Attachment 4- RFIs Received with Government Responses.pdf

W911S826QA019 22 STS CAMERA SOLICITATION RFI QUESTIONS

1. Is there a preferred manufacturer for the camera hardware, monitoring workstation, software, or licensing? No

2. Will the Government be providing network switch gear or PoE switches for the camera system? No

3. Is a dedicated network video recording server or NVR required, or is workstation-based recording acceptable? Yes

4. If a recording server/NVR is required, can the Government provide the required recording parameters, or may the vendor specify a system that meets the 30-day storage requirement? Vender Specify

5. Is a site visit available for vendors to review camera locations, cable pathways, mounting conditions, and the monitoring station location? Site visit information was announced on 10 July and conducted on 16 July at 10:00 AM.

6. Existing System – Is this an existing security system that will be expanded as part of this project? If so, please confirm the manufacturer and model of the existing head-end VMS system (There is mention of a server in Room 141). No

7. Existing Equipment – Is Security 101 responsible for the removal and disposal of any existing equipment, or will this be performed by others? (T1105, #4 - Mentions a controller). No

8. Site Walkthrough – Would it be possible to schedule a site walkthrough to verify cable pathways, conduit, existing penetrations, mounting conditions, and other installation requirements? Site visit information was announced on 10 July and conducted on 16 July at 10:00 AM.

9. Head-End Equipment Location – Please confirm where the head-end equipment (network switches, video recorders, power supplies, and other supporting hardware) will be installed. Will this equipment be located in the MDF, an IDF, or another telecommunications room Room 141-Comm / Room 143-Radio Storage

Existing Equipment Rack? Yes

Existing Network Switch? Comm Closet

Existing Patch Panel? Yes

Existing UPS? Yes

10. Drawing T104 – Please confirm what the blue “X” shown on drawing T104 represents.

New Drawings have been submitted

11. System Integration – Please confirm whether this is a standalone site or if the proposed system is required to integrate with any existing facilities or enterprise security platform. Stand Alone

12. Video Analytics – Are there any required video analytics, such as people counting, line crossing, intrusion detection, loitering detection, object detection, or other intelligent analytics? Need Follow up with Leadership

13. Manufacturer Requirements – Is there a preferred or specified camera manufacturer that should be included in our proposal? No

14. Recording – Will recording take place on-prem (at least 30 days), with no cloud solution or cloud backup? On Site 30 Days

15. Conduit for Radio Antenna (T1102 #1) – Is this a part of the bid?

Need follow up with leadership/Comm section

16. Exterior and Interior Camera Color – For aesthetics, is any particular color or finish required for the cameras? (T1101 #5 mentions black wall plates). No

17. The SOW states to install 14 cameras, but the drawings appear to show 20 camera markings. The SOW also lists only 11 camera locations under Section 6, items a–k.

Can the Government confirm the exact number of cameras to be installed and which marked locations apply?

The Government confirms that 14 cameras will be procured for this requirement.

18. Are the 14 required cameras intended to correspond to the locations marked with yellow “X” on the drawings? Yes

19. Please clarify the intent for the 9 “Additional cameras marked red” on the drawings:

• Are these existing cameras that need to be brought onto the new system? No

• Are these existing cameras that need to be removed? No

• Are these optional/additional desired camera locations? Yes

• Or should they be excluded from this requirement? 1 Red X camera will be picked up

20. The drawings appear to be from a previous data network project and modified for this camera requirement. Will the Government provide project-specific camera/security drawings, or are the current marked-up drawings the only drawings available for pricing? Only drawings available

21. Camera count discrepancy: The solicitation narrative states a total of 14 cameras (8 interior, 6 exterior). However, the provided blueprints mark a total of 22 cameras (13 existing, marked with a yellow X, and 9 additional, marked with a red X). Could you confirm the correct and current camera count, and if possible, issue an addendum reconciling the narrative description with the blueprint markings?

All camera locations marked in yellow represent the confirmed camera placement areas (total of 13). The red X markings indicate additional potential locations that were requested.

DPW approved a total of 14 cameras, so only one of the red-marked locations will be used.

The final selection of that additional location will be determined during the initial walkthrough with the contractor to identify the most suitable placement.

