Combination Synopsis-Solicitation for Commercial Purchases - W911QX25QA002-0001.docx

COMBO SYNOPSIS SOLICITATION FOR COMMERCIAL ITEMS

Amendment 0001 - The purpose of this amendment is to notify industry of the responses to questions regarding the solicitation. Responses to industry questions may be found in the Solicitation Questions Summary Sheet - Government Response excel attachment. The following documents have been amended and are attached to the amendment:

1. Task Order 0001 PWS Amendment 0001

2. DD 1423 (Task Order 0001) Amendment 0001

3. Task Order 0002 PWS Amendment 0001

4. DD1423 (Task Order 0002) Amendment 0001

5. Provisions and Clauses Full Text Attachment (for Combo Synopsis-Solicitation – Amendment 0001 The changes are indicated in red text. The contents of these amended documents shall be thoroughly reviewed. Additionally, the following new documents are incorporated via this amendment:

1. Price-Rates Template

2. Section 508 Contract Language Template

3. Solicitation Questions Summary Sheet - Government Response Please note, previous iterations of the Base PWS shall be referenced as no changes have been made to that document as a result of this amendment. The closing date for this solicitation has been extended to 18 July 2025 by 11:59AM Eastern Time (ET). No additional questions will be accepted in response to this amendment.

1. Class Code: T

2. NAICS Code: 512110

3. Subject: Video Production and Video Streaming Services Base Indefinite Delivery Indefinite Quantity (IDIQ) Contract

4. Solicitation Number: W911QX25QA002

5. Set-Aside Code: 100% Small Business Set aside

6. Response Date: 18 July 2025

7. Place of Delivery/Performance:

U.S. Army Research Laboratory Aberdeen Proving Ground, MD 21005-5066

8.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is W911QX25QA002. This acquisition is issued as an or Request for Quote (RFQ)

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 Effective 11 June 2025.

(iv) This acquisition is set-aside for 100% Total Small Business Set-Aside. The associated NAICS code is 512110. The small business size standard is $40 million.

(v) The following is a list of contract line item number(s) (CLINs) and items, quantities and units of measure, (including option(s), if applicable):

Base IDIQ

CLIN 0001: – Labor and Materials for Video Production and Video Streaming Services as described in the Performance Work statement (PWS) with a three (3) year ordering period beginning on base award date; Quantity: 1.0 job. Time Materials Type Contract (T&M)

CLIN 0002: – Travel – Travel required for Video Production and Video Streaming Services as described in the PWS with a three (3) year ordering period beginning on base award date; Quantity: 1.0 job. Time Materials Type Contract (T&M)

CLIN 0003: – Data - The Contractor shall provide data deliverables as specified in each Task Order/Delivery Order in accordance with the DD Form 1423 in section J of the task order. Three (3) year ordering period beginning on base award date; Quantity: 1.0 job. Firm Fixed Price (FFP) Type of Contact

Task Order 0001

CLIN 0001: (Base Period): – Labor and Materials for Video Production and Video Streaming Services as described in the Task Order 0001 Performance Work statement (PWS); Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M)

CLIN 0002: (Base Period): – Travel – Travel required for Video Production and Video Streaming Services as described in the Task Order 0001 PWS; Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M)

CLIN 0003: (Base Period): – Data - The Contractor shall provide data deliverables as specified in each Task Order/Delivery Order in accordance with the DD Form 1423 – Task Order 0001 in section J of the contract. Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Firm Fixed Price (FFP) Type of Contact

CLIN 0004: (Option Period 1): – Labor and Materials for Video Production and Video Streaming Services as described in the Task Order 0001 Performance Work statement (PWS); Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M))

CLIN 0005: (Option Period 1): – Travel – Travel required for Video Production and Video Streaming Services as described in the Task Order 0001 PWS; Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M)

CLIN 0006: (Option Period 1): – Data - The Contractor shall provide data deliverables as specified in each Task Order/Delivery Order in accordance with the DD Form 1423 – Task Order 0001 in section J of the contract. Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Firm Fixed Price (FFP) Type of Contact

CLIN 0007: (Option Period 2): – Labor and Materials for Video Production and Video Streaming Services as described in the Task Order 0001 Performance Work statement (PWS); Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M))

CLIN 0008: (Option Period 2): – Travel – Travel required for Video Production and Video Streaming Services as described in the Task Order 0001 PWS; Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M)

