W911SD-24-R-0108 SOLICITATION NOTICE COMBINED DRAFT Ver 0001 Lifecycle Replacement.pdf

UNCLASSIFIED

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

INSTALLATION CONTRACTING OFFICE – WEST POINT

681 HARDEE PL 1ST FLR RM 100 WEST POINT, NY 10996-1514

July 22, 2024

Dear Small Business Vendors, A. Description W911SD-24-R-0108--DRAFT

The US Army Contracting Command – West Point (ACC-WP), is issuing this letter as a combined Solicitation/Synopsis Request for Quotation (RFQ) for the purchase of various brand name, commercial computing products and ancillary items in support of United States Military Academy at West Point and several other Educational Institutions.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This requirement is being procured utilizing FAR Subpart 13.5, Simplified Acquisition Procedures.

For requirement details see the listed items in the enclosed ATTACHMENT Excel Spreadsheet titled “W911SD-24-R-0108 SOLICITATION DRAFT Ver 0001 TABLE _FY24_LifeCycle Replacement.”

IT IS THE OFFEROR'S RESPONSIBILTY TO REVIEW ALL ATTACHMENTS

PERTAINING TO THIS SOLICITAION.

This requirement is a Small Business Set-Aside with NAICS 334111. This is a brand name requirement and only the required brand name items listed shall be considered.

Ancillary items are highlighted in green in the enclosed document and the brand name requirement does not apply to ancillary items.

This requirement shall be awarded to the responsive responsible lowest priced technically acceptable offeror that can supply all items required with an acceptable/expedited delivery. Enclosed as an attachment to this letter RFP is a price matrix. Contractors shall submit pricing with this price matrix.

This requirement contains an option to purchase more supplies in accordance with FAR

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

Provision 52.217.5 “Evaluation of Options” and FAR Clause 52.217-7 Option for Increased Quantity-Separately Priced Line Item. Optional items are highlighted in yellow in the enclosed document.

B. Delivery Information

Schedule: The required delivery date is 30 October 2024 or sooner at no additional cost. While the Government shall award to the responsive responsible lowest priced technically acceptable offeror, the Government reserves the right to award to a more premium offeror if the scheduled delivery is faster and more advantageous than the lowest priced offer. The Government will evaluate delivery schedule and requires all Quoters to provide a delivery schedule.

All offerors shall provide a delivery schedule to be considered responsive.

USMA / USCC / Office of the DEAN / USMA BAND / USMAPS / ODIA Address:

USMA CIO/G6

ATT: TBD TBD TBD TBD

CIO/G6

2101 New South Post.

West Point, New York 10996

West Point Garrison:

USMA CIO/G6

ATT: TBD TBD TBD TBD

CIO/G6

2101 New South Post.

West Point, New York 10996

United States Army War College (USAWC) Address:

US Army War College ATTN:

CIO TBD TBD TBD TBD,

USAWC CIO 323 Engineer Avenue Carlisle, PA 17013

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

Defense Language Institute (DLI) and 517th Address:

DLIFLC & 517th

ATTN: TBD TBD TBD TBD,

DLIFLC CIO

289 Ft Mervine Place BLDG 235 Monterey, CA 93944

C. Point of Contact (POC) Information

USMA at West Point of Contact (POC):

Mr. Ignacio Cordova Purchasing Agent Phone Number: (845) 938-3120 Email: ignacio.j.cordova2.civ@army.mil

Basis for Award

All items and information listed in the Request for Quote are part of the Request for Quote. Failure to provide for the required brand name and non-brand name ancillary items with the same or better specifications shall render the quote nonresponsive.

Award will be made based upon the responsive Lowest Price, technically acceptable quote. Contractors shall submit pricing with the enclosed pricing matrix in order to be considered responsive.

The Government requires these items in an expedited manner. In order to accommodate, the Government will evaluate schedule deliveries and will have discretion to award to a higher priced offeror that has a faster delivery schedule if it is deemed more advantageous. While the Government shall award to the responsive responsible lowest priced technically acceptable offeror, the Government reserves the right to award to a higher priced offeror if the scheduled delivery is more advantageous than the lowest priced offer. The Government will evaluate delivery schedule and requires all Quoters to provide a delivery schedule. All offerors shall provide a delivery schedule to be considered responsive.

