PWS_Base.docx

BASIC PERFORMANCE WORK STATEMENT (PWS)

Video Production and Video Streaming 19 May 2025

C.1 PURPOSE

The purpose of this effort is to establish an Indefinite Delivery Indefinite Quantity (IDIQ) single award contract vehicle under which individual Task Orders (TOs) can be issued to support the U.S. Army Combat Capabilities Development Command (DEVCOM) Army Research Laboratory (ARL).

C.2 BACKGROUND

C.2.1 The U.S. Army Combat Capabilities Development Command Army Research Laboratory, known as DEVCOM ARL, is the Army’s research laboratory. Nested strategically within DEVCOM and the Army Futures Command, ARL’s mission is to Operationalize Science. A hallmark of ARL’s mission is collaborative partnerships to broaden Army access to expert talent and accelerate transitions of science-enabled capabilities.

C.2.2 By combining its in-house technical expertise with those from academic and industry partners, ARL is able to maximize each dollar invested to provide the best technologies for our Soldiers. ARL also applies the extensive research and analysis tools developed in its direct mission program to support ongoing development and acquisition programs in the Army Futures Command, Program Executive Offices (PEOs)/Program Manager (PM) Offices and Industry.

C.2.3 Once a partnership or internal requirements are identified, meetings to enhance development between stakeholders in academia, industry and Government agencies are needed. The following Performance Work Statement (PWS) outlines the items required for the successful execution of such videos and streaming support needed to enhance the development between stakeholders, industry and Government agencies.

C.2.4 The streaming and video production highlights the achievements and exceptional research work done by the ARL staff for the benefit of the American Soldier. Streaming and video production allows the public, Department of Defense (DoD) and our partners to see firsthand the work that’s being accomplished by ARL.

C.3 SCOPE

The objective of this subject PWS is to provide details of the required effort through which the Army can facilitate video production and video streaming. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform Streaming and Video Services as defined in this PWS except for those items specified as Government Furnished Property (GFP) and services. The Contractor shall perform to the standards outlined in this contract.

C.4 TECHNICAL REQUIREMENTS

The following paragraphs outline the video streaming and video production requirements for accomplishing the purpose and scope of this effort. Under this contract, the Government may issue individual TOs for the efforts provided below. Specific technical requirements will be identified in each TO.

C.4.1 Video Streaming Events

C.4.1.1 The Contractor shall develop complete video streaming events to capture video and audio for live transmission or recording to air at a later date. Streaming events could be Live, Virtual or Hybrid and either be in meeting, collaboration or hybrid style. A Live event is defined as an event in person and typically all participants are physically present in one (1) location and streaming is a way to include a larger audience. Virtual is defined as an event where everyone is geographically dispersed, with a Hybrid event defined as a mix of the Live and Virtual event. Typical style can be where everyone can talk and share content openly with limited moderation to everything being moderated and permissions are assigned to specific users for a specific period of time to a combination of the two (2).

C.4.1.2 The Contractor shall allow for these video streaming event(s) to be streamed to the World Wide Web (WWW) on either a Contractor supplied commercial Uniform Resource Locator (URL) that utilizes a video content distribution network and that allows for copy-righted material and would not have ads/suggestions, or Government furnished URL that enables viewing of the stream.

C.4.1.2.1 When using non-Government URL space, the Contractor shall:

A. Provide the following usage statistics:

1. User count

2. Internet Protocols (IPs)

3. Regional counts

4. Successful / Unsuccessful loads B. Provide the capability to handle at a minimum 400 concurrent users, not to exceed 20,000 users based on the specific event type.

C. Provide web development and design expertise that includes, but is not limited to:

1. PowerPoint conversion to Portable Document Format (PDF)

2. Graphics for the web page

3. Elements such as Ask Questions, frequently asked questions (FAQ), Help links, and etc.

4. Site should meet all industry standards and DoD recommendations in web design and meet applicable compliance issues. Ability to build page and host in .COM realm when Government .MIL realm doesn’t support an event.

C.4.1.2.2 The Contractor shall provide Streaming event expertise and the capability for breakout rooms/sessions, lobbies, and/or other virtual holding areas. When deciding on the platform, requirements include the sharing of and downloading of content used.