CLIN 0009: (Option Period 2): – Data - The Contractor shall provide data deliverables as specified in each Task Order/Delivery Order in accordance with the DD Form 1423 – Task Order 0001 in section J of the contract. Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Firm Fixed Price (FFP) Type of Contact

Task Order 0002

CLIN 0001: (Base Period): – Labor and Materials for Video Production and Video Streaming Services as described in the Task Order 0002 Performance Work statement (PWS); Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M)

CLIN 0002: (Base Period): – Travel – Travel required for Video Production and Video Streaming Services as described in the Task Order 0002 PWS; Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M)

CLIN 0003: (Base Period): – Data - The Contractor shall provide data deliverables as specified in each Task Order/Delivery Order in accordance with the DD Form 1423 – Task Order 0002 in section J of the contract. Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Firm Fixed Price (FFP) Type of Contact

CLIN 0004: (Option Period 1): – Labor and Materials for Video Production and Video Streaming Services as described in the Task Order 0002 Performance Work statement (PWS); Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M))

CLIN 0005: (Option Period 1): – Travel – Travel required for Video Production and Video Streaming Services as described in the Task Order 0002 PWS; Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M)

CLIN 0006: (Option Period 1): – Data - The Contractor shall provide data deliverables as specified in each Task Order/Delivery Order in accordance with the DD Form 1423 – Task Order 0002 in section J of the contract. Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Firm Fixed Price (FFP) Type of Contact

CLIN 0007: (Option Period 2): – Labor and Materials for Video Production and Video Streaming Services as described in the Task Order 0002 Performance Work statement (PWS); Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M))

CLIN 0008: (Option Period 2): – Travel – Travel required for Video Production and Video Streaming Services as described in the Task Order 0002 PWS; Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Time Materials Type Contract (T&M)

CLIN 0009: (Option Period 2): – Data - The Contractor shall provide data deliverables as specified in each Task Order/Delivery Order in accordance with the DD Form 1423 – Task Order 0001 in section J of the contract. Quantity: 1.0 job. Twelve (12) month Period of Performance from date of Task Order award; Firm Fixed Price (FFP) Type of Contact

(vi) Description of requirements: See the attached Base Performance Work Statement (PWS), Task Order 0001 PWS, and Task Order 0002 PWS.

(vii) Delivery is required by for a three (3) year ordering period upon contract award of the base effort. Delivery shall be determined via each individual task order. Acceptance shall be performed at the place of delivery determined in each task order. The FOB point is Destination.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The following addenda have been attached to this provision: See attached Provisions and Clauses Full-Text Attachment (for Combo Synopsis-Solicitation).

(ix) The provision at FAR 52.212-2, Evaluation - Commercial Items is applicable to this acquisition. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows:

Evaluation Criteria - Service (Tradeoff) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical, Past Performance and Price. The Contracting Officer determines that past performance will be evaluated on an acceptable/ non-acceptable rating, and only those offerors who receive an “acceptable” rating will be determined to have met the past performance acceptability standard. The offeror is required to submit complete and accurate information as requested.

The Technical acceptability element of the evaluation will first be a determination as to whether the proposed product meets the performance characteristics and/or objectives in the Solicitation inclusive of the Base Performance Work Statement (PWS), Task Order 0001 PWS and Task Order 0002 PWS as well as the prior experience requirement. The performance characteristics and specifications that must be met are stated in this solicitation document and the Performance Work Statement (PWS) document, which is provided as an attachment to this solicitation. The prior experience requirement applies to the company itself only. The Government is not responsible for locating or securing any information which is not included in the proposal. To ensure sufficient information is available, offerors must furnish as part of their proposal all descriptive material (such as cuts, illustrations, drawings, sample videos or other information) necessary for the Government to determine whether the proposed effort meets the performance characteristics and specifications of the requirement listed in this solicitation and attached PWS. If the offeror proposes to modify a product so as to conform to the requirement of this solicitation, the offeror shall include a clear description of such proposed modifications and clearly mark any descriptive materials to show modifications. The Technical element of the evaluation shall be based solely on information furnished by the offeror. Those offers that meet or exceed the stated performance characteristics and/or objectives will then be evaluated in terms of technical aspects above the minimum requirements that would be most beneficial to the Government. In particular, the Government is willing to trade-off on price for offerors that exceed the following performance work characteristics/objectives and/or period of performance.

