Attachment_28,_Amendment_02,_W911S8-19-R-0002_Solicitation_A.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE SUMMARY OF CHANGES

POC:

Contract Specialist: Wendell Fulcher Telephone: 253-966-3501 email: w endell.g.fulcher.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S819R0002

X 9B. DATED (SEE ITEM 11)

23-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Nov-2018

CODE

MICC-JB LEWIS-MCCHORD

BUILDING 2015

JOINT BASE LEWIS-MCCHORD WA 98433-9500

W911S8 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S819R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

1. The purpose of this amendment is to address the questions provided by the contractor and replace the Section L, Attachment 2 and Attachment 3 of the solicitation.

2. Section L, Attachment 2 and Attachment 3 of the solicitation are replaced. The contractor question and response (14 Nov 2018) is posted on FEDBIZOPPS.

3. The proposal due date remains the same and unchanged.

4. SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF DOCUMENTS, EXHIBITS, A

Section J - List of Documents, Exhibits and Other Attachments

List of Documents, Exhibits and other Attachments

Document Type Description Pages Dated

Attachment 01 ICIDS - MMR-PWS 64 12 Sept. 2018 Attachment 02 TE1- ICIDSCCTV SOP 18 Undated Attachment 03 TE2 - ICIDS-DailyAlarmEventLog_examp 1 1/16/18 Attachment 04 TE3 - Open Accounts Report (example) 6 2018-03-01 Attachment 05 TE4 - Arms Room Test Log – Mar 2018 3 Undated Attachment 06 TE5- Contract Service Order 1 Undated Attachment 07 TE6 - FieldReport w-CSO 1 20 OCT 10 Attachment 08 TE7- ICIDSCatastrophicFailureReport 6 8/20/2017 Attachment 09 TE8 – MFR-ICIDS-PINUserPolicy 7 25 October 2017 Attachment 10 TE9 – LMT example 1 Undated Attachment 11 TE10 – MCA-ICIDS II MaterialOrder 4 Undated Attachment 12 TE11 – MCA-ICIDS IV-MaterialOrder 2 Undated Attachment 13 TE12 – ICIDSPerformanceVerification Test 2 Undated Attachment 14 TE13 – CCTV Acceptance(PVT)Mstr 3 Undated Attachment 15 TE14 – Quality Control Check Sheet 1 Undated Attachment 16 TE15 – ICIDS&CCTV Addition-Removal 2 Undated Attachment 17 TE16 – Activation Checklist 1 Undated Attachment 18 TE17 – Deactivation 1 Undated Attachment 19 TE18 – ICIDS Account Map 2 Undated Attachment 20 TE19 – New Account Activation Request 2 Undated Attachment 21 TE20 – JBLM Master WorksheetA 25 Undated Attachment 22 TE21 – AIE Long Term Badge Application 2 Undated Attachment 23 W91S8-19-R-0002 Solicitation 80 23 Oct 2018 Attachment 24 Blank Pricing Worksheet 11 Undated Attachment 25 Loaded Labor Rate Table 5 Undated Attachment 26 Historical ICIDS 1 Undated Attachment 27 Amendment 01, W91S8-19-R-0002 19 9 Nov 2018 Attachment 28 Amendment 02, W91S8-19-R-0002 18 14 Nov 2018

If you do not receive this document, please contact:

Wendell Fulcher Contract Specialist Telephone- (253) 966-3501 E-mail: wendell.g.fulcher.civ@mail.mil

5. SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

**NOTE**

PROPOSALS ARE DUE INTO THIS OFFICE

NO LATER THAN

2:00 P.M. Pacific Standard Time (PDT), 23 November 2018

A. Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on Standard Form (SF) 1449, to the following address:

Mission and Installation Contracting Command Joint Base Lewis-McChord (MICC-JBLM) Attn: Wendell G. Fulcher Bldg. 2015, MS-19, Room 201 Box 339500 Joint Base Lewis-McChord, WA 98433-9500

2. IMPORTANT: Any proposal received after the exact date and time specified will be considered “late” and may not be considered. The contractor shall furnish acceptable evidence to establish that its offer was received by the MICC-JBLM, and was under the Government’s control prior to the time set for receipt of the offer.

Acceptable evidence to establish the time of receipt at the designated Government office includes documentary evidence of receipt (e.g., a copy of a read email notification, oral testimony, or statements of Government personnel).

