Task Order 0001 PWS Amendment 0001.docx

Video Production and Streaming Services

PERFORMANCE WORK STATEMENT (PWS)

Task Order One (1) Revised 10 July 2025

C.1 Background

The U.S. Army Combat Capabilities Development Command (DEVCOM) Army Research Laboratory (ARL) is the Army’s research laboratory. Nested strategically within DEVCOM and the Army Futures Command, ARL’s mission is to Operationalize Science. A hallmark of ARL’s mission is collaborative partnerships to broaden Army access to expert talent and accelerate transitions of science-enabled capabilities.

DEVCOM ARL identifies and executes disruptive research leading to scientific discovery and emerging technologies for Army continuous transformation. This research is based on eleven foundational research competencies: Biological and Biotechnology Sciences; Electromagnetic Spectrum Sciences; Energy Sciences, Humans in Complex Systems; Mechanical Sciences; Military Information Sciences; Network, Cyber, and Computational Sciences; Photonics, Electronics, and Quantum Sciences; Sciences of Extreme Materials; Terminal Effects; and Weapons Sciences.

The following PWS outlines the items required for the successful execution of videos and streaming support needed to enhance the development between stakeholders, industry, and the Government agencies.

The streaming and video production highlights the achievements and exceptional research work done by the ARL staff for the benefit of the American Soldier. Streaming and video production allows the public, the Department of Defense (DoD), and our partners to see firsthand the work that’s being accomplished by ARL.

C.2. Objective The objective of this effort is to provide video production and streaming services for ARL.

C.3 Technical Requirements

C.3.1 All video production and streaming quality shall be within the requirements set in the base order PWS section C.4.

C.3.2. Video Production Events C. 3.2.1 Individual Video Production events shall be less than one (1) minute in length for the sizzle reels and up to twenty (20) minutes in length for other video features. The Contractor shall ensure the event produces a production quality video that captures the required subject description identified by the Contracting Officer Representative (COR).

C.3.2.2 The Contractor shall provide video production events to videos identified by the COR. The Contractor shall provide a final copy of all video production within seven (7) days after the event. This could be extended based on if edits need to be made to the video and the extent of those edits.

C.3.3 Streaming Events: The Contractor shall provide streaming support for a minimum of one (1) video streaming event, with a possible maximum of four (4) events per year. The event(s) may be for a variety of reasons including, but not limited to, town hall events for various stakeholders. The event(s) will be located primarily at the Army Research Laboratory (ARL), Adelphi, MD and Aberdeen Proving Ground (APG), MD (see C.7.1. for address of locations). Individual streaming events are estimated to be up to eight (8) hours and will not exceed twelve (12) events during the 36 month contract period of performance, over the course of the period of performance.

C.3.4.1 Distribution Medium: All streaming events shall be distributed in accordance with requirements set in Base PWS section C.4.2.3 C.3.5 Required Future Video Production and Streaming Events (Surge): Video production and/or streaming events beyond the maximum specified in C.3.3 may be required to support ARL’s business needs. This work is classified as surge requirements. The Contractor will be notified of any surge requirements within 24 hours of when the event is to occur. The Contractor shall provide video production and/or streaming events for unscheduled video production events and streaming events as notified by the Contracting Officer.

C.3.5.1 Distribution Medium: All video production events shall be distributed in accordance with requirements set in Base PWS section C.4.2.3 C.3.6. Video Production and Streaming Event Information:

C.3.6.1. All video production and streaming events under this task order are intended for public release.

C.3.6.2. All video production and streaming event dates and locations are subject to changes due to Government support/operating schedules. When possible, the Government will provide as much notice as possible for these changes with a minimum of 24-hour notice for the change.

C.3.6.3. The Contractor shall provide a list of all production equipment needed to complete all video production and streaming to the COR. The list shall be provided no later than two (2) weeks before the start of the project. However, surge requirements may arise that will require a shorter submission deadline. The COR, Contracting Officer, and Contractor will determine together if certain surge requirements are feasible to determine an appropriate submission deadline.

C.3.6.4. The video production equipment list with an estimated deliverable date shall be coordinated in advance with COR. This shall happen no later than (NLT) two (2) weeks before the start on a specific video or project. This could be extended based on if edits need to be made to the video and the extent of those edits.

