AGSU_Amendment_-_W911QY-19-R-0040_0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to: update Sections B, C, D, E, F, and J; add attachments 0048 and 0049; replace attachment 0032: Pricing Worksheet dated 02 Aug 2019 w ith attachment 0032 dated 20 Sept 2019; replace attachment 0033: Best Estimated Quantities dated 02 Aug 2019 w ith attachment 0033 dated 20 Sept 2019; and added Q&A to section A.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Sep-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911QY19R0040

X 9B. DATED (SEE ITEM 11)

14-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Sep-2019

CODE

W6QK ACC-APG NATICK

CONTRACTING DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

W911QY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911QY19R0040

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

Questions and Answers

20 September 2019

Q1: Will the Government consider a phased rollout to the 26 AIT locations for the individually-kitting-ensembles option?

A1: If advantageous to the Government, a different proposed solution would be considered.

Q2: Will the Offeror have the option to buy the GFM fabric from the government for the 24,000 sets?

A2: No, the Offeror will not have the option to buy the GFM fabric.

Q3: When will the GFM fabric be available to the Offeror?

A3: Elastique fabric: 80% available late January 2020, 20% available late February 2020

Gabardine Fabric: 75% available late January, 25% available late February 2020

Tropical Fabric: 100% available late February.

Q4: At what point in the life of the project will the Government determine which option it will pursue on delivery method – choosing between a) individually kitting ensembles or b) bulk shipping them to a 3PL?

A4: The Government intends to determine which option it will pursue at award.

Q5: The Draft RFP stated the remaining inventory would be purchased by the Government (“Remaining AGSU ensembles at the end of the life of the contract shall be invoiced at that time.”). This language was not included in the final RFP document. Does the Government intend to purchase all remaining stock at the end of life of the contract?

A5: The Government expects Vendors will be able to utilize the remaining AGSU ensembles to fulfill requirements for follow-on contract award(s) as the design of the uniform will be stable. Should an awardee of the first IDIQ contract not receive an award for the follow-on IDIQ, the Government will buy back that inventory at the end of the life of that contract.

Q6: How will the Government determine the production size tariff for the 40,000 units? This initial tariff will determine the fulfillment rate in the first year of the program.

A6: The production size tariff will be developed by the Government using Army Anthropometric Survey data.

Q7: Will there be any integration services performed by the Offeror if AGSU components are sent to a designated

3PL?

A7: No.

Q8: Confirm that if the 3PL bulk ship option is selected, the Offeror would receive payments for orders based on the bulk shipment date to the designated 3PL?

A8: Should the 3PL bulk ship option be selected, the Offeror can invoice based upon the received date of the shipment at the designated 3PL.

Q9: If the 3PL bulk ship option is selected, and the Offeror is awarded or made responsible for the measuring process, is the Offeror responsible for the transfer of individual AGSU kit data to the selected the Government and/or the selected 3PL?

A9: The Offeror is responsible for the transfer of the individual measuring data to the 3PL.

Q10: How will the Offeror receive orders, specifically the scenario where two or more orders are being placed at the same time?

A10: The Offeror is expected to establish a system with the capability to accept two (2) or more orders simultaneously.

Q11: Will the Government collaborate with the Offeror to determine when a fill rate of 97% can be reached, based on

a) the accuracy of production size tariff provided by the Government and b) the actual weekly demand by size measured during the first year of the contract?

A11: The Government has revised Section C.3.B.2 Kitting of the solicitation to account for this factor and decreased the first time fill rate to be no lower than 90% for all orders during the first nine weeks of kit deliveries. Vendors must adjust the size tariff accordingly to meet the 97% fill rate starting on the 10th week of kit deliveries.

Q12: Who is responsible for exchanges if items are being bulk shipped to a designated 3PL?

A12: The designated 3PL is responsible for exchanges under the bulk ship alternative.

Q13: The RFP states “The Contractor shall be responsible for all associated exchange shipment costs.” It is our expectation that the cost of return shipping and shipment of exchange orders, a key cost component of managing exchanges, would be included in the Integration Services charges - CLIN0005. Does this statement mean the Government does not expect, or would not accept, the Contractor including the shipping costs in Integration Services price calculation?

A13: Per Schedule B of the RFP, CLIN 0005 includes fulfilling of exchanges IAW Section C.3.B (and subsections). This is an FFP contract with no cost allowable CLINS; ODCs are expected to be captured within the CLIN structure provided.

Q14: Why is the Offeror required to keep the measurement data in the ordering system once the data is converted to sizes?

A14: As stated in Section C.3.B.1 Orders, the Government requires this data for traceability purposes.

Q15: What are the estimated hours required per month for measuring at each AIT location?

A15: This is an estimate to be provided by the Vendor as part of their quote.

Q16: If included in the ensemble, will the patches/heraldry items require RFID?

A16: Not at this time.

Q17: Requirement: “The Offeror shall submit with each technical proposal five (5) AGSU ensembles packaged as a kit to demonstrate form, fit, function, and aesthetic/uniform requirements”. The PDM sets (PDM1-PDM5) include more components than a standard kit (male and female items combined). How should the Offeror pack as a “kit” that is representative of a male and/or female kit where the total items won’t fit in that standard packaging/configuration?