3. Electronic submissions via email or facsimile will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

4. The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have, in writing via email, to wendell.g.fulcher.civ@mail.mil, Attn: Wendell Fulcher.

Pre-Proposal Conference/Site Visit. The Government will hold a pre-proposal conference/site visit at Mission and Installation Contracting Command, on Fourth Avenue, Building 2015 in the Dallas Conference Room (Room 140), at Joint Base Lewis-McChord (JBLM), Washington 98433 on 29 October 2018 beginning at 10:00A.M. PDT. Attendance is at the offeror’s expense. All interested firms may attend with a limit of three

(3) attendees per firm. Please submit, in writing, the names of attendees in advance by e-mail to wendell.g.fulcher.civ@mail.mil, Attn. Wendell Fulcher, prior to 2:00PM on 25 October 2018.

a. Prospective offerors are urged to attend and submit any questions they may have in advance via a

SINGLE email, preferably in Microsoft Word format, attached to an email to the Contract Specialist, Wendell Fulcher, wendell.g.fulcher.civ@mail.mil, by 2:00 PM PDT on 26 October 2018. Technical questions will be addressed during the course of the pre-proposal conference.

Any follow-on questions shall be submitted in the same format within two (2) days following the pre-proposal conference, by 2:00 PM PDT on 31October 2018. Questions received after 2:00 PM PDT on 31October 2018 may not be answered. A summary of questions received and Government responses will be provided to all offerors. Remarks and explanations at the conference shall not qualify the terms of the solicitation and specifications. Unless the solicitation is amended in writing, it will remain unchanged. If an amendment is issued prior to the date and time set for closing, any questions must be received by the 2nd working day of the effective date of the amendment; any questions received after this period may not be answered.

b. In no event shall failure to inspect the site constitute grounds for a claim or adjustment after contract award.

c. To gain access to JBLM-Main and JBLM-North, if you do not have a contractor’s badge, you must obtain a visitor’s pass from the Visitor’s Center immediately outside the Liberty Gate. Take exit 120 off Interstate 5 and proceed toward the Liberty Gate. Just prior to the Liberty gate, turn right into the Visitor’s Center parking lot. At the Visitor’s Center service window, state that you need a 1-day pass to attend a meeting at the Mission and Installation Contracting Command, Fourth Avenue, Building 2015, Room 140. For a 1-day pass, no prior arrangements are necessary and have not been made. Allow plenty of time to process through the Visitor’s Center because it can be quite busy. To obtain the vehicle pass, the driver of the vehicle must present a valid driver’s license with picture, proof of current vehicle insurance, and valid vehicle registration. All passengers in the vehicle must also enter the Visitor’s Center and present a photo ID. Each passenger’s name will be entered on the vehicle pass in addition to the driver’s name. At the Liberty Gate entrance, guard personnel will check the vehicle pass along with the photo IDs of the driver and all passengers.

d. Driving directions to Building 2015

Once on post proceed to the 3rd light, make a right onto Pendleton Ave.

On Pendleton go through 3 lights, Fourth Avenue is to your left.

If you pass the flashing yellow light in front of the fire station, you have gone too far.

You may turn onto Fourth Avenue, parking is allowed on one side of the street only. There is also a parking lot on the side of Building 2015, a parking lot between building 2015, and the other buildings in the quad. There is also parking across Pendleton. The parking areas on the street and in the quad are mostly open access, but they fill up quickly in the morning with employees; across the street parking is usually available throughout the day. As you face the front of the building, Room 140 (Dallas Conference Room) is on the first floor in the left wing.

e. If no one provides notice of attendance, the pre-proposal conference/site visit will be cancelled. No other pre-proposal conference/site visit will be scheduled or authorized.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3 and FAR Part 12. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposals and prices in their initial proposal submissions. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this contract based on the initial proposal, as received, without discussions.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range of the source but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of three volumes:

Volume I – General Volume II – Technical Capability Volume III – Price Volume IV – Past Performance

2. Proposal Format

a. Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposals.

b. The proposals shall be organized into four volumes. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, company stationary and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint and/or Excel as outlined in Table 2. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 1 – Copy Requirements Page Limitations

VOLUME TITLE NO. HARD COPIES NO. OF DIGITAL

COPIES (CD ROM)

PAGE LIMITS

I General 1 1 N/A II Technical Capability 1 2 15 III Price 1 1 N/A IV Past Performance 1 1 3 pages per reference

c. Proposal Limitations. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall not be read or considered in the evaluation. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

d. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings.

e. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data. Pages marked “This page intentionally left blank” will not be counted.

f. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

g. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

h. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

D. Proposal Content

1. Volume I – General. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information:

a. Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. Ensure the following blocks are completed:

12 – Discount Terms 17a – Contractor/Offeror (include DUNS number, CAGE Code, and Tax-ID number and address) 17b – If there is a different address 30a – Signature of offeror/contractor (must contain an original signature) 30b – Printed name and title of signer 30c – Date signed

b. Amendment of Solicitation. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 30 and with Section L, FAR 52.212-1(b), Instruction to Offerors— Commercial Items. Ensure the following blocks are completed:

8 – Name and Address of contractor 15a – Printed Name and Title of Signer 15b – Signature of Contractor/Offeror (original signature required) 15c – Date signed

c. Authorized Representatives - The offeror shall provide a letter signed by an officer of the company, on company letterhead, which identifies the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

d. Section K Representation, Certifications, and Other Statements of Offerors – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. System for Award Management (SAM) is an e-Government initiative that consolidates the capabilities previously found in the Central Contractor Registration (CCR) and Online Representations and Certifications Application (ORCA). Interested offerors shall complete all necessary fill-ins and certifications concerning – Offeror Representations and Certifications at FAR Provision 52.212- 3 Alternate I through the use of the SAM website (https://www.sam.gov). Offeror shall complete and submit only paragraph (b)(2) of the FAR Provision 52.212-3 if the annual representations and certifications have been completed electronically. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete and submit hard copies of all applicable representations and certifications.

e. Assumptions (if required). Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take assumptions to any of the requirements specified in this solicitation, then the offeror shall clearly identify the applicable Volume with a complete explanation of why the assumption was taken, and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each assumption shall relate specifically to each paragraph and/or specific part of the solicitation. This information shall be provided in the format below.

Table 2 - Solicitation Assumptions

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which assumption is taken

Describe the rationale and impact of the assumption

f. Subcontracting Plan. The offeror shall provide a small business subcontracting plan that contains all of the elements required by FAR Clause 52.219-9. This plan will be evaluated in accordance with AFARS Appendix DD. The plan must be determined acceptable and approved by the Contracting Officer prior to award The recommended goals for this acquisition are as follows (based on total proposed subcontracted effort):

Small Business 36.7% Small Disadvantaged Business 5% Woman-Owned Small Business 5% Historically Underutilized Business Zone (HUBZone) Small Business 3% Service-Disabled Veteran-Owned Small Business 3%

The offeror shall attempt to meet the small business participation goals as set forth above. The offeror's proposed small business subcontracting plan will be incorporated into and become a contract requirement.

Failure to demonstrate good faith to achieve the goals as laid out in the small business subcontracting plan may be grounds for termination for cause. The contractor shall submit the small business participation report to the contracting officer quarterly. Any questions concerning a particular subcontractor's size status shall be resolved through consultation with the Small Business Administration. If no subcontracting opportunities exists to perform the work in this requirement, the offer shall submit a letter stating so in lieu of the small business subcontracting plan to the Contracting Officer.

2. Volume II – Technical Volume

a. The Technical Volume will be evaluated against the Technical factors defined in Section M, Evaluation Factors for Award. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

b. Offeror Certifications: Offer shall submit proof of the following:

- Monitor Dynamics (MD) ICIDS-II Certification

- UL 2050 Certification

- Honeywell Partner with Honeywell CCTV Certification

- Facility Top-Secret Clearance by the first date of performance. An interim Facility Top-Secret clearance is acceptable at time of proposal submission.

3. Volume III- Price.

a. Offeror shall submit completed Contract Line Item Schedule (CLIN) (i.e., Services and Prices). The prices shall be based on the Government’s PWS requirements as set forth herein. The Contract Line Item (CLIN) Schedule shall be submitted fully completed and error free. Provide unit price, CLIN total amount, subtotals for each contract period, and the proposed estimated contract total amount to Schedule B of the Request for Proposals. Represent all final monetary extensions in two decimal positions only. Example:

$0.27, not $0.27458. If final monetary extensions are not in two decimal positions, the Government will round the decimal places to the two decimal places.

b. Unit prices and extended prices cannot be left blank; indicate your intent to not charge a specific CLIN or

SubCLIN by writing the unit price as $0.00 and total/estimated amount price as $0.00.

