Beale AFB_FY20_PWS_20200204.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

OPTIMIZED REMEDIATION CONTRACT (ORC)

AT

BEALE AIR FORCE BASE (AFB), CALIFORNIA

CONTRACT NUMBER:

10 JANUARY 2020

FOR OFFICIAL USE ONLY

Version 9.1

1.0 SCOPE

This requirement is for environmental remediation activities at Beale AFB. This Performance Work Statement (PWS) defines the scope of environmental services necessary to conduct site restoration. The range of activities includes maintenance of established remedies, implementation of optimization to enhance remedial progress at applicable sites, and achievement of site specific objectives The Contractor shall undertake Environmental Remediation activities to achieve 32 performance objectives (POs) at fifteen (15) Installation Restoration Program (IRP) sites and eight (8) Military Munitions Response Program (MMRP) sites.

NOTE: For purposes of this ORC, the term “Government” includes the Air Force (AF) and United States Army Corps of Engineers (USACE). While regulators are a governmental entity, they are also a third party over whom the Air Force has no control and, as such, will be referred to as “regulators”.

1.1 Introduction

Beale AFB is located in northern California about 10 miles east of the towns of Marysville and Yuba City and about 45 miles north of Sacramento. Beale AFB opened in October 1942 as Camp Beale and served as a training ground for infantry and armor units. During World War II, Camp Beale was also used as a personnel deployment depot and prisoner-of-war encampment, and was the site of a large hospital. As many as 60,000 personnel were stationed at Camp Beale at that time.

After World War II, Camp Beale was transferred to the AF. From 1948 to 1951, it was known as the Beale Bombing and Gunnery Range and was used for bombardier and navigator training. In 1951, the range was designated as Beale AFB and was under several jurisdictions, including the Air Training Command, the Aviation Engineering Force, the Strategic Air Command, and the Air Combat Command. The first runway became operational in 1958. Over the years, Beale AFB has been associated mainly with AF refueling and reconnaissance missions. In 1959, Beale AFB received its first KC-135 jet Stratotanker, which was assigned to the 903rd Air Refueling Squadron of the 456th Bombardment Wing. B-52s were assigned to the Base between 1960 and 1976. The 4200th Strategic Reconnaissance Wing was activated in 1956. In 1976, the 99th Strategic Reconnaissance Wing was assigned to Beale AFB. Aircraft, such as the U-2 and SR- 71, have been associated with the strategic reconnaissance wings.

Remediation activities for Beale AFB are being conducted pursuant to Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended by the Superfund Amendments and Reauthorization Act (SARA), and National Oil and Hazardous Substances Contingency Plan (NCP) requirements for all sites except LF002, LF003, PL582, and SS023 which are being conducted pursuant to the Resource Conservation and Recovery Act (RCRA), and ST022, TU002, and TU509 which are being conducted pursuant to the State’s Leaking Underground Fuel Tank (LUFT) program. Regulatory oversight is provided by the California Department of Toxic Substances Control (DTSC). The Central Valley Regional Water Quality Control Board (RWQCB) is involved at all sites except for DP038. The Feather

Version 8.0

River Air Quality Management District (FRAQMD) is involved at CG044 (plume 013 only), and plume CG041-017.

1.2 Overview of ORC Scope and Requirement

The Contractor shall perform all the necessary environmental remediation activities required to achieve the POs of this PWS. This PWS and enclosures listed below include requirements of the project to meet the AF objectives:

• Enclosure 1 – Acronyms and Definitions

• Enclosure 2 – Government Furnished Information (GFI) o Enclosure 2A – Administrative Record Spreadsheet o Enclosure 2B – GFI CD o Enclosure 2C – Alternate Objective Site Consideration Summary(ies) - NOT

APPLICABLE

• Enclosure 3 – Government Furnished Property (GFP)

The AF is required to implement remedies as necessary to enable the mission, protect human health and the environment, and comply with laws and regulations. The goal of the ORC initiative is to ensure the AF continues to fulfill all facets of its Environmental Restoration Program (ERP) mission, while effectively and efficiently managing the program in a performance-based, results-oriented, and cost-conscious framework. The AF desires all sites be cleaned up to standards that allow for the current or reasonably anticipated future land use of the property. The intent of the ORC initiative is to advance site cleanup during the Period of Performance (POP) in the most efficient and cost effective manner as supported by a business case analysis that achieves the greatest reduction in life-cycle cost (LCC). The AF is interested in substantial reduction of long-term environmental liabilities and total LCC. Hand in hand, accurate documentation and reporting of contaminant removal and cost savings are critical adjuncts to optimization success. In keeping with Defense Environmental Restoration Program (DERP) and Air Force Instruction (AFI) 32-7020, the AF defines optimization, under the ORC, as the reduction of contaminant mass and concentrations, reduction in LCC, or any combination of activities leading to acceleration of Response Complete (RC) and Site Closeout (SC), as a result of remedial implementation the Contractor undertakes, above and beyond what is required to maintain compliance in accordance with an approved Decision Document (DD).

