Performance Work Statement (PWS)(Amendment 1).pdf

Attachment 1 – Performance Work Statement Page 1 of 41

PERFORMANCE WORK STATEMENT (PWS)

Pest Management Contract

Directorate of Public Works, Environmental Natural Resources Management Division, Conservation Branch

Part I

General Information

1. General: This is a non-personal services contract to provide installation pest management services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The

Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform installation pest management services as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.1.1. The contractor shall utilize Integrated Pest Management (IPM) techniques in the overall pest control program. IPM is a process for achieving long-term, environmentally sound pest suppression through the use of wide variety of technological and management practices. IPM shall be accomplished to meet the guidelines as shown in the National Pest

Control Association's (NPCA) Good Practice Statements. The contractor shall reduce the use of pesticides in accordance with (IAW) the Army Pollution Prevention Program. At a minimum, the following IPM tasks will be performed: (l) Inspect the site completely; (2)

Identify presence or absence of pests, pest damage, or any potential for post infestation; (3)

Determine the extent of the pest problem; (4) Recommend environmental sanitation practices that restrict or eliminate food, water, or harborage for pests; (5) Select and utilize mechanical control methods which eliminate, exclude or repel pests (i.e., inspect electrocution devices, traps, caulking, air screens, etc.); (6) Select and use the Most environmentally sound and target- specific pesticide(s) to effect control when chemical control methods are necessary

(Note: Chemical control is a LAST RESORT); and (7) Evaluate the effectiveness of the treatment.

1.2. Background: The treatment of pests on the installation has been contracted out for numerous years. The contract has historically included treatment of indoor and outdoor insect pests and nuisance pests such as snakes and small mammals. In 2014 the Army determined that stray animal control would be done by the pest management section. The contracted portion of this requirement is included in this PWS

1.3. Objectives: The basic service objective includes the following:

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1.3.1. Provide site inspections. Identifying the presence or absence of pests, pest damage, or any potential post infestation.

1.3.2. Provide a determination of the extent of the pest problem.

1.3.3. Provide environmental sanitation practices that restrict or eliminate food, water, or harborage for pests.

1.3.4. Select and utilize mechanical control methods which eliminate, exclude or repel pests

(i.e., inspect electrocution devices, traps, caulking, air screens, etc.)

1.3.5. Select and use the Most environmentally sound and target- specific pesticide(s) to effect control when chemical control methods are necessary (Note: Chemical control is a

LAST RESORT)

1.3.6. Evaluate the effectiveness of the treatments.

1.4. Scope: Services include the performance of nuisance, structural, stored products, household pests, limited mosquitoes and biting flies, fly larvae, and other miscellaneous pest control services. The Contractor shall accomplish installation pest control to the standards in this contract and in accordance with Installation Pest Management Plan.

1.4.1. This Scope of Work excludes the Family Housing Area.

1.5. Period of Performance:

Base Year: 12 month Period

Option Years: Four (4) 12 month Option Periods

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the Contractor. The

Contractor is responsible for the delivery of quality services/supplies to the Government (see

FAR 52.246-1 Contractor Inspection Requirements).

1.6.1.1. Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective

Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control

Plan (QCP) no later than (NLT) 10 days after award and within five (5) days of any proposed changed to the COR and KO.

1.6.1.1.1. The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation

Attachment 1 – Performance Work Statement Page 3 of 41 of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

1.6.1.1.2. Upon request from the COR, the Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.1.1.3. The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.6.1.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.1.3. Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute

Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.6.2. Reserved.

1.6.3. Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

Washington’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

1.6.3.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal

Attachment 1 – Performance Work Statement Page 4 of 41 employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.6.3.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options:

1.6.3.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.6.3.2.2. Reschedule the work on any day that is mutually satisfactory.

1.6.4. Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 7:30 AM – 4:30 PM Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. Contractor shall pick-up service orders no later than 0800 hours daily and again at 1230 hours, Monday – Friday from the

Installation Pest Management’s Office. For other than firm fixed price contracts, the

Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40 hour work week; flexible work schedule may be considered.

1.6.4.1 After Hours Operations/Emergency Operation: The contractor shall provide the

Contracting Officer and Pest Management Coordinator with contact information to include a telephone number, and an email address which shall be monitored 24 hours a day, 365 days a year for receipt of emergency work requests. Notification time shall begin when the

Government makes a bona-fide attempt to obtain services.

