart location of aircraft until an authorized representative of the Government has completed the DD Form 1898 Transient Slip.

Fuel containing "+100" additive shall never be introduced into transient aircraft.

7.8 Engine Test Cell Support. The contractor shall provide refuel services to engine test cell tanks located behind Yano Hall, Building 7206, Fort Rucker, Alabama.

7.9 Minimum Quantities. The contractor shall provide and maintain minimum quantities of fuel on hand during all hours of operation at all Stage fields in accordance with Attachment #4.

7.10 Aircraft Type. The contractor shall operate refueling vehicles to support the aircraft types listed in Aviation Resource Training System, Attachment #6.

7.11 Operation of Off-specification Fuel Truck. The contractor shall make available an off- specification fuel truck during normal duty hours, and shall collect any fluids from the off- specification fuel collection drums located on each Base field and other off-specification fuel vessels as required. These drums shall be emptied no less than once each week and upon request if they are over two-thirds full during periods of heavy usage. This vehicle shall perform aviation defuels when fuel in aircraft is graded off-specification by LRC POL Branch or Fuel Laboratory personnel. This vehicle and crew shall be required to assist in clean-up of petroleum spills upon request regardless of fault of the spill. Off-specification fuel collected by this truck shall be pumped into the designated 12,000 off-specification fuel collection tank located on Hanchey Field. The contractor shall take manual stick readings of this tank weekly and report levels of fluids and fuel to the LRC POL Branch.

7.12 Safety Checks. The contractor shall make visual safety checks of all operations under this contract and immediately correct any violations of federal, state, and local requirements. The contractor shall immediately notify the COR and Contracting Officer upon discovery of each violation and upon correction.

7.13 Accident/Incident Reporting: All fuel and personnel related accidents and incidents on Ft. Rucker involving Contractor personnel or operated equipment, for which the contractor is responsible or involved in shall be reported to the KO and COR immediately or, depending on the severity and circumstances, as soon as practical. All accidents and incidents shall be fully documented and a copy of all initial draft and final accident/incident reports forwarded to the COR by the next duty day. DA Form 285 shall be filled out, if necessary, as outlined in AR 385-40. (CDRL12, Incident Report)

7.14 Fire Extinguishers. The contractor shall furnish, inspect, service and maintain all fire extinguishers used in all Government furnished facilities, on the contractor’s refueling vehicles, equipment, and refuel locations to support the contractor’s rapid refueling systems. All fire extinguishers shall be approved by the Fort Rucker Department of Public Safety Fire Protection Division prior to use.

7.15 Placement of Fire Extinguishers. During refueling/defueling operations, refueling personnel shall place fire extinguishers midway between the refueling vehicle and the aircraft, but positioned so that the fire extinguishers will not be in the operator's way, and where the fire extinguishers are not likely to be engulfed if a fire should start at either the refueling vehicle or the aircraft. At all rapid refueling locations, refueling personnel shall place a fire extinguisher within ten feet of the nozzle being used while performing rapid refueling operations.

7.16 Spills, Leaks, Emissions, Venting. A leak/spill of a POL classified substance is defined as one gallon or more. In the event of a spill, leak, or other hazmat or environmental issue, the Contractor will immediately notify the KO and the COR. Any fines issued or damage to any property/equipment due to contractor employee misuse, mishap/environmental cleanup or hazmat issue while performing the tasks specified in this PWS will be the Contractor’s responsibility. The contractor shall comply with all federal, state, and local regulations as it applies to spills of fuel and oil and controllable organic emissions. The contractor shall take all measures as required by law to prevent fuel and oil spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping into or onto any water or land). In the event of a spill of a petroleum product from any vehicle or storage vessel owned, operated, or maintained by the contractor under this contract, the contractor shall be responsible for the containment, clean-up and disposal of the product spilled, along with any contaminated soil. Clean-up, containment, and complete disposal of contaminated materials and soil shall be as directed by the Government. The site shall be remediated and restored as required by the Government. The contractor shall initiate and complete clean-up and dispose of contaminated material from a spill without regard to the spill cause. The Fire Department (911) will be notified of any spills and emissions immediately upon discovery. Contractor will notify KO/COR immediately. A spill/leak report shall be provided to the Fuels Responsible Officer within 24 hours of any spill. All incidents will be reported in the monthly report.