A17: The SOW has been revised to remove the requirement of kitting as part of the PDM.

Q18: What shirt fabric is to be used for PDM submission with the proposal?

A18: Poly/Cotton Q19: The RFP states: “Quality specifications will also be included in this section, describing the product or service performance criteria from a customer perspective.” How do “quality specifications” differ from the specifications and product descriptions provided in the RFP?

A19: Quality specifications describe the “HOW” criteria the Vendor intends to utilize to achieve a top quality product.

Q20: According to the RFP, “Production quantities shall be produced at the same facility(s) as the PDM. Given time constraints (graded patterns were released on 8/19, five days after the RFP was posted) to submit PDM’s by 9/16, it is impractical to produce PDM’s at all facilities contemplated for production. What is the Government’s process, after submission of proposal, for approving factories that did not submit PDMs with the proposal?

A20: The FPLI requirement will be the process for approving factories that did not submit PDMs with the proposal. See RFP Section E.7.

Q21: p. 19 states “100% of the ensembles shall be for enlisted Soldiers.”, however p. 63 (PDM chart) calls for Officer style shirts to be submitted as part of the PLM kits. Please confirm, where there are Officer and Enlisted versions of an item, only the Enlisted versions will be ordered under this contract. If only Enlisted, are Officer PDM’s required?

A21: The solicitation was revised to reflect Officer PDMs are not required.

Q22: Please confirm the length of the contract. There are several statements in the RFP that call out varying time periods.

52.216-22 (p45-46) - "The Contractor shall not be required to make any deliveries under this contract after 24 months of the end of the base contract.”

52.217-9 (p.46) " The total duration of this contract, including the exercise of any options under this clause, shall not exceed 18 Months."

252.216-7006 (p.48) “orders may be issued from award of the base contract through 12 months, plus any exercised options.”

A22: DFAR 252.216-7006 purpose is in support of the IDIQ being limited to 12 months (base plus options).

FAR 52.217-9 provides for the Government the “Option To Extend” the length of the IDIQ by a period of no more than 6 months, if needed. This would then extend the POP to 18 months, hence the Not To Exceed. FAR 52.216-22 puts a limitation upon the delivery orders that will be placed against the IDIQ.

Q23: If multiple awards are made, splitting up the measuring, manufacturing and kitting portions of the contract, a) is the measurer, manufacturer or 3PL responsible for attainment of fill rate? b) After the initial 40,000 units, which party would be responsible for deciding what is to be produced? c) Who owns that inventory and d) at what point is the Offeror paid?

A23: If the inventory is received at the 3PL, then it is the responsibility of the 3PL and the government will update the tariff; if the inventory is kitted and delivered to Soldiers, then it is the responsibility of the prime vendor(s) to update the tariff accordingly to achieve the fill rate. The prime vendor(s) will own the inventory until it is accepted at destination.

Q24: The RFP states, “Any pages in excess of the limits specified will be removed and not considered part of the proposal; information contained on any excess pages will not be evaluated.” However, the RFP is silent on such details as font and margin sizes. To ensure consistency across all Offeror proposals, please provide specific guidance with respect to fonts and margins.

A24: Standard margins exactly 1” on all sides, font not greater than 12 pt and not less than 8 pt in either Arial or Times New Roman.

Q25: Are Offerors expected to limit Past Performance narrative performance explanations to just one page or does the Government have a not to exceed page limit for narratives?

A25: Refer to RFP Section L.3 Proposal Submission, Table -1 Proposal Volumes.

Q26: RFP Section I: states “Offeror shall complete FAR clauses 52.209-1, 52.215-6, and 52.219-28.” FAR 52.209- 1 is not referenced in the RFP, and our interpretation of this requirement is to respond to listed qualification standards or tests or contact the Government to obtain all requirements. Please advise what requirements must be met and responded to in completing this FAR response.

A26: Please complete IAW the requirements of the FAR clauses cited (52.209-1, 52.215-6, 52.219-28).

Q27: RFP Section E states “Offeror shall complete FAR 52.246-11”. FAR 52.246-11, as included in the RFP (p.31) does not include any “form” to be completed. Is the Government simply looking for a statement of compliance, possibly referencing the volume and section of the response in which we respond to this requirement?

A27: The “form” represented in the FAR is representative of the “Higher-Level Contract Quality Requirement” listed on page 31 of the RFP as “ISO 9001:2015 (or equivalent)”. The Offeror is expected to provide what the FAR states as required…” Contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph (a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts.”

Q28: Are Trims for garments (buttons, buckles etc...) provided by the government or does contractor source as well?

A28: The Offeror will source all components explicitly listed in the Solicitation with the exception of

GFM.

Q29: We are having a problem printing the Army Green Service Uniform patterns. We have tried downloading different CAD applications and none of them have worked so we have no way of seeing the patterns. We would like to know how we can view and print the patterns so we can begin making uniform samples.

A29: Per the RFP: "The Offeror shall be able to accept patterns in Gerber AccuMark format. Patterns will be provided in different versions of AccuMark, ranging from V8.3 through V10.3. Offerors without access to compatible AccuMark capabilities shall convert the provided patterns to their preferred format at their own expense and ensure consistency with the provided patterns."

