Refueling and Defueling Services

AMENDMENT No. 3 - The purpose of the Amendment is to revise the PWS, CDRLs, PRS, Attachments, CLINs, Period of Performance and Instructions to Offerors.  Also add answers to questions and revise due date for receipt of offers.  Completely replace Attachments with the Attachments to this Amendment.

AMENDMENT No. 2 is hereby issued to extend the proposal due date until further notice.

AMENDMENT No. 1 - SITE VISIT

There will be a site visit for up to five basefields and up to five stagefields on Tuesday August 15, 2017at Fort Rucker, AL. Transportation to the sites will be provided by the Government and will be at the Daleville Gate Visitor Center at 0830. If you plan on attending the site visit, please email your name, company name and method of base access (military ID, CAC or visitor's pass) for ALL attendees to: lowell.c.preskitt.civ@mail.mil phone (334)255-0217 and grenville.k.yearwood.mil@mail.mil, phone (334) 255-0210. The purpose of the visit is to allow potential bidders the opportunity to see the work locations and the existing site conditions. During the site visit, ALL QUESTIONS WILL BE SUBMITTED in WRITING to william.r.wright286.civ@mail.mil  and linda.d.whitlock.civ@mail.mil  on or before August 18, 2017.

SEE ATTACHED AMENDMENT NO. 1 to W9124G-17-R-0003 which includes Site Visit as well as adding a Pricing Matrix for pricing Weekend and Special Events CLINs.  See Instructions to Offers.  Offerors shall acknowledge receipt of this Amendment No. 1 with the proposal.  All changes are highlighted in red/bold ink. 

All other items remain unchanged.

AMENDMENT No. 1 - SITE VISIT

There will be a site visit for up to five basefields and up to five stagefields on Tuesday August 15, 2017 at Fort Rucker, AL. Transportation to the sites will be provided by the Government and will be at the Daleville Gate Visitor Center at 0830. If you plan on attending the site visit, please email your name, company name and method of base access (military ID, CAC or visitor's pass) for ALL attendees to: lowell.c.preskitt.civ@mail.mil phone (334)255-0217 and grenville.k.yearwood.mil@mail.mil, phone (334) 255-0210. The purpose of the visit is to allow potential bidders the opportunity to see the work locations and the existing site conditions. During the site visit, ALL QUESTIONS WILL BE SUBMITTED in WRITING to william.r.wright286.civ@mail.mil  and linda.d.whitlock.civ@mail.mil  on or before August 18, 2017.

The Mission and Installation Contracting Command (MICC) Center, Fort Eustis, intends to issue a Request for Proposal (RFP) for Refueling and Defueling services at Fort Rucker, Alabama. This is an unrestricted requirement. This action will be conducted as a service acquisition in accordance with FAR Parts 12, "Acquisition of Commercial Items" and 15, "Contracting by Negotiation." The current plan is to have a contract a twelve (12) month base period, to include Phase-In period and then six (6), one (1) year options and is subject to the availability of funds.
The work consists of the Contractor providing all personnel, management, facilities, materials, parts, supplies, transportation, and equipment, except that which is provided as Government furnished, to perform all functions for aircraft refuel and defuel for the United States Army Aviation Center of Excellence (USAACE), Fort Rucker, Alabama, its tenant activities, and authorized transient aircraft. In addition, maintenance of bulk fuel storage facilities as well as dispensing and maintenance of dispensing equipment will be provided by the Contractor. The associated North American Industry Classification System (NAICS) code is 488190, "Other Support Activities for Air Transportation" and the small business size standard is $32.5M. This procurement will be a 100% Small Business Set-Aside.

THIS IS THE FINAL REQUEST FOR PROPOSAL (RFP) DATED 01 August 2017.  PROPOSALS ARE DUE ON 31 AUGUST 2017 12 PM EDT.

The Mission and Installation Contracting Command (MICC) Center, Fort Eustis, intends to issue a Request for Proposal (RFP) for Refueling and Defueling services at Fort Rucker, Alabama. This is an unrestricted requirement. This action will be conducted as a service acquisition in accordance with FAR Parts 12, "Acquisition of Commercial Items" and 15, "Contracting by Negotiation." The current plan is to have a contract a twelve (12) month base period, to include Phase-In period and then six (6), one (1) year options and is subject to the availability of funds.
The work consists of the Contractor providing all personnel, management, facilities, materials, parts, supplies, transportation, and equipment, except that which is provided as Government furnished, to perform all functions for aircraft refuel and defuel for the United States Army Aviation Center of Excellence (USAACE), Fort Rucker, Alabama, its tenant activities, and authorized transient aircraft. In addition, maintenance of bulk fuel storage facilities as well as dispensing and maintenance of dispensing equipment will be provided by the Contractor. The associated North American Industry Classification System (NAICS) code is 488190, "Other Support Activities for Air Transportation" and the small business size standard is $32.5M. This procurement will be a 100% Small Business Set-Aside.
The Government currently anticipates issuing RFP W9124G-17-R-0003, sometime in July 2017. The RFP and amendments, if applicable will be available for downloading at FedBizOpps website at https://www.fbo.gov/. Potential Offerors are responsible for monitoring this site for release of the solicitation package and any amendments. It is a requirement that all contractors doing business with the Department of Defense be registered with System For Award Management - SAM per FAR 52.204-7. The website may be accessed on the Internet at https://www.sam.gov/portal/SAM/#1.
Attached to this Notice is a DRAFT PWS and PWS Attachments 2-10. The Government is seeking innovative ideas in providing efficient practices to perform refueling and defueling services as stated in this PWS and RFP. The proposal will be evaluated on a Best Value - Trade Off basis and a proposal that has better processes/procedures/plans that ensures the best possible usage of refueling and defueling equipment and manpower for the life of the contract may be worth more to the government than a proposal that just meets the minimum needs. EXAMPLES OF POSSIBLE INNOVATIONS, NOT ALL-INCLUSIVE, ARE AS FOLLOWS:

1. The number of qualified refueling/defueling trucks and other equipment required for base field and stage fields.
2. Adequate manpower required to perform the work.
3. Innovative ideas to keep equipment at optimal levels
4. Innovative ideas to keep manpower at optimal levels
5. Safety and Quality Control Plan and Training
6. Plan to make a successful Phase-In Period

Potential Offerors are encouraged to comment on the DRAFT PWS, Phase-In period and submit cost saving ideas to the points of contact below. Potential Offerors are also encouraged to comment on the currently scheduled Phase-In period of 25 October 2017 to 15 December 2017. All responses that would reveal a potential Offeror's confidential business strategy, technical solution, or any information that is considered unique to a particular Offeror and will not be disclosed by the Government. Reponses and comments are to be submitted no later than 30 June 2017 12 noon EDT.