Attachment_15_-_Questions_and_Answers_-_FINAL_6_Nov_2017.pdf

Question Number

Reference Question Government Response

1 I’m wondering if a site visit for this solicitation (W9124G-17-R-0003) be held? Site visit was August 15, 2017 2 Will there be a site visit? Site visit was August 15, 2017 3 Will there be an Industry Day, or has it already passed? The Industry Day was held on January 18, 2017

4 PWS Para 1.2.3 “Key Positions: … for the purpose of ensuring it can satisfy the PWS requirements, will necessitate specific experience, education and/or credentialing; therefore, the Government will identify which positions it considers key to the effort..”. Please clarify exactly what positions the government considers key?

There are no key positions. Refer to PWS Section 3.0, Personnel.

5 Page 3 of RFP Item 0001 indicates a 54 day phase-in period however Attachment 4 (3?)-Pre Execution Requirement para 4.1.1 indicates 15 day phase-in period. Will the government clarify which period is correct?

The phase-in period will be 90 days.

6 Attachment 4 (3?) Pre execution Requirement page 3 gives aircraft numbers per flight period but what the hours for each flight period by basefield. Can we assume per PWS 2.12 Flight Period. “normally six hours in duration and listed as AM, PM, or N-1. Normal hours of operation are: AM 06:00-1200; PM 1200-1800; N-1 1800-2400”. Are these the specified periods on page 3. Please clarify.

Attachment (Aircraft History) refers to only a sample of the number of aircraft which may fly during a flight period, it does not infer operating hours.

7 PWS Para 7.23.1 states “The contractor shall provide one trained fire guard at each approved location where AH-64 aircraft are scheduled to operate using hot refuel.” We are unfamiliar with this job classification, please elaborate what the government considers trained?

See PWS section 3.5

9 PWS Para 7.23 states “In accordance with ATP 4-43, refueling from a tank vehicle requires a minimum of two personnel. For Hot Refueling Operations, a trained refueler shall stand by the pumping equipment during refueling operations to act as the safety person in addition to contracted refueler personnel manning the nozzles and one additional person designated as a fire guard located in vicinity of the aircraft being refueled with fire extinguisher in hand. (This requires three (3) personnel when servicing a single aircraft, and five (5) personnel when serving two aircraft simultaneously.)” We are confused first a minimum of 2 personnel but later on 3 personnel, please clarify. Further, what constitutes a “safety person”?

Normal operations require 2 personnel for "cold" refuel. The nozzle operator and the "safety" deadman switch operator. "Hot Refuel"requires an additional Fire Guard to man the fire extinguisher for a total of 3. Refueling two aircraft simultaneously requires 2 nozzle operators and 2 fireguards plus the safety person for a total of 5.

10 PWS Para 5.39.1 “Building Fire Extinguishers. The contractor shall ensure all fire extinguishers are maintained in serviceable condition.” This can be construed that contractor is responsible for ALL building fire extinguishers on Ft Rucker, please clarify what buildings contractor is responsible for?

Contractor is responsible for fire extinguishers in buildings occupied by the Contractor.

11 PWS Para 7.29 states “The contractor shall provide dispatch services at each fuel facility office …” Please clarify/define “fuel facility office” and location?

This refers to the operations building at each basefield.

Reference Question Government Response

12 Attachment 4 (3?) Pre execution requirement page 3 indicates totals by AM, PM an N1 – please clarify if this daily weekly, monthly or annually?

This is an example for one day. This is an average, could be more or less.

13 SF 1449 Many potential offerors were not able to attend the Industry Day and considering the relatively late Site Visit, would the Government consider an extension to the due date?

Yes, the revised proposal due date will be posted with the Amendment to the RFP.

14 SF 1449 Continuation Sheet

During the site visit offeror were instructed that material costs for maintenance actions would be reimbursed under an Other Direct Cost (ODC) CLIN. The solicitation does not have an ODC CLIN. Will one be added?

No. There is no Other Direct Cost (ODC) CLIN.

All Government Furnished Equipment maintenance and repair parts will be ordered by the Contractor and paid for by the Government.

All Contractor furnished Equipment maintenance and repair parts will be furnished by the Contractor.

15 5.34 Calibration Required Changes. The contractor shall ensure that all vehicle and Fuel Farm Filter/Separator element changes and required calibrations are accomplished by their due date (bi-annually) or before the differential pressure gauge reads 15 PSI.

The contractor shall provide all filter elements and maintain a stock age level to prevent interruption of service. Is the contractor responsible for the cost of providing filter elements for GFE Fuel Farm Filter/Separators?

No, Defense Logistics Agency-Energy (DLA-E) will provide all filter/coalescers for maintenance.

The contractor will manage parts stockage levels.

See PWS Section 10.5

16 5.40.2 Spills, Venting, Leaks, and Emissions. The contractor shall comply with all federal, state, and local regulations as it applies to spills of fuel and oil and controllable organic emissions. The contractor shall take all measures as required by law to prevent fuel and oil spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping into or onto any water or land). In the event of a spill of a petroleum product from any vehicle or storage vessel owned, operated, or maintained by the contractor under this contract, the contractor shall be responsible for the containment, clean-up and disposal of the product spilled, along with any contaminated soil. Clean-up, containment, and complete disposal of contaminated materials and soil shall be as directed by the Government. The site shall be remediated and restored as required by the Government. The contractor shall initiate and complete clean-up and dispose of contaminated material from a spill without regard to the spill cause. The Fire Department (911) will be notified of any spills and emissions immediately upon discovery. Contact the COR or Contracting Officer as soon as possible. Question: Does this include government owned storage tanks and pumping systems? Is the contractor responsible for costs associated with spills that are not caused by the direct negligence of the contractor?

