24-R-0108 SOLICITATION SF 1449 D.FINAL 0005 Lifecycle Replacement.pdf

0012109853

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post RFI questions and answ ers, no other changes at this time.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SD24R0108

X 9B. DATED (SEE ITEM 11)

22-Jul-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Aug-2024

CODE

MICC - WEST POINT

681 ROGERS PLACE

WEST POINT NY 10996-1514

W911SD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SD24R0108

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RFI ANSWERED AUG 27 2024

August 27, 2024

RFI

Quick question on the upcoming bid. Would you like us to quote the model that is listed? it is older but some stock is still available (MK2N3LL/A)? If not, do you want us to quote the newer model (MPQ83LL/A)

ANSWER:

Meet or EXCEED Specifications---Preferably the most current/newer so long as it Meet or EXCEED Specifications.

RFI

1 Evaluation Factors for Award (a) and (c) Factor 2 – Price pgs. 4 &5 "There appears to be a conflict in the evaluation methodology, specifically related to pricing. On Page 4 of the amended solicitation, under Evaluation Factors for Award, it is stated, ""This is a Lowest Price Technically Acceptable source selection…"" while page 5 under part (c) Factor 2 – Price states, ""Price will not be scored or rated…the Government will determine whether prices are reasonable."" These two statements seem to contradict each other and create an ambiguity in the evaluation methodology.

Please clarify how or if price is evaluated. If award will be on a LPTA basis, please modify or remove all language suggesting that pricing will not be evaluated or done so for reasonableness.

If the evaluation will be made on a Best Value or alternative methodology, please modify the evaluation factors as appropriate."

ANSWER:

Please see FAR 13.106-3(a)

In order to be technically acceptable, the offeror must comply with solicitation instructions and meet the technical specifications first to be considered for award.

After all offerors have been technically evaluated. Then, an award is made to the LPTA—Lowest Quote (LOWEST PRICE TECHNICALLY ACCEPTABLE) determined to be technically acceptable.

2 Evaluation Factors for Award (b) pg. 4 Under part (b) of Evaluation Factors for Award on page 4 of the solicitation, it states, "Quotes received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award." Please confirm whether bidders must provide a solution and pricing for all categories of products in the solicitation to be considered for award. Will the Government consider splitting the award if offerors are not able to provide solutions for all categories? Will the Government consider making an award to a bidder if the solutions offered are not fully compliant with every specification?

ANSWER: The solicitation request provided to industry is for all or nothing.

An offeror’s quote SHALL include a quote for all items (all or nothing) noted in the spreadsheet.

Incomplete quotes cannot be considered for award.

Compliance—Technical Acceptability—the offeror must meet the technical specifications.

3 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 8 Display Resolution - please consider reducing the requirements to 300nits to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary to ensure fair competition. Market research supports that there is adequate competition to meet these requirements.

4 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 9 Wired Networking - please consider allowing for the use of an USB adapter to provide the RJ45 port to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary to ensure fair competition. Market research supports that there is adequate competition to meet these requirements.

5 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 9 Internal Battery - please consider adjusting the requirement to 56WH to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

6 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 11 Flat Screen Monitors - please consider increasing the width, height, depth, and weight maximums slightly to 21.5" W x 21" H x 7.8" D with a maximum weight of 14.2 lbs. Doing so will increase the field of compliant solutions, thereby increasing competition and reducing cost.

The requirements align with the governments needs and have been set to the minimum necessary

7 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 11 Flat Screen Monitors - please consider reducing the required Swivel Angle to 60 degrees. This will increase competition and reduce cost for the Government.

The requirements align with the governments needs and have been set to the minimum necessary

8 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 11 Flat Screen Monitors - please consider reducing the Height Adjustment requirement to 4.7 in. to allow for greater competition.

The requirements align with the governments needs and have been set to the minimum necessary

9 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 11 Flat Screen Monitors - please modify the VESA Mounting Capability requirement to be 100mm or 75mm. This will increase the pool of available compliant solutions, thereby increasing competition and reducing costs.

The requirements align with the governments needs and have been set to the minimum necessary

10 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 16 PANE Micro Form Factor Desktops, please consider increasing the Weight limit from "2.25 lbs. or less" to "3.2 lbs. or less". This will increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

11 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 16 PANE Micro Form Factor Desktops, please consider relaxing the maximum processor speed to 4.9 GHz. Micro form factor solutions frequently utilize low power processors, which typically have a slightly lower maximum speed than standard power processors. For example, while the i7-13700 may operate up to 5.1 GHz, the i7-13700T only operates at a maximum of 4.9 GHz.