NEW CAMERA DOCUMENT LOCATION DOCUMENT

22. Mounting type: The blueprints do not indicate whether the cameras (existing or additional) are ceiling-mounted, wall-mounted, or pendant-mounted. Could you clarify the mounting configuration for each camera location ? Whatever vendor finds easiest if coverage areas are met

23. Scope of work: Please confirm whether this effort is intended to replace all existing cameras with new units, or to add new cameras to supplement the existing system.

New

24. Existing system details: If the intent is to add to an existing system, could you identify the existing camera system/manufacturer currently installed, along with the specific camera models in use?

25. Drawing currency: The blueprints provided are dated 2019. Is there a more recent site drawing or as-built layout available that reflects the current camera locations and site conditions?

26. Attachment 2 shows existing camera locations in yellow and additional camera locations in red. Are the red-marked cameras included in this requirement, or should offerors price only the 14 cameras listed in the solicitation?

All camera locations marked in yellow represent the confirmed camera placement areas (total of 13). The red X markings indicate additional potential locations that were requested.

DPW approved a total of 14 cameras, so only one of the red-marked locations will be used.

The final selection of that additional location will be determined during the initial walkthrough with the contractor to identify the most suitable placement.

NEW CAMERA DOCUMENT LOCATION DOCUMENT

27. The SOW summary references six door-access readers, remote gate openers, and possibly two remote door releases. Are these access-control items included in the contractor’s scope? If so, please provide the required quantities, locations, specifications, and pricing instructions.

No, only the cameras are being procured.

28. Please confirm that the installation will take place at the 22nd Special Tactics Squadron facility located at 309 Pitsenbarger Boulevard, Joint Base Lewis-McChord.

The delivery schedule lists the MICC contracting office at Building 2015 as the ship-to address.

Installation will take place at 309 Pitsenbarger Boulevard, Joint Base Lewis-McChord. The delivery schedule listed in the solicitation is informational and for solicitation purposes only.

29. The SOW allows 180 days from contract award for installation, while the solicitation lists September 30, 2026, as the requested delivery date. Which schedule should offerors use when preparing their proposed timeline? September 30, 2026 due to budgeting reasons

30. Will a site visit be available before quotations are due? This would help contractors verify cable-routing distances, wall penetrations, mounting conditions, power availability, and the existing network infrastructure.

Site visit information was announced on 10 July and conducted on 16 July at 10:00 AM.

31. Should the contractor provide a complete standalone camera network, including the NVR or server, PoE switches, cabling, storage, and related network equipment, or will the contractor be permitted to connect to existing Government infrastructure? Stand Alone

32. The SOW states that the camera wiring will connect to existing spare accessory outlets. Could you please confirm whether these are network connections, electrical outlets, or both? Both

33. Are there any required camera manufacturers, system-compatibility requirements, cybersecurity requirements, or technical specifications beyond those stated in the SOW, or may offerors propose any compliant system that meets the required coverage, identification, and 30-day recording requirements? Any System but, (Nothing made in China)

34. Please advise whether contractor personnel will require escorts, special background checks, security clearances, or additional access approvals to perform work inside the facility and controlled areas. Yes

35. Are the 6 door access readers, remote gate openers, and remote door releases part of the required scope for this contract, or are they being procured separately? If they are required, how should they be priced, as there are no corresponding CLINs in the Schedule of Supplies? Not required cameras only

36. Which timeline takes precedence for the completion of this project: 180 days from the date of the award, or the September 30, 2026 delivery date listed in the Schedule of Supplies? September 30, 2026

37. The SOW only provides descriptions for 11 camera locations (a–k), but Amendment 1 states there are 13 existing locations being replaced. Can the Government provide the location descriptions for the remaining 2 existing cameras? Armory and need leadership input for second.

38. Can the Government clarify the exact nature of the “existing spare accessory outlets”? Does the Government already have the necessary network infrastructure (like PoE switches) in place to power these IP cameras, or is the contractor required to supply Power over Ethernet (PoE) injectors/switches? Follow up with A6/Comm

39. The SOW specifies fixing camera mounts to the wall. For the 6 interior cameras, are ceiling mounts strictly prohibited, or will they be permitted if they offer a better vantage point for the required 360° coverage (such as in location “k”)? Ceiling is fine

NEW CAMERA DOCUMENT LOCATION

40. While the SOW requires a one-year warranty and an O&M manual, does the Government require the contractor to provide an ongoing preventative maintenance or service plan? If so, for how long, and how should it be priced? No ongoing maintenance just the ability for a call to fix if past unit capabilities

41. Regarding the training requirement in CLIN 0004, how many personnel does the Government expect the contractor to train, and is there a specific number of instructional hours required? No hours / Up to 15 plus A6/Comm section 10 – 17___25 People

42. Does the agency require a specific standard for the low voltage camera wiring (e.g., Cat5e, Cat6, Cat6A)? No Additionally, are there any distance limitations from the cameras to the switches that would require fiber optic cabling instead of copper?