Q30: Oxford shoe spec shows 2 different "types". Both of which look the same in the sketch. Are these 2 different shoes or is this specifying 2 types of sole on same shoe?

A30: Bulletin 9 and Bulletin 10 removed the type II from the PDs. The type II was the cement construction, which is not a requirement. The Figure is for the Type I shoe.

Q31: Are timelines related to Exchanges meant to be expressed in business days, not calendar days?

A31: Timelines related to Exchanges are meant to be expressed in calendar days, as stated.

Q32: Outside of the service requirements outlined for Exchanges (page 22, C.3.B.3. Exchanges), there are no requirements outlined in the Solicitation for general inquiries from soldiers being measured for and issued uniform kits. Is there a requirement to provide Customer Service to Soldiers directly?

A32: Contractors must be able to respond to inquiries as they relate to exchange request until requests are fulfilled.

Q33: Section L – “offeror shall complete DFARS 252.215-7009”, suggests that the offeror should be preparing and submitting certified cost or pricing data (table 15-2 from FAR 15.408) as a part of the response to this solicitation.

The Price Volume submission requirements (p.65-66) and the Pricing Schedule (Attachment 0032) do not reference, ask for or provide space for this information. In addition, FAR 252.215-7008 ONLY ONE OFFER (p.70-71), states certified cost or price data would be required if only one offer was received and M.4 EVALUATION PROCESS (p.78-79) states that “If adequate price competition cannot be determined, the Contracting Officer reserves the right to request Certified Cost or Pricing Data from Offeror(s).”

Would the Government please confirm if certified cost or pricing data is required to be included with Offeror proposals. Further, Is the Adequacy Checklist required to be included with Offeror proposals?

A33: Certified Cost or Pricing Data shall be provided if needed in accordance with FAR 252.215-7008.

The Adequacy Checklist is not required to be included with the Offeror’s proposal. Section L has been updated.

Q34: Regarding D.2 RADIO FREQUENCY IDENTIFICATION (RFID) NOTICE - D2.A RFID Hangtag, please clarify the following:

The contract states that RFID must be applied at the item, case and pallet level. Need confirmation on item level tagging requirement, as If items are tagged and NSNs are applied, it’s understood that one case cannot contain multiple NSNs and interface successfully to VIM/ASAP.

Will all items, at the size level, be assigned NSN’s?

A34a: Yes.

Q34b: Will the kit (contract CLIN) be assigned NSN’s?

A34b: Yes.

Q34c: For the purpose of required ASN’s and invoicing to be submitted through VIM/ASAP and WAWF, VIM/ASAP does not allow multiple NSN’s to be packed into a case. VIM/ASAP also requires the RFID be tied to a CLIN and NSN. As the Solicitation is written, the CLIN will be a Kit, not the individual items that make up the kit.

With that, how does the government expect that the contractor will utilize the item level RFID data?

Q34d: If the contractor is awarded the kitting option, and the resulting contract and delivery orders are written as the solicitation (for Kits – not individual items), how is the contractor to utilize and transmit the item level RFID data through VIM/ASAP and WAWF, without it being connected to a specific contract CLIN/line?

Q34e: If the contractor is awarded the bulk shipment/3PL option and the resulting contract and delivery orders are written as the solicitation (for Kits – not individual items), how will DO’s be written for the required “bulk shipment of only one type of AGSU component,” and how will the VIM/ASAP and WAWF systems recognize the “bulk shipment of only one type of AGSU component” when those individual components are not directly tied to a specific contract CLIN/lines?

Q34f: Does the Army want generic RFID tags on each garment so they can be scanned into the system when they arrive?

Q34g: Is the Army expecting the entire shipment pedigree inclusive of RFID to be transmitted back to them as complete pack-out so they can be bounced off a government database (i.e., WAWF or VIM)?

A4c-A4g: the Government is reviewing this aspect of the requirement.

Q35: The size of the gloves required per the PDM chart on page 8 is “5”. Please confirm the size required.

A35: Size “5” is correct. This correlates to a size “Small” in the Purchase Description.

Q36: L.3 Proposal Submissions section 1.1. states that both the proposal and PDM submissions are due 16 September 2019. Please confirm these both are due 26 September 2019.

A36: Amendment 0003 states the response date/time has changed from 16-Sep-2019 12:00 PM to 26-Sep- 2019 12:00 PM. This applies to both the PDMs and written proposals.

Q37: Will all AIT facilities accept LTL and/or full truck shipments of kits or are they required to be shipped as parcel?

A37: We believe AIT facilities can accept less than truckload shipping (LTL) and/or full truck shipments of kits.

Q38: Are individual soldiers at AIT locations directly responsible for initiating exchange requests, or is there an Army POC at each location?

A38: Contractors must be ready to deal with individual Soldiers as well as a unit Point-of-Contact.

Q39: What role, if any, do the Contractor’s employee(s) at AIT locations have in the exchange process?

A39: The Government is willing to consider proposed solutions to this aspect of the exchange process.

Q40: PDM’s were initiated per the original solicitation issued 14-August-2019 and patterns released 19-August- 2019 and were already in production at the time the solicitation was suspended. The revised PDM requirements on pages 8-9 of Amendment 0003 change the size mix and quantity of PDM’s required. The remaining time of approximately 17 business days does not allow for the re-issue and manufacturing of new PDM’s.