Yes, this includes all bulk refuel storage facilities.

The contractor is responsible for fuel spills/leaks directly attributable to the contractor.

Reference Question Government Response

17 1.1. Introduction. PWS describes the aircraft refuel/defuel services functions at and near United States Army Aviation Center of Excellence (USAACE), Fort Rucker, Alabama. This includes “alongside” and “into-plane” fueling operations on various army aircraft located at five Basefields and fifteen Stage-fields in the Fort Rucker local flying area (LFA). Refuel operations are conducted on approximately 600 army aircraft in order to train over 2,500 aviators each year. Training is normally conducted Monday thru Friday, with makeup training for weather delays or when training is behind schedule on weekends.

Can you provide how many make-up training weekends were required for the past three years? What are the operating hours for these weekends?

Training and make up historical data is not available. See PWS section 1.1

18 3.17 On-site Personnel The contractor shall have a minimum of one primary manager/supervisor at Cairns, Hanchey, and Lowe Fields respectively, (during weekdays 9:00 AM – 5:00 PM).

Beyond day shift duty hours, the contractor shall provide additional supervisory personnel who have at least one year of actual experience in all phases of aircraft refueling and defueling operations for all shifts. Are these position exempt employees that are not part of the bargaining unit or are they considered Lead positions covered by the CBA?

See PWS Section 3.0. It is up to the contractor how personnel are designated.

19 Solicitation document, states font size is 12 point Times New Roman, however page 48 mentions the use of Arial, Times New Roman, Courier New or Calibri with 11 or 12 size font with normal spacing. Please confirm size and type of font required.

Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 12 point, uncompressed font.

20 PWS, paragraph 3.13.2 states all plans shall be submitted for review with the technical evaluation package however, the bold italics sentence of each plan description specifies when the plan is due to the Government. Please clarify if each plan is required to be included in the technical proposal or if we provide to the Government as indicated in the italicized sentences for each plan. If submitted as a part of the technical proposal are they included in the 50-page limit?

All plans are to be submitted 60 days after contract award and do not need to be submitted with the proposal.

21 PWS paragraph 4.4 requires the Contractor to fill the cathodic rectifiers at each fuel farm with transformer oil when required. Is the transformer oil provided by the Government or supplied by the Contractor?

Contractor will furnish all oils needed at fuel farms. See PWS section 9.6

22 PWS paragraph 5.6 states that marking of refuel vehicles will be IAW Mil-Std-161 (latest edition). Please confirm this statement is valid. Our understanding is that Mil-Std-161 is only applicable to the marking of Government owned or operated storage facilities and ATP 4-43, Appendix B, would apply to marking refuel vehicles. Please confirm.

Mil Std regulation was incorporated into ATP 4-43

23 PWS paragraph 5.33 please confirm this paragraph only applies to calibration of meters. The title indicates filter separators element changes but does not speak to this in the paragraph.

Additionally, PWS paragraph 5.34 is titled “Calibration Required Changes” but talks about filter separators.

It should read "Calibration and Filter Changes".

See PWS para 10.5

Reference Question Government Response

24 PWS paragraph 5.34.2.1 please confirm if fuel truck filters and coalescer elements for the truck filters are ordered through DOD E-mall, same process as explained for fuel farm coalescers in paragraph 5.34.1.1

Tanker truck filters and coalescers are provided by the Contractor.

25 PWS paragraph 5.37 please confirm that there are no eye-wash systems provided at the Government provided fuel facilities in Table B.

Eyewash stations are provided at each pumphouse bulk fuel location. Stagefield eyewash stations are furnished by Contractor.

Basefields have eyewashes. Contractor provides Preventative Maintenance and fresh water.

26 PWS paragraph 5.39.2 refers to Contractor furnished fire extinguishers. Please confirm whether or not there are any fire extinguishers that are provided by the Government, specifically at the Base field aircraft spots for cold refuel and the fuels facilities (bulk storage) provided by the Government (Table B). Our understanding is that the Contractor is required to furnish fire extinguishers for the refuel vehicles and at rapid refueling systems (paragraph 5.39.3) i.e. each nozzle point.

The contractor provides fire extinguishers to include inspections and maintenance for all bulk fuel points, fuel arrays at stagefields, fuel tanker parking areas, and for the refuel tankers. The government provides fire extinguishers for all aircraft parking areas on the basefields.

27 PWS paragraph 6.7 is the Army data collection site for manpower reporting in addition to reporting in the ECMRA portal?

No, The Army data collection and ECMRA are the same data.

28 PWS paragraph 7.17 is the reference to “POL Laboratory” applicable to Government Lab technicians?

Please clarify the Government POL Laboratory responsibilities and the Contractor responsibilities in relation to fuel quality testing. Our understanding is the Contractor performs visual analysis and Aqua-Glo testing and remaining quality analysis for fuel (i.e. tank truck receipts, storage tanks etc.) is performed by the Government l

Yes, the contractor provides visual analysis and aqua glo testing. The government funded POL laboratory preform the quality analysis of the fuel.

29 Our understanding is that the Contractor provides the pump operator (truck) and the nozzle operator for Stage field hot refueling operations. In addition, the Contractor provides a fire guard at sites that hot refuel AH64 (Government provides fire guard at other sites). Please confirm this is correct.