The Contractor shall function as an integral team member in support of the Air Force Civil Engineer Center (AFCEC) mission to include the sharing of information with USACE, other AFCEC Contractors and AF personnel; and cooperation with community stakeholders, regulators, and other Government entities.

Requirements for efficient management of this contract include, but are not limited to, the achievement of the POs in the Performance Period (PP) per Table 1 of this PWS, and timely identification and solution of impediments to successful project execution. The Contractor shall provide all personnel, equipment, supplies, tools, materials and other items necessary to perform the tasks defined in this PWS. The Contractor is solely responsible for reviewing all available information and forming their independent, professional conclusions/interpretations of site conditions and requirements to achieve the POs of this contract within PP specified for each site.

AFCEC will rely on the Contractor’s expertise in recognizing and addressing problematic issues during the execution of this contract. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations. The Contractor shall also comply with Installation regulations. Remedies shall conform to environmental permits, DD requirements, or other legal requirements. The Contractor shall continue work throughout the entire duration of the POP (including Basewide Groundwater Monitoring Program [BGMP] and Operations and Maintenance [O&M]).

Site specific POs are identified in Table 1: Performance Table below. POs that are in keeping with standard DERP milestones are defined in Enclosure 1. In addition, for certain categories of sites, the AF has set data-driven POs based on current site conditions in keeping with the POP of the contract and ORC goal. These POs are Optimized Exit Strategy (OES), Alternate Objectives, and Reduce LCC; these terms are described below.

The PP specified in Table 1 starts from the Obligation/Award Date of the first Sub-Contract Line Item Number (CLIN) for the site unless otherwise specified. All documents approvals (both Government and regulator) per the Performance Standard are required in writing.

1.2.1 Performance Models

The Contractor shall develop performance models for all sites listed in Table 1 of this PWS that do not have a PO of Long Term Management (LTM) and have a remedy planned and/or in place.

For all sites proposed to reach RC/SC during the POP, work planning documents shall contain the performance model. Final Performance Models, subject to be modified as needed during the life of the contract, shall be submitted as part of the Work Plan (WP) required under PWS Section 6.1.2. Performance models shall describe how site conditions are expected to change over time, using appropriate performance indicators, from current state through PO achievement.

The Contractor shall provide monitoring reports, in accordance with the DD, that demonstrate whether the remedial response is progressing and performing consistent with the performance model.

Performance model and site management approach shall include the following:

• Develop and document the approach to determine remedial progress relative to the defined performance indicators, associated decision criteria, and objectives consistent with the performance model. The documented approach is expected to facilitate decisions about optimization as well as provide a quantifiable understanding of how the response is progressing, list contingency options, and demonstrate when the objective has been reached. An individual site may have more than one performance model (e.g., different parts of the site that are addressed by separate remedies and represented by different sets of monitoring wells).

• Demonstrate an understanding of the site-specific Conceptual Site Model (CSM) as it relates to the operation of existing systems, distribution of contaminates, and remedy effectiveness and degradation rates (see details on the definition of CSM in Section 8.1.3). Update the CSM using Data Quality Objectives (DQOs) as needed based on performance and monitoring data throughout the performance period and implement remedy contingencies as warranted by the evolving CSM. Submit updated CSMs subsequent to receipt of new information.

• Develop an Exit Strategy that identifies and implements opportunities to improve remedy protectiveness, effectiveness, and cost efficiency, and to facilitate progress toward the end goal of the Exit Strategy, including innovative technologies (see details on the Exit Strategy preparation in Section 8.1.4). The goal is to accelerate contaminant reduction to the greatest degree feasible. Update the Exit Strategy as dictated by site progress throughout the PP. Submit updated Exit Strategies subsequent to receipt of new information.

• Develop baselines and performance models representative of the extent of contamination being addressed that describe the historic and expected course of the remedial progress (i.e., how conditions are expected to change over time as demonstrated by appropriate performance indicators) from the current baseline state through PO achievement.

• Define the baseline state for each contaminant of concern (COC). The baseline state is determined by using select monitoring wells that are representative of the site and with sufficient data to develop statistics-based historic concentration trends for site COCs. A scientific approach that uses a line of best-fit (e.g., first order decay rate) is appropriate for estimating the baseline attenuation rate, The baseline attenuation rate, in turn, can be used to extrapolate a baseline concentration and measures of future performance.

Supporting information for the baseline concentrations shall include the rationale for the well selection and the time period used to develop the trends, justification for the selected line of best-fit, actual values used to define the trend, and extension of the line of best-fit to predict values for future years independent of future remedy implementation plans.

For additional detail on development of baselines, refer to the “Optimized Remediation Contract (ORC) Program Management Plan (PMP) Guidance” Version 1, Section 2.