Further, the reduction in quantity to a maximum of two units per item does not allow for the requirement of “Production quantities shall be produced at the same facility(s) as the PDM.” If more than two facilities are in consideration as part of the manufacturing plan, we respectfully request approval to submit as many PDM’s as possible in accordance with the revised quantity and sizes in Amendment 0003.

A40: Contractors are only required to submit PDM quantities, as stated in the revised solicitation. For facilities to be brought on during the execution of the award, additional factories will be approved during the First Production Lot Inspection process.

Q41: Where there is a variance, may we submit the closest size available from the original PDM requirement listing? Please see below for a comparison of the size/quantities from the original solicitation to Amendment 3 with any variance items highlighted.

A41: Yes. Contractors may submit the closest size available from the original PDM listing.

Q42: We are having a problem printing the Army Green Service Uniform patterns. We have tried downloading different CAD applications and none of them have worked so we have no way of seeing the patterns. We would like to know how we can view and print the patterns so we can begin making uniform samples.

A42: Per the RFP: "The Offeror shall be able to accept patterns in Gerber AccuMark format. Patterns will be provided in different versions of AccuMark, ranging from V8.3 through V10.3. Offerors without access to compatible AccuMark capabilities shall convert the provided patterns to their preferred format at their own expense and ensure consistency with the provided patterns."

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from AGSU Male – Fabric Option A to AGSU Male.

The CLIN extended description has changed from:

Army Green Service Uniform (AGSU) Male ensembles – Fabric Option A in accordance with Section C.3.ASee Section J, Attachment 0032 for Pricing Worksheet

To:

Army Green Service Uniform (AGSU) Male ensembles – in accordance with Section C.3.ASee Section J, Attachment 0032 for Pricing Worksheet

CLIN 0002

The CLIN description has changed from AGSU Female – Fabric Option A to AGSU Female.

The CLIN extended description has changed from:

Army Green Service Uniform (AGSU) Female ensembles – Fabric Option A in accordance with Section C.3.ASee

Army Green Service Uniform (AGSU) Female ensembles – in accordance with Section C.3.ASee Section J, CLIN 0003

The CLIN description has changed from AGSU Male – Fabric Option B to DELETED.

The CLIN extended description has changed from:

Army Green Service Uniform (AGSU) Male ensembles – Fabric Option B in accordance with Section C.3.ASee

This CLIN has been DELETED NO PRICING SHALL BE PROVIDED FOR THIS CLIN

CLIN 0004

The CLIN description has changed from AGSU Female – Fabric Option B to DELETED.

The CLIN extended description has changed from:

Army Green Service Uniform (AGSU) Female ensembles – Fabric Option B in accordance with Section C.3.ASee

This CLIN has been DELETED.NO PRICING SHALL BE PROVIDED FOR THIS CLIN

CLIN 0008

The CLIN description has changed from AGSU Male w/GFM – Fabric Option A to AGSU Male w/GFM.

The CLIN extended description has changed from:

Army Green Service Uniform (AGSU) Male ensembles with Government Furnished Material (GFM) – Fabric Option A in accordance with Section C.3.A.GFM shall include Elastique fabric for dress coats and garrison caps, Gabardine fabric for trousers/slacks, and Tropical fabric for ties.See Section J, Attachment 0032 for Pricing Worksheet

Army Green Service Uniform (AGSU) Male ensembles with Government Furnished Material (GFM) – Fabric Option A in accordance with Section C.3.A.GFM shall include Elastique fabric for dress coats and garrison caps, Gabardine fabric for trousers/slacks, Cloth fabric for shirts/blouses, and Tropical fabric for ties.See Section J, CLIN 0009

The CLIN description has changed from AGSU Female w/GFM – Fabric Option A to AGSU Female w/GFM.

The CLIN extended description has changed from:

Army Green Service Uniform (AGSU) Female ensembles with Government Furnished Material (GFM) – Fabric Option A in accordance with Section C.3.A.GFM shall include Elastique fabric for dress coats and garrison caps, Gabardine fabric for trousers/slacks, and Tropical fabric for ties.See Section J, Attachment 0032 for Pricing

Army Green Service Uniform (AGSU) Female ensembles with Government Furnished Material (GFM) – Fabric Option A in accordance with Section C.3.A.GFM shall include Elastique fabric for dress coats and garrison caps, Gabardine fabric for trousers/slacks, Cloth fabric for shirts/blouses, and Tropical fabric for ties.See Section J, CLIN 0010

The CLIN description has changed from AGSU Male w/GFM – Fabric Option B to DELETED.

The CLIN extended description has changed from:

Army Green Service Uniform (AGSU) Male ensembles with Government Furnished Material (GFM) – Fabric Option B in accordance with Section C.3.A.GFM shall include Elastique fabric for dress coats and garrison caps, Gabardine fabric for trousers/slacks, and Tropical fabric for ties.See Section J, Attachment 0032 for Pricing

CLIN 0011

The CLIN description has changed from AGSU Female w/GFM – Fabric Option B to DELETED.