Yes, the Contractor provides the pump operator (truck) and the nozzle operator for Stage field hot refueling operations. In addition, the Contractor provides fire guard(s) at sites that hot refuel AH64 (Government provides fire guard at other sites).

30 PWS paragraph 10.5 please confirm the publication date for ATP 4-43. We understand the latest edition is dated Aug 2015.

Yes, Aug 2015 is the latest edition.

31 How many truck fillstands are located at Cairns, Hanchey and Lowe respectively? Are all the fillstands equipped with Scully devices?

4 at Cairns, 2 at Hanchey, 4 at Lowe. Yes, fillstands are equipped with Scully devices..

32 How many commercial tank trucks can be off-loaded simultaneously at each base field?

2 at Cairns, 1 at Hanchey, 2 at Lowe.

33 PWS paragraph 7.2.1 are there exemptions for not meeting response times due to factors beyond the control of the Contractor, such as weather, etc.?

Exemptions, as determined by the Contracting Officer, may exist.

Reference Question Government Response

34 PWS Table E MIL STD 3044D Military Petroleum Standards was not listed in paragraph 10.5, Publications. Is the Contractor required to follow this MIL STD over MIL STD 3004D Quality Surveillance for Fuels Lubricants, and Related Products or do both apply for quality surveillance of fuel products?

No, only 3004D and ATP 4-43

35 PWS Attachment #2, Base fields please include the minimum daily operating hours for Knox and Shell (table only shows Mon-Fri).

See revised Attachment 2, Basefields

36 What is the frequency of commercial tank truck deliveries by product? JP-8 daily deliveries from DLA-E vary from 4 to 14 loads per day.

37 Will the incoming Contractor be allowed time to install arrays or similar equipment to be used at the Stage fields during the phase in period? Additionally, at what point will the outgoing Contractor begin disassembling and removing existing arrays etc.?

This will be determined during the phase-in period. The Phase-In period is also the incumbent Phase-Out period. This must be a coordinated effort to ensure no gaps in services are encountered.

38 PWS Table A references Hatch (limited use) Stagefield however there is no data for Hatch in Attachment 1-Stagefields. Please confirm frequency of refueling operations at Hatch.

Also, Table A references Molinelli Basefield however there is no data in Attachment 2- Basefields. Are aviation refueling (FARP) operations conducted by Government personnel at this site or does the Contractor provide refueling support?

See revised PWS Table A.

39 Paragraph 7.19 states that the Contractor may be required to establish up to two (2-4 point) fuel only FARPs at or in vicinity of Molinelli Range. Please confirm frequency of this requirement and if FARP refueling equipment is provided by the Government.

See PWS section 4.20

40 Are there any confined spaces that the Contractor is required to enter? No, but there may be confined space inspections required for tanker vehicles.

41 Is security provided at the Stagefields after N1 hours of operation? If not, is the contractor provided a key or access to the area outside of the operational hours?

No security is provided at stagefields after N1.

Key access can be coordinated outside of operational hours.

42 Are POVs authorized on the Stagefields? No, POV's are not authorized on the flight lines at stagefields.

43 Is a dispatcher required to be on duty and manning the dispatch center during weekend hours at the basefields, or is self-dispatching permitted where the dispatcher also performs the refueling operations?

Yes, a dispatcher is required to be on duty during weekends.

44 Are the primary and alternate accountant required to attend DLA’s FMD 9 training? If so, has the incumbent accountant and alternate attending this training? Is the training funded by the Government?

See PWS section 3.0 and 8.0. Online courses are available to the contractor so travel would not be necessary and would not be paid by the Government.

Reference Question Government Response

45 Is the Program Manager and Alternate assigned the duties of TM as defined in DLA Policy P-32 (responsible for the DWCF) and therefore required to have completed DLA’s Joint Responsible Officer/Terminal Manager training? If so, have the incumbent employees attended this training? Is the training funded by the Government?

No duties as Terminal Manager needed

A Terminal Manager is not required for Government owned Contractor operated facilities.

46 Is there a separate DODACC for each basefield or is there only a single DODAAC for all sites?

There is one bulk fuel DODAAC for USAACE.

There are separate DODAACs for different tenants/users (i.e. Airforce, Reserves, transient aircraft).

47 PWS Attachment 1 regarding Hanchey (warm refuel), there are no aircraft shown for N1 ops however it shows N1 operating hours as 2030-2300. Please confirm whether or not there is a warm refuel requirement at Hanchey during N1.

Yes

48 Please confirm the guiding reference for personnel requirements for Cold Refuel operations. The PWS, paragraph 10.5, lists both NFPA 407 and ATP-4-43. NFPA 407, Standard for Aircraft Fuel Servicing, authorizes the vehicle operator to tend the pump and nozzle at the same time as long as the deadman control is operational and a qualified aircrew member who is familiar with the aircraft is present for all refueling operations. Alternatively, ATP 4-43 states refueling from a tank vehicle requires at least two people. If only the vehicle operator and his assistant are present, the operator should attend the pump and the assistant should handle the nozzle. A fire extinguisher should be within reach of each.

Yes, the guiding reference is ATP 4-43, dated Aug 2015 or current

49 Is an array used for warm fuel at Hanchey or are warm operations performed directly via truck?

No, refueled directly from truck

50 Is a dedicated defueling truck required at the basefields? Yes 51 Please confirm Automated Tank Gauging (ATG) systems are installed and operable on the Government provided fuel tanks and that they report to FMD Operate module.

Yes, ATG's are installed and they report to FMD Inventory Manager.

52 Do any contractor employees require a SECRET or above security clearance? . No

53 solicitation document, please define the MOI acronym. MOI stands for Memorandum of Instruction.

