20170817_Site_Walk_MFR_signed.pdf

CESPK-PM-M 17 Aug 2017 MOTCO Resident Office

MEMORANDUM FOR CECT-SPK

SUBJECT: Pre-Proposal Site Visit Minutes for MOTCO Roads and Bridges, Solicitation No.

W91238-17-S-0198, Military Ocean Terminal Concord, Concord, CA

1. The Pre-Bid Site Investigation for the subject solicitation took place 17 Aug 2017 from

11:00AM to 12:15PM at Military Ocean Terminal Concord (MOTCO).

2. Six attendees representing five companies, one attendee from Directorate of Public Works and four USACE staff participated in the site visit. A list of attendees with their contact information is included attached to these minutes.

3. Attendees gathered at the MOTCO Visitor Center parking lot at 10:30AM signed in on the attendance roster, and coordinated with Security for access passes.

4. Mr. Mitchell briefed attendees on safety and security policies for the base, noting that no photography would be allowed by visitors, and one-way travel was in effect for many of the roads.

5. Government photos taken during the visit are attached to this memorandum. Please refer to the attached Photo Location Map for photo location.

6. Mr. Mitchell noted that there was a possibility of a second site visit, depending on the needs of potential offerors; since the visit, it was determined that no second site visit would be conducted.

7. At 11:15AM, attendees departed the visitor center in a convoy of their own vehicles, arriving at the north end of Anderson Road. There were two more stops on Anderson road, before the attendees visited Christenbury Road traveling again from north to south. Attendees then traveled east along Port Chicago Highway to the east gate of the base.

8. The site visit concluded at 12:15 PM at which time, temporary pass holders returned their access passes to MOTCO Gate-2 and returned to the parking lot at Access Control Point 1.

STEVEN MITCHELL, PE,

5 Enclosures PROJECT MANAGER

1. Attendee List (1 Page)

2. Photo Location Map (1 Page)

3. Government Photos Taken During the Site Visit (4 Pages)

4. Site Walk Minutes (1 Page)

5. Handouts Provided (9 Pages)

Enclosure 1

Site Walk Photo Location Map August 17, 2017

Legend:

Photos 1 – 4 Photos 5‐6 Photo 7 Photos 8‐10 Photos 11‐12 Photo 13 Photos 14‐15

Enclosure 2

Enclosure 3: Government Photos Taken during the 17 Aug 2017 Site Investigation

Page 1/4

Anderson Road North End, View North

Anderson Road North End, Site Walk

Attendees

Anderson Road North End, View South Anderson Road North End, View South

Enclosure 3 Page 2/4

Anderson Road Midpoint, View North

Anderson Road Midpoint, View North

Anderson Road South End near Fire Station, View North Christenbury Road North End, View North

Enclosure 3 Page 3/4

Christenbury Road North End, View South

Christenbury Road North End, View South

Christenbury Road Midpoint, View North

Christenbury Road Midpoint, View North

Enclosure 3 Page 4/4

Christenbury Road, Southwest End, View East

Port Chicago Highway, East of ACP-5 View West

Port Chicago Highway, East of ACP-5

View West

LAST PHOTO

MOTCO Roads Paving SATOC Pre‐Proposal Site Visit

17 Aug 2017

1000: Contractors Arrive

1050: USACE introduction and briefing of site visit

All questions need to be asked in projnet as bidder inquiries Only what is posted in the RFP should be considered when developing proposals The “TO Package Amnd” contains pdf plan files that do not display properly. These files can be ignored as there were

1120: Depart for North and South Anderson Road

Question was asked if contractor access will be the same during construction as it was today.

Answer: Yes. MOTCO does not allow non‐US citizens. All contractor employees are required to fill out MOTCO form 190‐3 and NCIC consent form seven days prior to accessing the tidal side of the installation. Employee will need to check in at the pass & ID office to obtain there badge before proceeding through the security checkpoint. During active missions, there may be additional requirements.

1150: Christenbury Road

Question was asked if there are Unexploded Ordnance (UXO) concerns associated with this project. Answer: Yes. Due to the 1944 explosion at pier 1, all projects in the tidal side have some level of UXO consideration. Refer to the project specifications for requirements.

1205: Port Chicago Highway East

Question was asked about accessing PCH East through Gate 5 (intersection of PCH and Nichols road. Answer: There is potential for this but would need to be coordinated with the base and cannot be guaranteed. Question should be posted to projnet to obtain an answer.

1220: Return to gate 1 and adjourn

Enclosure 4: Site Walk Minutes

Tidal Road Repairs ‐ Site Visit 17 August 2017

Enclosure 5: Handouts Provided

General Location

Stop 1: Pick Up Badges

Stop 1

• During this phase, potential bidders will pick up their badges from Pass & ID.

1000‐1030

Stop 2: USACE Orientation

• Once all potential bidders have their badges from Pass & ID, USACE will give a short briefing about the project, the installation, and safety. The process for answering questions will also be discussed. Briefing in Pass & ID parking lot

1030‐1100

Stop 3: Site Visit – Anderson

Rd

• Drive down Anderson Road from North to South

• South Anderson: Stop at STA

17+43(start) 29+00 (RR x‐ ing)

• North Anderson: Stop at STA 23+50 (Jackson); 28+00 (RR x‐ing); 32+00 end

• Park along side of the road at the end for questions

1115‐1145

Stop 4: Site Visit

– Christenbury Rd

• Drive along Christenbury

Road from North to South

• Stop at STA 58+00 (int with

White Road); STA 35+50 (int with Warren/Brown; 11+60 (end)

• Park along side of the road

1145‐1215

Stop 5: Site Visit – PCH E

• Drive along Port Chicago HWY East from west to east

• Stop STA 62+00 (start);

102+00 (int and fence); STA 132+00 (end)

• Turn around at Gate 5 and drive back to Pass & ID.

• Park along side of the road

1215‐1245

Stop 6: USACE Out‐brief

• Out‐Brief at Pass & ID Parking Lot, if requested

1300‐1330