The CLIN extended description has changed from:

Army Green Service Uniform (AGSU) Female ensembles with Government Furnished Material (GFM) – Fabric Option B in accordance with Section C.3.A.GFM shall include Elastique fabric for dress coats and garrison caps, Gabardine fabric for trousers/slacks, and Tropical fabric for ties.See Section J, Attachment 0032 for Pricing

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

C.1. SCOPE

This Statement of Work (SOW) covers the procurement of Army Green Service Uniform (AGSU) ensembles to outfit Soldiers. The United States Army, Product Manager Soldier Clothing and Individual Equipment (PM SCIE) will conduct the procurement as part of the Army’s implementation of the AGSU.

Contractors shall manufacture, test, and inspect the items in accordance with the Technical Data Package (Attachments 0001 – 0026 & Attachments 0036 - 0041) and associated drawings, patterns, specifications, and standards.

The AGSU Graded Patterns are hereby available, and if a vendor is interested in obtaining these patterns, please contact the Contracting Officer, Matthew Buchanan, at matthew.r.buchanan6.civ@mail.mil.

C.1.A Background

The Army is currently the only service that does not have a separate uniform for everyday business environments. The AGSU will serve as the everyday uniform for all Soldiers, when a business uniform is required or appropriate. Additionally, the current Army Service Uniform (ASU) will continue to serve as the Army’s formal dress uniform. The AGSU is based on the “Pink and Green” design and represents one of the most admired and recognizable uniforms in the Army’s history. The Army wore the Pink and Green uniform when America was in the throes of World War II. By reinstituting the uniform worn by the "Greatest Generation," Soldiers will have a uniform for business environments that honors its Army heritage and embodies the professionalism and commitment to the values of loyalty, duty, respect, selfless service, honor, and integrity with personal pride and courage.

C.1.B Objective

The Contractor shall produce AGSU ensembles and provide the Government with options to individually kit the ensembles or bulk ship them to a Third Party Logistics (3PL) provider. In order to meet this requirement, the Contractor shall price different options to allow the Government flexibility on distribution of the uniforms.

The Contractor shall provide all supplies and services in accordance with its proposal and the contents of this contract. The Contracting Officer must approve any redirection or changes in the work supplied to be furnished under this contract.

C.2 APPLICABLE DOCUMENTS

C.2.A Specifications

Attachments 0001 – 0026 and Attachments 0036 - 0041 contain the AGSU Technical Data Packages (TDP). All AGSU components shall conform to their respective Technical Data Package and associated drawings, patterns, specifications, and standards.

Attachment 0027 contains the Production Size Tariff (to be provided on contract award).

Attachment 0028 contains Bulk Shipment Instructions as applicable (to be provided on contract award). Attachment 0029 contains the Advanced Individual Training (AIT) Schedule Attachment 0030 contains the Soldier Size Assignment Tables (to be provided on contract award).

Attachment 0031 contains the Soldier Measurement Guide (to be provided on contract award).

Unless otherwise specified, all AGSU components shall conform to the following specifications, materials, and shades:

Unisex Male Female Belt, Trs, Unisex, 1-1/4" Web Heritage Walnut 567 45"

Coat, Male: Coat, Female:

Color Name: Heritage Green Color Name: Heritage Green

Color Number: 564 Color Number: 564

Fabric Title: Cloth, Mock Elastique

Fiber Content: 55/45% Poly/Wool

Fiber Content: 55/45% Poly/Wool

Belt Buckle: Antique Brass Open Face

Trouser Slacks

Color Name: Heritage Taupe Color Color Name: Heritage Taupe

Color Number: 565

Number: 565 Fabric Title: Cloth, Gabardine;

Class 1

Fabric Title: Cloth, Gabardine;

Class 1

Necktie Shirt, Male, Long Sleeve Overblouse, Long Sleeve

Color Name: Heritage Green Color Name: Heritage Tan Color Name: Heritage Tan

Color Number: 564 Color Number: 566 Color Number: 566

Fabric Title: Cloth, Tropical, Type I

Fabric Title: Cloth, Oxford or Plain Weave, Cotton and Polyester, Class 2

Fabric Title: Cloth, Oxford or Plain Weave, Cotton and Polyester, Class 2

Faber Content: 65/35% Poly/Cotton

Faber Content: 65/35% Poly/Cotton

Unisex Male Female Cap, Garrison, Shirt, Male, Short Sleeve Overblouse, Short Sleeve

Color Name: Heritage Green Color Name: Heritage Tan Color Name: Heritage Tan

Color Number: 564 Color Number: 566 Color Number: 566

Fabric Title: Cloth, Oxford or Plain Weave, Cotton and Polyester, Class 2

Fabric Title: Cloth, Oxford or Plain Weave, Cotton and Polyester, Class 2

Fiber Content: 65/35% Poly/Cotton

Fiber Content: 65/35% Poly/Cotton

Socks Coat, All-Weather, Male: Coat, All-Weather, Female: Color Name: ‘Heritage Green' Color Number: 564 Fabric Title: Water- repellent

Material: cotton/nylon/ spandex Color Name: ‘Heritage Green'

Color: Heritage Walnut 567 Color Number: 564 treated polyester/cotton poplin cloth