1.6.5. Place of Performance: Contractor shall have routine access to Government-controlled facilities; IAW PARC Policy Alert 14-33, Homeland Security Presidential Directive 12

(HSPD-12) issued 31 Dec 13.). The work to be performed under this contract shall be accomplished at Fort Polk, LA including Toledo Bend Recreation Site, Peason Ridge, MOUT Complex Site, Ranges, Bonner Lake and Alligator Lake, the Passenger Processing

Facility at England Airpark, Alexandria, LA and other properties owned or leased by Fort

Polk.

1.6.6.. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.6.7. Special Qualifications.

1.6.7.1. Licensing: The contractor shall be properly licensed. The contract manager and alternate contractor manager shall be certified.

1.6.7.2. State Certified: All employees that perform work on this contract shall be registered under the State of Louisiana Environmental Protection Agency (EPA) Plan accepted in the https://www.us.army.mil/suite/doc/41924024 https://www.us.army.mil/suite/doc/41924024

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State of Louisiana or Department of Defense (DOD) Plan for the Certification of Pesticide

Applicators for the categories of pest control to be performed. Contractor personnel will not be permitted to apply any pesticide without the appropriate certification. Application of pesticides shall be restricted to the level of certification held by contractor employees. Proof of registration shall be carried at all times by personnel while performing work under this contractor.

1.6.7.3 Upon expiration of a current certification the contractor shall submit a copy of the renewed certification with five working days.

1.6.7.4. The Contractor’s pesticide applicators shall be re-certified in accordance with State of Louisiana Commercial Applicator’s License or EPA Plan accepted in the State of

Louisiana or DOD Plan for Certification of Pesticide Applicators for the categories of pest control to be performed.

1.6.7.5. Contractor employees shall be licensed and/or certified in the following EPA DOD categories:

CATEGORY DESCRIPTION

5 Aquatic Pest Control

6 Industrial Institutional Structural Health Related Pest

(including Wood-Destroying Vertebrate Pest Control and

Fumigation)

8 Public Health Pest Control

1.6.8. General.

1.6.8.1. Reserved.

1.6.8.2. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements.

They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

1.6.8.3. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by Department of Defense (DOD), HQ

Department of Army (DA) or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

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1.6.8.3.1. Installation Physical Security

1.6.8.3.1.1. Contractor's must provide an access roster to Directorate of Emergency Services

(DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and

Intelligence Division (S&ID), DPTMS quarterly or upon request. Access rosters must be forwarded by the COR to the visitors control center using a specific format electronically from a government computer. All personnel employed under this contract will adhere to all

Fort Polk access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and ID cards and the operation of motor vehicles.

1.6.8.3.1.2. A check of records through the National Crime Information Center (NCIC)

Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors.

Contractors will identity proof all employees using e-verify and ensure that no illegal immigrants are employed under the umbrella of this contract.

1.6.8.3.1.3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear ID cards on front exterior clothing, above the waist, when performing under the Performance of

Work Statement (PWS)/Statement of Work (SOW) unless otherwise specified herein or approved by the government.

1.6.8.3.1.4. Physical Security Plan: The contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the Security Plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan. The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Polk, LA Installation Physical

Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

1.6.8.3.1.5. Information Systems Security Plan: The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS/SOW/SOO. The plan shall conform to AR 25-2, AR 25-1 and AR

380-67.

1.6.8.3.1.6. Key Control Plan: The contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13, the Army Physical Security Program, and AR 190-51.

1.6.8.3.1.7. The contractor shall ensure that its employees, performing under this contract who has access to government information systems receive annual Information Technology security training.

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1.6.8.3.1.8. The contractor shall immediately notify the contracting officer when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from the roster maintained by DES & S&ID immediately upon release.

1.6.8.3.2 Installation AT Antiterrorism Training:

1.6.8.3.2.1. Pursuant to DoD Instruction Number 2000.16, "DoD Antiterrorism (AT)

Standards," dated October 2, 2006, each Contractor employee requiring access to a

Federally-Controlled Installation, facility and/or federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://jkodirect.jten.mil The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

1.6.8.3.2.2. In the event that the automated system at https://jkodirect.jten.mil not available

(e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or

(installation security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

1.6.8.3.2.3. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.6.8.3.3. Installation OPSEC

1.6.8.3.3.1. In accordance with AR 530-1, Operations Security (OPSEC), dated 19 April

2007, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03

November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort

Polk contract personnel shall receive initial OPSEC training either by on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security

Services website at: http://cdsetrain.dtic.mil/opsec/index.htm

1.6.8.3.3.2. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting

Officer and the Contracting Officer's Representative (if appointed) within 30 days of arrival on post.

https://jkodirect.jten.mil/ https://jkodirect.jten.mil/ http://cdsetrain.dtic.mil/opsec/index.htm

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1.6.8.3.3.3. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

FORT POLK CONTRACT /HOMELAND SECURITY PRESIDENTIAL DIRECTIVE

12 (HSPD 12) REQUIREMENTS

Requirements apply to any contract where contractor employees will access multiple

Installations or require access to the government information systems.

