Front end and Specs-NES066-BID2.pdf

INV. NO. W911KB-09-R-0006

BID2 DOCUMENTS

FAIRBANKS SATELLITE OPERATIONS FAC.

FOX, ALASKA

SOLICITATION, OFFER, AND AWARD

SUPPLIES OR SERVICES AND PRICE/COSTS

CONSTRUCTION SPECIFICATIONS/STATEMENT OF WORK

INSPECTION AND ACCEPTANCE

SPECIAL CONTRACT REQUIREMENTS

CONTRACT CLAUSES

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS

INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

EVALUATION FACTORS FOR AWARD

19 December 2008

U.S. ARMY ENGINEER DISTRICT, ALASKA

CORPS OF ENGINEERS

P.O. BOX 6898

ELMENDORF AFB, ALASKA 99506-0898

INCREASE PROFIT SUBMIT VE CHANGES

NAICS: 236220 SIZE STANDARD: $33.5 million

Small Business Set Aside

This project is for the design and construction of a new NOAA Fairbanks Satellite Operations Facility (FSOF) at Fox, Alaska. This facility will be constructed on behalf of the mission and operational requirements of the NOAA Fairbanks Command and Data Acquisition Station (FCDAS). The development of this project is based on the July 2004 Facilities Master Plan (FMP) prepared by the U.S. Army Corps of Engineers, Alaska District (USACE). The FMP provided a condition survey and space utilization requirements for FCDAS buildings. Based on condition surveys of buildings, the FMP also provided a Capital Improvements Plan for replacement or upgrade to various buildings and infrastructure at the FCDAS. The Capital Improvements Plan for the existing FSOF recommended replacement of the existing facility with a new Satellite Operations Facility. In accordance with the space utilization tables developed in the FMP, and subject decisions made during an alternatives design charrette held November, 2006, the gross square footage of the new FSOF is planned for approximately 20,000 square feet. This facility will partially replace utilization requirements of the current facility. The facility will support the NOAA polar-orbiting satellite program.

MICHAEL D SUPRENANT 907-753-2555

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

23-Dec-2008

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance within _______10 calendar days and complete it within ________550 calendar days after receiving award, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ 3 copies to perform the work required are due at the place specified in Item 8 by ___________ local time ______________ 11 Feb 2009 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______ 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U.S. ARMY ENGINEER DISTRICT, AK

CEPOA-CT (W911KB)

PO BOX 6898

ELMENDORF AFB AK 99506-0898

W911KB

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

04:00 PM (hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX: TEL: TEL: FAX:

W911KB-09-R-0006 55

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W911KB-09-R-0006

Section 00010 - Solicitation Contract Form

CAUTION

! ! ! C A U T I O N T O O F F E R O R ! ! !

1. Business Hours: For the Alaska District Corps of Engineers is from 7:30 a.m. to 4:00 p.m., Monday through Friday.

2. Submit Proposal: Proposals can be mailed or hand delivered to the Alaska District Corps of Engineers. Mail to USACE, Alaska District, P.O. Box 6898, Elmendorf AFB, Alaska 99506-0898. To hand deliver the address is USACE, Alaska District, 2204 3rd Street, Elmendorf AFB, Alaska 99506-1538. Call extension 753-2525 or 753- 2540 in advance to arrange for pick-up. Be advised there is limited telephone service in the lobby. Please be sure to submit the proposal by the time specified on the Standard Form 1442, Block 13-A. Any proposal received after the specified time will not be accepted.

3. Visitors to Elmendorf AFB: Note: Boniface visitor center hours of operation are from 7:00 a.m to 10:00 p.m.

daily. You are required to have the following to obtain a base pass: current Anchorage emissions control inspection certificate, driver’s license, DoD Identification Card (if applicable), proof of insurance, Alaska vehicle registration and Contracting Division point of contact/telephone number. (See Section 00100)

4. Amendments: Have you acknowledged receipt of all amendments? If in doubt as to the number of amendments issued, please contact our office, (907) 753-2629.

5. Amended Proposal Pages: If any of the amendments furnished amended bid pages, the amended pages must be used in submitting your bid.

6. Proposal Guarantee: Sufficient proposal guarantee is in proper form (SF 24) must be furnished with your offer. (For jobs exceeding $25,000.00) (See Section 00100)

7. Mistake in Bid: Have you reviewed your bid price for possible errors in calculation or work left out?

8. Telegraphic Modifications: The Alaska District does not have the capability of receiving commercial telegrams directly. (See Standard Form 1442, Block 13 A for specific bid opening time). Any doubt as to time should be resolved in favor of extra time. Transmission by Fax to this office is not acceptable.

