Task Order 0002 PWS Amendment 0001.doc

xTech Program

PERFORMANCE WORK STATEMENT (PWS)

Task Order Two (2) Revised 10 July 2025

C.1 Background

Launched in 2018, the xTech Program serves as a “friendly front door” for nontraditional innovators to engage with the U.S. Army. It plays a critical role in conducting market research that helps the Army stay ahead of emerging technologies, identify innovative solutions for current and future challenges, and inform the development of new requirements to adapt to evolving needs and capabilities.

By fostering collaboration among key Army stakeholders—including technical experts, acquisition professionals, and end-users—xTech creates a dynamic environment where commercial innovations can be refined to meet real-world operational needs. This collaborative approach aligns emerging technologies with the Army’s priorities, accelerating their transition into actionable, deployable capabilities.

Through direct engagement with end-users, industry partners receive valuable feedback on the feasibility and practical applications of their technologies, which streamlines the path to deployment. xTech has transformed how the Army collaborates with the commercial sector, extending outreach to small and large businesses, international partners, academia, investors, and the startup community.

The program annually plans and executes approximately ten (10) to twelve (12) competitions, enabling the Army to explore cutting-edge innovations. To date, xTech has received over 6,500 submissions, with nearly 45% of applicants being new to working with the Department of Defense (DoD). The Army has completed more than 41,000 evaluations, engaging nearly 4,000 evaluators across the Army. Additionally, the program has awarded over $25 million in cash prizes and facilitated more than $290 million in follow-on contracts.

To demonstrate the value of what the xTech program can bring to the Army, industry, academia and the Government, testimonials and featured success stories are desired.

C.2. Objective The objective of this task order is to develop video documentaries with corresponding photos that highlight the intrinsic value of xTech to the U.S. Army and small businesses.

C.3 Technical Requirements C.3.1. All video and photography production quality shall be within the requirements set in the base order PWS section C.4.2.2 and C.4.2.3.

C.3.2. The Contractor shall provide video and photography production services to provide video documentaries and imagery that cover xTech program highlights and short instructional videos that will help stakeholders understand various aspects of the xTech program. The Contractor shall develop storyboards for video products, conduct interviews with contest participants and stakeholders, and produce videos highlighting the value of xTech program. The documentaries shall interview the finalists, winners, participating senior leaders, and any other pre-identified candidates. Documentaries shall be updated on a six (6)-month contest cycle and may include as specified by COR:

· Up to two (2) commercials for the xTech program (no more than two (2) minutes per video) with a target audience of Army leadership and the Army Science and Technology enterprise workforce, explaining the objective and value of xTech.

· Up to three (3) short instructional videos. Short is defined as no less than one (1) minute and up to five (5) minutes per video.

· Up to six (6) video testimonials (no more than one (1) minute per video) from small businesses or other beneficiaries highlighting positive outcomes obtained from participation in xTech.

· No more than four (4) video highlights (no more than two (2) minutes per video) featuring the top successes stories C.3.3. Required Video Production Events: The effort shall cover four (4) cycles of xTech at the Association for the United States Army (AUSA). This shall include next three (3) xTech AUSA cycles and the competition finalists and winners of the third AUSA xTech cycle. Each cycle may have up to 36 individual winners.

C.3.4. Distribution Medium: All video production events shall be distributed in accordance with the requirements set in base order PWS section C.4.2.3.

C.3.5. Video Production Event Information:

C.3.5.1. All video production events under this task order are intended for public release.

C.3.5.2. All video production events dates and locations are subject to changes due to Government support/operating schedules. When possible, the Government will provide as much notice as possible for these changes with a minimum of 24 hour notice for the change.

C.3.5.3. The Contractor shall provide a list of all production equipment needed to complete all video production to the Contracting Officer Representative (COR). The list shall be provided no later than two (2) business days of the request.

C.3.6. Section 508 Compliance: The Contractor shall ensure that all final version of video products, streaming events, and associated materials delivered under this task order is fully compliant with Section 508 of the Rehabilitation Act.

