Industry Questions From Solicitation.docx

W911RX-22-B-0003 – Refuse and C/D Landfill Operation Solicitation Questions

1. The SF1449 provided is a draft copy. Please provide a final SF1449 for an offeror to complete and submit with its response.

The solicitation has been amended to a SF33 and a final copy has been provided.

2. Can the Project Manager position be dual-hatted by another staff on the contract?

The Contractor shall comply with the requirements of Attachment 1 - Annex A paragraph 2.4.3.1.

3. Can the government provide a space onsite to park contractor refuse trucks after hours under this contract?

The Government provides the property described in Attachment 2 - Annex E paragraph 3.7.1 for use by the Contractor. See revised Attachment 2 - Annex E paragraph 3.7.1.

4. Are refuse trucks utilized on this contract have to be of a certain age at the start of the contract?

The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.4.4.

5. Is the government requesting new refuse containers to be used on this contract? If not, what condition can the refuse containers be at the start of the contract?

The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.2.3.6.

6. Can the government provide current levels of staffing under the current contract?

No, offerors will need to file for the Freedom of Information Act to acquire this information.

7. Will the Government please provide a sign in sheet from site visit?

Yes – The sign in sheet has been added to the solicitation documents

8. Will the Government please grant an extension to allow offerors ample time to digest the questions and answers and to provide ample time to prepare their bids?

Bid Close has been extended to 14 April at 12:00pm CST

9. Annex A Attachment 7.5.1/ Annex 2 2.1/2.2.3.5/2.2.3.7: Currently the contract has 20% flat top, metal lids for cans at the ranges and Marshall Airfield. We did not see that listed in this contract. Are these still a requirement?

The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.2.3.

10. Annex E 2.5.1: Please list container quantities and frequencies for special events and historical data. IE; 4th July, Apple days, concerts, wreaths across America etc. Will the Government please provide the number of extra containers required and the historical data needed to bid the required work under the special events/training exercises or will the Government consider creating an additional collection/special event CLIN line item?

The tonnage collected and disposed for this requirement is included in the historic tonnage provided in Exhibit E – Historical Data.

11. Annex E 2.5.2: Currently there are roughly 10 8 CY cans that are considered seasonal for the parks/marina. Will the Government please advise if these are still a requirement? Will the Government please provide the number of extra containers required and the historical data needed to bid the required work for the special events/training exercises or will the Government consider creating an additional collection CLIN line item?

Reference Attachment 6 – Trash Collection Locations and Historical Schedule. The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.2.1.

12. Annex E 2.2.3.1: We have never seen a requirement were a fire that the contractor did not cause, nor is the contractor able to prevent, is the contractor’s responsibility to clean up and incur massive costs in doing so. We respectfully ask the Government to please revise this to be a cost incurred by the Government and not the contractor because we have no way of preventing this. If the Government does not wish to remove, will the Government please consider making this a line item to bid on as an “EACH” so we can provide costs for reimbursement?

Annex E paragraph 2.2.3.1 does not have this requirement.

Annex E 2.2.3.14 states the KTR is to spread out waste in safe area per Fire Department and then pick up debris and re-deposit in a dumpster for removal

13. Annex E 2.1: States that “the contractor will supply roll-off containers as listed in Attachment 7, and 8”; however, there are none listed. First, there is no attachment 8. Currently MPRC /N Gunnery and Ammo supply (bldg. 918) each have one permanent roll-off. Assuming that these are required, and potentially more rolloff containers, will the Government please list all required containers and required frequencies in the appropriate attachment?

6b. Will the Government please provide historical data for all required roll-off containers? How many more physical roll-offs does the Government require and how many hauls annually will be required under the FFP CLIN 001?

6c 2.1 mentions compactors hauls, however, there are no compactors that we are aware of, will the Government please clarify?

Attachment numbers have been updated in Attachment 2 - Annex E to reflect:

Attachment 6 – Trash Collection Locations and Historical Schedule Attachment 7 – Cardboard Collection Locations and Historical Schedule

The tonnage collected and disposed for this requirement is included in the historic tonnage provided in Exhibit E – Historical Data. See revised Attachment 2 - Annex E paragraph 2.1.

14. Annex A: Will the Government please confirm that the contractor is required to provide all containers and trucks/equipment(s), and that the contractor is responsible for placing all equipment in place prior to contract start?

See Attachment 2 - Annex A paragraph 1.0.

15. Attach 6: Will the Government please confirm that the 3 - 8 YD wood containers at BLDG 7176 are still a requirement?

Reference Attachment 6 – Trash Collection Locations & Historical Schedule. The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.2.1.