c. Offerors are not required to propose prices for CLINs 0005, 0006, 0007, 1005, 1006, 1007, 2005, 2006, 2007, 3005, 3006, 3007, 4005, 4006, and 4007. CLIN 0005 and associated option year CLINs will be priced per negotiated Task Order. The Loaded Labor Rate Table will be used as the basis for fully loaded labor rates of proposed personnel to complete work associated with these CLINs.

d. The Government requires the submission of Other Than Certified Cost or Pricing Data as it is deemed necessary to arrive at a fair and reasonable price. Offerors can submit its data on the provided Excel worksheet titled “Blank Pricing Worksheet” (Section J, Attachment 24) or its own worksheet as long as it provides the same level of detailed information to support its offered prices.

e. Regardless of the format for submitting the Other Than Certified Cost or Pricing Date, offerors shall complete and submit the Loaded Labor Rate Table (Section J, Attachment 25) in support of its price proposal.

f. The offeror shall submit catalogs, price lists, and/or other data that demonstrate that the prices offered for this contract (including underlying labor rates, materials costs), are fair and reasonable, and reflect pricing that is comparable to that which is charged to other customers for same or similar requirements. Offeror is reminded to include all costs (i.e., labor, travel, overhead, General and Administrative (G&A), profit) associated with the performance of the requirements. Submit supporting data to explain how proposed price for CLINs were estimated in sufficient detail to enable a complete and auditable understanding of the basis of the prices associated with the performance of all work under these CLINs.

4. Volume IV - Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance for a minimum of three and a maximum of five contract references, focusing on and targeting performance that is relevant to the effort.

a. Past Performance information described herein is required about the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 50% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

b. The offeror shall include documentation regarding its relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years from the proposal submission date for services for the submitted data. The past performance data shall document a successful history of past contract performance. Past performance information submitted by the offeror older than 3 years will not be evaluated.

c. In conducting the past performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favourably or unfavourably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Acceptable.”

d. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide past performance information in accordance with Section L, Paragraph D. 4. a.

Consent Letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information.

A sample consent letter is attached as Attachment 1.

Client Authorization Letter for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, and subsidiary companies. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection.

As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition.

To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contract References. The offeror shall submit the Recent and Relevant Past

Performance Contract Reference Sheet, Attachment 2, outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. The offeror shall submit a minimum of three (3) and a maximum of five (5) contracts that demonstrate the ability to handle a contract of the size, scope, and complexity of this requirement performed within the past 3 years. Entities that do not have any recent or relevant past performance references shall annotate so in its submission.

Past Performance Questionnaire. For each reference provided, the offeror shall forward a copy of the

Past Performance Questionnaire located in Attachment 3 to the point of contact responsible for monitoring performance under such contracts. The point of contact shall return the completed questionnaires directly to the contract specialist, Wendell Fulcher, via email to wendell.g.fulcher.civ@mail.mil, by 2:00 PM PDT, 23 November 2018. Any questionnaires not returned directly to the contract specialist will not be reviewed and evaluated. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

Attachment 1

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF PAST

PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Evaluators in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume III Proposal.

SAMPLE

Dear (Contracting Officer)

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Mission and Installation Contracting Command request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

Attachment 2

Recent and Relevant Past Performance Contract Reference

The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number, Award Date and Contract type.

2. Price/Cost – original awarded AND final (or projected final, if contract is current).

3. Delivery Schedule – original AND final (or projected final, if the contract is current).

4. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

Name, telephone number, fax number and e-mail address for the following:

5. Procuring Contracting Officer (PCO)

6. Administrative Contracting Officer (ACO)

7. Government or commercial technical representative or COR Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

8. Narrative explanation on each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or a No Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a Substantial Confidence or Satisfactory Confidence candidate.

9. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

10. Completion Date/Delivery Schedule. The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

1. Contract Number __________________________ Award Date________________________________ Contract type_______________________________

2. Completion Date/Delivery Schedule.

Original completion/delivery date ______________________________________________ Revised completion/delivery date ______________________________________________

3. Price/Cost – original awarded price__________________________________________

4. Modified Price/Cost - ____________________________________________________

5. Completion Date or Delivery Schedule – original AND final (or projected final, if the contract is current).

6. Changed Dates - ______________________________________________________________________

7. Contact Information - Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable). Name, telephone number, fax number and e-mail address for the following:

8. Procuring Contracting Officer (PCO).

Address: _____________________________________________________________ Phone Number: _______________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: ______________________________________________________