54 solicitation document

“resumes for Key personnel should be submitted as separate appendixes or attachments,” please confirm if resumes for key personnel are required to be submitted with the proposal. Is it possible to provide resumes after contract award to allow the awarded Contractor the opportunity to interview incumbent personnel?

There are no key personnel required. See PWS 3.0.

55 Table E, Fuel Quality is the Aqua Glo test equipment provided by the Government? No, the contractor will provide all equipment except as specified as GFP.

Reference Question Government Response

57 Slide number 26, 27 and 28 of the 41 industry day slides notes a minimum number of refuelers needed to recovery aircraft at the basefields (9 trucks at Cairns, 8 trucks at Hanchey, and 8 trucks at Lowe). Is the government stating that this specific number of trucks is required in order to recover the aircraft within the time allotted and not occur a late response? If not, please clarify.

No, the number of trucks to successfully perform the requirements of the PWS is the responsibility of the Contractor based on the data provided

58 What is the capacity of the Government provided tanks, to include Goldberg and the three diesel tanks referenced in Table C of the PWS? Is there a functional ATG system installed here that reports to the FMD operate module.

Diesel tanks are 1,000gal, Goldberg is 20,000gal, Hanchey is 46,000gal each, Cairns/Lowe is 165,000gal each. Diesel tanks and Goldberg do not have ATG systems.

59 We observed portable storage buildings at the Stagefield arrays during the site walk.

Please confirm if the buildings are provided by the Government or the Contractor?

Contractor.

60 During the site visit we arrived at several Stagefields during the noted operating hours, with aircraft actively flying; however there were no POL trucks or POL contractor personnel present to perform hot refueling operations. Based on this, are there certain predetermined times where fueling operations occur, in-turn allowing the contractor to leave the area once refueling is complete?

Yes, there are published operating hours for stagefields.

61 PWS 42. Paragraph 5.27 notes the contractor will provide trucks that are FY2013 or newer with 3,000, 4,000 or 5,000 gallon capacities at the basefields; however, there is no reference to any restrictions at the Stagefields. Other than the minimum quantities noted in Appendix 4, are there any age requirements or tank size restrictions for the Stagefields?

The government currently is asking for FY 2013 or newer Trucks, , Portable Skids or Tanks size has been approved at 10,000 gal or larger for stagefield use. This includes all parts of the truck -tank, meter, pump, pipe, valves, gaskets, etc

62 Is the contractor authorized to leave the refuelers in place at the stagefields after the designated operating hours?

Yes. The Contractor is responsible for physical security for any vehicles or semi permanent fuel storage left on the stagefield after operating hours.

63 Please clarify the process the contractor will use to procure parts, supplies and material used to support maintenance of the Government provided fueling facilities.

Referring to para 4.4 and 4.5 of the PWS; these paragraphs note that all repair parts, supplies and material authorized to support the maintenance of the bulk storage facilities shall be requisitioned and received from the property administrator IAW AR 310-34 and 39. Paragraph 4.5 notes all parts for the GFE facilities will be supplied by the Government. However, during the site visit it was briefed that the contractor would obtain approval from the property administrator and then make the approved purchases. These purchases would then be reimbursed on a monthly basis. Please clarify this process.

See Answer to Question #14 above.

Reference Question Government Response

64 Paragraph 7.11 of the

PWS

states that gasoline and diesel fuel is picked up at the Retail Service Station. Who is responsible for the operation of these tanks, to include inspection, maintenance, ordering fuel, product receipt and accounting for fuel received/issued?

Services at the Installation gas station is not part of this contract. Contractor will only deliver the Mogas/Diesel.

65 Will the contractor be authorized to establish a fuel purchase agreement in order to purchase government fuel in contractor owned vehicles? If so, what grade(s) of fuel is available? Is the cost of vehicle fuel reimbursable to the contractor?

No, fuel is not available for purchase from the government. Fuel costs for the Contractors' operations are not reimbursable.

66 Table C references three diesel tanks for dispensing. How is fuel received at these tanks and is the contractor responsible for this operation?

These tanks are located at each bulk fuel/parking area and are resupplied by commercial delivery.

The Contractor is responsible for maintenance and operation of these tanks.

67 Please provide historical data that shows how often make up training is performed on weekends where the contractor is required to provided refueling support at the Stagefields.

See Question # 17

68 Since we did not visit all of the Government provided facilities where the contractor will be responsible for grounds keeping, please provide the estimated square footage of grass that must be mowed at each site.

Stage fields require no mowing, the area is estimated to be approximately 500 sq.ft. in size. It is the Contractor's responsibility to determine the actual size.

69 Please provide the square footage of the Government furnished facilities at the basefields.

Carrins 1250, Lowe 1660, Hanchey 800, Goldberg 200 square footage. Sizes are approximate only and it is up to the Contractor to determine the actual sizes.

70 How are the Government meters calibrated and if the contractor is responsible for performing this service, is this cost reimbursable?

The contractor is responsible for calibrating all government meters.

71 It was noted that some of the fuel arrays had built in concrete containment areas, i.e.

High Bluff, while others did not. Please identify which stagefields have this built in containment and is there any reason the others do not have it?

The following stagefields have fuel arrays Allen, Brown, Ech, High Bluff, Hunt, Runckle, Skelly, Tinson, Tanernacle, Toth, Lucas , Goldberg in ground or above ground.

