CIIP Intercom Q and A.pdf

CIIP Intercom/PA and Video Surveillance Install

W9124C-26-R-A005 (Q&A)

1) Can you please review the PWS statements and questions:

5.2.5.1. Pull Boxes. Pull boxes shall be placed in conduit runs where a continuous conduit length exceeds 100 feet, or where there are more than two 90-degree bends. Pull boxes shall be placed in straight, aligned runs of conduit and not be used in lieu of a bend. Pull boxes shall be directly accessible. (It is unreasonable to assume access is available to each conduit box or conduit in the building with the building being in a fully enclosed constructed state. There is no reasonable way to determine length at this time without a fully compliant drawing indicating exact location of every box. Can you please remove this statement or provide an accurate drawing representing each box and distance between them?)

ANS: Remove 5.2.5.1

5.2.5.2. Conduits. Conduits in finished areas shall be concealed in ceilings and or walls.

Conduits are already installed. (It became evident that not all conduits are installed and that only CCTV conduits are in place for the most part. Can you please clarify if conduit will be needed for the outdoor camera under the overhang and if open air wire runs above ceiling will be acceptable to limit wire distance to the MDF/IDF comm rooms?)

ANS: Conduit is required for outside exposed cabling. For CAT 6 Cable it can be open air hung on J-hooks above the ceiling.

5.2.5.3. Outlet boxes. Mount boxes so that none occur back-to-back in walls. Access control boxes shall be mounted on the secure side of the doors in the secure space. (can you please clarify if access control is not required at this time?)

ANS: Remove 5.2.5.3

5.2.5.4. Restrictions. None of the cabling or special equipment under this contract shall be located in or routed through the NIPR TR's nor use of the NIPR cable trays or conduits as a pathway. ( It was made clear that the NIPR TR’s/MDF/IDF would be required to utilize existing workstation cabling and is the preferred secure area for the NVR. Can you please clarify this and clarify if the cabling specific to the NIPR is the only cabling not permitted to be used by the CCTV/Intercom?

Revise this paragraph:

5.2.5.4. Restrictions. None of the cabling or special equipment under this contract shall be located in or routed through NIPR cable trays as a pathway. J-hooks may be attached to the bottom of cable trays.

5.2.5.5. Penetrations. Seal penetrations through floors or fire walls to maintain the integrity of the fire and acoustic ratings of the walls and floors. (Can you please identify or provide the architectural plan indicating all firewalls and smoke barriers for which UL listed penetrations will be required?)

ANS Revise this paragraph:

5.2.5.5. Penetrations. Seal penetrations through floors and walls to maintain the integrity of the fire and acoustic ratings of the walls and floors.

2) If fiber is used it will need power at the media converter. Will you require a backup power source such as a UPS to ensure power stays on each converter to reduce camera outages?

ANS: IAW 5.2.3. The servers and all network components shall have a UPS battery backup system.

3) Considering this is an RFP not an IFB or RFQ and there is no brand name justification letter in place is it acceptable to modify brand names for more competitive brands that meets the intent of the solicitation and NDAA to maximize competition and price to the government?

ANS: Brand name or Equivalent are acceptable. Note that 5.2. requires that all systems installed shall be part of an integrated system where all items installed are compatible with overall systems. You must also indicate if any 3rd party software are used to make the systems compatible. All system license requirements must be perpetual licenses (do not expire).

4) Would the government like to have UPS backups for each switch to ensure uptime on the cameras and if so, is calculating the backup for 15 min acceptable?

ANS: IAW 5.2.3. The servers and all network components shall have a UPS battery backup system.

5)Will cabling options that exceed the standards written in the PWS be acceptable provided they are meet the needs of the system and are UL verified?

ANS: If the cabling meets or exceeds specifications outlined in paras 5.2.4. and 5.2.4.1.

6) Can you confirm if 15 min of standby power calculated for the server is acceptable or if you require a different standby power time?

ANS: Follow the guidance in Para 5.2.3.

7) In order to determine the exact drive storage size can you clarify the camera recording time you would prefer as the industry standard is typically 30 days continuous recording?

ANS: Follow the required size specified in 5.2.2.

8) Can you confirm if the workstations will require ups backup power and what duration?

ANS: There is no requirement for UPS for the workstations listed in Para 5.2.2.1

9) Can you provide the correct drawing for the audio systems or change the amounts listed on the PWS to match the drawings?

ANS: The updated drawings will be part of the amendments as the PWS has the correct quantities

10) Per the Revised PWS, Section 5.2.1 states quantities of each Intercom/PA devices that do not match the supplied Intercom-PA Plan.

Examples – 5.2.1 d) 38 Each: AXIS C1210-E (POE 6.5” coaxial dynamic cone speaker in sealed enclosure with built in microphone) brand name or equivalent network ceiling speakers shall be installed to support the PA system.

f) 13 Each: AXIS C1720 POE Network Display Speaker with AXIS TC1605 Ceiling Mount brand name or equivalent network display speakers shall be installed to support the paging system.

Drawing displays different quantities of these devices, can the government please advise?