9. Offer Acceptance Period: The minimum proposal acceptance period is specified in block 13 D of the Standard Form 1442, Solicitation, Offer and Award. Please ensure that you allow at least the stated number of calendar days for the Government to accept your bid.

CERTIFICATE

Corporation

I, ________________________________, certify that I am __________________ of the corporation named as

Contractor herein, that __________________________ who signed this contract on behalf of the Contractor was then __________________________ of said governing body and is within the scope of its corporate powers.

CORPORATE SEAL SIGNED: _______________________________

CERTIFICATE

Limited Liability Company (LLC)

I, __________________________, certify that I am the ____________________ of the LLC named as

Offeror/Contractor herein; that __________________________ who signed this offer/contract on behalf of the

Offeror/Contractor was then __________________________ of said LLC; that said offer/contract was duly signed for and on behalf of said LLC by authority of its governing body, and is within the scope of its corporate powers.

SIGNED:

Name:

Title:

SIGNED:

Name:

Title:

AUTHORITY TO BIND PARTNERSHIP

This is to certify that the names and signatures of all partners are listed below and that the person signing the offer had authority to actually bind the partnership pursuant to its partnership agreement. Each of the partners individually has full authority to enter into and execute contractual instruments, on behalf of said partnership, with the United States of America, except as follows: (State "none" or describe limitations, if any.)

This authority shall remain in full force and effect until such time as the revocation of authority by any cause whatsoever has been furnished in writing to, and acknowledged by, the Contracting Officer.

(Type or Print Name) (Signature)

(Type or Print Name) (Signature)

JOINT VENTURE

I, __________________________, certify that I am the Secretary of the

Corporation named as Offeror/Contractor Herein, that __________________________ who signed this offer/contract on behalf of the Offeror/Contractor was then

__________________________ of said corporation by authority of its governing body and is within the scope of its corporate powers. IN WITNESS WHEREOF, I have hereunto affixed my hand and the seal of said corporation this

____________ day of ____________

CORPORATE SEAL SIGNED: _______________________________

TABLE OF CONTENTS

SECTION 00010 Solicitation/Contract Forms (SF1442) Supplies or services and Price/Costs

SECTION 00100 Schedule/Instructions to Bidders/Offerors

SECTION 00600 Representations and Certifications

SECTION 00700 Contract Clauses

SECTION 00700a Wage Rates

SECTION 00800 Special Contract Requirements

Section 00100 - Bidding Schedule/Instructions to Bidders

PROPOSAL SCHEDULE

SATELLITE OPERATIONS FACILITY

FOX, ALASKA

Item Unit Total No. Description Quantity Unit Price Amount

BASE ITEMS

0001. Construct Operations Facility within the building 5-foot lines, complete 1 Lump sum $_________ $_________

0002. Construct site work and utilities beyond 5 foot lines, complete. 1 Lump sum $_________ $_________

EVALUTION OF OFFERS.

1. AWARD: Award will be made in accordance with Section 00120 - EVALUATION FACTORS FOR

AWARD.

2. INCOMPLETE OFFERS: Failure to submit an offer on all items in the schedule will result in an incomplete offer and the proposal will be rejected. Lump sum or unit prices must be shown for each item within the schedule.

3. EXTENSIONS: All extensions of the unit prices shown will be subject to verification by the Government. In the case of variation between the unit price and the extension, the unit price will be considered to be the offer.

4. SPECIAL CONDITION: If a modification to a offer based on unit prices is submitted which provides for a lump sum adjustment to the total estimated cost, the application of the lump sum adjustment to each unit price in the proposal schedule must be stated. If it is not stated, the offeror agrees that the lump sum adjustment shall be applied on a pro rata basis to every unit price in the proposal schedule.

-- END OF PROPOSAL SCHEDULE --

CLAUSES INCORPORATED BY REFERENCE

52.223-4 Recovered Material Certification MAY 2008 52.225-12 Notice of Buy American Act Requirement - Construction

Materials Under Trade Agreements

JAN 2005

52.236-28 Preparation of Proposals--Construction OCT 1997 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.236-7008 Contract Prices-Bidding Schedules DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.215-1 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2004)

(a) Definitions. As used in this provision--

“Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer's discretion, result in the offeror being allowed to revise its proposal.

“In writing or written” means any worded or numbered expression which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation's closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time”, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals. (1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show--

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror's behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, or revision, of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications, or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall--

(1) Mark the title page with the following legend: This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed--in whole or in part--for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of--or in connection with-- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award. (1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government's interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government's best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(i) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(iii) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(iv) A summary of the rationale for award.