72 What is the anticipated award date for the contract? A new schedule will be posted by RFP Amendment.

73 Paragraph 1.2.2 first sentence states “The contractor must adjust manning levels in accordance with mission/resource analysis by the Army and within funding levels.” Since this is a non-personal services contract awarded on a firm-fixed price basis, can you clarify what is meant by “analysis by the Army and within funding levels.”

This language has been removed.

Reference Question Government Response

74 Phase In Period Please clarify the length of the Phase-in Period. Both FAR 52.237-3 in the RFP and PWS 3.13.6 indicate the contractor has to furnish Phase-In/Phase-Out services for up to 90 days; however, CLIN 0001 specifies a 54-day Phase-in period. Attachment 3, paragraph 1.1 says the contractor is provided a 15-day phase-in period.

Phase-In period is changed to 90 days.

75 Pages 16 and 17 of the

RFP

lists a number of FAR clauses incorporated by reference. Page 37 of the RFP contains FAR 52.212-5, paragraph b(1) of which lists a number of FAR clauses that flow down to any subcontracts. Several of these flow down clauses are not listed in the RFP, either by reference or by inclusion of the full text.

FAR 52.212-5 will be included in the contract and should flow down to any subcontracts.

76 Please confirm if FAR 52.222-17 Nondisplacement of Qualified Workers is applicable to this contract.

FAR 52.222-17 is required for Service Contracts per FAR 22.1207.

77 Please confirm the only pricing spreadsheet required is the Matrix_For_Pricing_Weekend_Fueling_Operations (Attachment 12) and that the only other pricing information required is the firm-fixed price entry for the various CLINs on pages 3- 13 of the RFP.

There are two pricing spreadsheets - Attachment 11 - Matrix for Pricing Weekend/Special Events and Attachment 14 - Pricing Worksheet for labor and equipment.

78 The CBA does not indicate whether full time employees who do not elect to participate in health care receive any other form of payment (cash payout). Please clarify if full time employees receive any benefit in lieu of medical insurance if they have coverage through other means, spousal policy etc.

See Question # 91

79 Given that the contractor is responsible for medical premium payments, please provide a means to quantify the participants in each category (employee, employee/spouse, employee/child, Employee family) for medical insurance as described in Section 8.1 (b) of the CBA.

See Question # 91

80 If specific participation levels cannot be provided, please provide a standardized method for all bidders to cost the insurance premiums.

See Question # 91

81 Will the contractor be able to adjust the monthly price via equitable adjustment upon award, based on the actual participation levels for medical insurance?

No - there will be no adjustments in the contract prices. See Question #91.

82 RFP, Section L, Para 3.A.6, Page 48

Will you consider limiting the Technical Approach page count to 70 pages? Page count is 50 for Technical Approach.

83 Site Visit Will the Government be providing a list of Site Visit attendees? Yes, The attendance rosters for the site visit were distributed to Fort Rucker and Fort Eustis personnel.

84 Site Visit Is Stagefield Molinelli a stagefield that will be serviced during this contract? No.

85 Site Visit Would the equipment for fueling at stagefields include safety items owned by the current contractor?

No

86 PWS, Section 5.34, Is the contractor responsible for the cost of providing filter elements for GFE Fuel Farm Filter/Separators?

See Question #14.

Reference Question Government Response

87 PWS, Section 3.17 Are these position exempt employees that are not part of the bargaining unit or are they considered Lead positions covered by the CBA?

CBA is Attachment 9 to the RFP. It is not up to the government to interpret the CBA. Compliance is offeror's responsibility.

88 PWS, Section 1.1 Can you please provide how many make-up training weekends were required for the past three years? What are the operating hours for these weekends?

See PWS 1.1

89 PWS, Section 5.40.2 Does this include government owned storage tanks and pumping systems? Yes 90 PWS, Section 5.40.2 Is the contractor responsible for costs associated with spills that are not caused by the direct negligence of the contractor?

No

91 We are confused and concerned about the application of Article 8, Health Benefits in the CBA. The CBA does not have a H&W hourly rate paid to employees for hours worked, it mandates the company provide Medical coverage for what can be interpreted as ALL CBA personnel regardless if they have coverage through their spouse or retired military etc. The current costs of that medical coverage found in the CBA for a Family plan is more than $20K a year per person versus what would normally be say $6.00 an hour worked for 2080 hours a year or over $12k/year. Our concern is that ONLY the incumbent knows exactly how this health benefit is applied to the current workforce (Single, Family, Spouse etc.) and is a distinct advantage to the incumbent. An example is that for ALL other offerors we will have to guess what the percentage of single versus family members breakout there is of the workforce.

The difference between the costs per person for Family Coverage to Single coverage is more than $13K per person per year for a large workforce. That can be hundreds of thousands of dollars per year difference between the incumbents price and other offerors because of their knowledge of this Health Benefit and how it applies to the workforce. This is an unfair and distinct advantage to the Incumbent. Please answer if this Article 8 Health Benefit is applied and paid/priced for ALL CBA personnel regardless if they already have Health Coverage either through their spouse or retired military etc. Secondly, please provide the percentage for each category for Type of Coverage as it applies to the current workforce. We are not asking for the number of people, we are asking for the percentage of Type of Coverage i.e. Employee =7%, Employee/Spouse = 18%, Employee/Child(ren) = 34% and Employee/Family = 41%

These are the percentages for the current Contractor under the CBA: Employee only:

34.34%, Employee & Spouse: 23.93%, Employee & Family: 33.62%, Employee & Child(ren): 8.11%

Reference Question Government Response

92 CBA Holiday Question. Based on the PWS it is clear there are only 10 Holidays.

However the CBA has 12 holidays which includes New Years Eve day and Christmas Eve day which from what we understand are normal working days for Fort Rucker correct? If that is the case then the contractor with the CBA that is in place is getting paid Overtime for its employees who work on NYE day and CE day when it is a normal day of operations for the Government. Please confirm that our understanding of this is correct. How does a contractor take off for 2 more holidays than the Base or Installation it is working on? Please confirm that this means that the contractor will have to pay overtime for employees working New Years Eve day and Christmas Eve day as the CBA states for working a holiday employee gets paid overtime.