C.4.1.2.3 The Contractor shall provide support services (i.e. filming and streaming) from a Government facility when applicable when the event is local and virtual support is not sufficient.

A. Onsite is defined as a Government facility.

B. Offsite is defined as any location outside of a Government facility.

C.4.1.3 Streaming events described in the TOs shall be subject to the following production requirements:

C.4.1.3.1 Estimated length of the streaming videos from 15 minutes – eight (8) hours depending on the subject matter of the product and will be determined in individual TOs.

C.4.1.3.2 Original photography for video streaming shall utilize equipment equal to or better than High-Definition 1080P format and equal to or better than standards listed in Society of Motion Picture and Television Engineers (SMPTE) 274M-2008. SMPTE 274M is a standard published by SMPTE which defines the 1080-line high-definition video formats including 1080p25 and 1080p30. It is frequently carried on Serial Digital Interface physical cables defined by the SMPTE 292M standard.

C.4.1.3.3 Sound recording shall be accomplished with broadcast-quality equipment equal to or better than established broadcast standards.

C.4.1.3.4 The Contractor shall provide professional personnel to perform the required work. The Contractor shall identify by name and labor category those individuals chosen to perform various production functions. Substitutions shall be submitted in writing and shall be subject to approval by the Contracting Officer’s Representative (COR). Substitutes shall have at least the same qualifications as the person being replaced.

C.4.1.3.5 Agreed upon location videography dates and locations are subject to changes due to Government support/operating schedules. The Government will provide as much notice as possible for these changes with a minimum of 24-hour notice for the change.

C.4.1.3.6 The Contractor shall provide all required production equipment, lights, cables, tie-ins and related accessories as determined in the individual TO PWS.

C.4.2 Video Production Events

C.4.2.1 The Contractor shall create video products, video news releases, video feature packages, sizzle reels and corporate videos that meet industry standard formats for high-definition videos that include script development, interviews, b-roll, testing/research video and editing suite space.

C.4.2.2 Video Production events identified in TOs shall be subject to the following production requirements:

C.4.2.2.1 Length of the videos shall be from under one (1) minute in length to greater than five (5) minutes and up to twenty (20) minutes depending on the subject matter of the product and will be determined in individual TOs.

C.4.2.2.2 Distribution medium for these videos shall be identified in individual TOs PWS.

C.4.2.2.3 Original photography for video production shall utilize equipment equal to or better than High-Definition 1080P format and equal to or better than standards listed in SMPTE 274M-2008.

C.4.2.2.4 Sound recording shall be accomplished with broadcast-quality equipment equal to or better than established broadcast standards.

C.4.2.2.5 Editing shall be accomplished using broadcast quality non-linear editing equipment.

C.4.2.2.6 Requirements for additional music, stock music, or sound effects shall be established in individual TOs PWS.

C.4.2.2.7 The Contractor shall provide professional personnel to perform the required work. The Contractor shall identify by name and labor category those individuals chosen to perform various production functions. Substitutions shall be submitted in writing and shall be subject to approval by the COR. Substitutes shall have at a minimum the same qualifications as the person being replaced.

C.4.2.2.8 Agreed upon location videography dates and locations are subject to changes due to Government support/operating schedules. The Government will provide as much notice as possible for these changes with a minimum of 24-hour notice for the change.

C.4.2.2.9 The Contractor shall provide all required production equipment, lights, cables, tie-ins, and related accessories as determined in the individual TO PWS.

C.4.2.2.10 The Contractor shall deliver all of the original videography, edits and all other associated electronic media used in the production on a hard drive. The materials delivered on the hard drive shall be in their native format and at the highest resolution.

C.4.2.3 Video Production events identified in TOs shall be subject to the following production schedules:

C.4.2.3.1 The Contractor and scriptwriter shall be required to attend a kick-off meeting as outlined in TO PWS. The COR will coordinate the date and time. The meeting is introductory in nature and will feature a review of specifications, identification of major participants and clarification of roles and responsibilities.