(v) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(vi) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Fixed Price contract resulting from this solicitation.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from David Williams.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for-- To be determined via amendment.

(c) Participants will meet at-- NOAA Site Fox, Alaska.

SECTION 00100 - Instructions To Offerors

Part 1: GENERAL INFORMATION

1. MAGNITUDE

The magnitude of this project is between $10,000,000 and $20,000,000.

2. PLANS AND SPECIFICATIONS

A Request for Proposal in electronic format only will be available for download on the Federal Business Opportunities website at www.fbo.gov

3. BOND AMOUNT REQUIRED

a. Performance and Payment Bonds:

(1) The penal amount of the bonds shall be 100 percent of the original price.

(2) The Government may require additional bond protection when a contract price is increased. The increase in protection shall generally equal 100 percent of the increase in contract price. The Government may secure additional protection by directing the contractor to increase the penal amount of the existing bond or obtain an additional bond.

4. SURETY REQUIREMENTS

a. Corporate Sureties - Corporate sureties for performance and payment bonds must appear on the list contained in Department of the Treasury's Listing of Approved Sureties (Department Circular

570) located at the following website:

http://www.fms.treas.gov/c570/c570.html#certified

Other requirements for corporate sureties are contained in FAR 28.202.

b. Individual Sureties - If individual sureties are used for bond obligations, they must meet the requirements under FAR 28.203.

5. INQUIRIES

All inquiries must be submitted in writing. Prospective Offerors may submit all inquires regarding this solicitation to:

U.S. Army Engineer District, Alaska

CEPOA-CT-SP

Attn: Michael Suprenant, Contracting Specialist PO Box 6898, Elmendorf AFB, Alaska 99506-6898

Phone: (907) 753-2555 or faxed to (907) 753-2544.

Questions may also be emailed to michael.suprenant@us.army.mil.

6. ACCESS TO ELMENDORF AFB

All vehicle operators are required to wear seatbelts. Vehicle operators caught not wearing seatbelts will lose their driving privileges for 10 days on their first offense, 30 days on the second offense, and 6 months or longer on the third offense. In addition cell phone use while operating a vehicle is prohibited on Elmendorf AFB.

Please note that base entry procedures have changed. Offerors are now required to be physically sponsored on Elmendorf AFB by Contracting Division personnel.

If a firm does not have a current pass to obtain entry to Elmendorf AFB, the firm may request a day pass using the following procedures:

Forty-eight hours (48) prior to delivery of bid, the firm must contact Michael Suprenant at the above contact information and request a day pass. The firm must provide: a) the solicitation number; b) the names of all persons in the vehicle; c) the name of their employer(s); and a contact phone number. State that it is a request for a day pass.

After receipt of your day pass request, personnel from the Contracting Division will contact you and arrange a time to meet at the Visitors Center, Boniface Gate the morning of the bid opening date.

To obtain a base pass, you will need to provide the following information: a) valid driver's license; b) proof of current insurance; c) proof of current IM certificate; d) current vehicle registration.

Failure to follow the above procedure will prevent your access to Elmendorf AFB.

7. FACSIMILE PROPOSALS

Facsimile proposals or modifications will not be accepted.

8. PICK-UP SERVICE FOR TELEGRAPHIC AMENDMENTS

The US Army Engineer District, Alaska, does not provide pick-up service for telegraphic amendments.

9. PRE- PRE-PROPOSAL MEETING/SITE VISIT

Please reference 52.236-27 – Site Visit (Construction) (Feb 1995) Alternate I (Feb 1995), for site visit information.

10. PRE-AWARD SURVEYS

The Government reserves the right to conduct a pre-award survey of any firm under consideration to confirm any part of the information furnished by the offeror, or to require other evidence of managerial, financial, technical, and other capabilities, the positive establishment of which is determined by the Government to be necessary for the successful performance of the contract. As a minimum the offeror is required to supply those items listed in the Pre-Award Questionnaire following the Proposal Schedule.

11. EXCLUSION OF DEBARRED AND SUSPENDED CONTRACTORS

By entering into this contract, the Contractor certifies that neither it, nor any person or firm who has an interest in the Contractor's firm, is a person, or firm ineligible to be awarded Government contracts by virtue of being suspended or debarred in accordance with FAR subpart 9.4.

Part II: METHOD OF PROCUREMENT

1. The U.S. Army Corps of Engineers, Alaska District, intends to solicit this requirement using the source selection procedures in accordance with the provisions set forth in this Request for Proposal (RFP). A firm fixed price construction contract will be awarded to the offeror who submits a proposal with the lowest evaluated price meeting or exceeding the acceptability standards for non-cost factors.