No

43. For the monitoring workstation, does the agency require the inclusion of standalone viewing monitors? If monitors are required, what are the minimum technical specifications (e.g., size, quantity, and resolution)? Contact A6

44. Section 5.b mandates that “all software and licensing must be included and installed” for the 30‑day monitoring station. Does the unit have an existing enterprise VMS framework (e.g., Milestone, Genetec, Avigilon) that this system must integrate into, or should the contractor propose a standalone VMS solution?

Whatever is nessecary

45. Section 5.a requires exterior cameras to have a “high enough resolution to positively identify personnel.” To accurately calculate the storage requirements for the 30‑day workstation framework (CLIN 0003), what are the minimum required resolution (e.g., 4MP, 4K), frame rate (FPS), and compression standards (e.g., H.264, H.265) expected by the Government? Cameras need to be able to make out faces and license plates. whatever the highest resolution that is needed along with Night Options and better quality in the rain essentially high quality outdoor and high quality indoor. Indoors with high resolution also

46. To accurately size the storage for the 30‑day retention requirement, does the Government have preferred settings for motion recording vs. continuous recording?

47. DOD states that audio recordings in an armory is usually prohibited. Depending on the level of the armory, determines how much coverage the area needs. Can you let me know if that armory is a level 1 or 2. Or neither. I just want to make sure the door is the only thing that needs to be covered. If you know that for sure, you can just tell me that as well. Camera will not be in the armory needs to be relocated to the cleaning room

48. The letter that I have from the Commander, in number 6 section k, it reads.. Int. 1F north section of gear / equipment storage to cover 360' including west and south doors, east corridor and north corridor with supply storage. Can you verify that is the middle yellow camera on ground level area D? And he is requesting a 360 camera ( 4 lenses ) in that one location?

49. Does this building run on a generator during an outage? If not, does someone know how long of a back up power supply is wanted to keep the cameras active and recording? 48+ hours in the event power goes out over the weekend

50. - Since the job walk has already taken place, there has not been an update regarding the final placement of the additional camera referenced during the walkthrough.

Will updated information be provided? Yes New camera form added

51. It was stated in a previous email that all cameras and equipment would be new;

however, there appears to be a discrepancy within the solicitation documents. The "Camera Quantity Clarification" document references 13 existing cameras. Does this indicate that 13 cameras are currently installed on-site? If so, can you confirm whether the existing cabling and network infrastructure, such as Cat6 cabling, is be utilized? All equipment will be new

52. The Statement of Work indicates a performance period of 180 days from the award date. Conversely, the CLINs on the SF-1449 list a fixed delivery date of September 30, 2026. Please clarify if this delivery date will be adjusted. September 30, 2026 is preferred due to budget and fiscal year.

53. I would like to confirm the camera locations. There are 14 approved locations, but 22 are marked on the camera locations.

I see a total count of 13 yellow, which leaves one of the red "X" locations as the 14th approved location.

NEW CAMERA LOCATIONS AND FORM DOCUMENT MADE

Discussions surrounding the approved location of the optional locations lead me to believe that the 14th approved location shall be in the armory, pointed at the door.

Will the 14th camera be in the armory pointed at the interior entry door?

I have a list of the cameras and locations below based upon drawings and site walk:

• Area A – Camera 1 (C-01) - Ext. North vestibule door o Provide and install day/night capable high resolution on the exterior of building to cover entry, weapons cleaning door, roll up and driveway. Define High Resolution MP or Resolution Requirements?

• Area A – Camera 2 (C-02) - Ext. East side Corner o Provide and install day/night capable high resolution on the exterior of the building facing south to cover doors, roll ups and other camera. Define High Resolution MP or Resolution Requirements

• Area A – Camera 3 (C-03) - Corridor 109 North Vestibule o Provide and install interior wall mounted camera to face Armory

Door from the exterior.

• Area A – Camera 4 (C-04) - Armory Room 112 o Provide and install interior wall mounted camera to face Armory Door from the interior.