1. All personnel hired under this contract who do not require a security clearance must have a favorable National Agency Check with Inquiries (NACI) to be issued a CAC. The

Contracting Officer Representative (COR) will ensure new hires complete a NACI through the Personnel Security Investigation Portal (PSIP) by initiating a request through S&ID no later than 15 days from the date of hire and completing the investigation (submission to

OPM) within 30days. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager.

2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel requiring a CAC who do not receive a favorable NACI will not be allowed to perform services under this contract.

3. All employees requiring a common access card (CAC) for physical access to multiple

Installations or access to the government information systems may be granted a CAC after the successful submission of the NACI through PSIP and a favorable fingerprint review by

S&ID. An unfavorable NACI adjudication can result in the loss or denial of computer access, physical access or employment.

4. Sponsoring organizations, activities whose personnel do not need access to multiple

Installations or access to the government information systems will submit a completed access control roster to the Visitor Control Center (VCC). They may receive a MOBILISA visitor card for the terms of their contract (until contract end date, not to exceed 3 years) when sponsored on an access roster. If not sponsored they will only receive a pass for up to 7 days.

5. MOBILISA card expirations may be updated to reflect a new contract period by submitting an updated access control roster to the VCC.

6. Access rosters may only be submitted via e-mail to the VCC by a .mil, .gov, .AAFES, address by the COR or security activity, all others will be returned without action.

Installation Access

All visitors to Fort Polk must be vetted at the Visitors Center, located adjacent to the main gate on Louisiana Avenue. Each visitor will be issued an access control credential for entry

Attachment 1 – Performance Work Statement Page 9 of 41 onto the installation. Based on the results of the vetting process, some personnel may be denied unescorted access to Fort Polk. Personnel working at the Visitors Center are not permitted to divulge law enforcement data obtained during the vetting process. A waiver process has been established for personnel who are denied unescorted access. Generally, waivers will be processed within five days of completion.

Under the Trusted Traveler Program, visitors who are accompanied by Department of

Defense-affiliated personnel (active-duty Soldiers, civilian common access card holders, retiree ID card holders, DoD dependent ID card holders, and civilian contractor CAC holders) will not require vetting for access and will only need to produce a valid ID card;

these visitors must be in the immediate vehicle of the sponsoring card holder. These DOD affiliated personnel will be responsible for their visitors on the installation. Personnel who are enrolled and vetted through the Rapid Gate program do not have Trusted Traveler privileges.

The Fort Polk Visitors Center is now open 24 hours a day, seven days per week. The increase in operating hours will facilitate current operations and allow visitors more flexibility to obtain access. For additional information concerning access control please contact the

Visitors Center at 531-0380.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The post award conference will also be utilized to ensure contractor understands all HSPD-12 requirements. The KO and/or COR may meet periodically with the Contractor to review the

Contractor's performance. At these meetings the KO and/or COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter of appointment. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11. Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work

Attachment 1 – Performance Work Statement Page 10 of 41 days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) work days of the termination.

1.6.11.1. The follow are considered key personnel by the Government: The Contractor shall provide a Program Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person, and an Alternate PM (APM), who shall act for the Contractor when the PM is absent, shall be designated in writing to the KO at the post award conference. The PM or APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between the hours of 7:30 AM to 4:30 PM, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

1.6.11.2. Qualifications for all Key Personnel: During normal working hours all Key personnel shall be available on-site within one (1) hour to meet with Government personnel designated by the Contracting Officer to discuss problem areas, and with corrective actions initiated within two (2) hours of notification. After normal duty hours, all Key personnel shall be available on-site within two (2) hours. All Key personnel must be able to read, write, speak and understand English. The contractor shall meet with the COR at least semi-annually to discuss performance standards.

1.6.11.2.1. Program Manager (PM): The PM shall meet or exceed the following minimum qualifications: The PM shall be State of Louisiana Certified/Registered and have 3 years’ experience in the Pest Management field. Contractor shall provide certifications and resumes to the contracting officer and Pest Management Coordinator within 5 days of award of contract.

The PM shall be responsible for overall management and coordination of this contract and shall be available on-site within one (1) hour to meet with Government personnel designated by the Contracting Officer to discuss problem areas, and with corrective actions initiated within two (2) hours of notification. After normal duty hours, the contract manager or designated alternate shall be available on-site within two (2) hours.