A. The evaluation factors and significant subfactors that establish the requirements of acceptability shall be set forth in the solicitation.

B. Tradeoffs are not permitted.

C. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors.

D. Past Performance shall be evaluated in accordance with 15.305. However, the comparative assessment in 15.305(a)(2)(i) does not apply.

E. Exchanges may occur (see 15.306).

2. In accordance with FAR 52.215-1, Para. (f)(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.

Part III: PROPOSAL SUBMITTAL REQUIREMENTS

1. This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information required by the RFP and must be submitted in accordance with these instructions. Non-conformance with the specific proposal content and format stated in the RFP may result in rejection of the proposal.

2. Submit your proposal packages to the Corps of Engineers at the address shown in Paragraph 5. above.

3. The Government must receive your proposal no later than the time and date specified in Block 13 of Standard Form 1442.

4. Submit your proposal in two volumes:

A) Volume I shall contain the Technical Proposal (Tab A - Experience, Tab B - Past Performance, and Tab C - Understanding the Requirements). Volume I shall contain no cost or price information.

B) Volume II shall contain the Pro Forma Requirements and Price Proposal (price proposal and information, representations/certifications).

C) Both volumes shall be in 8 ½ by 11-inch format in separate binders. Graphs and drawings may be presented in fold out pages up to 11 by 17-inch format.

5. Proposal clarity, organization, and cross referencing is mandatory. The Offerors should sufficiently detail and clearly define all items addressed in the proposals and shall label and tab their proposal consistent with the solicitation format (Tab A, B, C, etc.) outlined herein. Each volume shall indicate the title of the proposal, volume number and title, RFP number and amendments, name and address of offeror, and table of contents. Each page of the proposal shall have the page number on the bottom of the page starting with the first page to the last.

6. Provide original and five copies of Volume I. Up to 50 pages will be acceptable for Volume I (including table of contents, charts, resumes, other tables and the summary). Care should be taken to ensure no pricing information is included in Volume I. A single-sided, 8 ½ by 11-inch sheet is considered one page.

Double-sided sheets will count as two pages. Over-sized sheets (up to 11 by 17-inch) will count as two pages. Double-sided, over-sized sheets will count as four pages. Font size shall be no less than 10 point.

Resumes and Certificates are not part of the page count.

7. Provide original and one copy of Volume II. Volume II has no page limitations.

8. Offerors shall submit with their proposals a list of the names and telephone numbers of persons authorized to conduct negotiations.

VOLUME I – TECHNICAL PROPOSAL

The technical proposal shall be organized sequentially under tabs to facilitate evaluation, and shall include the following:

TAB A - EXPERIENCE

A) Relevant experience shall be submitted using the Project Experience Form provided at the end of this section. The form should be reproduced for each project submitted. Additional lines may be added if required. Information provided on the Project Experience Form will be evaluated for this Factor (TAB A), and will be used to support the evaluation of TAB B - Past Performance.

B) OFFEROR (PRIME CONTRACTOR): Provide examples of projects (government or commercial at least 75% complete) for the past five (5) years. Recent projects (last 3 years) will be rated more favorably than older projects. Provide projects accomplished by prime only, subcontractor team member, or where prime and subcontractor worked together as a team; which are similar in size, complexity, scope, and magnitude. Provide an explanation of how these projects are similar in size, complexity, scope, and magnitude to the work required in this RFP. The projects should conclusively demonstrate the offeror’s ability to complete the work required under this RFP. In the case of joint ventures, past projects from any of the signatory firms are acceptable. For joint ventures, the offeror’s portion of participation in the past project(s) must be clearly identified.

However, a firm may receive credit for relevant experience of a parent or affiliate company if the firm’s proposal demonstrates that the resources of the parent or affiliate will affect performance of the offeror.

TAB B – PAST PERFORMANCE

A) For each project submitted under TAB A Experience, the Offeror shall distribute to his previous customer(s)/client(s) a completed copy of the Project Experience Form along with a blank Owner/Client Past Performance Survey form. Forms shall be returned to the Government by your customer(s)/client(s) not later than 10 days prior to the proposal due date. If an offeror has received recent, relevant, past performance evaluations, a copy of those evaluations may be submitted (providing the evaluation criteria are similar) to the government and evaluated in lieu of duplicating the requirement to owner(s)/client(s).

B) During the past performance evaluations, the Government reserves the right to look outside of the proposal for past performance information on the Offeror. The Government will consider information submitted by the Offeror, as well as any other relevant and reliable information obtained from any other source, including information from Government personnel and databases.