Government will evaluate based on the following:

Past Experience: Past Performance will be evaluated on an acceptable/unacceptable rating basis. An “Acceptable” rating is defined as the Government having reasonable confidence that the offeror can complete all requirements under the contract and meet stated delivery dates. An “Unacceptable” rating is defined as the Government having minimal confidence that the offeror can complete all requirements under the contract and meet stated delivery dates. Only offerors rated “Acceptable” will be eligible for award. The ratings will be based upon past performance information submitted by the offeror, as well as any other past performance information the Government may obtain.

· Offerors shall submit up to four (4) samples, each under three (3) minutes in length that clearly demonstrate video capabilities as outlined in the Base PWS, Task Order 0001 PWS, and Task Order 0002 PWS provided. These videos shall focus on the Scientific or research discipline. The samples shall showcase capabilities and talent of the offeror.

· Ability for contract employees that work on site on a regular and routine basis to complete and favorably pass a National Agency Check (NAC).

Past performance will be evaluated based on information provided by the offeror as to actual sales of the proposed effort to industry or Government agencies. Past performance will consider the ability of the offeror to meet characteristics/objectives, delivery schedules (with warranty fulfillment and maintenance reputation included as applicable). Offerors shall submit up to four (4) records of past performance from the previous 24 months. Offerors shall identify the following for each:

Corporate Name or Government Customer Point of Contact Name, telephone number and email address Period(s) of Performance Brief Summary of services provided

Price will be evaluated based on the total proposed price of the sample tasks, including options, (if any). The resulting award(s) will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract using Time and Material (T&M) contract type with a ceiling of $750,000.00 for a three (3) year ordering period. A cost reasonableness and cost realism analysis will be utilized in the evaluation of these efforts. The offeror will be required to submit complete and accurate information as requested in the Provisions and Clauses Full-Text Attachment (for Combo Synopsis-Solicitation) - Instruction to Offerors - Proposal Submission Requirements, Volume III – Price/Rates.

Technical and past performance are of equal importance and when combined are significantly more important than price. The Government reserves the right to award to other than the lowest price and to award without discussions.

(x) Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause: NONE

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition. The following additional FAR/DFARS clauses cited in this clause are applicable:

FAR:

52.203-3, Gratuities (APR 1984) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020) 52.204-7, System for Award Management (NOV 2024) 52.204-20, Predecessor Of Offeror (AUG 2020) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (DEC 2023) 52.204-25, Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JAN 2025) 52.209-7, Information Regarding Responsibility Matters (OCT 2018) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) 52.219-8, Utilization of Small Business Concerns (JAN 2025) 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008) (SEP 2021) 52.219-28, Post-Award Small Business Program Representation (JAN 2025) 52.222-3, Convict Labor (June 2003) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.222-54, Employment Eligibility Verification (JAN 2025) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.239-1, Privacy or Security Safeguards (AUG 1996) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)

DFARS:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (DEC2022) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022) 252.204-7004, Antiterrorism Awareness Training for Contractors (JAN 2023) 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (OCT 2016) 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (JAN 2023) 252.204-7016, Covered Defense Telecommunications Equipment or Services - Representation (DEC 2019) 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements (NOV 2023) 252.204-7020, NIST SP 800-171 DoD Assessment Requirements (NOV 2023) 252.204-7021, Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirement (JAN 2023) 252.225-7007, Prohibition on Acquisition of Certain Items from Communist Chinese Military Companies (DEC 2018) 252.227-7015 Technical Data—Commercial Products and Commercial Services (MAR 2023) 252.227-7037, Validation of Restrictive Markings on Technical Data (JAN 2025) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023) 252.243-7002, Requests for Equitable Adjustment (DEC 2022) 252.244-7000, Subcontracts for Commercial Products or Commercial Services (NOV 2023) 252.247-7023, Transportation of Supplies by Sea-Basic (OCT 2024)

(xiii) The following additional contract requirement(s) or terms and conditions apply (full text of all FAR/DFARS clauses that contain fill-in information, as well as all local clauses, can be found in the attached Provisions and Clauses Full-Text document):

FAR/DFARS (Included by Reference)

FAR:

52.204-2, Security Requirements (MAR 2021) 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13, System for Award Management Maintenance (OCT 2018) 52.204-14, Service Contract Reporting Requirements (OCT 2016) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) 52.204-17, Ownership or Control of Offeror (AUG 2020) 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016) 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) 52.216-18, Ordering (AUG 2020) 52.216-31, T&M/LH Proposal Requirements—Commercial Acquisition (NOV 2021) 52.227-11, Patent Rights—Ownership by the Contractor (DEC 2007) 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts (NOV 2021) 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3, Protest after Award (AUG 1996) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act—Covered Foreign Entities (NOV 2024) 52.243-3, Changes—Time-and-Materials or Labor-Hours (SEP 2000) 52.244-2, Subcontracts (JUN 2020) 52.245-1, Government Property (SEP 2021) 52.245-9, Use and Charges (APR 2012) 52.249-14, Excusable Delays (APR 1984)