16. Annex E 2.2.3.3/2.5.2: The PWS states that there are training exercises that the contractor is supposed to deliver containers to in support of the Mission; however, the PWS is silent on the number of extra 8 YDS needed and the frequencies of the containers once they are set. EX. Last Summer/fall there was one that required 12 extra 8 CY dumpsters that were dumped mostly daily for ten days. Will the Government please provide the number of extra containers required and the historical data needed to bid the required work for the special events/training exercises, or will the Government consider creating an additional collection CLIN line item?

9a. If the Government will not make an additional collection line item then historical data will be needed otherwise CLIN 0001, for refuse services could be infinite.

The tonnage collected and disposed for this requirement is included in the historic tonnage provided in Exhibit E – Historical Data.

17. Annex E Attachment 2, 2.1 “, Description of services, 2.1 Scope, end of paragraph:

The Contractor shall be responsible for pickup, transportation, handling, storage and disposal of waste tires and rims at collection points in accordance with Kansas Regulations.” Please confirm that this does not include military tires as the landfill currently cannot accept them.

The Contractor will not be responsible for pickup, transportation, handling, storage and disposal of military tires.

18. Annex E 2.2.3.7 Container Lids: “ All containers shall be equipped with lids and latches or hardware to maintain the lids in closed position during nonuse. The Contractor shall return the containers to their original location after servicing in an upright position. All solid waste container tops, lids, and doors shall be closed after emptying.” Will the Government please confirm that ONLY the cardboard containers need lid locks?

The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.2.3.7.

19. Annex E 2.4.4 Refuse and Recycle Collection Vehicles. Will the Government please confirm that the refuse collection vehicles need to be 5 years old or newer?

The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.4.4.

20. Bid Sheet/Solicitation: The bid sheet only lists Clin 0001-005 with no options years however the ordering periods are extended into 2023, 2024, 2025, 2025 and 2026. How does the contractor provide pricing for the additional option years with there is only 1 years worth of CLINS? This also prohibits the contractor from increasing over each option year. Can the Government please provide more specific detail? Comment by Artigue, Chrystal A CIV USARMY ACC MICC (USA): Check language. 5th pricing period 14a. Solicitation 1.3.1.4 How will the Government evaluate the 6-month extensions if there isn’t a 4th ordering period CLIN? Will the Government please clarify and revise?

Exhibit C – Bid Schedule has been amended and Exhibit D – Supplemental Bid Schedule has been added to the solicitation If a 6-month extension is required it will be based off of the 5th pricing period.

21. Solicitation/Bid Sheet/Notes: PG 2 Notes indicate unscheduled collections and disposals are to be paid under CLIN 001. Contractor needs historical data that equates to actual “required work” otherwise that number can be infinite. Will the Government please provide historical data?

The tonnage collected and disposed for this requirement is included in the historic tonnage provided in Exhibit E – Historical Data. Comment by Artigue, Chrystal A CIV USARMY ACC MICC (USA): Technical Exhibit change title

22. Annex E 3.7.1/2.3.1 Will the Government please confirm the C&D Landfill operating hours are 730 am to 4 pm as indicated in the Fort Riley C&D Landfill Operating Plan?

The Contractor shall comply with the requirements of Attachment 5 – CD Landfill Facility Operation Plan.

23. Annex E 3.7.1/2.3.1 Will the Government please confirm that the contractor is required to store all of its trucks and equipment(s) off Post at its own facility, and that it is not allowed to do so at the C&D landfill?

The Government provides the property described in Attachment 2 - Annex E paragraph 3.7.1 for use by the Contractor. See revised Attachment 2 - Annex E paragraph 3.7.1.

24. Annex E 3.7.1/2.3.1 Will the Government please confirm eh contract is responsible for the cost of the annual survey?

The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.3.1.5.

25. Annex E 2.3.2.1 Will the Government provide historical data for the operation of the Tree and Brush Disposal area?

No data is available.

26. Solicitation Page 35 1.2 Determination of Responsibility. Numerous sections call out attachments that are not listed. Will the Government please advise and revise if required

1.2.1.1.1.1 Refers to a financial attachment, attachment 6 which isn’t listed in the documents.

Attachment 9 – Pre-Award Information has been added to the solicitation and attachment number updated

1.2.1.1.3.1. Refers to a Past Performance Questionnaire attachment, attachment 6 which isn’t listed in the documents.

Attachment 9 – Pre-Award Information has been added to the solicitation and attachment number updated

27. Will the Government please confirm that none of the deliverables in “Attachment++4+- +Refuse+Deliverables+2021-10-29” are due with the submission of bids and are all post award deliverables?