The PM must be able to read, write, speak and understand English.

The PM shall meet with the COR at least semi-annually to discuss performance standards.

The APM shall meet or exceed the same qualifications as the PM.

1.6.12. Contractor Personnel:

1.6.12.1. Identification of Contractor Personnel: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their

Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials.

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1.6.12.1.1. All Contractor personnel performing work under this contract shall obtain a

Department of Defense (DOD) Common Access Card (CAC). The CAC shall be worn at all times, when performing work under this contract, to include attending government meetings and conferences. Unless otherwise specified in the contract, Contractor personnel shall wear the in a conspicuous place on the front of exterior clothing and above the waist, except when safety or health reasons prohibit such placement or when being used for computer access.

1.6.12.1.2. Contractor personnel shall be required to obtain a CAC at least ten (10) work days prior to start of base contract period or prior to performance under this contract, whichever comes first.

1.6.12.1.3. The Contractor shall develop, maintain, and provide to the COR an updated roster which shall include names and positions of all Contractor personnel as well as indicating which employees were issued CAC or other forms of government identification cards. The

Contractor shall submit initial roster to the COR within ten (10) calendar days after commencement of base period of performance.

1.6.12.1.4. The Contractor shall immediately report any lost CAC or government issued identification cards to the COR and Military and/or DOD police agencies. The Contractor shall immediately collect the CAC and other government issued forms of identification upon termination of employee, or at the end of the contract performance period. The CAC and other government issued forms of identification shall be returned to the COR within one (1) hour of employee termination, or at the end of contract performance period, whichever comes first. Final payment may be delayed if Contractor fails to comply with these requirements.

1.6.12.2. Contractor Personnel Appearance and Performance: It is essential that all

Contractor personnel meet the highest standards of professionalism and personal integrity.

The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs or any other incapacitating agents. Contractor personnel shall be neatly groomed and be easily recognized. All Contractor personnel shall be identifiable by contractor uniform with name tag and by wearing a clearly readable badge, furnished by the Contractor, made of durable material or plastic. Identification badges shall be worn on the outer clothing at all times, while in the performance of work under this contract. Identification badges shall include:

Contract Number

Contractor’s Name

Contractor’s Phone Number

Worker’s Name

Photograph of Worker

1.6.12.2.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government reservation, shall abide by all the regulations of the installation which may be in effect during the contract period and as may be deemed necessary to ensure that no moving violations occur.

1.6.12.3. Identification on Contractor Vehicles and Equipment: The contractor shall maintain legible markings (Logo) located on both sides of all contractor furnished vehicles and equipment, which shall include, as a minimum, the contractor's name (in at least three inch

Attachment 1 – Performance Work Statement Page 12 of 41 high letters), contractor's telephone number, contractor assigned vehicle identification number. The contractor shall provide the Government a list of all contractor assigned vehicle identification numbers with a brief description of the vehicle to include make, year, model and color. Any changes to this list during the performance of the contract must be submitted in writing to the Contracting Officer within five (5) working days of the change.

1.6.12.3.1. Vehicles and equipment shall have a secured Locked compartment in which pesticides are stored. The compartment shall remain locked at all times, except when the contractor’s personnel are either removing, or placing pesticides in the compartments.

1.6.12.3.2. Contractor Personnel Vehicle Operation: Operators of equipment and vehicles shall possess a valid operator’s permit to operate contractor-furnished vehicles or equipment for work under the contract.

1.6.12.3.3. Contractor Personnel Vehicle Parking/Transportation: The Contractor’s personnel shall not drive privately owned vehicles to work sites. The Contractor shall provide transportation to and from the work site.

1.6.13. Reserved.

1.6.14. Reserved.

1.6.15. Data Rights: The government has unlimited rights to all documents/material produced under this contract to the extent permitted by the data rights clauses. The parties mutually acknowledge their understanding that this is the government’s intent. All documents and materials, to include the source codes of any software, produced under this task order shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.6.16. Organizational Conflict of Interest:

1.6.16.1. Purpose: To aid in ensuring that:

1.6.16.1.1. The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

1.6.16.1.2. The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

1.6.16.1.3. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

1.6.16.2. Definitions:

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1.6.16.2.1. The term “Contractor” herein used in section 1.6.16., Organizational Conflict of

Interest, means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) it’s parent organization, if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and;

(d) any organization or enterprise over which it has direct or indirect control now or in the future.