• Using the baseline as a starting point (above), develop a scientifically-based remedial performance model for each COC. The performance model shall be representative of the contaminant extent being addressed and include performance indicators, decision criteria, and annual and final goals achievable within the performance period. Goals should be consistent with the performance model used to optimize remedial efficiency, quantify how the response is progressing, and demonstrate when the annual and final goals have been achieved. The performance model shall include demonstration of contaminant reduction, process improvement and corrective action level indicators, and process failure and contingency action level indicators that reconcile underperforming remedies when combined with the decision criteria.

1.2.2 Optimized Exit Strategy

NOT APPLICABLE

1.2.3 Alternate Objectives

NOT APPLICABLE

1.2.4 Remedial Action – Operation and Reduce Life-cycle Cost and Long Term Management and Reduce Life-cycle Cost

Table 1 of the PWS identifies Remedial Action – Operation (RA-O) and Reduce LCC or LTM and Reduce LCC as the PO for selected sites in accordance with the optimization initiative. The goal of these POs is to minimize future AF liability and cost to the greatest degree feasible utilizing remedial optimization techniques. Reduce LCC sites have achieved Remedy in Place (RIP) or Response Complete (RC), have remedies that are effective (source control, risk mitigation, and plume stability) and have the potential for LCC reduction through a variety of optimization actions, for example:

• Reducing sampling frequency

• Reducing system operations

• Reducing number of wells sampled per event

• Reducing number of analytes per sampling event

The Contractor shall achieve the following objectives for each Reduce LCC site:

• Maintain compliance with all DDs and permits (currently in place or to be approved) throughout the POP.

• For RA-O sites, develop performance models addressing all COCs and breakdown products. Refer to section 1.2.1, Performance Models.

• Deliver a Reduce LCC Plan, as a stand-alone plan or in the PMP, that identifies opportunities to improve cost efficiency of RA-O or LTM activities, and the planned approach for implementation. The Reduce LCC Plan shall:

o Provide a basis for proposed reductions in LCC throughout the POP compared to the cost of status-quo RA-O activities (those required to maintain compliance).

The planned reduction can be illustrated using a line graph (current, planned, achieved) or verbiage describing the current and planned reductions.

o Document risk and mitigation strategies for implementing optimization activities to reduce LCC.

• Update or revise site-specific WPs, monitoring plans, and/or DDs, as appropriate.

• Deliver Reduce LCC Reports to document progress in achieving the planned reductions when those reductions are achieved. Reduce LCC Reports may be combined with monitoring reports. Reductions in required RA-O activities are contingent upon regulatory approval.

• Deliver an RA-O & Reduce LCC Summary and Forecasting Report two years prior to the POP end date. The Reduce LCC Summary and Forecasting Report shall:

o Document optimization activities to date, and forecast remaining activities and assumptions to further reduce LCC 10 years post-POP.

o Provide a realistic projection to achieve SC or RC after the POP (the Contractor shall identify which PO is the optimal endpoint).

1.2.5 Remedial Action – Operation and Long Term Management

Table 1 of the PWS identifies RA-O and LTM as the PO for selected sites. The Contractor shall achieve the following objectives for each RA-O and LTM site:

• Maintain compliance with all DDs and permits (currently in place or to be approved) throughout the POP.

• Update or revise site-specific WPs, monitoring plans, and/or DDs, as appropriate.

• For RA-O sites, develop performance models addressing all COCs and breakdown products. Refer to section 1.2.1, Performance Models.

• Provide a realistic projection to achieve SC or RC after the POP (the Contractor shall identify which PO is the optimal endpoint).

Table 1: Performance Table

Site Performance Objective Performance Period for

Performance Objective

Performance Standard

Non Site- Specific Task

Project Management Plan (PMP):

1) Draft PMP

2) Final PMP

3) Updates as necessary

Draft PMP within 60 calendar days from contract award, Final PMP within 14 calendar days of receipt of AF and

USACE

comments on the draft, and update as necessary throughout the POP

AF and USACE approval of PMP.

The PMP should be maintained with accuracy and completeness based on the current technical approach for each site, management structure, etc.

Non Site- Specific Task

Quality Assurance Surveillance Plan

(QASP)

Draft QASP within 60 calendar days from contract award and update as necessary throughout the POP

AF and USACE approval of

QASP.

Non Site- Specific Task

Integrated Master Schedule (IMS)/Milestone Payment Schedule (MPS)

Draft IMS/MPS within 60 calendar days from contract award, Final IMS/MPS within 14 calendar days of receipt of AF and USACE comments on the draft, and updates monthly throughout the POP

AF and USACE approval of

IMS/MPS.

Site Performance Objective Performance Period for

Performance Objective

Performance Standard

Non Site- Specific Task

Basewide Quality Program Plans (QPP) Draft Basewide QPP within 60 calendar days from contract award and update as necessary throughout the POP

AF, USACE, and regulatory approval of Basewide QPP.