C.3.7 Section 508 Compliance: The Contractor shall ensure that all final version of video products, streaming events, and associated materials delivered under this task order is fully compliant with Section 508 of the Rehabilitation Act.

C.4 Contract Deliverables C.4.1 Final Video Production: The Contractor shall provide a digital version of all draft video production and streaming events to the COR in accordance with the Base PWS (section C.4.2.3) within seven (7) calendar days after the event. The Government will review the draft version and provide written comments regarding doctrinal and informational accuracy, as well as artistic acceptance, indicating any necessary or desired changes within 15 calendar days of receipt. This timeframe may be extended based on the extent of edits required. The Contractor shall provide a final version of video production and streaming events to the COR within seven (7) calendar days after receipt of Government comments.

C.4.2 Production Equipment List: The Contractor shall provide a list of all production equipment needed to complete all video production and streaming to the COR. To the maximum extent possible, the list shall be provided NLT two (2) weeks of the request.

C.4.3 Monthly Status Report: The Contractor shall provide a monthly status report by the fifth (5th) day of each month, unless that day falls on a weekend then they should provide it the following Monday, that details what work was done, what is to come in terms of project, if known, and a breakdown of the funding used and remaining. The Contractor’s format is acceptable.

C.4.4. Final Report: The Contractor shall provide the final report to the COR with the last monthly report. Contractor’s format is acceptable. The final report shall include a summary of all videos produced under this task order and includes a financial summary report for all invoices submitted.

C.4.5. Monthly Financial Report: The Contractor shall provide a financial report to the COR by the fifth (5th) day of each month. The Contractor’s format is acceptable. Each financial report shall include a running summary of contract line-item structure (CLIN) totals.

C.4.6. Monthly Invoices: The Contractor shall provide invoices in a timely manner and NLT 15 days after the completion of the project.

C.5 GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT FURNISHED INFORMATION (GFI) / OTHER GOVERNMENT FURNISHED MATERIALS (GFM)

No GFE/GFI/GFM shall be provided for this task order.

C.6 Travel

The Contractor shall perform travel in accordance with the current Joint Travel Regulations (JTR). The Contractor shall provide the COR a travel plan five (5) days prior to the departure date via email/DoD SAFE. The travel plan shall include the proposed destinations, number of people traveling, number of trips per person, airfare cost per person, lodging cost per person, per diem cost per person, rental car per trip (if required) and any other miscellaneous costs per person. All proposed travel requires written pre-approval from the COR. All invoices containing travel charges shall include supporting documentation such as receipts and invoices.

C.7. Place Of Performance

C.7.1 Video productions and streaming shall take place at one (1) of the following locations when the content is relevant as specified by the COR:

Army Research Laboratory (ARL) 2800 Powder Mill Road Adelphi, MD 20783

Aberdeen Proving Ground (APG) Aberdeen, MD 21005

C.7.2 Other locations supporting b-roll may be needed at universities and other ARL locations such as Army Research Office (ARO) in Raleigh NC, and five (5) Regional sites in Austin TX, Los Angeles CA, Chicago IL, Boston MA, and White Sands Missile Range, NM.

C.7.3 The Contractor shall be required to report to one of the aforementioned sites 24 hours after receipt of notice by the COR.

C.8 Period of Performance

The total period of performance (PoP) of this task order shall be 36 months from the time of contract award and includes a 12-month base period and two (2), 12-month options.

C.9 Distribution Statements

C.9.1 Determination of Contract submission documents are:

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

C.9.2 Determination of information generated form the performance of the contract: DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

C.10 Personnel and Key Personnel

C.10.1 The Contractor shall provide personnel based on the requirements of this task order. The Contractor shall retain and maintain key personnel as identified in the key personnel clause in the TO. Key Personnel shall be identified in the proposal and the qualifications approved by the COR. Key personnel shall include may include, but not limited to, a Producer, Editor, Web Developer/Designer, Photographer, Script Writer, Film Crew or any other mix based on the labor mix accepted by the Government at time of award. The Contractor shall sustain adequate coverage of all positions during contract performance and ensure no position during period of performance of this TO.

C.11 Anti-Terrorism/Operational Security (AT/OPSEC) C.11.1 AT Level I Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include sub-contractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

C.11.2 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204.9, Personal Identify Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.11.3 For contractors who DO NOT require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local Security policies and procedures (provided by Government Representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.11.4 iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

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