C.4 Contract Deliverables C.4.1. Final Video Production: The Contractor shall provide a digital version of all draft video production and streaming events to the COR in accordance with the Base PWS (section C.4.2.3) within seven (7) calendar days after the event. The Government will review the draft version and provide written comments regarding doctrinal and informational accuracy, as well as artistic acceptance, indicating any necessary or desired changes within 15 calendar days of receipt. This timeframe may be extended based on the extent of edits required. The Contractor shall provide a final version of video production and streaming events to the COR within seven (7) calendar days after receipt of Government comments.

C.4.2. Production Equipment List: The Contractor shall provide a list of all production equipment needed to complete all video production to the COR. The list shall be provided NLT two (2) business days of the request.

C.4.3. Monthly Status Report: The Contractor shall provide a monthly status reports to the COR by the fifth (5th) day of each month. The Contractor’s format is acceptable. Each monthly report shall include summary of completed projects, status of ongoing projects, any potential roadblocks, and identify next month’s goals.

C.4.4. Final Report: The Contractor shall provide the final report to the COR with the last monthly report. The Contractor’s format is acceptable. The final report shall include a summary of all videos produced under this task order and includes a financial summary report for all invoices submitted.

C.4.5. Monthly Financial Report: The Contractor shall provide a financial report to the COR by the fifth (5th) day of each month. The Contractor’s format is acceptable. Each financial report shall include a running summary of contract line-item structure (CLIN) totals.

C.4.6. Monthly Invoices: The Contractor shall provide invoices in a timely manner and no later than (NLT) 15 days after the completion of the project.

C.5 GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT FURNISHED INFORMATION (GFI) / OTHER GOVERNMENT FURNISHED MATERIALS (GFM) No GFE/GFI/GFM shall be provided for this task order.

C.6 Travel C.6.1. The Contractor shall perform travel in accordance with the current Joint Travel Regulations (JTR). The Contractor shall provide the COR a travel plan five (5) days prior to the departure date via email/DoD SAFE. The travel plan shall include the proposed destinations, number of people traveling, number of trips per person, airfare cost per person, lodging cost per person, per diem cost per person, rental car per trip (if required) and any other miscellaneous costs per person. All proposed travel requires written pre-approval from the COR. All invoices containing travel charges shall include supporting documentation such as receipts and invoices.

C.6.2. The Contractor shall travel to the following xTech contest venues to conduct video interviews and obtain footage for the above video products. Additional events may be added to this list.

• AUSA Annual Meeting, Washington DC, October 2025

• xTech Pacific Finals, Hawaii, September or October 2025

• Consumer Electronics Show (CES), Las Vegas, NV, January 2026

• AUSA Annual Meeting, Washington DC, October 2026 C.6.3. In addition, the Contractor may travel to xTech contestant business addresses to obtain video footage to support the development of success stories. Locations could include any state within the continental United States.

C.7. Place Of Performance C.7.1. Video productions and photography shall take place at one (1) of the following locations when the content is relevant as specified by the COR. Other locations supporting b-roll may be needed at any business located within CONUS:

AUSA Annual Meeting Washington DC xTech Pacific Finals Hawaii

CES

Las Vegas, NV C.8 Period of Performance

The total period of performance (PoP) of this task order shall be 36 months from the time of contract award and includes one (1) 12-month base period and two (2), 12-month options.

C.9 Distribution Statements

C.9.1 Determination of Contract submission documents are:

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

C.9.2 Determination of information generated form the performance of the contract: DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

C.10 Personnel and Key Personnel C.10.1 The Contractor shall provide personnel based on the requirements of this task order. The Contractor shall retain and maintain key personnel as identified in the key personnel clause in the TO. Key Personnel shall be identified in the proposal and the qualifications approved by the COR. Key personnel shall include may include, but not limited to, a Producer, Editor, Web Developer/Designer, Photographer, Script Writer, Film Crew or any other mix based on the labor mix accepted by the Government at time of award. The Contractor shall sustain adequate coverage of all positions during contract performance and ensure no position during the period of performance of this TO.

C.11 Anti-Terrorism/Operational Security (AT/OPSEC) C.11.1. AT Level I Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include sub-contractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

C.11.2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204.9, Personal Identify Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.11.3 For contractors who DO NOT require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local Security policies and procedures (provided by Government Representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.11.4 iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

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