Non Site- Specific Task

Develop Land Use Control Implementation Plan (LUCIP)

Maintain and update the LUCIP as needed throughout the duration of the POP as part of the RA-O/LTM program

One (1) year AF, USACE, and regulatory approval of LUCIP.

Beale AFB

CG041-010

RA-O in accordance with the approved

ROD

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly O&M Reports, etc.).

CG041-016

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

CG041-017

RIP

Upon achievement of RIP, continue RA-O in accordance with the ROD throughout the duration of the POP

Four (4) years AF, USACE, and regulatory approval of RIP (e.g., Construction Completion Report and first RA-O Report demonstrating remedy is operating properly and successfully).

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

CG041-018

ROD and Reduce LCC

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

CG041-029

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

CG041-035

ROD and Reduce LCC

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

Site Performance Objective Performance Period for

Performance Objective

Performance Standard

CG041-039

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

CG041-508

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

CG041-509

RC1

Upon achievement of RC, continue LTM in accordance with the ROD throughout the duration of the POP

Five (5) years AF, USACE, and regulatory approval of RC documentation (e.g., Site Specific Final Report).

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

CG041-517

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

CG044

RIP

Upon achievement of RIP, continue RA-O in accordance with the ROD throughout the duration of the POP

Seven (7) years AF, USACE, and regulatory approval of RIP (e.g., Construction Completion Report and first RA-O Report demonstrating remedy is operating properly and successfully).

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

DP038

LTM in accordance with the approved

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

ED631

RC

in accordance with the ROD throughout the duration of the POP

Four (4) years AF, USACE, and regulatory approval of RC documentation (e.g., Site Specific Final Report).

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

1 The PO for CG041-509 is to achieve RC; however, since it part of a larger site, CG041, RC will not be claimed in the AF database of record, the Enterprise Environmental, Safety, and Occupational Health – Management Information System (EESOH-MIS), but PO should still be completed on the sub-site in accordance with the definitions provided in this contract.

Site Performance Objective Performance Period for

Performance Objective

FR970

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

LF002

LTM in accordance with the approved DD and Reduce LCC

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports, Landfill Inspection Reports, etc.).

LF003

LTM in accordance with the approved DD and Reduce LCC

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports Landfill Inspection

LF013

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports, Landfill Inspection

ML595

in accordance with the ROD throughout the duration of the POP

Four (4) years AF, USACE, and regulatory approval of RC documentation (e.g., Site Specific Final Report)

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

ML625

in accordance with the ROD throughout the duration of the POP

Four (4) years AF, USACE, and regulatory approval of RC documentation (e.g., Site Specific Final Report)

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

OT017

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

OT584 RA-O in accordance with the approved

SOB

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

PL582

DD

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

Site Performance Objective Performance Period for

Performance Objective

SD032

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

SR614

in accordance with the ROD throughout the duration of the POP

Four (4) years AF, USACE, and regulatory approval of RC documentation (e.g., Site Specific Final Report)

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

SR615

in accordance with the ROD throughout the duration of the POP

Four (4) years AF, USACE, and regulatory approval of RC documentation (e.g., Site Specific Final Report)

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

SR617

in accordance with the ROD throughout the duration of the POP

Four (4) years AF, USACE, and regulatory approval of RC documentation (e.g., Site Specific Final Report)

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

SR622

in accordance with the ROD throughout the duration of the POP

Four (4) years AF, USACE, and regulatory approval of RC documentation (e.g., Site Specific Final Report)

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

SS010 RA-O in accordance with the approved

SOB

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

SS023

RA-O in accordance with the Statement of Basis/Corrective Measures Implementation (SoB/CMI)

Through the duration of the POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

SS043

ROD Five (5) years AF, USACE, and regulatory approval of ROD (i.e., Air Force and regulatory signatures on Final

ROD).

Site Performance Objective Performance Period for

Performance Objective

Performance Standard

SS507 RA-O2 in accordance with the approved SoB (once complete)

Through the duration of the

POP

AF, USACE, and regulatory approval of RA-O documentation (e.g., Annual Groundwater Monitoring Reports, Monthly

ST018

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection

ST022

SC Three (3) years AF, USACE, and regulatory approval of SC documentation (e.g., Site Closeout Report and Well Abandonment Confirmation Report).

TU002

in accordance with the ROD throughout the duration of the POP

Three (3) years AF, USACE, and regulatory approval of RC documentation (e.g., Case Closure Request Report).

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

TU509 LTM in accordance with the approved

ROD

Through the duration of the POP

AF, USACE, and regulatory approval of LTM documentation (e.g., Land Use Control Inspection Reports).