ANS: The updated drawings will be part of the amendments as the PWS has the correct quantities

11) Per the Revised PWS, Section 5.2.3 states, “The network rooms are identified on the Special Systems Drawings and identified as TER1 thru TER 4” and in addition, Section 5.2.5.2 states, “Conduits.

Conduits in finished areas shall be concealed in ceilings and or walls.

Conduits are already installed”.

Will the government make available the complete set of Special Systems Drawings for this project to show the actual conduit plans (or conduit layouts) that are currently in place to verify distance limitations for all Video Surveillance and Intercom devices?

ANS: Electrical plans and special systems drawing shall be part of the amendments as the PWS has the correct quantities

12) 26RA005 Salient Characteristics Doc, CLIN 0002, Item Fiber runs to each COM RM: What type of fiber is required, number of strands, MM or SM, OM rating and typer of prepared ends (LC / SC)? If no answer Landseer Group will be providing 6 strand MM, OM3, 500foot with SC connectors.

ANS: 12 strands minimum, Multimode (MMF) OM3 Minimum, and SC or LC are both acceptable.

13) 26RA005 Salient Characteristics Doc, CLIN 0002, Item 27 Inch 4K Monitors with built in speakers and HDMI Cable 6 FT Supports up to DCI 4K (4096 X 2160): Spec call for a 27" monitor with DCI 4K (4096 X 2160). This combination is not typical for a 27" monitor that is normally UHD 4K with 3840 x 2160. The resolution of 4096 x 2160 Is UHD DCI 4K is more common with a larger screen size. Would a 27" UHD 4K with 3840 x 2160 for 27" monitor be acceptable? Or a 32" monitor with DCI 4K (4096 X 2160)?

ANS: Yes a 27" UHD 4K with 3840 x 2160 Or a 32" monitor with DCI 4K (4096 X 2160) are both acceptable.

14) 26RA005 Salient Characteristics Doc, CLIN 0002, Item Fiber Runs to each COM RM (Ends prepared up to 500FT ea.): Please provide fiber specifications, # of strands, MM or SM, Connector type and if on both ends, 62.5 or OM3, will a pulling eye be required?

ANS: 12 strands minimum, Multimode (MMF) OM3 Minimum, and SC or LC are both acceptable.

15) 26RA005 Salient Characteristics Doc, CLIN 0001, Item AXIS C7050 MK III Audio Manager Pro.:

AXIS C7050 MK III Audio Manager Pro. Is there an Audio manager Pro Server being provided or does this need to be added?

ANS: IAW Para 5.2.1 An Axis C7050 MK III Audio Pro Intercom (02723-004 and PA system brand name or equivalent is required. Note the entire paragraph requirements.

16) 26RA005 Salient Characteristics Doc, CLIN 0001, Item Axis C1210-E All-In-One IP Ceiling Speaker, Large.: The Axis C1210-E All-In-One IP Ceiling Speaker, Large. Will the "AXIS TC1902 Ceiling Speaker Gasket for AXIS C1210-E" be required for the speakers?

ANS: Yes the use of the AXIS TC1902 Ceiling Speaker Gasket is required when installing the Speakers.

17) 26RA005 Salient Characteristics Doc: In the Salient characteristics CLIN item it mentions per PWS section XXX. The PWS has been deleted from the solicitation. Where can the PWS be found to provide pricing per the PWS sections?

ANS: Must be provided by Contracting – The PWS can be found on Sam.gov

18) Per UFC 4-021-01 Mass notification systems as required by USACE for all DOD buildings that meet the requirement for a MNS a registered professional engineer or engineering technologist holding a current NICET IV certification per section 5-2. Is this requirement waived for this PA system?

ANS: An input from the Mass notification systems (MNS) to interrupt the PA system is required. Drawing of the MNS will be provided.

19) Per UFC 4-021-01PA systems must be interrupted by the MNS is this requirement waived?

ANS: An input from the Mass notification systems (MNS) to interrupt the PA system is required. Drawing of the MNS will be provided.

20) Per UFC 4-021-01 MNS is required to be designed and engineered for new and existing building. Can you provide the existing MNS drawings from both the installing contractor and engineer indicating all existing MNS speakers and amplifiers?

ANS: An input from the Mass notification systems (MNS) to interrupt the PA system is required. Drawing of the MNS will be provided.

21) Per UFC 4-021-01 Text displays are optional. Can you please justify the cost and purpose of the request for displays in this facility, so we better understand your needs?

ANS: The display speakers will be used to display time, notify units of bus departure, page groups by company name or a person and or various types of messages primarily for paging personnel or messages to the workforce. This will only be used for the PA and intercom system. The facility already has a built in Mass Notification system. For the two door video intercoms they will be used to view visitors from the Axis I5304 network answering units that have the 7” tough screen or an equivalent device.

22) Per UFC 4-021-01 4-3.4.2.2 Army and Air Force installations shall use a clear strobe for fire and an amber strobe for MNS. Use of text signs is optional and at the discretion of the DOD installation. If provided, text signs shall be located over the door to each egress stairwell and over (or adjacent to) the substantial means of egress from the level of discharge. Exterior exit doors from a single room (e.g., mechanical, or electrical rooms) do not require a text sign. Is this requirement waived or is it the expectation that we design the system to meet the UFC requirements?