7.17 All hot refuel arrays at Stage-fields shall be provided by, assembled and maintained by the contractor. Pipe stands shall be standardized and of primarily metal construction.

8.0 FUEL MANAGEMENT SOFTWARE

8.1 The contractor shall be fully knowledgeable of manual and automated fuel management and accounting systems, such as the Fuel Manager Defense (FMD), Enterprise Business System, and Inventory Manager for the processing of fuel.

8.2 All employees that will potentially use a Government computer for any reason shall read and agree to the Army's Computer Acceptable Use Policy, and sign a standard statement.

8.3 Access to Fuels Manager Defense (FMD) and ARTS requires a Government CAC.

CAC’s will be issued to supervisor/team lead personnel only (excludes “temporary leads” and “temporary supervisors”. The Contractor will obtain a system password for access to FMD Fort Rucker Network Enterprise Center. The contractor shall complete and submit all specified documentation to obtain the appropriate favorable background investigation for each contractor employee requiring access in advance of the contract start date. Contractor personnel shall not be granted access to FMD or be allowed to perform FMD entries until a clearance/password has been provided. Contractor will attend FMD/ARTS training as required for proficiency during the transition phase, and thereafter provide training to new employees.

8.4 The contractor shall track inventory, gather, enter, and analyze fuel and field utilization information pertinent to the contractor's activities and provide this data to the Government. The contractor shall coordinate fuel receiving activities and advise the COR regarding account matters. The contractor shall maintain records and filing systems applicable to the accounting and administration for Fuels Management.

8.5 Fuels Manager Defense Training (FMD). In accordance with DLA-Energy I-24, requesting access to Defense Logistics Agency-Energy (DLA-E) automated information applications, the contractor shall provide DLA-E FMD trained individuals to operate the FMD system. Dispatchers and other contractor personnel, to include contract management, requiring access to FMD shall be cleared and provided a system access password as dictated by local IT policy and instructions.

9.0 BULK FUEL SERVICES

9.1 Bulk Issues. The contractor shall support bulk issues to Government or other tankers as authorized by the KO.

9.2 For bulk fuel operations, Contractor will staff with sufficient personnel to conduct operation of bulk fuel distribution systems.

9.3 Ordering. The contractor shall project and recommend fuel requirements/quantities and +100 additives for the next receiving day NLT 10:00AM CST. In the event that fuel must be delivered on a weekend, the Government will provide notice NLT Thursday, 5:00PM CST. Contractor will maintain the minimum quantities of aviation fuel that are required to be on hand during hours of operation at each stage field. (Attachment #4).

9.4 Receipt. The contractor shall operate the fuel receipt terminal located in the LRC POL Branch Office, Monday through Friday from 7:30 AM to 4:15 PM. Unloading of all incoming shipments of aviation fuel shall be completed by the contractor within 1½ hours of the time the shipments arrive. All individual receipts shall be determined independently by gauging of tanks before and after off-loading and compared to actual received quantity annotated on the bill of lading. Any out of tolerance condition greater than 0.5% shall be immediately investigated and documented by the contractor by completion of a Transportation Discrepancy Report. Any out of tolerance conditions shall be reported to the COR immediately.

9.5 The Government will furnish and/or make available the facilities listed in Table B.

Bulk petroleum storage facilities additive tanks and related structures will be furnished by the Government. The contractor shall maintain the bulk petroleum facilities and tanks including all fuel/additive-wet vessels, distribution systems, components, and control subsystems as well as eyewash stations. All repair parts, supplies, and materials authorized to support the maintenance of bulk storage facilities shall be requisitioned and received from the Property Administrator in accordance with applicable AR 310-34 and AR 310-39. Emergency requests for local purchase will be approved by the KO, as deemed necessary. The contractor shall be reimbursed for any local purchase items on a monthly basis.

