MATOC_Preproposal_Conference.pptx

Instructions to KO This is a sample template that Must be carefully reviewed and adjusted for your location and project. In some areas XXX indicates and insert- but other may require a change in wording.. Work thru these carefully as a good pre-proposal is the goal.

MULTIPLE AWARD

CONSTRUCTION SERVICES

TASK ORDER CONTRACT

PRE-PROPOSAL CONFERENCE

28 March 2018

Module 4 2008

Multiple Award Task Order Contract "MATOC” Competitive Multiple Award Indefinite Delivery, Indefinite Quantity(IDIQ) Contract

CONTRACTORS WILL BE PROVIDED THE OPPORTUNITY TO COMPETE FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 5 YEAR ORDERING PERIOD

MATOC

PERIOD

OF

PERFORMANCE

5 YEARS

CONTRACTORS WILL BE PROVIDED THE OPPORTUNITY TO COMPETE FOR THE AWARD OF A MULTIPLE AWARD CONTRACT WITH 5 YEAR ORDERING PERIOD.

Scope (work) of a MATOC Contract

“SCOPE”

Covers a broad range of maintenance, repair, & construction services

TASK ORDER CONTRACT SCOPE IS SEE ABOVE.

Award of Task Orders

FEDERAL CONTRACTING OFFICERS

AT

ANY NATIONAL GUARD UNIT

IN FLORIDA MAY AWARD TASK ORDERS

Choice of Locations

List locations- if any are required so state

Dollar Limits of MATOC Contract $30,000,000.00 shared pool for all contractors over the life of the contract There is no limit per individual contractor below this overall threshold

Dollar Limits of MATOC Contract $5,000,000.00 Per Task Order for the General Task Order Contract (In Rare Cases Over $5M)

$2000 MINIMUM ORDER which will be issued at time of basic contract award

Number of Basic MATOC Awards Government intends to award three (3) to five (5) Small Business Awards and reserves the right to award more or less Task orders may be set-aside for socio-economic groups HUBZone, Service Disabled Veteran Owned Business, Woman Owned Small Business, 8(a) provided two or more contractors in the socio-economic group are awarded a MATOC Basic

8(A) Contractor Requirements

NOTE:

8(A) Contractors must have approved business plans on file and services by XXX District Office SBA

Disclaimer

THE FOLLOWING IS A BRIEF OVERVIEW OF THE PROPOSAL REQUIREMENTS

OFFERORS ARE CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

What to Submit Section 00110 of the RFP details required information and format 2 Volumes In 2 Binders are required

BINDER 1

VOLUME 1 PRICE/COST, PRO FORMA DOCUMENTS

BINDER 2

VOLUME 2, PART I, TECHNICAL CAPABILITY PROPOSAL

VOLUME 2, PART II, PAST/PRESENT PERFORMANCE INFORMATION

VOLUME I

Original and 3 Copies, CD Introductory page (Section 00110, 3.1.2.)

SF 1442 – Signed (Section 00110, 3.1.3.)

Joint Venture Requirements (Section 00110, 3.1.6.3.)

AREAS of CONSIDERATION- Section 00010 (Section 00110, 3.1.4.)

EXHIBITS D-1 and D-2 (Section 00110, 3.1.6.)

Price for Prototypical Projects Documentation of adequate financial resources (Section 00110, 3.1.6.2.)

REPS & CERTIFICATIONS – Section 00600 (Section 00110, 3.1.5.)

VOLUME 2

Volume 2, Part 1 -TECHNICAL CAPABILITY PROPOSAL Six (6) subfactors. Submit information related to each subfactor in a logical manner within the proposal The Government may use Exhibit A Part 1 information in the evaluation of experience.

Read the subfactor requirements and provide information as required. Tailor information to the “Evaluation Approach” in section 00120.