12 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 17 For the Robotics Research Center Laptops, please consider relaxing the Battery requirement from 57 WHr to 51 Whr to increase the pool of compliant solutions as increased competition will decrease cost.

The requirements align with the governments needs and have been set to the minimum necessary

13 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 17 For the Robotics Research Center Laptops, please consider removing the requirement for a contactless Smart Card Reader in order to increase the pool of compliant solutions.

The requirements align with the governments needs and have been set to the minimum necessary

14 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 17-18 For the Robotics Research Center Laptops, please consider modifying the Height, Width, Depth, and Weight requirements to 19.3 mm (H) x 315.7 mm (W) x 224 mm (D) with a maximum weight of 3.1 lbs.

to increase the pool of compliant solutions.

The requirements align with the governments needs and have been set to the minimum necessary

15 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 18 For the Robotics Research Center Laptops, please consider modifying the Speaker requirement to allow for dual speakers to increase competition and decrease cost to the Government.

The requirements align with the governments needs and have been set to the minimum necessary

16 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 19 For the Cyber Research Center Laptops, please consider reducing the maximum battery life from 18 hours to 13 hours in order to increase competition.

17 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 19 For the Cyber Research Center Laptops, please consider increasing the Weight limit from 5 lbs. to 5.2 lbs. in order to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

18 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 22 We have not been able to identify any solutions that meet the Ports requirements for the Tablet. We request a change to those requirements to be only "2x Thunderbolt 4 ports which support USB version 4.0 capability".

The requirements align with the governments needs and have been set to the minimum necessary to ensure fair competition. Market research supports that there is adequate competition to meet these requirements.

19 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 22 We have not been able to identify a Tablet solution that includes a 10 MP Front camera. We suggest modifying the front camera requirement to be 5 MP.

The requirements align with the governments needs and have been set to the minimum necessary

20 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 27 For the CLS Computers, please remove the requirement for 10Gbps under Networking as we have found that requirement is limiting to competition.

The requirements align with the governments needs and have been set to the minimum necessary

21 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 28 For the CLS Monitors, please verify that "MIL-STD tested and certified" is truly required as that is a highly unusual requirement for such products.

22 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 39 For the Deluxe 2-Light Fluorescent Lighting Kit with Bag, please identify the critical specifications or preferably, a make and model that has been approved by the end customer. There are simply too many options in the market and without knowing the critical specifications, it is impossible to make recommendations on potential modifications to the specs that would allow for multiple fully compliant solutions to be proposed by bidders.

The requirements align with the governments needs and have been set to the minimum necessary

23 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 39 For the C Stand with Boom Arm-Photography Light Stand, please identify the critical specifications or preferably, a make and model that has been approved by the end customer. There are simply too many options in the market and without knowing the critical specifications, it is impossible to make recommendations on potential modifications to the specs that would allow for multiple fully compliant solutions to be proposed by bidders.

The requirements align with the governments needs and have been set to the minimum necessary

24 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 39 For the Monitor on page 39, the requirement for stereo speakers built into the monitor is restrictive to competition. In fact, this spec combined with the others for this product including TAA compliance, can be met by only one solution. Please remove the stereo speaker requirement to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

25 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 39 For the Monitor on page 39, the requirement for 2 HDMI ports is restrictive to competition. In fact, this spec combined with the others for this product including TAA compliance, can be met by only one solution. Please relax the requirement to one HDMI port to increase competition.

26 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 40 For the Monitor starting on page 39, the requirement for AMD FreeSync is restrictive to competition. In fact, this spec combined with the others for this product including TAA compliance, can be met by only one solution. Please remove this requirement to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

27 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 40 For the Monitor starting on page 39, the requirement for a Response Time of 4ms or less is restrictive to competition. In fact, this spec combined with the others for this product including TAA compliance, can be met by only one solution. Please relax this requirement 5ms or less to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

28 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 40 For the Monitor starting on page 39, the requirement for a Color Gamut of 99% sRGB is restrictive to competition. In fact, this spec combined with the others for this product including TAA compliance, can be met by only one solution. Please remove this requirement to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

29 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 40 For the Monitor starting on page 39, the dimensional requirements are restrictive to competition. In fact, these specs combined with the others for this product including TAA compliance, can be met by only one solution. Please modify the Dimensions to be a maximum of 24.5" x 7.75" x 22" to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

30 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 45 For the USCC Laptop Computers, please allow for the maximum allowed Depth to be 9" to allow for additional competition and proposal of the latest generation of products.