C.4.2.3.2 Scripting and storyboarding shall be determined in individual TOs PWS. The Contractor shall provide all materials, labor and travel expenses necessary to provide three (3) Approaches, a Treatment, a Draft Script and a Final Script with storyboards, if required by the Government and Production Breakdown. The script shall be provided to the COR in Microsoft Word compatible format as an electronic mail attachment. The types of videography (e.g., live action, art/animation, stock visuals) will be specified in the approved script. All scripted scenes designated “STOCK-GOV FURNISHED” or words to that effect will be provided to the Contractor by the Government in as close to original quality as circumstances permit.

C.4.2.3.3 All video transfer of the Contractor’s stock/filmed/created footage for the Government in original formats shall be transferred to the Government at the Contractor’s expense.(i.e., USB, Safe site).

C.4.2.3.4 Minor changes in dialog and in visuals often occur during production to enhance the production value. Upon completion of the production, the Contractor shall provide a copy of the as-produced script that reflects all changes made during the production.

C.4.2.3.5 The Contractor shall not proceed to Pre-production and Production until approval of shooting script and authorization by COR in writing is received. Proposal TO PWS for production cost shall include a Government provide production plan format. (See Annex 1 for format)

C.4.2.3.6 The Contractor and COR may be required to conduct a pre-production site visit. Dates and locations will be determined by the COR in coordination with the customer and Contractor at the task order level.

C.4.2.3.7 The Contractor shall provide a daily shooting schedule to the COR by electronic mail attachment prior to location videography.

C.4.2.3.8 Talent release(s) shall be obtained prior to taping by the Contractor. The Contractor shall deliver signed releases obtained from all persons recognizably photographed or recorded. The Contractor shall deliver releases for use of private or commercial property and a copy of the music license for music used. Copies of DoD standard release formats for use with this project are incorporated in Attachment A.

C.4.2.3.9 Agreed upon location videography dates and locations are subject to changes due to Government support/operating schedules. The Contractor shall provide all production equipment, lights, cables, tie-ins, and related accessories. Equipment support vehicles, uniforms, and properties are to be furnished by the Contractor. The Government will provide as much notice as possible for these changes with a minimum of 24-hour notice for the change.

C.4.2.3.10 Prior to First Edit, the Contractor shall provide video samples of proposed animation sequences and complex graphics (including titles) for review and approval by the COR. This may be accomplished at the Contractor’s facility, by mail, by electronic transfer means, or overnight delivery service when required.

C.4.2.3.11 The First Edit shall closely resemble the final product to include suggested music, sound effects, graphics and video. A Government representative may attend the editing session. A digital copy (via DoD Safe Site: https://safe.apps.mil/) of the First Edit with time code for each scene displayed on screen (window dubs) shall be provided to the COR. The Government will review and provide written comments on the First Edit for doctrinal and informational accuracy as well as artistic acceptance, indicating any changes necessary or desired as in accordance with the timeframe defined in the TO PWS. These written comments shall be attached to the First Edit Approval Certificate. After Government review of the First Edit, additional changes in the narration, visuals, music, effects, and sound mixing may be required prior to proceeding to the Final Edit.

C.4.2.3.12 After the Government’s approval of the First Edit, the Contractor shall proceed to the Final Edit. A Government representative may attend the final editing session.

C.4.2.3.13 Upon completion and approval of the Final Edit, the Contractor shall certify that the deliverable product has undergone a quality control review and is not subject to any deficiencies.

C.4.3 Dedicated task support staff

C.4.3.1 On occasion, the Government will have a task that requires dedicated support for video and streaming that span a period of time longer than the typical single event. These types of events typically span multiple weeks to an ongoing project that runs multiple years.

C.4.3.2 These projects can have specific requirements as defined in the TO PWS. The projects may include, but are not limited to, projects that will require dedicated video creation and/or editing for multiple weeks to support a social media campaign for an upcoming event, projects that will require support across multiple weeks where videos are created to support an upcoming event, etc.. These videos could be short (under one (1) minute in length) to greater than five (5) minutes and up to twenty (20) minutes. The Contractor shall ensure the task(s) include milestones to enable the task(s) be tracked monthly.