9.6 The contractor shall fill cathodic protection rectifiers located at each fuel farm with transformer oil when needed. For all bulk fuel facilities, the government will provide necessary POL items and repair parts. The contractor shall take readings from cathodic protection rectifiers at each fuel farm monthly and report readings or findings to the COR or the LRC Petroleum, Oil, and Lubricants (POL) office. Maintenance of bulk fuel additive containers /storage facilities and maintenance of dispensing equipment associated with the additive +100 to jet fuel at Fort Rucker will be provided by the contractor. (CDRL 01 Monthly Report)

9.7 Fuel Farm/Coalescer Receipt/Issues. The contractor shall order filters and Coalescer via DOD E-Mall as needed. Maintain two spare sets for each filter vessel on site. Reorder elements immediately following changes. The contractor will order filters and Coalescer elements and maintain sufficient quantity to ensure no truck exceeds DPI or life expectancy

9.8 Bulk Fuel Containers. The contractor shall inspect all bulk fuel containers under direct control weekly including silo tanks, fuel carrier trucks, and ground fuel tanks.

Inspection results shall be recorded on Operator SPCC Container Inspection Checklist, EMS-F011 Rev004. This form will be submitted to the Environmental Management Branch of the Directorate of Public Works on Fort Rucker and to the COR The contractor shall also inspect and take readings, and report readings monthly to LRC

POL Branch from the cathodic protection rectifiers located at each Fuel Farm. (CDRL 01 Monthly Report)

10.0 MAINTENANCE

10.1 Maintenance. The contractor shall perform operator level maintenance on all contractor equipment and GFP except as specified elsewhere in the contract.

Operator level maintenance shall include but not limited to the following: Drain water bottoms, clean filter strainer baskets, lubricate pumps & motors.

10.2 Maintenance of GFP. All repair parts for GFP listed in Table E will be supplied by the Government. The contractor shall perform operator level maintenance of all GFP in its possession. All repair parts, supplies, and materials authorized to support GFP shall be requisitioned and received from the Property Administrator in accordance with AR 310-34 and AR 310-39.

10.3 Maintenance Schedule. The contractor shall maintain a maintenance schedule to ensure vehicles and equipment are in compliance with DOT regulations and made available when requested by the KO and COR. Maintenance of contractor vehicles/equipment will not be conducted on Ft. Rucker.

10.4 Filtration Media. The contractor shall be responsible for disassembling filtration units to facilitate the inspection. The contractor shall present, at the time of this inspection, written certification attesting to the last date on which each filter element was changed and shall provide a daily historical record denoting pressure drop data for each filter element. The contractor shall provide written certification from the manufacturer that all fuel filter elements meet or exceed the standards of the most recent version with applicable amendments of MIL-PRF-52308J.

10.5 Calibration and Filter Changes. The contractor shall ensure that all vehicle and Separator element changes and required calibrations are accomplished by their due date (bi-annually) or before the differential pressure gauge reads 15 PSI. The contractor shall provide all filter elements and maintain a stockage level to prevent interruption of service. (CDRL 13 Test Equipment)

10.6 The contractor shall install filters and Coalescer when exceeding DPI level.

10.7 The contractor shall validate calibration quarterly of all receipt and issue meters, report all findings.

10.8 Grounding Rods: (Testing and Marking). The contractor shall be responsible for cleaning, testing and marking all ground rods at all rapid refuel locations, bulk storage facilities, and parking lots used by the contractor in accordance with ATP 4-43, ATP 3-

04.94 (FM 3- 04.104) and USAACE Pamphlet 700-1. The contractor shall keep and maintain a record on all ground rod testing to be conducted semiannually and include all grounding point locations in current use. This record shall specify all ground rod locations and updated annually. (CDRL 11 Annual Report)

10.9 Grounds Maintenance and Grass Mowing Service. The contractor shall cut and trim grass and weeds in the vicinity of all hot refuel systems and 100 feet out from each of the most outlying parts of the hot refuel systems at all locations. At no time shall grass and vegetation exceed a height of four (4) inches, with the exception of grass seed heads which shouldn’t exceed a height of 12 inches. Grass cutting equipment shall be furnished by the contractor and be equipped with spark arrestors. The contractor shall perform all upkeep of fuel facilities to include vegetation elimination (grass and weed cutting or removal) and general housekeeping (trash, paper, and debris removed) to a minimum distance of 100 feet in all directions from the pump house, or center of mass of unfenced areas and inside fenced areas, to include parking lots. The contractor shall participate in annual maintenance events such as Area Beautification or Spring Clean-Up as applicable to the area occupied on the installation.