Compliance is up to the contractor. The current CBA is applicable for the first year of the contract IAW the Department of Labor regulations and currently ends August 2018, at which time the follow-on contractor would negotiate it's own, if applicable.

93 PWS 2.2 refers to Base-fields requiring aircraft refuel/defuel services are listed in Attachment #2. Should that be Attachment 3?

Base-field listing is Attachment 2

94 Is the contractor or DLA-E responsible for maintenance on the Goldberg refueling equipment/facilities?

Contractor

95 Will you add CLINS for costing special operations such as the potential N2 refueling for FARP operations; facility/equipment maintenance above operator maintenance and special events? If not, how is this to be priced, invoiced and paid for?

No CLINs will be added other than the Bulk Fuel Facilities CLIN. See Answer to Question #77.

96 Is a FDSM position required? Yes 97 Can the Safety Manager be dual hatted as the QC manager as well or is the

Government directing that ALL offerors are to have both a QC Manager and Safety Manager so 2 people?

Yes, could be dual hatted.

98 PWS speaks to 2 Knox locations (Knox and Knox Hot) Are Knox (hot) Operations performed on Knox Field or at a separate location?

Knox does not conduct Hot Refuel.

99 Are the old military CCR nozzles needed anymore for refueling the aircraft at Ft Rucker and the stage fields?

CCR nozzles will be provided as GFP until the OH- 58A/C fleet is retired

100 Can we use quick disconnect with dry breaks instead of the old military style CCR nozzle to perform fuel recirculation and then connect an OPW 295 nozzle for open port fueling?

Yes

101 How many fire guards does the contractor have to provide and at what stage fields (location and times)?

See Attachment 1. Refer to PWS 3.5, 4.14, 7.1

102 The Refuelers that we are looking at for this contract will be equipped with an OnCommand system to monitor and diagnose the health of the vehicle, this system utilizes a Wi-Fi Transmission to communicate with the Manufacturer on the status of the vehicle. Will this be ok for use at Fort Rucker?

Yes

103 Will 2-way radios be acceptable for use in the vehicles? Yes 104 PWS 2.0 Please clarify maintenance requirements on GFE and supply of replacement parts. See Answer to Question # 14.

Reference Question Government Response

105 PWS 2.31 In PWS 2.31 the RFP states the Response Time is “when notified and operations begin,” but in PWS 7.22 the Response Time is “when notified and operations completed.” Can the Government please clarify?

when notified and operations completed is correct.

See section 18.0

106 PWS 3.4 Will the Government provide this training or will the Offeror be required to provide this training?

Except as specified in the PWS, Contractor will provide all training.

107 PWS 3.11 According to PWS 3.11, it identifies the “Fort Rucker instructions and guidelines.”

They are not listed in publications. Will the Government please provide these guidelines

These instructions & guidelines are found in local Airfield SOP's. These documents will be provided upon contract award. These procedures deal with operations and procedures and should not impact costs. (Ex: Fuel Trucks must stop and receive permission from the tower before crossing an active Taxiway.)

108 PWS 3.13.8 What is property identified herein, company or government? GFP and CFP 109 PWS 3.13.15 & 3.14.1 Is the training plan and training program one and the same or two separate requirements?

The training program includes the training plan.

110 PWS 3.13.15 & 3.14.1 Regulations ATP4-43 and ATP 3-04.94 (FM 3-04.104) are not listed in publications.

Will the Government please provide these regulations?

See 19.0. Publications are available online. In the event one is not, it will be provided by the Government.

111 PWS 4.1 Who is responsible for costs of Government parts? Maintenance of GFE is not clear on responsibilities and requirements, please clarify?

See Question #14

112 PWS 4.0 PWS 4.1 states: “Maintenance for all Government Furnished Equipment (GFE), repair parts, and labor hours in support of GFE will be provided by the Fort Rucker Logistics Readiness Center (LRC) Eagle contractor.” PWS 4.5 states: “The contractor shall perform operator level maintenance of all GFE in its possession.” These requirements appear to overlap. Please clarify contractor maintenance requirements

Major repairs for GFE is the responsibility of the Government. Operator Level is Contractor's responsibility. Depot level is DLA-E's responsibility.

113 PWS Table B In Table B, there is open storage for fuel trucks at Lowe, is there open storage for fuel trucks at the other facilities?

Open storage for fuel trucks are provided at Cairns, Lowe & Hanchey.

114 PWS 4.5 Given this is a FFP contract, can the Government provide a rationale for why this reporting is necessary? We believe there is no benefit gained by requiring this additional workload.

This language has been removed.

115 PWS 4.8 Does the Government supply utilities to all the Government furnished buildings? See PWS section 14.2

116 PWS 4.10 Will the Government provide radios? Yes 117 PWS 5.6 Does Mil-Std-161 take precedence over the DOT standard of marking vehicles. No 118 PWS 5.9 Please confirm the Contractor will be responsible for all shelters or buildings at the stagefields?