The Contractor shall comply with the requirements of Attachment 4 – Deliverables. See revised Attachment 4 – Deliverables.

28. Solicitation/2.14.5.3 Annex A Commercial Delivery states that Estes Gate can be used but it currently isn’t open. Will the Government please clarify if this gate and be used?

All commercial delivery vehicles and equipment must enter the installation through the 12st Street ACP 5:00 a.m. to 7:00 p.m., Monday thru Friday, Federal holidays excepted.

Please see Attachment 1 – Annex A 2.14.5.3.

Section H – Special Contract Requirements has been updated.

29. Annex E 2.1.2.3 States the contractor will assist in the recovery of hazardous waste and medical waste. This contract is for refuse collection and landfill operation. Will the Government please clarify if hazardous and medical waste are in this contract? We will need specific containers, frequencies, and other pertinent information/historical data as this changes the scope enormously.

The Contractor shall comply with the requirements of Attachment 2 - Annex E paragraph 2.2.1.3.

30. Annex E 2.2.3.1 Container Management refers to Attachment 008 however there isnt an attachment 008. (there are numerous attachment reference issues throughout this solicitation). Will the Government please clarify the correct attachments?

Annex E 2.2.3.1 “The Contractor shall locate containers IAW Attachment 6 – Trash Collection Locations and Historical Schedule and Attachment 7 – Cardboard Collection Locations and Historical Schedule.” All attachment 6 & 7 errors have been corrected.

31. Annex E 3.7.2 Maintenance and Repair of Government Owned Facilities: The rails to the scales, gates, building (from stuff sticking out), stuck vehicles, etc in the past, have been dinged, scratched, hit, or otherwise damaged GFE. This is no fault of the contractor will the Government please consider removing or rewording the cost of repair to be the contractor’s responsibility. We have no control over this and should not be held liable for others’ damages. Obviously, if we hit its on the contractor, but if someone totals this equipment or damages it how is the contractor supposed to be responsible for fixing it?

The Contractor shall comply with the requirements of the revised Attachment 2 - Annex E paragraph 3.7.2.

32. Annex E 2.7.1/Solicitation Bulk Item Disposal Will the Government please provide historical data for bulk item collection disposal ex. Est quantity of tires, number refrigerators etc.

Data not available.

33. Quality Control Plan, Attachment 1 – Annex A, para. 3.2 should be submitted with contract proposal as mentioned in Attachment 4 but in which File is not mentioned?

The Contractor shall comply with the requirements of Attachment 1 - Annex A paragraph 3.2 and Attachment 4 – Deliverables.

34. Due Date in Sam.gov is Mar 21, 2022 12:00 pm CST and in Solicitation Docs Bid due date is mentioned as 31st March 2022, 12 PM local time. Could you please clarify the due date?

Initial Bid Closing was 31 March 2022 at 12:00 pm CST and has been extended to 14 April 2022 at 12:00 pm CST

35. As per Solicitation Past Performance Questionnaire has to be submitted in Attachment 6 is Trash Collection Locations. Could you please share the PPQ Form?

Attachment 9 – Pre-Award Information has been added to the solicitation and solicitation has been updated to reflect this

36. Considering the large number of dumpsters required, the manufacturing lead times, along with the supply constraints with trucks would the government consider a longer time of phase in? Say 90 days.

A notice to proceed will be given after award with a later start date.

37. Working thru the first pass on the solicitation I noticed the start date is about 30 days from the bid due date/protest window.

Initial Bid Closing was 31 March 2022 at 12:00 pm CST and has been extended to 14 April 2022 at 12:00 pm CST

W911RX-22-B-0003 – Refuse and C/D Landfill Operation

LATE SOLICITATION QUESTIONS

1. Is this a one year base period and possible one year six month option?

The anticipated contract will have a base of 1 year with 4 additional years of ordering periods.

SECTION F of Solicitation shows the pricing periods.

Section F has been updated to reflect below due to date changes.

PRICING PERIODS

Pricing Period: 1 August 2022 - 31 July 2027 Transition Period: 1 August 2022 – 31 August 2022 (Base) Pricing Period 1 effective: 1 September 2022 - 31 July 2023 Pricing Period 2 effective: 1 August 2023 - 31 July 2024 Pricing Period 3 effective: 1 August 2024 - 31 July 2025 Pricing Period 4 effective: 1 August 2025 - 31 July 2026 Pricing Period 5 effective: 1 August 2026 - 31 July 2027

Exhibit C – Bid Schedule has been updated.

2. Have you answered questions?

No, answers were posted 29 March 2022

3. Can you please provide a recent wage determination for this contract. It is not included in the original solicitation.