ANS: The facility already has a built in MNS and all required exit signs for proper egress notification. The display speakers will be used to display time, notify units of bus departure, page groups by company name or a person and or various types of messages primarily for paging personnel or messages to the workforce.

23) Per the UFC conduits for fire alarm and MNS are required to be red, and all wiring must be enclosed in conduits. Is this requirement waived for the speakers and the text displays?

The plenum rated cat6 for the speakers and text displays do not have to be in conduit when above the drop ceiling and are not part of the fire system or MNS. The network cabling shall be on J-hooks and organized.

24) How old is the facility?

ANS: New Facility Construction was completed 27 Feb 26.

25) How much square footage is in the facility?

ANS: Gross Building area is 99,539 SQFT

26) How stable is the power?

ANS: Power is newly installed.

27) Is there a dropped ceiling in all areas of installation?

ANS: There are dropped ceilings in Most areas except: Open warehouse and behind the issue lines (storage areas with racks) in rooms 105, 109,114, 113, 139.

28) What type of walls are in the perimeter areas?

ANS: Brick facia. Note that conduit already exists for all exterior camera locations.

29) Do we need to drill between the walls, to run our cable infrastructure?

ANS: You may have to income cases due to fire walls.

30) Do we need to use conduit? If yes, what do you estimate the total conduit footage will be?

ANS: In some cases where wires may be exposed outside you must use conduit. For CAT6 Cables above the ceiling J hooks are required.

31) Are the door frames metal and concrete filled?

ANS: Door frames are metal but not concrete filled.

32) Please provide a comprehensive list of quantities of all IDS items needed (e.g. total number of motion sensors, glass breaks, etc.) per location.

ANS: Please read Part 5 Specific tasks in the PWS.

33) Do you currently have existing IDS Sensors in your doors? Please specify which doors.

34) What is the manufacturer of the existing IDS system?

35) Will we be able to reuse the existing cable? If so, what type of cable is there currently?

ANS: Please read the PWS as it does not mention any existing systems or cabling.

36) Are Ceilings Suspended? Or Hard Lid?

ANS: There are dropped ceilings in Most areas except: Open warehouse and behind the issue lines (storage areas with racks) in rooms 105, 109,114, 113, 139. Where there is no drop ceiling it is open to the rafters.

37) Is there existing Cable Trays for wiring above ceilings?

ANS: There are cable trays but you cannot use them. You may hook J hooks to the bottoms of the cable trays.

38) Can Existing Wiring be utilized?

ANS: Please read the PWS as it does not mention any existing systems or cabling.

39) Is a “UPS” required? If so, What Time/Power Duration is required?

ANS: Please read Section 5.2.3 Installed servers in the PWS.

40) Are “Or Equal” Equipment substitutions allowed?

ANS: Please read Part 5 Specific tasks in the PWS it outlines those types of questions.

41) Is “Plenum Wire” acceptable?

ANS: Plenum rated cabling is required in paragraph 5.2.4.1. of the PWS.

42) Is “After Hours Access” for said work, available to contractor at no add’l cost to the

ANS: Most weeks we operate a night shift, and the building is open up to 22 hours a day Mon-Thur but after house must be coordinated.

43) What is the height of Exterior Cameras? (If any)

ANS: 12’

44) Please provide/post other “Q & A” requests.

ANS: Contracting to Provide – Question and Answers will be posted on Sam.gov.

45) Please provide a list of equipment and parts # that are to be installed.

46) Are there pipe chases between floors?

ANS: Single Story facility. There are underground Conduit between the 4 telecommunications rooms for fiber runs.

47) What is the range of the budget for this project, and is it already appropriated?

ANS: This is not something that will be provided.

48) Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed?

ANS: Contracting to Provide – Progress payments are not allowed.

49) How many feet of new wire will have to be run?

ANS: This is not something that will be provided.

50) What kind of cipher lock and quantities are required e.g. X-10

ANS: This is not something specified as required in this contract.

51) Please post the sign in sheet and Q&A's from the site visit.

ANS: Contracting to Provide – Information that was discussed during the site visit was not recorded.

52) Please post the drawings and the key for the drawings.

ANS: Drawings are provided and have keys on first page of each set.

53) Under CLIN 0002 ..."2U AXIS CAMERA STATION S1264 RACK RECORDING 64 TB

INCLUDES 64 CAMERA: What comes after 64 Camera?

ANS: Please read Paragraph 5.2.2. Video Surveillance and Recording system in the PWS. The contractor shall provide an AXIS Camera station S1264 64TB Rack recording server brand name or equivalent.

54) Does the Govt want to include licenses for the cameras?

ANS: Please read paragraphs 5.2, 5.2.2, and 5.2.2.1 in the PWS. All component license requirements must be perpetual licenses (Do not expire). All components that require a license for use must have perpetual licenses.