C.4.3.3 Experience: The Contractor shall ensure Contractor employees possess experience with high-definition video cameras, including shallow depth of field cinema cameras, electronic news gathering (ENG) style, Pan-tilt-zoom (PTZ) style, and digital single-lens reflex (DSLR) video cameras. Basic audio experiences are required, including experience with wireless lavalier microphones for interviews and presentations. Experience with three (3)-point lighting setups is preferred. Experience with Adobe Creative Cloud (CC) and Final Cut Pro are preferred.

C.4.4 Streaming Engine

C.4.4.1 The Contractor shall seek, in coordination with the ARL Public Affairs Office, a public stream engine service that shall support non-Controlled Unclassified Information (CUI) content service. The service shall possess the capability for unlimited live streaming, storage, unlimited bandwidth, private domain-level, password protection, private and non-private link sharing. Service shall be able to allow multiple people to manage the account at ARL level, create custom reports on live streaming events that report engagement of viewers, geographic region, duration of watched hours, customizable player with logos, custom beginning and end screens as well as ability to publish through social media outlets and embed where desired. Engine shall support live event recordings and ability to review and post recorded events for up to 30 days. The engine should support storage and playback of uploaded events and videos as desired.

C.5 CONTRACT DELIVERABLES

C.5.1 Deliverables – The Contractor shall provide deliverables as specified in the TO PWS.

C.6 GOVERNMENT FURNISHED EQUIPMENT (GFE) / GOVERNMENT FURNISHED INFORMATION (GFI) / OTHER GOVERNMENT FURNISHED MATERIAL (GFM)

C.6.1 GFE/GFI/ GFM - GFE/GFI/ GFM may be provided to the Contractor by the Government to facilitate performance of the individual TOs under this contract. Should such circumstances arise, GFE/GFI/ GFM will be addressed by individual TO. All tools, materials and unused supplies purchased by the Contractor and reimbursed by the Government during the term of this contract shall be delivered to the Government at the completion or termination of individual TO. Any GFE/GFI/ GFM requirement to complete a task will be specifically identified in the individual TOs.

C.7 TRAVEL

To the maximum possible extent, the Contractor shall provide electronic media over existing secure high bandwidth or other secure communications links rather than by Contractor travel. The Government will identify all travel requirements within individual TO PWS. In general, the Contractor is expected to travel to Government and Contractor facilities within the Continental United States (CONUS) in support of each TO. The Contractor shall provide the COR a travel plan five (5) days prior to the departure date via email/DoD SAFE. The travel plan shall include the proposed destinations, number of people traveling, number of trips per person, airfare cost per person, lodging cost per person, per diem cost per person and any other miscellaneous costs per person. All proposed travel requires written pre-approval from the COR. All invoices containing travel charges shall include supporting documentation such as receipts and invoices.

C.8 PLACE OF PERFORMANCE

The Contractor shall perform services, including filming and streaming, at the Government facility or local locations. All other work, such as editing, voiceovers, and meetings, shall be performed at the Contractor’s facility, as specified in each TO PWS. The Contractor’s facility will be the primary performance location, as specified in each TO PWS.

C.9 PERSONNEL AND KEY PERSONNEL

C.9.1 The Contractor shall provide personnel based on the individual TO requirements. The Contractor shall provide personnel for scheduled services to be performed at a Government site per COR approval. The hours of operation and place of performance shall be determined by the requirements set forth in individual TO.

C.9.2 The Contractor shall retain and maintain key personnel as identified in the key personnel clause in the individual TOs. Key Personnel shall be identified in the proposal and the qualifications approved by the TO COR. Key personnel shall include may include, but not limited to, a Producer, Editor, Web Developer/Designer, Photographer, Script Writer, Film Crew or any other mix based on the labor mix accepted by the Government at time of award. The Contractor shall sustain adequate coverage of all positions during contract performance and ensure no position during performance of the TOs.

C.10 ANTI-TERRORISM/OPERATIONAL SECURITY (AT/OPSEC)

C.10.1 AT Level I training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

C.10.2 Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

C.10.3 For Contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of six (6) months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

C.10.4 iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

C.11 DISTRIBUTION STATEMENT

C.11.1 Determination of Contract submission documents are:

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

C.11.2 Determination of information generated form the performance of the contract: DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

Contracting Officer (KO):

Legal Advisor:

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