This RFQ is not a firm commitment on the part of the Government and does not

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

constitute an order.

D. Terms and Conditions

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06. Any quote resulting in award will be required to comply with the below terms:

1) FAR 52.203-11, “Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions” (September 2007)

2) FAR 52.203-12, “Limitation on Payments to Influence Certain Federal Transactions” (June 2020)

3) FAR 52.204-7, “System for Award Management (SAM)” (October 2018).

4) FAR 52.204-13, “System for Award Management Maintenance” (October 2018)

5) FAR 52.204-19, “Incorporation by Reference of Representations and Certifications” (December 2014)

6) FAR 52.204-23, “Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities” (November 2021)

7) FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment” (November 2021)

8) FAR 52.204-25, “Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” (November 2021)

9) FAR 52.204-26, “Covered Telecommunications Equipment or Services— Representation” (October 2020)

10) FAR 52.204-27, “Prohibition On A Bytedance Covered Application

(JUN 2023)”

11) FAR 52.209-7, “Information Regarding Responsibility Matters” (October 2018)

12) FAR 52.209-9, “Updates of Publicly Available Information Regarding Responsibility Matters” (October 2018)

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

13) FAR 52.209-10, “Prohibition on Contracting with Inverted Domestic Corporations” (November 2015)

14) FAR 52.212-1, “Instructions to Offerors – Commercial Items” (October 2018)

15) 52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

16) FAR 52.212-3, “Offeror Representations and Certifications – Commercial Items” (October 2018)

17) FAR 52.212-4, “Contract Terms and Conditions – Commercial Items” (October 2018)

18) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items.” (October 2019)

19) FAR 52.217.5 “Evaluation of Options”

20) FAR 52.217-7 “Option for Increased Quantity-Separately Priced Line Item”

21) FAR 52.219-6, “Notice of Total Small Business Set-Aside” (November 2020)

22) FAR 52.222-21, “Prohibition of Segregated Facilities” (April 2015)

23) FAR 52.222-22, “Previous Contracts and Compliance Reports” (February 1999)

24) FAR 52.222-25, “Affirmative Action Compliance” (April 1984)

25) FAR 52.222-26, “Equal Opportunity” (September 2016)

26) FAR 52.222-50, “Combating Trafficking in Persons” (November 2021)

27) FAR 52.223-18, “Encouraging Contractor Policies to Ban Text Messaging While Driving” (August 2011)

28) FAR 52.232-18, “Availability of Funds” (APR 1984)

29) FAR 52.232-33, “Payment by Electronic Funds Transfer – System for Award Management” (October 2018)

30) FAR 52.232-39, “Unenforceability of Unauthorized Obligations” (June 2013)

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

31) FAR 52.233-3, “Protest after Award” (August 1996)

32) FAR 52.233-4, “Applicable Law for Breach of Contract Claim” (October 2004)

33) DFARS 252.203-7000, “Requirements Relating to Compensation of Former DoD Officials” (September 2011)

34) DFARS 252.232-7003, “Electronic Submission of Payment Requests and Receiving Reports” (December 2018)

35) DFARS 252.232-7010, “Levies on Contract Payments” (December 2006)

36) DFAR 252.232-7006 “Wide Area Workflow (WAWF) Payment Instructions” (December2018)

Wide Area Workflow-Receipt Acceptance (WAWF):

(a) To comply with the clause at 252.232-7003, “Electronic Submission of Payment Requests”, the Army Contracting Command-Rock Island uses the WAWF-RA Program. Receipts on this order will be processed via WAWF.

(b) The contractor shall register to use WAWF-RA at https://wawf.eb.mil. There is no charge to use WAWF. All questions relating to system setup and vendor training can be directed to the help desk at Ogden, UT.

Their number is 1-866- 618-5988.

(c) The contractor is required to use WAWF (https://wawf.eb.mil) using the DODAACs and information listed below.