2.0 APPLICABLE DOCUMENTS

The Contractor shall comply with all applicable federal, state, and local statutes, regulations, and ordinances. The Contractor is also responsible for following applicable Department of Defense (DoD) and AF instructions, manuals, handbooks, , guidance, and policy letters (including AF policy and guidance for IRP, and MMRP), Executive Orders (EOs), American Society for Testing and Materials (ASTM) standards, American Petroleum Institute (API) Codes; National Association of Corrosions Engineers (NACE) standards, National Fire Protection (NFPA) standards, Steel Structures and Painting Counsel (SSPC) standards, the National Electrical Code (NEC), the Uniform Fire Code (UFC), and the International Building Code (IBC).. In addition, the Contractor shall refer to the current versions of the DoD Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and The United States AF Construction Management Implementation Guide.

The Contractor shall comply with applicable instructions and terms contained in current environmental documents pertaining to the Installation including RODs, ROD Amendments, 2 SS507 will start on the ORC as implementing interim actions. The SoB will be completed on a separate contract (see Table 2), and the site will transition officially to RA-O upon the completion of the SoB.

ESDs, RCRA Permits and subsequent modifications, Risk Evaluation Corrective Action Program (RECAP) documents, , other Decision Documents, Deeds, and conveyance notices.

The information provided in this PWS is not intended as a substitute for complete analysis of technical data available, nor is it intended to be a guide on how the Contractor should address achievement of the POs.

3.0 GOVERNMENT FURNISHED INFORMATION AND PROPERTY

GFI is contained in the Administrative Record (http://afcec.publicadmin-record.us.af.mil) or listed in Enclosure 2. The AF believes the documentation provided represents the most recent and appropriate documentation available for the Installation and sites identified in this PWS.

The Contractor is solely responsible for reviewing all available information and forming its own independent, professional conclusions/interpretation of site conditions and requirements to achieve the POs of this contract. Specific documents not included in the Administrative Record or in Enclosure 2 may be made available following a request to the Contracting Officer (KO), if the documentation can be obtained in a timely manner. Electronic format is not guaranteed.

The Contractor shall properly account for and manage all new and existing GFP procured and utilized at the Installation as-is where-is in accordance with the Federal Acquisition Regulation (FAR). Lists of current GFP are provided in Enclosure 3. All Real Property installed during the contract shall be turned over to the Government consistent with procedures identified in section 8.2.3.

The Contractor is responsible for providing all other supplies and equipment, not already installed and not listed in Enclosure 3, that are required to achieve the POs of this contract. All AF owned property, including real property used for remediation purposes must be maintained by the Contractor in accordance with applicable maintenance requirements and usability for the intended purpose. The Contractor is responsible for disposal of unneeded, unusable, or obsolete GFP as required, and transition of remaining GFP to AF at the end of the contract POP, whichever comes first. Prior to disposal of excess or unserviceable equipment listed in Enclosure 3, the Contractor shall coordinate activities with the Contracting Officer (KO) for disposition instructions.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall implement a full range of environmental remediation activities as required to meet objectives of this contract and in accordance with all applicable or relevant and appropriate federal, state, and local laws and regulations; DoD policies; and Installation-specific orders, agreements or rules. The Contractor shall supply all labor, equipment, and materials necessary to accomplish the work through the entire POP of the contract. The Contractor shall perform management and planning functions, including performance measurement and fund status reporting. The IMS, MPS, and PMP shall be consistent.

4.1 Project Management Plan and Work Breakdown Structure

The Contractor shall develop and maintain a detailed PMP. The PMP shall specify the project’s resources and tasks corresponding to the Sub-CLINs for this contract as required for the http://afcec.publicadmin-record.us.af.mil/ planning, execution, control, and completion of the stated POs. At a minimum, the PMP shall include the following sections: technical approach for achieving the POs in accordance with the PWS; organization and integration of the project team; schedule management and project controls; transitional activities; risk management; quality management; health and safety management; procurement management; and security management. The Contractor is responsible for complying with the “AFCEC ORC PMP Guidance”, and standard industry practice. Clarification on PMP content and the level of detail required to address the ORC program shall be provided by the USACE Contracting Officer’s Representative (COR).

The PMP shall include the approved ORC Work Breakdown Structure (WBS) and WBS Dictionary. In addition, the WBS shall demonstrate a comprehensive decomposition of each work package/PO deliverable, and exhibit a clear and concise correlation between the PWS, IMS, and MPS. The Contractor is responsible for complying with the guidance for the Development of Contract Line Item Number Structures, Work Breakdown Structures, Integrated Master Schedules, and Milestone Payment Schedules (CLIN, WBS, IMS, and MPS Guidance) in Chapter 4 of the “AFCEC ORC PMP Guidance” document.

Each ORC has a designated WBS Level 3 Element code that is unique to this ORC. This designation will be retained, at a minimum, for the life of the contract. For this Beale AFB ORC, the Level 3 designation is 1.1.4.