Attachment 8 – WD 2015-5337 Rev17 has been added to the solicitation

4. Please provide a pricing schedule as well for the offerors to submit their pricing with the response.

5. “Annex A TOC Lists 7.6 U.S. Department of Labor Wage Determination…35; however, no page exists nor is a wage determination provided. Would the Government please provide the applicable Wage Determination for this procurement?”

Attachment 8 – WD 2015-5337 Rev17 has been added to the solicitation

6. RFP SF 33 is still watermarked as “DRAFT”, will the government please confirm this in the final RFP SF 33?

A new copy of the SF33 has been provided with the draft watermark removed

7. SF 33 Block 9 states proposal due 31 March 2022, 12:00pm local time. Section L 1.1.1 states March 31st, 2022 at 1:00 PM (CST), identified on the Standard Form (SF) 1449….

14 April 2022 at 12:00 pm CST. Bid OPENING will be 14 April 2022 at 1:00 pm CST

8. RFP Section L 1.1.2 Table List 1 Original Copy of each Tab. SF33 Box 9 states “Sealed offers in original and 1 copies”. Would the Government please clarify if only an Original of Original and 1 Copy is required in the submission?

The Government only requires 1 copy of the Original submission. SF 33 has been updated to reflect 0 copies.

9. RFP Section L 2.1.1.4. states “Bidders shall provide written assurance of their ability to be able to meet the requirements of the PWS without deviation to the timelines and performance requirements listed within the PWS.” Will the Government please provide additional detail as to what information is required to address the assurance requirement?

Section L. 2.1.1.4 has been removed. Please refer to the bid bond as assurance.

10. Section L 2.2.1 state 2.2.1. All bidders are cautioned to complete blocks 30a-30c with an original signature in block 30c. All bidders shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your bid and who can obligate your company contractually (block 17a). All bidders shall completely fill out SF 1449. Failure to completely fill out the SF 1449 with your bid pricing will result in a non-responsive bid and will be eliminated from award consideration.

a. This RFP includes an SF 33 not an SF 1449. The SF 33 does not include blocks 30a-30c. Would the government please clarify that offerors are to complete the SF 33?

Bidders are to complete the SF 33.

2.2.1. All bidders are cautioned to complete blocks 12-18 with an original signature in block 17. All bidders shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your bid and who can obligate your company contractually (block 15A-15B). All bidders shall completely fill out SF 33. Failure to completely fill out the SF 33 with your bid pricing will result in a non-responsive bid and will be eliminated from award consideration.

b. Does the Government intent to issue and SF 1449 to release the SF 33 marked Draft?

No, we intend to use the SF33 during the bidding process.

11. RFP Section L 1.1.2 states Bidder’s submission shall be clearly marked IFB W911RX-22-B-0003 and consist of one (1) section, physically separated and detachable parts, individually entitled: IFB Documents.

b. Will the government please clarify what is meant by “individually entitled: IFB Documents. Is this intended to be the title of the volume?

12. Section M 1.2.1.1.1.1. states “Bidders shall provide the Contracting Officer with the relevant corporate financial information contained in Attachment 6 of the IFB. Failure to provide the financial information required with the bid shall be the basis to determine the bidder as non-responsible and eliminated from the award process.”

13. Section M. 1.2.1.1.1.1. states “Bidders shall provide the Contracting Officer with the relevant corporate financial information contained in Attachment 6 of the IFC.” Section M 1.2.1.1.3.1.” Bidders shall complete the Past Performance Questionnaire in Attachment 6 and submit with their bid. Bidders contract references listed on the questionnaire shall be of a similar proposed dollar value as of their bid. Past performance history shall not be more than 5 years old from the end of the previous held contracts”. Attachment 6 of the IFB is Attachment 6 – Trash Collection Locations and Historical Schedule.

b. Would the Government please provide the relevant corporate financial information Attachment?

Attachment 9 – Pre-Award Survey has been added to the solicitation

corporate financial information once received?

Tab E is where Attachment 9 – Pre-Award Survey will be placed.

ii. Would the Government please provide the appropriate Tab for the Past Performance Questionnaire once received?

Tab E is where Attachment 9 – Pre-Award Survey will be placed.

14. Section M 1.2.1.1.5. states the offerors will be evaluation on the following “Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).” And Section M 1.2.1.1.6. Have the necessary equipment and facilities, or the ability to obtain them.”

a. Section L does not provide a location to address these evaluation criteria items. Does the government require Offerors to address these items? If so, where should this information be included? Comment by Artigue, Chrystal A CIV USARMY ACC MICC (USA): This section has been removed. Please refer to the bid bond as assurance.

This section has been removed. Please refer to the bid bond as assurance.