10.10 Work Orders. The contractor shall be responsible for submission of work orders (DA Form 4283) to the COR for necessary repairs and/or non-recurring maintenance on Government furnished bulk petroleum storage facilities, related equipment and structures, and buildings utilized by the contractor.

11.0 FACILITIES

11.1 Table D: Government Facilities

Building Usage ‐ Type of Unit FIELD Building Name

25451 89520 ‐ POLL CATCH BAS ECH Containment Facility

25550 89520 ‐ POLL CATCH BAS TABERNACLE Containment Facility

26207 61050 ‐ ADMIN GEN PURP GOLDBERG Refuel Bldg

26250 89520 ‐ POLL CATCH BAS GOLDBERG Containment Facility

26350 89520 ‐ POLL CATCH BAS TOTH Containment Facility

26450 89520 ‐ POLL CATCH BAS ALLEN Containment Facility

30001 14165 ‐ FUEL/POL BLDG CAIRNS Fuel Farm Pumphouse

30053 89520 ‐ POLL CATCH BAS CAIRNS Containment Facility

30135 61050 ‐ ADMIN GEN PURP CAIRNS Refuel Admin Bldg

30808 44240 ‐ FLAM MAT STR IN CAIRNS POL Storage

30950 12413 ‐ JET FUEL ST ABV CAIRNS Fuel Tank #1

30951 12413 ‐ JET FUEL ST ABV CAIRNS Fuel Tank #2

40002 14165 ‐ FUEL/POL BLDG LOWE Fuel Support Bldg

40029 45210 ‐ OPEN STR INST LOWE Open Storage/Fuel Trucks

40053 89520 ‐ POLL CATCH BAS LOWE Containment Facility

40133 61050 ‐ ADMIN GEN PURP LOWE Refuel Admin Bldg

40950 12413 ‐ JET FUEL ST ABV LOWE Fuel Tank #1

40951 12413 ‐ JET FUEL ST ABV LOWE Fuel Tank #2

50053 89520 ‐ POLL CATCH BAS HANCHEY Containment Facility

50131 44240 ‐ FLAM MAT STR IN HANCHEY Flam Mat STR

50301 61050 ‐ ADMIN GEN PURP HANCHEY Refule Admin Bldg

50302 12413 ‐ JET FUEL ST ABV HANCHEY 4 Fuel Tanks

60110 61050 ‐ ADMIN GEN PURP SHELL Admin/Gen Purpose Rm

11.2 Fixed Facility. When fixed facility refuel distribution array equipment is provided by the Government at Stage-fields (as is currently being done at Goldberg), the contractor shall provide infrastructure maintenance support equivalent to that provided at Base-field fuel farms.

12.0 SECURITY

12.1 Privacy Requirements/Security. Work on this contract may require that Contractor personnel have access to sensitive, privileged, or Privacy Act information. Personnel shall adhere to the Privacy Act, (5 U.S.C. § 552a) and applicable Agency rules and regulations. Contractor personnel shall not divulge or release privacy data or information developed or obtained in the performance of this contract award, until made public or specifically authorized by the Government. The Contractor shall not use, disclose, or reproduce a third party company’s proprietary data, other than as authorized and required in the performance of this contract award. The Contractor shall notify the COR within 24 hours, identifying personnel that no longer require access to Government information systems.

12.2 The contractor shall coordinate all background investigations activity with the Defense Security Services (DSS/Industry).

12.3 Favorable National Agency Check with Inquiry (NACI). Fort Rucker requires all contractor personnel working at a DOD facility to have a current favorable National Agency Check with Inquiry (NACI), in accordance with Army Directive 2014-05; at a minimum a Background…