The requirements align with the governments needs and have been set to the minimum necessary

31 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 48 For the USCC Monitors, please remove the VGA port requirement under Inputs. VGA is outdated and rarely utilized these days. Finding solutions with VGA and meeting all other requirements, including TAA compliance, is extremely difficult. In order to increase competition, please remove the VGA requirement.

The requirements align with the governments needs and have been set to the minimum necessary

32 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 48 For the USCC Monitors, many monitor OEMs have not transitioned to HDMI 2.0. In order to increase competition, please reduce the requirement to HDMI 1.4.

The requirements align with the governments needs and have been set to the minimum necessary

33 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 48 For the USCC Monitors, many monitor OEMs have not transitioned to USB 3.2 Gen 1 upstream. In order to increase competition, please modify the requirement USB 2.0.

The requirements align with the governments needs and have been set to the minimum necessary

34 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 48 For the USCC Monitors, many monitor OEMs have not transitioned to USB 3.2 Gen 1 downstream. From our research the number of products that have four (4) USB 3.2 Gen 1 downstream ports and meet all other requirements is extremely limiting. In order to increase competition, please modify the requirement to two (2) USB 2.0 downstream.

35 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 48 For the USCC Monitors, please reduce the Brightness requirement to "250 cd/m2 or better" to increase competition. The number of compliant solutions that meet the current spec seems to be a single solution, which limits competition and increases costs.

The requirements align with the governments needs and have been set to the minimum necessary

36 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 48 For the USCC Monitors, please modify the requirements for the Dimensions to be 24.3" x 8.8" x 21". This will allow for increased competition.

37 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 48 For the USCC Monitors, please remove the requirement for "Mercury & arsenic free glass" as this appears to be restrictive to competition.

The requirements align with the governments needs and have been set to the minimum necessary

38 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 48 For the USCC Monitors, please modify the Tilt Angle requirement to be -3 to +21 degrees to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

39 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 49 For the USCC Monitors, please reduce the Height Adjustment requirement to "At least 3.9in" as the current spec is extremely limiting to competition.

40 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 50 For the Army War College Laptops, please consider removing the SD card reader requirement in order to increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

41 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 51 For the Army War College Laptops, please consider modify the Depth requirement to allow for up to 9.9" in order to increase competition and allow proposal of newest generation solutions.

The requirements align with the governments needs and have been set to the minimum necessary

42 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 51 For the Army War College Laptops, please consider modify the Weight requirement to allow for up to 4.7 lbs. in order to increase competition and allow proposal of newest generation solutions.

The requirements align with the governments needs and have been set to the minimum necessary

43 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 51 For the Army War College Docking Stations, please remove the requirement for Chrome OS and Linux support as a number of solutions do not specifically test to those operating systems. Removing those operating systems from the requirement will increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

44 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 58 For the West Point - Garrison/IMCOM DPTMS Laptops, please remove the SD card reader requirement in order to increase competition.

45 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 59 For the West Point - Garrison/IMCOM DPTMS Laptops, please allow for UEFI version 2.7 or later as not all OEMs and products have migrated off UEFI 2.7.

The requirements align with the governments needs and have been set to the minimum necessary

46 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 59 For the West Point - Garrison/IMCOM DPTMS Laptops, please remove the requirement for lookaway detection support. This is limiting to the available compliant solutions. Removing the requirement will increase competition.

The requirements align with the governments needs and have been set to the minimum necessary

47 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 60 For the IRAC Monitors, please remove the HDCP Support requirements in order to increase competition. Through our analysis, we have found competition to be extremely limited when this requirement, along with all others for these monitors, is taken into consideration.

The requirements align with the governments needs and have been set to the minimum necessary

48 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 61 For the IRAC Monitors, we have found the Adjustable Stand requirements to be limiting to the pool of compliant solutions.

In order to increase competition, please change the requirement to read "Height adjustable stand (100 mm), Tilt (-3° to 25°), Swivel (-45° to 45°), Pivot (-90° to 90°)".

The requirements align with the governments needs and have been set to the minimum necessary

49 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 63 For the DPW Desktops, please remove the requirement "1 HDMI-out 2.1/HDCP 2.3 port, up to 4096 x 2160 @ 60Hz" as it is restrictive to competition.

50 W911SD-24-R-0108 SPECS 07.22.2024 REVISED pg. 63 For the DPW Desktops, please allow for UEFI version 2.7 or later as not all OEMs and products have migrated off UEFI 2.7.

The requirements align with the governments needs and have been set to the minimum necessary

(End of Summary of Changes)