Volume 2 – Part 2 Past Performance Proposal Complete Exhibit A -Performance Relevancy Form- three (3) to five (5) Part 1/ One (1) Part 2 Have Subcontractors Complete- Exhibit B Subcontractor Consent and Information Form List of Clients (name and number) you sent Exhibit C questionnaires to, and/or final PPIRS evaluation for the Exhibit A Part 1 projects

VOLUME 2

Exhibit C (Exhibit C Package) Send Questionnaires to References. Introduction Letter, Exhibit C and Questionnaire References must return NLT the Closing Date to KO Not to You Email and Fax addresses available Do not include copies of what was sent in the proposal !

If you have a PPIRS Final Evaluation for the project that may be included in lieu of sending form- place behind applicable Exhibit A

Attach 6, MATOC Division -01 Special Contract Provisions Offerors should carefully read section DIVISION 01 Requirements before preparing proposal Important basic contract requirements and conditions are contained in this document

The Prototypical Projects Represents type of projects that may be awarded under the MATOC Measures contractors’ estimating system Demonstrates contractors’ scheduling capabilities

Proposal Evaluation Detailed in Section 00120 of the RFP CAREFULLY review sections 00100, 00110 & 00120 and Attachment 6 Division 01 when preparing proposal Comply with Section 00100 AND 00110 requirements Inquire in writing if you have questions

Proposal Evaluation

CONTINUED

Failure to furnish a complete proposal, e.g. failing to address a subfactor, may result in elimination from consideration

Best Value Award Basis Technical factor is somewhat more important than Present/Past Performance. When combined Technical and Present/Past Performance are approximately equal to price

Best Value Award Decision Best Value is defined as an award based on the greatest overall benefit in response to the requirement.

Award is based on other factors in addition to price.

MATOC Awards The Contractors whose proposals provide the best value to the Government, price and other non-cost factions considered will be awarded contracts

Task Order Award & Fair Opportunity Every Contractor who is awarded a MATOC contract will be given a FAIR OPPORTUNITY to compete for the award of Task or Projects unless and exemption applies

Fair Opportunity Exemptions Urgent or emergency requirements Services are unique or highly specialized interest of economy and efficiency Satisfy the minimum guarantee

NOTE: THIS IS NOT A REQUIREMENTS CONTRACT

These are the Exceptions to fair opportunity to compete found in FAR Part 16.505 and detailed in Div 01 Special Contract Requirements (FAR LANGUAGE FOLLOWS-GIVE ENTIRE EXCEPTION WHEN STATING)

(i) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays;

(ii) Only one awardees is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(iv) It is necessary to place an order to satisfy a minimum guarantee

Other Times You May Not Be Given An Opportunity To Compete KO May limit competition or exclude a contractor for the following reasons:

Satisfy Agency Small Business Program Goals Projects will be set-aside for 8(a) MATOC Contractors and/or HUB Zone and/or SDVOSB MATOC Contractors and/or Women Owned Small Business Failure to prosecute the work diligently on a current Task Order Award Order outside your areas of consideration

Pursuant to FAR 16.505(b)(ii) the Contracting Officer will exercise broad discretion in determining if a contractor is eligible for the award of a project. To determine eligibility the Contracting Officer will consider the areas of consideration applicable to each individual MATOC award. The Contracting Officer may consider such factors that the Contracting Officer, in the exercise of sound business judgment, believes are relevant to the placement of orders. To satisfy the contracting agency’s Small Business Administration contracting goals/targets, the Contracting Officer may consider such factors as achievement of Section 8(a) and HUB Zone goals/targets, and the emerging small business (ESB) reserve amount, currently $25,000. Projects with an estimated values equal to, or less than the ESB reserve amount will be offered only to ESB contractors UNDER $25,00 IS SET-ASIDE FOR EMERGING SMALL BUSINESS IAW COMPETIVENESS DEMONSTRATION PROGRAM Additional factors on prior Task Orders under the MATOC contract, such as past performance, quality, timeliness, special expertise or other factors the Contracting Officer determines are relevant to award of a particular Task Order may be considered. Timely performance by a TOC contractor is very important. Failure to prosecute the work diligently, on a currently awarded task order, will be cause for the Contracting Officer not to include the contractor in the competitive fair-opportunity pool for future task orders. When the contractor’s delinquency has been cured, they will be considered for competition in future task orders.