The first draft of the PMP shall be due within sixty (60) calendar days of contract award (or a more aggressive schedule if agreed upon). The Draft PMP and subsequent revisions shall be subject to AF and USACE review and approval. The Final PMP shall be due within fourteen

(14) calendar days of receipt of AF and USACE comments on the Draft versions. The Contractor shall maintain the PMP throughout the duration of the contract utilizing dated page changes and track change deletions and insertions (electronic copies) as practicable. Whole document PMP updates during the life of the ORC may be necessary based on the accumulation of small incremental changes or significant changes (e.g., contract requirements, technical approaches, risk and issue management, or key personnel). The Contractor shall prepare two whole document updates during the POP of the ORC. The AF and USACE will determine when PMP updates are warranted.

4.2 Schedule and Planning Requirements – Integrated Master Schedule

The Contractor shall prepare and submit an IMS in hardcopy and in electronic format (Microsoft Project, and Adobe Acrobat portable document file (.pdf)).

The following are minimum AF requirements for the IMS:

• Presents a realistic sequence and timing of all activities and documents necessary to demonstrate achievement of the PO within the PP.

• Organized in a WBS aligned with the CLINs/Sub-CLINs in Section B and includes the following columns in the prescribed order shown below:

o Installation Name: Identify EESOH-MIS Installation Name per Table 1.

o Site Number: Identify EESOH-MIS Site Number per Table 1 and Site Alias, if applicable.

o CLIN/Sub-CLIN: Identify CLIN and/or Sub-CLIN per Section B of the contract.

Note Sub-CLINs for compliance activities (routine regulatory requirements to comply with binding agreements) are denoted as ####CX and Sub-CLINs for performance activities (remedial advancement or progress towards the PO) are denoted as ####AX.

o Task Description: Include detailed description of all activities (e.g., meetings, permitting, site access, WPs, mobilization, field work, documents, reviews, coordination with stakeholders, etc.) associated with achievement of the PO and a clear indication of regulatory [CERCLA/RCRA/State Program] phase completions (e.g., RIP Achieved, RC Achieved, etc.) and PO achievement.

o Start and Finish Dates: Document Start date and Finish date for each required activity and document including appropriate durations and realistic Government and Regulatory review periods.

a. Include an obligation date, notice to proceed date, or projected award date as the first activity for each Sub-CLIN.

b. Include a clearly identified final field work (e.g., FINAL FIELD ACTIVITY)

Start date and Finish Date for each site (i.e., indicate when the final set of field activities such as injections, groundwater sampling, or others will be complete).

o Milestone Payment Amount: Include negotiated amount consistent with the approved Milestone Payment Schedule (MPS) ensuring the sum of all milestone payments equals the value of the CLIN/Sub-CLIN per Section B of the contract.

o Percent Complete: Record completion status of all activities and documents as approved by the USACE COR.

o Predecessor and Successor: Define relationships and constraints associated with activities and documents.

The Contractor shall maintain and submit an IMS monthly in electronic format in accordance with the requirements above and include updates to progress and approved changes (e.g., Government or regulatory review periods, technical approaches, milestone payment updates, or contract requirements). The IMSs shall be submitted electronically to the Contractor’s ORC document repository and in accordance with instructions from the USACE COR. The Contractor shall prepare and maintain the IMS in accordance with the “CLIN, WBS, IMS, and MPS Guidance” in Chapter 4 of the “AFCEC ORC PMP Guidance” document.

4.3 Milestone Payment Schedule

The Contractor shall prepare and submit an MPS monthly (along with the IMS) in hardcopy and in electronic format (Microsoft Excel). Milestone payments are contractor-proposed payments that demonstrate completion of a definable and measurable step considered integral and necessary to achievement of the PO and include appropriate approval requirements (i.e., AF, USACE, and regulatory approval). The milestone payments and MPS will be negotiated during development of the PMP and approved by the COR. The following paragraphs spell out the minimum AF MPS requirements, as well as what constitutes unacceptable milestone payments.

The following are minimum AF requirements for the MPS:

• Presents appropriate milestone payments considered integral and necessary to the achievement of the POs.

• Includes a reasonable number of milestone payments per CLIN/Sub-CLIN based on the scope and anticipated duration to achieve CLIN/Sub-CLIN objective and/or PO.

• Organized in a WBS aligned with the CLINs/Sub-CLINs in Section B and includes the following columns:

o Installation Name: Identify EESOH-MIS Installation Name per Table 1.

o Site Number: Identify EESOH-MIS Site Number per Table 1 and Site Alias, if applicable.

o CLIN/Sub-CLIN: Identify CLIN and/or Sub-CLIN per Section B of the contract.