DFARS:

252.201-7000, Contracting Officer's Representative (DEC 1991) 252.204-7000, Disclosure of Information (OCT 2016) 252.204-7003, Control of Government Personnel Work Product (APR 1992) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (MAY 2024) 252.225-7048, Export-Controlled Items (JUN 2013) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.242-7006, Accounting System Administration (JAN 2025) 252.245-7003, Contractor Property Management System Administration (JAN 2025) 252.245-7005, Management and Reporting of Government Property (JAN 2024)

FAR/DFARS (Included by in Full Text):

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-26, Covered Telecommunications Equipment or Services--Representation (OCT 2020) 52.216-19, Order Limitations (OCT 1995) 52.216-22, Indefinite Quantity (OCT 1995) 52.219-8, Utilization of Small Business Concerns (JAN 2025) 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) 52.252-2, Clauses Incorporated by Reference (FEB 1998) 252.211-7003, Item Unique Identification and Valuation (JAN 2023) 252.232-7006, Wide Area WorkFlow Payment Instructions (JAN 2023)

Local Clauses:

ACC - APG POINT OF CONTACT

CONTRACTING OFFICER REP

TYPE OF CONTRACT

AUTH OFFICE TO ISSUE ORDERS

PERFORMANCE WORK STATEMENT

NON-PERSONAL SERVICES

AT-OPSEC REQUIREMENTS

DISTRIBUTION STATEMENT A

GOV INSPECTION AND ACCEPTANCE

EXERCISE OF OPTION

DELIVERY OF DATA ITEMS

TAX EXEMPTION CERT. (ARL)

PAYMENT INSTRUCTIONS

REQUIRING ACCESS TO COMPUTER

T&M or LH COST DETAILS

INVOICING

SUPERVISION OF EMPLOYEES

WORK HOURS

ID OF CONTRACTOR EMPLOYEES

GOV’T-CONTRACTOR RELATIONSHIPS

USE OF GOV’T FACILITIES

KEY PERSONNEL

CLARIFICATION OF 52.244-2

DFARS COMMERCIAL CLAUSES

EXCEPTIONS IN PROPOSAL

DEBRIEF OF UNSUCCESSFUL OFFERS

PROPOSAL PREP. (TASK ORDERS)

ADELPHI CONTR. DIVISION URL

FOREIGN NATIONALS PERFORMING

RECEIVING ROOM – APG

PAYMENT TERMS

AVAILABILITY OF FUNDS

INCREMENTAL FUNDING

DD FORM 1423

INSTRUCTIONS TO OFFERORS

PROPOSAL PREP (TASK ORDERS)

PAST PERFORMANCE INFORMATION

(xiv) This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as N/A

(xv) The following notes apply to this announcement: None

(xvi) Offers are due on 18 July 2025, by 11:59AM Eastern Time (ET). The offeror’s proposal shall be submitted electronically via email OR via DoD SAFE to the designated ARL representatives: Ariel Amey, Contracting Officer, ariel.m.amey.civ@army.mil, MJ Kang-Jones, Contract Specialist, myoung.j.kang-jones.civ@army.mil. Offerors shall review Proposal Submission Requirements contained in the Provisions and Clauses Full-Text Attachment (for Combo Synopsis-Solicitation) – Amendment 0001 for specific submission instructions.

(xvii) For questions regarding this solicitation, please contact MJ Kang-Jones, (520) 672-9558, myoung.j.kang-jones.civ@army.mil by 11:59AM ET on 01 July 2025. The question period for this solicitation has closed. No additional questions will be accepted in response to the solicitation amendment.

Solicitation Attachments:

1. Basic PWS

2. Task Order 0001 PWS Amendment 0001

3. DD 1423 (Task Order 0001) Amendment 0001

4. Task Order 0002 PWS Amendment 0001

5. DD1423 (Task Order 0002) Amendment 0001

6. Provisions and Clauses Full Text Attachment (for Combo Synopsis-Solicitation – Amendment 0001

7. Price-Rates Template

8. Section 508 Contract Language Template

9. Solicitation Questions Summary Sheet - Government Response

Contracting Officer:

Template last updated 9/8/2020 image1.emf