Master Specification The Master specification, also referred to as the default specification Establishes an industrial and/or commercial standards for maintenance and repair of Government Facilities If SOW does not address a specification for an element of work, the master/default specification applies

Will be furnished to contractors awarded a base MATOC

Contractor’s Location Normal response time is two (2) days for site visit and three (3) days to thirty (30) for proposal depending on complexity Contractors must be able to respond within 120 Minutes in the event of an emergency to view a site and possibly give a price.

Experience and Capability sub- Factor shall address capability to comply

Adjust time in yellow if necessary for your location – be reasonable!!!!

Insurance Requirements MATOC contractors are required to have insurance while under contract- not just when the task order is issued.

You will have access to base for contract related events Must be in place if responding to emergencies

Construction Wage Rates& Bonds Most current Construction Wage rates will apply to each MATOC Request for Proposal Link to Web site will be provided- Note the most current wage determination at time of award of Task Order applies to the Task Order Performance and Payment bonds are established by each Task Order PAYMENT BOND - T.O.>$35K (KO can require for lower amount)

PERFORMANCE BOND - T.O.>$150K

Bid Bonds If a Performance & Payment Bond are required, i.e. projects > $150K will require a bid bond submitted with the proposal

Task Order Award Execution Procedures KO establishes site visit & notifies MATOC Contractors by email Provides MATOC Project synopsis, offering letter and basis for award & when available SOW/Plans/Wage Rates etc.(RFQ/RFP) (Note in some instances this will be provided at the site visit) KO & Engineer conducts the site visit with MATOC Contractors KO validates proposal due date with Contractors

KO or CO means Contracting Officer Usually Offering letter is emailed with Synopsis or SOW- Plans (Drawings are usually distributed at Site visit, unless electronic

Task Order Award Execution Procedures Contractor submits questions to KO who will provide answers to all If necessary, engineer makes changes via addendum and forwards to KO who issues Amendment Contractor submits price or best value proposal by hand carried, email, or fax as applicable KO does evaluation and makes award upon receipt of funds KO emails award notice to awardees Notifies all others of award only

Plans and Specifications Normal method of distribution will be via email or web posting When issued on CD/DVD one set of project plans & specifications will be provided to each MATOC contractor at no cost.

It is the MATOC contractors responsibility to notify their subcontractors and provide them copies.

Electronic versions when available will be on the Web

PROPOSALS ARE DUE

NOT

LATER THAN

4:00 PM local, 26 Apr 2018

DON’T FORGET TO HAVE REFERENCES SENT IN BY THIS TIME & DATE

Important Reminders Award is contemplated to be made without discussions- Do Not anticipate a chance to make corrections or changes Your first proposal will probably be your only proposal!!

Read the solicitation requirements carefully!!

Consider using Section 00120 to “rate” yourself before submitting the proposal-is it complete??

Important Reminders All Amendments Will be posted On The FBO Web Site Check Site Regularly For Changes & Refresh The Page After Closing No Information Will Be Available Until Award Awards Will Be Posted To The Web Results should be announced in Approximately 90 Days after proposal due date If award not completed within 90 days, see Section 00120, Factor 3. Cost/Price

Questions Questions Must Be Submitted In Writing Via Email to- Rutha.t.lawrence.civ@mail.mil and brian.j.williams9.mil@mail.mil Submit Questions NLT COB fifth working day prior to closing (April 19 as of date of conference) Submit Questions To KO Only Do Not Call Other Government Personnel. DO NOT contact the A/E.

Questions Received Late May Be Held And Addressed After RFP Closing With Those Who Submitted Offerors Questions And Answers Will Be Posted To The Web Site Only

Answers To Questions All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The FBO Web Site If Necessary Addendums, Issued By An Amendment, Will Also Be Posted Check Web Site Regularly And Don’t Forget To Refresh Web Page

Helpful Websites www.sam.gov/ http://www.gpo.gov/davisbacon/allstates.html https://www.fbo.gov

SS 2011 Module 5

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