Yes

119 PWS 5.16 USAACE Reg 190-1 is not in publications, can the Government please provide? 190-1 has been added to PWS 19.0

Reference Question Government Response

120 PWS 5.17 Will the Government reimburse contractor for cost of nozzles for the capitalized facilities?

Capitalized assets are provided by DLA-E

121 PWS 5.23 & 5.24 Can the Government clarify what is meant by “other property to be furnished by the Government”?

The term "other" is intended to mean All.

122 PWS 5.34 & 5.34.1.1 Who will pay for filter/separator elements and calibration equipment via DOD E-Mall? Government will approve and authorize DLA-E purchases.DLA-E pays for this equipment.

123 PWS 5.38.4 What are the local requirements? Can they be provided? Local requirements are included in each basefield SOP. See Question #107.

124 PWS 5.40.2 Would the Offeror be responsible for another contractor spill? No 125 PWS 5.40.3 Are the fuel carrier trucks contractor or incoming fuel contractor trucks? See PWS section 5.10. This applies to trucks under the direct control of the refuel Contractor.

126 PWS 5.40.5 Will the contractor need to install +100 on the fuel array at GFE Goldberg? PWS 7.18 does not mention tanks.

No

127 PWS 7.2.1 How is the contractor notified when fuel is needed for the aircraft? The primary method is the Aviation Resource Training System (ARTS) and Fuels Management Defense system.

128 PWS 7.2.1 Can issue times and response times be clarified? And how does this affect this paragraph?

Issue times are when aircraft tail numbers are given to the Gov't for the designated sorties/flight period.

129 PWS 7.3 Is this GFE? No, the PWS Section 7.3 refers to Government Database

130 PWS 7.7 Will the contractor be required to install TCM if provided by the Gov’t? Yes 131 PWS 7.20 & Table F How will contractor be notified when aircraft are ready after maintenance performed? Refer to Answer to question #127.

132 PWS 7.29 How will training be acquired for ARTS program? Government will provide ARTS training.

133 PWS 7.29 Will the Government supplies computers for access to ARTS? Yes 134 PWS 8.0 Please define “not in place.” For example, if an employee has a flat tire on the way to work, is this considered “not in place”?

Not In Place means present for duty at the required time and location

135 PWS 8.0 Can the Government define what is an injury? Would that include someone who twisted an ankle or someone that has pulled their shoulder pulling out a fuel hose? Or would these be OSHA-reportable injuries only?

An injury is anything other than first aid, causing lost work time or limited duties.

136 PWS 8.0 What is the definition of a “safety stand down”? Can the Government clarify what is inclusive of that? As an extreme, could it halt all aircraft flying for the entire day, if so, is the Offeror responsible for the costs incurred for safety stand down? Also, what Government officials decide if a “safety stand down” is implemented?

This language has been removed.

137 PWS 9.11 Given that a DD-254 is not required, what security clearance is referenced to require this training?

None at this time

138 PWS 10.3 Will the Government please provide the list of mandatory publications. See PWS section 19.0

Reference Question Government Response

139 Instructions to Offerors Volume I Tab C and Volume IV both require submission of completed CLIN pricing on the SF continuation sheet. Please confirm that both volumes should contain the CLIN pricing.

Both Volume I and Volume IV contains pricing.

These should be on one CD.

140 PWS 1.2 and 2.3 PWS 1.2, maintenance of bulk fuel facilities will be provided by the contractor, seems to contradict PWS 2.3, bulk fuel facilities will have field level maintenance and above performed by the DLA-E contractor.

The responsibility for bulk fuel maintenance is operator level only.

141 PWS 4.4 and 4.5 Does reimbursement for COR directed local purchase include the application of indirect costs such as G&A, overhead, material handling?

There will be no COR directed purchases.

142 Instruction to Offerors section 2.4

Is it the government’s intention that Offerors provide a staffing list of exempt CBA and SCA labor categories?

Yes, See CBA - Attachment 9 to the RFP.

143 Instruction to Offerors section 3.A.6

In the “Instructions to Offerors” within part “3. Proposal Preparation Instructions” A. 6) Table 1 indicated that Volume IV should be in Excel format only. Please clarify if the “Supplies or Services and Prices/Costs” CLIN table should be submitted in excel format only and is not acceptable in word or PDF.

The RFP will be revised to change Factor 3 to Excel, Word or PDF formats.

144 Instruction to Offerors section 2.4

Can the Government please provide the applicable SCA Wage Determination schedule?

Wage determination will be added to the RFP as an attachment.

145 Instructions to Offerors The RFP says on p. 45, TNR 12 pt. and on p. 48 it says Arial, TNR, Courier New, or Calibri 11 or 12 pt. What font style should the Offeror use?

See Answer to Question #19.

146 Instructions to Offerors The RFP says on p. 46 that 11x17 counts as one page and on p. 48 it says 11x17 counts as 2 pages? How will 11x17 foldouts be page counted?

Fold out pages will be counted as one page.

147 Instructions to Offerors How many hard copies and electronic copies do the Government want submitted for each Volume?

Offerors may submit One CD per technical proposal. Cost information shall be on a separate

CD.

148 Instructions to Offerors Will the Government allow Tabs within hard copies to be excluded from page count? Yes, Tabs will be excluded from the page count.