9. Administrative Contracting Officer (ACO).

Address: _____________________________________________________________ Phone Number: _______________________________________________________

E-Mail Address: ______________________________________________________

10. Government or commercial technical representative or COR.

Address: ____________________________________________________________ Phone Number: _______________________________________________________

E-Mail Address: _______________________________________________________

11. Relevancy Description.__________________________________________________

12. Narrative explanation.__________________________________________________

13. Negative Performance Documentation.______________________________________

Attachment 3

PAST PERFORMANCE QUESTIONNAIRE

Solicitation W911S8-19-R-0002 ICIDS II and IV

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

The Mission and Installation Contracting Command at Joint Base Lewis-McChord is in the process of selecting a contractor for to provide monitoring, maintenance, and repair services for the Integrated Commercial Intrusion Detection System II and IV (ICIDS II and IV) at Joint Base Lewis-McChord (JBLM), Washington. The contractor shall provide all personnel, equipment, tools, labor, materials, supervision, other items and non-personal services necessary to monitor, maintain, repair, replace, survey and manage the current Joint Base Lewis-McChord (JBLM) Integrated Commercial Intrusion Detection System (ICIDS II and ICIDS IV) Architectural Platform system at 100% operational. To meet the 100% operational status, contractor shall provide monitoring, maintenance, repair and administrative support for hardware and software associated with Commercial Off-The-Shelf (COTS) equipment including interior and exterior sensors, Audio Recording Systems, Security Virtual Local Area Network (vLAN) connection and Closed Circuit TV (CCTV), COBRA Automatic Number Plate Recognition System, equipment exclusive of all Millennium Access Control Systems (not covered under this PWS), as defined in this PWS except as specified in section 3.0 as Government-furnished property. In addition, the contractor shall provide survey and cost estimates, to include labor, materials, design, and programming for new accounts, installation and removal of security system components.

One of the considerations in proposal evaluation is the verification of the offerors' past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had firsthand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

Please complete this survey and return directly to contract specialist, Wendell Fulcher, via email to wendell.g.fulcher.civ@mail.mil, by 2:00 PM PST, 27 November 2018. Thank you!

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor:

B. Cage Code:

C. Contract number:

D. Contract type:

E. Was this a competitive contract? Yes No F. Period of performance:

G. Initial contract cost:

H. Current/final contract cost:

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description:

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's phone/fax number:

D. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

US UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

NA NOT APPLICABLE - Unable to provide a score.

Technical Performance S M US NA T1. Quality & repeatability of operations & maintenance.

T2. Quality of technical system testing and certification efforts T3. Quality/integrity of technical data/report preparation efforts T4. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

T5. Ability to implement current standard practices for system hardware design, operation, maintenance, upgrades and configuration control

T6. Ability to implement current standard practices for system software design, operation, maintenance, upgrades and configuration control

T7. Adequacy/effectiveness of environmental safety procedures T8. How would you rate the contractor’s performance in ICIDS system monitoring?

T9. How would you rate the contractor’s performance in ICIDS repair service and maintenance?

T10. How would you rate the contractor’s performance in CCTV maintenance and repair?

Program Management S M US NA P1. Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

P2. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes)

P3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance

P4. Understand/complied with customer objectives and technical requirements P5. Successfully responded to emergency and/or surge situations P6. Quality/effectiveness of subcontracted efforts P7. Effectiveness of material management (including Government Furnished Property or Material)

P8. Effectiveness of acquisition management P9. Contractor proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer

P10. Contractor implemented responsive/flexible processes to improve quality and timeliness of support.

Transition/phase-in S M US NA T1. Contractor ability to smoothly transition resources and personnel.

T2. Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

Employee Retention/Attraction S M US NA E1. Ability to hire/apply a qualified workforce to this effort.

E2. Ability to retain a qualified workforce on this effort.

E3. Effectiveness of employee compensation towards quality of work.

E4. Did the contractor provide experienced managers and supervisors with the technical and administrative abilities to meet contract requirements?

Please discuss each and every response for which you indicated M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes____ No ____ Default____ Convenience____ Pending Terminations____ If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

Would you have any reservations about soliciting this contractor in the future or having the contractor m perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date Please complete this survey and return directly to contract specialist, Wendell Fulcher, via email to wendell.g.fulcher.civ@mail.mil, by 2:00 PM PST, 27 November 2018. Thank you!

6. There are no other changes to this solicitation as a result of this amendment. All other terms and conditions remain unchanged.

(End of Summary of Changes)