Confirm that this is the additional camera for a total count of 14.

Initial job walk interview leads me to believe that this camera is required and must be the 14th camera.

• Area B – Camera 5 (C-05) - Ext. East Side Watercraft Maintenance 131A o Provide and install day/night capable high resolution on the exterior of the building. facing north to cover doors, roll ups, vehicle gate and East Side Corner Exterior Camera. Define High Resolution MP or Resolution Requirements o Includes accessories, termination, configuration and testing.

• Area C - Camera 6 (C06) – Ext. East side supply storage o Provide and install day/night capable high resolution on the exterior of the building. To cover exterior doors and gym doors. Define High Resolution MP or Resolution Requirements

• Area C - Camera 7 (C-07) – Corridor 109

• Provide and install interior wall mounted camera to face Stair-1 (ST01-1).

• Area C - Camera 8 (C-08) – Ext. West Side

• Provide and install day/night capable high resolution on the exterior of the building. West Side outside Cable TV Room South facing to cover doors and approach to Stair-1 (ST02-1). Define High Resolution MP or Resolution Requirements

• Area D - Camera 9 (C-09) – Ext. East Side

• Provide and install day/night capable high resolution on the exterior of the building. East side outside war readiness facing south to cover roll up, door, gym door and vehicle gate. Define High Resolution MP or Resolution Requirements

• Area D – Camera 10 (C-10) – North Section Corridor

• Provide and install interior wall mounted camera to cover 360° including west and south doors, east corridor and north corridor with supply storage.

• Area D – Camera 11 (C-11) – Ext. West Side Corner o Provide and install day/night capable high resolution on the exterior of the building. Ext. West side outside laundry to cover doors and approach. Define High Resolution MP or Resolution Requirements

• Area C Level 2 – Camera 12 (C-12) Corridor 208 o Provide and install interior wall mounted camera to face Elevator Vestibule

• Area C Level 2 – Camera 13 (C-13) Conf 234 o Provide and install interior wall mounted camera to cover conference room

• Area C Level 2 – Camera 14 (C-14) Corridor 204

• Provide and install interior wall mounted camera to face Stairwell

The scope calls for 8 exterior cameras, but during the job walk this was not clearly defined. The above 7 locations Marked Ext. indicate the exterior cameras marked on the drawing.

There is an 8th Ext. camera called out on the statement of work that I cannot find on the drawing. Ext. South-east corner to cover walkway approaching south doors.

The issue is that the interior cameras are accounted for if the interior armory camera is included, which would put us over the 14 total approved cameras if this is added. Please confirm.

Please confirm that the locations outlined above are approved locations.

I have included a marked up copy of the camera locations with numbers that correspond to the above reference.

Additional information needed on the following:

Blue "X" on page T1104. I was told to ignore this marking. Please confirm.

Workstation - This was called out in the work order.

Will there be a specified workstation?

Will the workstation be stationary and at the server location or networked?

Does the workstation need a monitor, keyboard, and mouse, including a work surface?

Camera Specifications - Resolution requirements Camera manufacturer NDAA Compliant?

Server- Location indicated in the computer room on the drawing (which will require a wall mounted rack and network) or it can be located in the IT closet located in COMM rm. 141 ( no rack required, space available) Please confirm.

Should the server be provided as an appliance, or is a cloud-based system preferred?

Redundancy in NVR required? RAID?

Licensing and software included in the cost for one year?

Integration- Is there an integration requirement? any other technology or software that the camera system needs to integrate with?

Installation requirements- Specify cable type. Cat5 or Cat6?

Cable color specification?

Pathway- The work order indicates that existing raceway may be utilized. Outside of the drop ceiling area it has been noted that other systems and network cable is in full conduit.

Shall any areas outside of drop ceiling be in conduit, or can we install hooks for the cable runs?

ALL EQUIPMENT WILL BE BRAND NEW

OUTSIDE CAMERAS NEED HIGH RESOLUTION ABILITY TO MAKE OUT LICENSE PLATES

AND FACES ALONG WITH NIGHT CAPABILITIES AND WHATEVER IS NEED TO COMBAT

WEATHER CONDITIONS ALONG WITH WHATEVER MATERIALS WILL LEAD TO THEM

INDOOR CAMERAS WILL NEED HIGH RESOLUTION TO MAKE OUT FACES