Document Type: Invoice and Receiving Report (Combo) Issued By DODAAC: W911SD Admin By DODAAC: W911SD Inspect By DODAAC: W16XYA Ship To Code: W16XYA Pay DODAAC: HQ0490 Acceptor DODAAC W16XYA Acceptor Name: TBD TBD TBD

(d) Note: Some DODAACS will populate automatically in WAWF from your

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

contract information stored in the Electronic Document Access (EDA) program.

However, if the DODAAC in the above table is different, overwrite the WAWF download with the information in the table for that field. Some DODAACS are not yet registered in WAWF.

(e) You can track your payment information by linking to the DFAS website from WAWF. The link is located at the bottom of the left side menu. Click on: Pay Status (my invoice-external link)

You may use this link for assistance in completing the WAWF documentation:

http://www.dfas.mil/contractorpay/electroniccommerce/ECToolBox/CreateCIRR.s wf

Other WAWF training is available at https://wawf.eb.mil.

All Submissions are DUE 12:00 P.M. EASTERN TIME Friday, August 30st, 2024.

If you have any questions or concerns, please contact Ignacio Cordova at email address ignacio.j.cordova2.civ@army.mil

Very Respectfully, Ignacio Cordova Purchasing Agent

Enclosure:

1) Multi Agency / Activity Computer P

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

IT IS THE OFFEROR'S RESPONSIBILTY TO REVIEW ALL ATTACHMENTS PERTAINING TO

THIS SOLICITAION.

Addendum to FAR 52.212-1

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. Quotations shall be submitted on or before the closing date and time identified SAM.gov to the following address:

Mission and Installation Contracting Command – West Point Attn: Ignacio Cordova, Purchasing Agent

CCMI-CEU-WP

681 Hardee Place, Room 104 West Point, NY 10996-1514

2. Address all questions or concerns regarding this solicitation to the Purchasing Agent, at (845-

938-3120).

The deadline for question submission is Friday 25 August 2023 at 3:30pm.

All questions regarding this solicitation shall be submitted in writing via email to:

ignacio.j.cordova2.civ@army.mil

3. Quotations shall be provided in Microsoft Word, PowerPoint, Adobe PDF and Excel.

Offers shall be mailed through a commercial/Government carrier or hand carried.

Electronic submissions via email or facsimile shall NOT be accepted.

4. Quotation Submittals:

4.1. General. Offerors are required to submit the following completed provisions:

Provision Title Date 52.204-26 Covered OCT 2020

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

Telecommunications Equipment or Services— Representation

52.212-3 Alt I Offeror Representations and Certifications – Commercial Items

JAN 2021

4.2. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13.106-2, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government's ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

4.3. Quotation Submission: The submission of the documentation specified below will constitute the contractor's acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement, and the proposed contract type.

4.4. Offerors are encouraged to present their best Experience Capability Quote and prices in their initial quote submission. These instructions prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

4.5. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Purchasing Agent in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

4.6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes. Unless the contractor requests otherwise, the Government will destroy extra copies of such unsuccessful quotes.

All referenced documents for this solicitation are available on the SAM.gov web site at https://www.sam.gov/. Potential contractors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

5. Quote Preparation Instructions

5.1. Contractor’s quote shall consist of one (1) LARGE BINDER with TABs:

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

General Information--TAB

PRINTED REPRESENTATION(s) WITH technical specifications (PRINTED ITEM SPECIFICATIONS) of the items offered in their quote in accordance with the SOLICITATION specifications--TAB

Pricing--TAB.

5.2. Quote Format

5.2.1. Offerors shall submit the original and specified number of copies listed in accordance with paragraph 5.2.3 of this addendum.

5.2.2. Exceptions. Contractors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Experience requirements, in addition to those identified as evaluation factors and elements.