Fiber Content: 65/35%

Fabric Title: Water- repellent treated polyester/cotton poplin cloth

Fiber Content: 65/35%

Gloves

Material: Leather

Color: Heritage Walnut 567

Oxford Shoes, Male Material: Leather Color: Heritage Walnut 567

Oxford Shoes, Female Material: Leather Color: Heritage Walnut 567

Table C.1. AGSU Materials

C.3 REQUIREMENTS

The Government will issue Delivery Orders up to $99M for the production of AGSU ensembles. The Contractor shall provide the Government with options to individually kit the ensembles or bulk ship them to a 3PL provider. In order to meet this requirement, the Contractor shall provide pricing for the different options to allow the Government flexibility on distribution of the uniforms. Efforts that shall be priced include:

1. Production of AGSU ensembles with fabrics provided as Government Furnished Material (GFM) as defined in Section C.3.A

2. Production of AGSU ensembles with no GFM

3. Integrator Services

4. Bulk Shipment

5. Taking Soldier measurements at AIT locations

The AGSU ensembles shall be delivered fit for the purpose for which they are intended and manufactured without defects, including both patent and latent defects.

C.3.A Production of AGSU Ensembles

The Contractor shall produce or procure all AGSU components in accordance with the TDPs and associated drawings, patterns, specifications, and standards (Attachments 0001 – 0026 and Attachments 0036 - 0041) and the Production Size Tariff in Attachment 0027. The Contractor shall be able to accept patterns in Gerber AccuMark format. Patterns will be provided in different versions of AccuMark, ranging from V8.3 through V10.3. Contractors without access to compatible AccuMark capabilities shall convert the provided patterns to their preferred format at their own expense and ensure consistency with the provided patterns.

Component quantities for each AGSU ensemble are annotated in Table C.2 below.

Male - Enlisted Qty Female - Enlisted Qty Coat, Male 1 Coat, Female 1 Trouser 2 Slacks 2 Shirt, Male, Short Sleeve 1 Overblouse , Short Sleeve 1 Shirt, Male, Long Sleeve 1 Overblouse , Long Sleeve 1

Belt 1 Belt 1 Belt Buckle 1 Belt Buckle 1 Necktie 1 Necktie 1 Cap, Garrison 1 Cap, Garrison 1 Gloves 1 Gloves 1 Shoes, Oxford 1 Shoes, Oxford 1 Sock, Liner 2 Sock, Liner 2 All Weather Coat, Male 1 All Weather Coat, Female 1 Rank Patch 6 Rank Patch 6

Table C.2. AGSU Components.

The estimated breakdown of AGSU ensembles shall be 80% male and 20% female.

100% of the ensembles shall be for enlisted Soldiers.

The Contractor shall be capable of ramping-up production to meet the objective production schedule detailed in Table C.3 in accordance with the Production Size Tariff.

Production Schedule AGSU Ensemble Production QTY

6th Month After Delivery Order (DO) Award

24,000

7th Month After DO Award 8,000 8th Month After DO Award 8,000 9th Month After DO Award 8,000 10th Month After DO Award 8,000 11th Month After DO Award 8,000 12th Month After DO Award 8,000 13th Month After DO Award 8,000 14th Month After DO Award 8,000 15th Month After DO Award 8,000 16th Month After DO Award 8,000 17th Month After DO Award 8,000 18th Month After DO Award 8,000 19th Month After DO Award 8,000 20th Month After DO Award 8,000 21st Month After DO Award 8,000 Total 144,000

Table C.3. Objective Production Schedule.

If the Government decides the Contractor will kit and ship AGSU ensembles to individual Soldiers, the Contractor shall use the 24,000 ensembles produced through the 6th month after DO award as Safety Stock in order to begin delivery of kitted orders at a rate of no less than 8,000 per month starting on the seventh month following contract award.

If the Government decides the Contractor will bulk ship the AGSU ensembles to a 3PL, the Contractor shall ship 24,000 ensembles to the designated location by the sixth month following contract award and continue shipments at a rate of no less than 8,000 ensembles per month starting on the seventh month following contract award. If the Government decides to bulk ship the AGSU ensemble components to a 3PL, the AGSU ensemble components shall be shipped to the designated 3PL as they are produced each month.

The first 40,000 AGSU ensembles produced shall be in accordance with the Production Size Tariff (Attachment 0027). If the Government decides to bulk ship the AGSU ensembles to a 3PL, the production size tariff may be revised based on observed consumption rates at any time after production of the first 40,000 AGSU ensembles. If the Government decides that Contractors will kit and ship AGSU ensembles to individual Soldiers, the Contractor shall monitor their on-hand inventory and adjust the production tariff accordingly in order to be able to fulfill all orders and meet the first time fill rate requirement.

The Contractor shall provide pricing options for production of AGSU ensemble using GFM and production without GFM. GFM shall include Elastique fabric for dress coats and garrison caps, Gabardine fabric for trousers/slacks, Plain Weave Cloth fabric for shirts/blouses, and Tropical fabric for ties. The Government will provide approximately 236,000 yards of material as GFM (for the production of approximately 24,000 AGSU ensembles). This material will be disbursed dependent upon the number of contracts awarded. Disbursement of GFM will be proportionate to each awarded Delivery Order.