149 Instruction to Offerors section 2.4

In the “Instructions to Offerors” within part “2. Proposal Volumes” “4)Volume IV – Price” the RFP states: The Offeror shall complete and submit the CLINs in “Supplies or Services and Prices/Costs” for all periods of performance. The Offeror shall not enter prices on CLINs associated with the Not to Exceed (NTE) amounts provided by the Government. However, Amendment No. 1 states: The Offeror shall complete the Matrix for Pricing Weekend Fueling Operations (Attachment 12) for the Class III Distribution Service -Wkend/Sp CLINs for the base and all option periods. Can the government clarify if the price calculated on Attachment 12 should be included on the “Supplies or Services and Prices/Costs” schedule and will it be included in the evaluated price?

The Matrix for Pricing is to be used for Weekend/Special Events as a method of pricing as they occur. The Weekend/Special Event CLIN has a Not-To-Exceed dollar amount that is supplied by the Government. The RFP will be Amended to delete the Weekend CLIN and have a Special Event CLIN only.

150 PWS 5.27 At what date during the contract are all refuel trucks expected to be FY2013 or newer? Is the contractor permitted to incrementally renew the refuel truck fleet during a period of time (example: end of contract year 1) to be compliant with the FY2013 requirement?

All PWS required equipment shall be in place NLT day 60 of phase in.

Reference Question Government Response

151 PRS #3, PWS page 25 What is the Government’s definition of operator-level maintenance? See PWS Section 10.0

152 PWS 4.12 If static fuel tanks are proposed at stage fields that currently do not have tanks, what permitting and security requirements will be incorporated into the contract?

No Permits are required, however, placement on stage fields must be approved by the Government prior to installation. Contractor will provide physical security of all contractor owned property or Government fuels left at stage fields.

153 PWS 3.13.2 The RFP states, “All plans shall be submitted for review with the technical evaluation package.” Does the Government require the Offeror to submit plans listed in PWS sections 3.14.4, 3.15.5, 3.13.7, 3.13.8, 3.13.9, 3.13.10, 3.13.11, 3.13.12, 3.13.13, 3.13.14, and 6.8 with their proposal response?

See Answer to Question #20.

154 What is the tolerance for mileage of the refueling vehicles? The previous draft SOW by referencing AR 58-1, Table 11-1 addressed this question, however, this reference appears to have been deleted in the current SOW.

That reference has been removed.

155 Does the statement in the SOW “ FY 2013 models or newer” pertain to only the manufacturers title for the cab and chassis?

See Answer to Question #61

156 Does the refueling trucks having to be FY 2013 models or newer, as stated in the SOW, also pertain to the refueling equipment that will be mounted on the refueling trucks cab & chassis (tank, meter, pump, pipe, valves, gaskets, etc...) that will have to be mounted on the manufacturers cab and chassis?

See Answer to Question #61 and PWS section 5.0.

157 Will further documentation (beyond the manufacturers title for the cab and chassis being model year 2013 or newer) be required for the refueling trucks refueling equipment (tank, meter, pump, pipe, valves, gaskets, etc...) that will be mounted on the manufacturers cab and chassis?

See Answer to Question #61and PWS section 5.0.

158 If further documentation (beyond the manufacturers title for the cab and chassis being model year 2013 or newer) is required for the refueling trucks refueling equipment (tank, meter, pump, pipe, valves, gaskets, etc...) that will be mounted on the manufacturers cab and chassis, exactly what type of documentation will be required?

See Answer to Question #61 and PWS section

5.0. All related records will be made available to

the government during phase-in inspection, and throughout the contract period of performance.

159 Does the statement in the SOW “These trucks will be FY 2013 models or newer ...”

pertain to the cold, warm and hot refueling? The SOW only states that the 2013 model or newer refueling vehicles are required for the cold refueling.

See Answer to Question #61 and PWS section 5.0.

160 Is maintenance on the contractor furnished vehicles performed at the off-site contractor furnished building?

Contractor vehicle maintenance must be done off Fort Rucker.

161 Can the account be processed from the off-site contractor furnished building? FMD and ARTS must be accessed from Ft.

Rucker through a .mil connection

162 How many sets of "bean bag" lights or Portman devices are required to be maintained at each site?

One for each point performing Hot or Warm refuel during hours of darkness.

Reference Question Government Response

163 How many bean bag" lights or Portman device does each Stage and Base Field require?

See Answer to Question #162.

164 Can the Program Manager/Alt Program Manager and/or Safety Manager hold collateral duties as an individual site supervisor?

See PWS section 3.0 and 3.1.2

165 Is the required FMD training Government funded? See Answer to Question #44.

166 Is a Fuel Distribution System Mechanic required to work on the fuel system See PWS section 3.1.2 167 The PWS repeatedly refers to a trained refueler personnel for hot pit operations (Para

7.23) is this a contractor provided person or gained from another source (air crew, US Army personnel)?

Contractor - Government will provide a fireguard for all aircraft except AH-64

168 On the site visit, several time two contract employees were seen in one refueler or at the stage fields (one as a truck operator and one as a nozzle operator). Is the contractor required to always provide the second person as a nozzle operator?

Yes.

169 As the transactions are required to be processed through FMD and on the .mil network, is the Contractor provided a Government computer terminal to process the transactions?

See Answer to Question # 133.

170 We do not understand the requirement for the contractor to have an off base Office space. At Cairns there was a main POL building seen on base, does the contractor not have access to this building?

The limited Gov't facilities provided are to support refuel operations. Maintenance of CFP will not be conducted on Ft. Rucker. Additional space for administration,storage & maintenance will not be provided by the government.

171 What is the proposed work that the Government expects the contractor to complete using the off-site office space?

See answer to Question #170

172 RFP Industry ask the Government to reconsider the acquisition time line. A two week after site visit due date for proposal preparation (31 Aug 2017) is…