Note Sub-CLINs for compliance activities (routine regulatory requirements to comply with binding agreements) are denoted as ####CX and Sub-CLINs for performance activities (remedial advancement or progress towards the PO) are denoted as ####AX.

o Milestone Payment Identification Number: Include unique number assigned to each milestone payment for tracking purposes.

o Milestone Payment Description: Include detailed description of definable and measurable step considered integral and necessary to the achievement of the CLIN/Sub-CLIN objective and/or PO.

o Milestone Payment Amount: Include negotiated amount ensuring the sum of all milestone payments equals the value of the CLIN/Sub-CLIN per Section B of the contract.

o Milestone Payment Percentage: Include percentage of the milestone payment in relation to the total CLIN/Sub-CLIN value. The final payment milestone(s) within a CLIN/Sub-CLIN demonstrating achievement of the CLIN/Sub-CLIN objective must be a minimum of 20% of the total CLIN/Sub-CLIN value. This may include both the AF and USACE approved and regulator approved versions.

o Completion Date: Document completion date for each milestone payment consistent with the Finish date presented in the IMS.

o Percent Complete: Identify completion status (0% or 100%) of all milestone payments as approved by the USACE COR.

o Invoice Number: Clearly indicate the invoice number associated with the milestone payment as approved by the USACE COR for the purposes of tracking payment. This information can be completed as invoices are prepared.

• Excludes unacceptable milestone payments representing a “progress” payment or a monthly payment for level of effort expended including:

o Submittal of documents o Site mobilization/demobilization (unless exempted by KO) o Accomplishment of field activities o Submittal of a monthly status o Management and overhead type costs (e.g., program/project management, monthly reporting, etc.)

o Allocation of PMP, Basewide QPP, or other basewide costs to specific sites

The Contractor shall maintain and submit an MPS update monthly with the IMS (and with PMP updates, as needed), in electronic format in accordance with the requirements above and include updates to progress (e.g., Percent Complete, Invoice Number). The MPSs shall be submitted electronically to the Contractor’s ORC document repository and in accordance with instructions from the USACE COR. The Contractor shall prepare and maintain the MPS in accordance with the “CLIN, WBS, IMS, and MPS Guidance” in Chapter 4 of the “AFCEC ORC PMP Guidance” document.

Milestone payments within a CLIN/Sub-CLIN may be revised in response to changes in the approach for achievement of the CLIN/Sub-CLIN objective without a contract modification so long as the changes do not impact the total value or objective of the CLIN/Sub-CLIN. All changes to the MPS, with the exception of tracking invoicing of completed milestone payments, must be approved by the USACE COR. Milestone payments will not be renegotiated if the Contractor is unable to achieve the milestones, CLIN/Sub-CLIN objectives, and/or POs.

Completion of milestones shall demonstrate payment is appropriate and warranted. USACE COR approval of the documentation supporting the completion of the milestone is required for payment. Where regulatory approval/concurrence is required for this documentation, AF and USACE approval will occur following regulatory approval/concurrence of the documentation.

Approval/concurrence occurs upon final signature of documents requiring signature by the AF and/or regulators. Final decisions regarding the adequacy of milestone completion resides with the AF and USACE. The USACE COR will take into consideration the appropriate approval and/or concurrence of necessary documentation by regulators consistent with the applicable regulatory drivers of this PWS.

For milestones where regulatory approval/concurrence is required and regulatory approval/concurrence cannot be obtained, the AF and USACE will evaluate the Contractor’s documents to determine if they are legally and technically acceptable to warrant payment for achieving that milestone.

The Contractor is limited to one invoice submitted to USACE per month. The invoice must itemize the milestone payments for each CLIN/Sub-CLIN associated with the invoice. The Contractor will not receive payment until milestones are achieved in accordance with the MPS.

The AF and USACE will not approve partial payments.

4.4 ORC Document Repository

The Contractor shall maintain a document repository for all ORC documents.

The repository is intended to be a single access point repository for all ORC documentation. It shall be accessible to stakeholders during the life of the ORC. The Contractor shall provide notifications to AFCEC, USACE COR, and Installation Point of Contact (POC) at the time data is included in the repository. At close-out, all repository documents will be transferred to DVD media and delivered to AF and USACE.

The Contractor shall create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, prepared during the course of this contract. The Contractor shall maintain the project documents for the duration of this contract and transfer custody to the AF and USACE within 90 calendar days prior to POP expiration. All documents prepared by the Contractor during the course of contract performance shall become the property of the Government upon the Contractor’s receipt of associated milestone payment(s).

4.5 Cost and Status Reporting

The Contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The report shall be prepared in an electronic format and entered into the Contractor’s ORC document repository in accordance with the CPSMR Template. The CPSMR shall also be used to indicate whether efforts for each site are on target for meeting the PO. The Contractor shall submit an updated IMS each month with the CPSMR.

4.5.1 Optimization Benefits Reporting

The Contractor shall document all optimization actions implemented on an annual basis as required in the Optimization Benefits Template. The AF defines optimization, under the ORC, as the reduction of contaminant mass and concentrations, reduction in LCC, or any combination of activities prompting acceleration to RC, as a result of remedial implementation the Contractor undertakes, above and beyond what is required to maintain compliance in accordance with an approved decision document. The Contractor is required to implement potential optimization opportunities at all sites with POs of OES, RA-O & Reduce LCC, LTM & Reduce LCC, and all other sites where the Contractor can successfully accelerate achievement of the PO. This requirement will allow the AF to fulfill DoD requirement to accurately account for accelerated contaminant removal and cost savings (i.e., reduction in liability) as a result of optimization activities.