The Contractor shall provide AGSU ensemble pricing options in accordance with Table C.4 below.

AGSU Ensemble Options

Male Ensemble

Female Ensemble

Male Ensemble with GFM

Female Ensemble with GFM

Table C.4. AGSU Ensemble Options.

All AGSU components shall be delivered fit for the purpose for which they are intended and manufactured without defects, including both patent and latent defects.

C.3.B Integration Services

The Contractor shall provide Integrator Services. This includes warehousing of inventory; inventory tracking and management of all produced or procured AGSU components and heraldry items; receiving and processing orders; kitting orders to include assembling, packaging, shipping and delivery; and fulfilling exchanges.

Rank Patches shall be obtained from vendors authorized by the United States Army Institute of Heraldry.

C.3.B.1 Kitting Orders

The Contractor shall be able to receive and process orders for individual AGSU kits upon Delivery Order award(s). Data collected as part of this service shall include, but is not limited to, date of order, name, gender, body measurements, rank, service information, and delivery location for individual Soldiers.

The Contractor shall provide the capability for the Army to input all the required kit ordering data.

The Contractor shall be able to accept individual data entries (i.e. order information for a single Soldier) and bulk-data entries (i.e. order information for two or more Soldiers at the same time).

Automated order confirmation with estimated delivery dates shall be generated at the time of each order submission.

Contractor shall be able to process and translate the collected body measurements for each Soldier into AGSU components sizes in accordance with the Soldier Size Assignment Table provided as Attachment 0030. Conversion of body measurements into component sizes shall have an accuracy rate of 99%.

A record of all orders, including the initial body measurements and size assignment determination, shall be kept for traceability. The Contractor shall be able to report on the status of active and closed orders.

Data collected as part of this effort shall be complete enough for the Contractor to meet all the Integrator Services requirements.

C.3.B.2 Kitting

The Contractor shall kit complete AGSU ensembles for individual Soldiers. Kitting shall include individual kitting of complete AGSU ensembles and shipment of individual kits to AIT locations and the Kentucky Logistics Operations Center (KYLOC). Kits shall be assembled in accordance with the data collected through the ordering process described in Section C.3.B.1.

Contractor shall be able to ship, and deliver kits to the required AIT and KYLOC locations within 7 calendar days from receipt of orders. Required kitting lead times are independent of the required production lead times specified in Section C.3.A. All kits designated for each AIT location shall be part of a single shipment.

First time fill rate shall be no lower than 90% for all orders during the first nine weeks of kit deliveries. First time fill rate shall increase to be no lower than 97% for all orders starting on the tenth week of kit deliveries.

KYLOC

shipment shall be made to:

TBD, KY

C.3.B.3 Exchanges

The Contractor shall provide exchanges as part of Integration Services. This shall include replacement of incorrectly fitting or defective (nonconforming) items with the correct items. Only unaltered (un-tailored) and unused items shall be returnable for exchanges.

A component shall be deemed defective for the purpose of exchanges under the warranty clause if the component in question would fail the Conformance Inspection Procedures as outlined in Section E.

The Contractor shall provide a method for Soldiers to initiate the return process. The Contractor shall provide a response to each exchange request within one (1) calendar day with instructions for processing the returns. The Contractor shall be responsible for all associated exchange shipment costs.

The Contractor shall maintain an inventory of AGSU ensemble items for the purpose of fulfilling exchanges. Soldiers shall be provided with shipping labels for two-day shipping. Replacement items shall be shipped within one (1) calendar day of the Contractor's receipt of the incorrectly fitting or defective items. Replacement items must be delivered within two (2) calendar days from shipment date for no lower than 98% of exchange orders.

Returns shall be fulfilled with components from the Safety Stock maintained by the Contractor.

Returned components that are not defective shall be placed back into inventory and used to fulfill additional orders or exchanges. Defective components shall not be placed back into inventory and may not be used to fulfill any additional orders of exchanges.

A log of exchange requests and final dispositions shall be provided to the Government in accordance with Exhibit E, CDRL A005 – Item Exchange Report.

C.3.C Bulk Shipment

The Contractor shall provide the option to bulk ship all ensemble components. This option does not require the Contractor to kit individual AGSU ensembles. This shall require the appropriate number of AGSU components to be bulk shipped in accordance with Table C.3. Each box in a bulk shipment shall contain only one type of AGSU component in accordance with Table C.2. Bulk shipping instructions are provided in Attachment 0028.

Bulk shipments shall be made to:

1059921

DDDC TRANSSHIP

BRANCH DAN

DANIEL DIST CTR

SHIPPING DOOR 5

233 ENTERPRISE

DRIVE NEWPORT

NEWS VA 23603

The Government provided size tariff shall be used for bulk shipments. Bulk shipments shall be made, at a minimum, on a monthly basis in accordance with Table C.3.

C.3.D Measuring

The Contractor shall provide measuring services. Measuring services shall include the Contractor collecting Soldiers body measurements and all data required to fulfill a kitted order. Measurements and data shall be collected at the 26 AIT locations on a recurring basis. The frequency of measurements and data collection at each AIT location will be dependent on the number of classes scheduled for the duration of the life of the contract. Measurements and data collection shall take place on the first week of each class cycle.