1.6.16.2.2. The term "proprietary information" for purposes of section 1.6.16., Organizational

Conflict of Interest, means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

1.6.16.3. Organizational Conflicts of Interest Examples: The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

1.6.16.3.1. Biased Ground Rules: This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

1.6.16.3.2. Impaired Objectivity: This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a

Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

1.6.16.3.3. Unequal Access to Information: This type of conflict may arise when a

Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

1.6.16.4. General Constraints: The provisions of FAR Subpart 9.5, Organizational and

Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems

Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary

Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below.

1.6.16.4.1. The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task

Attachment 1 – Performance Work Statement Page 14 of 41 or delivery order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR 9.505-1).

1.6.16.4.2. The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a subcontractor or as a consultant (FAR 9.505-2).

1.6.16.4.3. The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors (FAR

9.505-3).

1.6.16.4.4. The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

1.6.16.4.5. If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

1.6.16.5. Non-Disclosure Agreements: The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor will educate its employees regarding the restrictions imposed by FAR 9.505-4, so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract, except as provided herein.

1.6.16.6. Training: The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

Attachment 1 – Performance Work Statement Page 15 of 41

1.6.16.7. Subcontracts: The Contractor agrees that it will include the provisions in paragraphs 1.6.16.4., 1.6.16.5., and 1.6.16.6 above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers, which involve access to information or the performance of services described in paragraph 1.6.16.4 above. The use of section 1.6.16., in such agreements, shall be read by substituting the word "consultant" or

"subcontractor" for the word "Contractor" whenever the latter appears.

1.6.16.8. Reserved.

1.6.16.9. Conflicts Involving Future Procurements: The award of this requirement, government tasking or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the KOs for such efforts, applying the rules, principles, and procedures of

FAR Subpart 9.5, have the authority to determine whether a conflict exists, in connection with such procurements.

1.6.16.10. Representations and Disclosures.

1.6.16.10.1. The Contractor represents that it has disclosed to the KO, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.16.10.2. The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

1.6.16.11. Remedies and Waiver.

1.6.16.11.1. For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the

Government may terminate this contract for default, disqualify the contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with section 1.6.16., the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the KO may terminate this contract for convenience, if such termination is deemed to be in the best interest of the Government.

1.6.16.11.2. The parties recognize that this clause has potential effects, which will survive the performance of this contract, and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant KO by submitting a full written description of the requested waiver and the reasons in support thereof (FAR 9.503).

Attachment 1 – Performance Work Statement Page 16 of 41

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. ACCEPTABLE QUALITY LEVEL (AQL). The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a Lot that can be considered satisfactory on the average; the allowable Leeway or variance from a standard before the Government will reject the service. It implies that the Government recognizes that defective performance sometimes happens unintentionally. As Long as the percent of defective performance does not exceed the AQL, the Government will not reject the service.

However, the contractor must re-perform the effective service.

2.1.2. ACCEPTABLE SAMPLING. A form of sampling used to determine a course of action. A procedure that gives a specified risk of accepting a given quantity of given quality.

2.1.3. ARTHROPODS. Scientifically, any numerous invertebrate organisms of the phylum arthropod that have · horny segmented external covering and jointed Limbs, and includes insects, crustaceans, arachnids, and myriapods.

2.1.3.1. For this contract, any insect that is referenced separately, where scientifically it belongs to any of the numerous invertebrate organisms of the phylum arthropod, is not considered under the term "arthropods'.

2.1.4. BUILDING. A building is any structure that has a roof.

2.1.5. CALL BACK. A request for additional service or treatment following the initial service that has not provided the control requirement. Repeated callbacks are possible and will be provided at no additional cost to the Government.

2.1.6. CHECK. To examine or compare with a standard to verify that the unit or equipment is operating within design specifications. Checks include adjustment, calibration, and replacement or repair which requires 20 minutes or less.

2.1.7. CLEAN. Free from dirt, contamination, or impurities; unsoiled, unstained, or recently laundered.

2.1.8. COMPLIANCE. Actions in accordance with clean air or water standards and/or the

Federal Insecticide, Fungicide, arid Rodenticide Act (FIFRA). It also means actions in accordance with a schedule or plan ordered or approved by a court of competent jurisdiction, the State of Louisiana or the Environmental Protection Agency as dictated by the Clean Air

Act, Water Act, or FIFRA, and regulations issued pursuant thereto.

2.1.9. CONTRACT DISCREPANCY REPORT (CDR). A formal, written documentation of contractor nonconformance or lack of performance for contracted work.

Attachment 1 – Performance Work Statement Page 17 of 41

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the

Government. Note: The only individual who can legally bind…