4.6 Meeting and Conference Requirements

4.6.1 Meeting/Teleconference Support

The Contractor shall participate in meetings and Project Management Review (PMR) meetings and teleconferences with the AF and USACE as necessary to achieve the POs in this PWS. The

Contractor shall coordinate meetings, provide logistical support (e.g., facilities, audio/visual), create and present materials, and facilitate technical discussions.

The Contractor also shall attend and/or support meetings and teleconferences to discuss technical or regulatory issues and project progress and status with the AF, USACE, and regulatory agency representatives. Specifically, the Contractor shall host an internal kick-off meeting with the AF and USACE within fifteen (15) calendar days from contract award. In keeping with the AF’s commitment to the regulators, the Contractor shall host a kick-off meeting with the AF, USACE, and regulators within thirty (30) calendar days from contract award. At a minimum, the following topics will be discussed at the regulatory kick-off meeting: Discuss and present project schedules for initial field work needing to start immediately, schedule for deliverables first 12 months; achieve a mutual understanding of expected review times; identify standards, criteria, and guidance to be used during site characterization and remediation; identify potential points of compliance; identify regulatory processes and other applicable state agency programs (i.e., Water Protection, Department of Health, Air Pollution, etc.); identify and confirm known site constraints and dependencies (i.e., site access, right of entry, security, ongoing site activities, topography, slope stability, etc.); and outline potential community interests.

The Contractor shall also attend and provide both technical and logistical support for Restoration Advisory Board (RAB) meetings, Tier 1/Tier II partnering meetings and teleconferences.

Regular teleconferences shall also be required to discuss in detail site specific progress and any technical or management issues. Also, other periodic meetings/teleconferences shall be required, as necessary. Regulatory meetings with AF representatives currently occur on a monthly basis. , The frequency of meetings for this PWS will be determined by all parties based on the status of the environmental restoration program. The AF will be present for all technical discussions and public meetings with the regulatory agencies. The Contractor is expected to coordinate the meetings, facilitate technical discussions, provide logistical support (e.g., facilities, audio/visual), and create and present materials, and facilitate technical discussions. The Contractor shall clearly identify themselves as “Contractors” in all situations involving stakeholders. The Contractor shall prepare, and submit for AF and USACE review and concurrence, any presentation materials and agendas for meetings no less than one week (5 working days) prior to the event. The Contractor shall prepare draft minutes for all meetings attended within seven (7) work days following the event. Meeting minutes will be finalized within 30 days. Travel to/from the Installation and to other CONUS locations for such purposes as meeting attendance, briefings, and/or presentations may be required in support of this remedial action. These activities are considered incidental to the effort required and shall not be included for separate milestone payments.

The Contractor shall not contact any regulatory agency without prior notification and approval by the Installation POC(s).

4.6.2 Public Meetings and Hearings

The Contractor shall support all identified community involvement requirements to meet CERCLA, RCRA, and other regulatory requirements including public meetings, public notices, RAB meetings, Technical Working Group, Community Advisory Group meetings, public comment periods, and responsiveness summary preparation. Currently, RAB meetings are held three times per year with two Newsletters published, and an on-base site tour. The frequency of meetings may change based on the status of the environmental restoration program.

In coordination with AFCEC and the Installation POC(s), the Contractor shall attend teleconferences as necessary with the assigned Public Affairs Officer (PAO) to ensure the PAO is fully aware of all ongoing activities, public outreach status, compliance with applicable regulations, and possible issues that might impact the AF and its public image. The Contractor shall coordinate with the Installation POC(s) before any contact with the PAO.

Examples of types of Public Affairs requirements include the presentation of technical information and logistical support (e.g., advertising, audio-visual, handouts, report(s), recordings, verbatim transcripts, poster boards, slides, synopses, etc.) for events and/or meetings in support of the Government’s position. All reports and other information generated under this contract shall become the property of the Government, and distribution to any other source by the Contractor is prohibited unless authorized by the USACE COR.

The Contractor shall use staff trained in public affairs to complement the technical staff on the project. These trained staff must attend all meetings with the public along with the appropriate technical staff. The credentials of the trained staff must be submitted to and approved by the USACE KO in advance of any meeting with the public. The trained staff shall demonstrate effective public communications experience and experience in building relationships with the stakeholders involved in cleanup activities or similar efforts.

The Contractor shall research, coordinate, and provide data to USACE and AF up to two (2) times per year for the USACE and/or AF to respond to responses for short-notice internal and external requests for information such as congressional inquiries and media requests as requested by the PAO or other applicable action officers.