Failure to meet a requirement may result in a Quote being ineligible for award. If the Contractor finds it necessary to take exception to any of the requirements specified in this solicitation, the Contractor shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Contractors are cautioned that taking an exception may render the Quote ineligible for award. It is recommended that the Contractor contact the Contracting Officer immediately/prior to solicitation closing, upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

CLIN Structure, PWS, 52.212-1, 52.212-2, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

5.2.3. The Quote shall be organized into one (1) LARGE BINDER with TABs.

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

The hard copy of the Quote shall be separately bound in a LARGE three-ring loose leaf binder which shall permit it to lie flat when open.

A cover sheet should be bound, clearly marking it as to Contractor’s Name, SAM UEI, Copy Number, solicitation identification and the Contractor's Contact Information. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable).

In accordance with FAR 52.204-4, hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable. Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections.

In addition to submitting hard copies of the Quotes, digital copies shall be recorded onto a CD-ROM disk (DISC) in Microsoft Word, PowerPoint and/or Excel or Adobe Acrobat (PDF) as outlined. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary) shall be “Company Name – Revision X’ with X indicating the number of the revision.

Excel Spreadsheet titled “W911SD-23-R-0139 SOLICITATION, SPECIFICATIONS, QTY SPREADSHEET & CLINs Ver 0001 Multi Computer Purchase. Hard copies shall be mailed through a commercial/Government carrier or hand carried.

6. Quote Content

6.1. TAB – General Information. Quote Form (Standard Form 1449) – original signature and date; Contract Administration Data; SAM UEI Number; Acknowledgement of Solicitation Amendments.

6.1.1. The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions with FAR provision 52.212-1.

The Contractor shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your Quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.2. TAB – PRINTED REPRESENTATION(s) WITH technical specifications (PRINTED ITEM

SPECIFICATIONS) of the items offered in their quote in accordance with the

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

SOLICITATION specifications TAB.

6.3. TAB- Price – The Contractor shall complete the CLIN Structure contained in the solicitation. For the Price Volume, the hard copy version will take precedence for any differences noted between the hard copy and electronic versions of a Contractor’s Quote.

6.3.1. Submission Requirements: The Contractor shall submit a pricing volume that complies with the following submission instructions:

6.3.1.1. The Contractor shall submit unit pricing that reflects the quantities and instructions stated in each CLIN.

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

FAR 52.212-2 ADDENDUM EVALUATION--COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-2 as an addendum to this solicitation:

Evaluation Factors for Award

(a) Basis for Contract Award. This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13.106-2, Evaluation of quotations or offers, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Contract shall be awarded to the contractor who is deemed responsible in accordance with the FAR, as supplemented, whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-2 of this solicitation and is judged by an overall assessment of the evaluation factors to represent the most advantageous to the Government by exceeding the minimum requirements to meet the Lowest Price Technically Acceptable to the Government.

(b) Award for All of the Work. The Government intends to award one (1) Firm Fixed Price

(FFP) contract as a result of this solicitation. Quotes received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award. As set forth in FAR 52.212-1 (g), the Government intends to evaluate quotes and award a contract without discussions with contractors. Therefore, the contractor’s initial quote should contain the contractor’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

(c) Evaluation Criteria. One (1) Large Binder to include PRINTED REPRESENTATION(s)

WITH technical specifications (PRINTED ITEM SPECIFICATIONS) of the items offered in their quote in accordance with the SOLICITATION specifications, shall be evaluated under two (2) evaluating factors: Technical, and Price.

Factor 1 - Technical. One (1) Large Binder to include PRINTED REPRESENTATION(s) WITH technical specifications (PRINTED ITEM SPECIFICATIONS) of the items offered in their quote in accordance with the SOLICITATION specifications of the products offered in their quote in accordance with specifications and criteria will receive one of the ratings defined below.

DEPARTMENT OF THE ARMY

U.S. ARMY MISSION AND INSTALLATION CONTRACTING COMMAND

Factor 2 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a). Through these techniques the Government will determine whether prices are reasonable.

Table 1. Technical Rating(s) Acceptable/Unacceptable Ratings Rating Description Acceptable QUOTE clearly meets the minimum specifications/requirements of the solicitation.

Unacceptable QUOTE does NOT clearly meet the minimum specifications/requirements of the solicitation.