Soldiers will be made available for measurements and data collection as part of the Program of Instruction.

Measurements shall be collected in accordance with Attachment 0031, Soldier Measurement Guide.

Contractor employees conducting measuring services will require access to Department of Defense facilities and shall contact the Contracting Office to obtain the appropriate guidance.

If this service is implemented, the Contractor shall be responsible for entering the collected measurements and Soldier information into the Contractor's own ordering system. Orders shall be entered no more than 24 hours following collection of measurement data.

C.4 PROGRAM MANAGEMENT

C.4.A Primary Point of Contact

The Contractor shall designate a single individual to serve as the primary point of contact (POC) between the Government and the Contractor (Sectiom H.2), and to be responsible for the coordination of all Contractor activities related to this contract. This individual shall have the authority to commit the Contractor to specific courses of action and accept direction from the Contracting Officer or from the Contracting Officer’s authorized representative(s). This individual shall be responsible for coordinating all meetings between the Government and the Contractor and shall be responsible for bringing to the Contracting Officer’s attention any problems that could adversely affect the Contractor's ability to meet the contract quality, cost, production/delivery schedule, or other performance requirements.

C.4.B Supplier Management

The Contractor is responsible for the work performed by their suppliers including any inspections and tests performed by the suppliers. The Contractor shall maintain documented evidence that its suppliers meet all criteria related to the contracts materials / processes. Suppliers of key/critical components or processes controlling key/critical characteristics shall be identified including names and contact information of key supplier personnel. The Contractor shall maintain documented evidence that its suppliers meet and monitor all criteria related to key/critical components or processes controlling key/critical characteristics. The Government reserves the right to review/audit any suppliers of key/critical components. No review/audit of any suppliers by the Government will relieve the contractor of their responsibility for their suppliers.

C.4.C Subcontractor Management

The Contractor shall ensure subcontractor compliance with all aspects of the contract requirements.

The Contractor shall notify the Contracting Officer of any problems with subcontractors that might impact the contract, as soon as practicable, and shall make every effort to resolve problems or other issues quickly, so as to minimize any negative impact on contract performance.

C.4.D Configuration Management The Contractor shall establish and use configuration control procedures to manage proposed changes, beginning with the submission of PDMs for approval. The Contractor shall not alter the design in form, fit, function or materials, components or manufacturing processes without submitting an Engineering Change Proposal (ECP), request for deviation (RFD) or request for waiver (RFW) to the Contracting Officer; and, receive written approval from the Contracting Officer to proceed. Once approved, a contract modification will be prepared by the Contracting Officer to incorporate the change into the contract, as well as an equitable adjustment (if appropriate) to the contract price or other contract terms and conditions as a result. Such changes shall be made in accordance with the applicable contract clause(s).

C.4.E Berry Amendment This acquisition is subject to the Berry Amendment, USC Title 10 USC 2533a, and Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.225-7002 Preference for Certain Domestic Commodities (Section I). The Prime Contractor and the entire supply chain are required to adhere to the Berry Amendment. The Prime Contractor shall educate and mentor the entire supply chain in the implementation and maintenance of Berry Amendment compliance. The Prime Contractor shall assess the entire supply chain for compliance to the Berry Amendment, and shall maintain documentation of Berry product compliance, and supply chain education, mentoring, and assessments.

The Government will assess the Prime Contractor’s compliance to the Berry Process in conjunction with the Quality Systems assessment of Purchasing and Supplier Control.

The Government cannot accept noncompliant equipment, and the Contractor will not be paid for any items in violation of the Berry Amendment. If a Berry Amendment violation is determined to have occurred after the government has accepted delivery, the Contractor is required to replace the item in violation of the Act with an item from a domestic source, at their own expense. Once the Contractor has provided items from an acceptable source; the Government may again accept delivery and compensate the Contractor. The Government may pursue additional claims against the Contractor if the Government incurred other damages due to noncompliance.

C.5. MEETINGS, TECHNICAL REVIEWS AND CONFERENCES

C.5.A Post Award Conference

The Contractor shall organize, attend, and participate in a technical and contractual conference, with Government personnel, to be conducted within 30 days after contract award during regular business hours of 0900 – 1500, Monday through Friday. The date and time shall be mutually agreed upon between the Government and Contractor . The Contractor shall host, provide facilities, and facilitate the conference. The purpose of the conference will be project orientation, transfer of background information, contract discussion and review of performance requirements. The Contractor shall ensure adequate representation of technical and management staff. If applicable, the Prime Contractor shall determine the extent of Sub Contractor participation required for the Post Award Conference and take appropriate action to ensure attendance. The Contractor shall take and distribute Post Award Conference minutes.

C.5.B In-Progress Reviews

The Contractor shall organize, attend, and participate in In-Progress Review (IPR) meetings with Government personnel. The place, date, and time for each IPR shall be mutually agreed upon between the Government and Contractor . IPRs may be held on a monthly basis leading up to and through the first three months of deliveries to the Government. Following the third month of deliveries to the Government, IPRs may be changed to be held on a quarterly or as-needed basis. The purpose of the IPRs will be to discuss the status of the project cost, schedule, performance, and risks. The Contractor shall ensure adequate representation of technical and management staff.