C) If an Offeror submits past performance/experience history of a subcontractor team member, the Offeror is required to submit consent from the proposed subcontract(s) for disclosure of the subcontractor’s past performance information to the prime Offeror. This consent for release of proposed subcontract past performance information to the primary Offeror is required to allow discussions of the proposed subcontractor’s past performance information with the primary Offeror.

D) In the case of an offeror without a record of relevant or recent past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

TAB C – UNDERSTANDING OF REQUIREMENT

The offeror should prepare their proposal based on information provided in the solicitation documents, knowledge of the project area and/or similar past projects worked on. The proposal will be evaluated by comparing it to the specifications and the offeror's presented approach and methods as related to the following subfactors:

The following are the significant subfactors that establish the requirements of acceptability under this factor.

A) Quality Control B) Safety C) Schedule D) Technical Work Plan

A) QUALITY CONTROL

Provide data on how you will comply with Specification Section 01 45 02.00 10, Contractor Quality Control in order to insure only high quality work. Provide a list of the definable features of work as per spec 01451 paragraph

1.1 Control.

B) SAFETY

The offeror shall submit their proposed safety program. This program shall demonstrate the quality of their proposed safety program by providing details of its organization, implementation, and use; in order to comply with Specification Section 01 35 29 Safety and Occupational Health Requirements. Discussion should include relationship with other elements of the organization, interfaces with the Government, documentation and reporting requirements, inspections, training, goals, and employee awareness efforts. Provide the resume of your SSHO meeting the requirements of spec 01 35 29, paragraph 1.5.1.1 Site Safety and Health Officer.

C) Schedule

Provide a narrative describing your scheduling capability, planning organization, and your ability to maintain and accomplish the project schedules. Describe your planned content and frequency of coordination with work crews, subcontractors, and suppliers to maintain the construction schedule. Describe your planned management response to both avoidable (within contractor control – slow work progress, shipping delays, etc.) and unavoidable (outside contractor control – adverse weather, site conditions, etc.) schedule slippages. Provide a schedule meeting the above requirement. Clearly identify constraints on the schedule presented (e.g. labor, equipment, material availability, weather, etc.) and indicate the anticipated critical path on the schedule.

D) TECHNICAL WORK PLAN

Provide a Technical Work Plan of how the work will be completed; the activities and features involved, equipment used, manpower required, subcontracting, and materials needed. Preference will be given to presentations that include; sketches, drawings, graphs, and descriptions that can show how the offeror will be able to perform the work in the most efficient, innovative, quality conscious, and safe manner. Include the following in the Technical Work Plan:

A. CONSTRUCTION PLAN

The Government will evaluate each offeror's ability to perform this work concurrent with other ongoing projects, how you organize personnel for this project and the experience and capability of those personnel, and your approach to design coordination and review and your approach to support during and after building turnover. The Government must be confident by the offeror’s proposal that the operations of the facility will not be jeopardized during the construction phase of this project.

VOLUME II – PRO FORMA REQUIREMENTS AND PRICE PROPOSAL

The offeror shall submit in Volume II the price information described below to be evaluated. Volume II will not be point scored but will be subjectively evaluated to determine the reasonableness, affordability, and value of the price data. The following information shall be provided in the price proposal:

A. Standard Form 1442 signed by the Offeror with amendments acknowledged.

B. Proposal Schedule/Price Information. The price information supporting the Technical Proposal shall be in the form of the proposal schedule contained in the front of this solicitation. Include Corporate Certificate

C. Completed Section 00600, Representations and Certifications

D. Pre-award Survey/Bank Reference

ATTACHMENTS

A. Project Experience Form B. Past Performance Evaluation Questionnaire

ATTACHMENT A – PROJECT EXPERIENCE FORM

Provide a completed form for each project for which experience is being claimed.

Name of Offeror:

Work performed by Offeror [ ] and [ ] or by major subcontractor and [ ] or [ ] design firm (enter firm name and check “and” or “or” as applicable)

Name of Project:

Location of Project:

Was Project a firm fixed price contract (Y/N)?

If No, what type was it?

Brief Description of Project

Contract Amount at Award:

Final Contract Amount or Estimated Cost at Completion:

Amount added by Modification:

Explanation of any Cost Growth

Original Contract Completion Date:

Final Contract Completion Date:

Time added by Modification:

Explanation of any Late Finish:

Was the project terminated early or were cure/show cause letters received? Yes No

Explain early termination (default/convenience) or cure/show cause letters

Safety record: Accidents, Incidents, Violations

Were there warranty claims for the project? Yes No

Were warranty issues that were brought up resolved quickly?

Were modifications to the contract resolved quickly and to the project owner’s satisfaction?

How were these warranty or modification issues and/or conflicts resolved?

List and explain any customer concerns or dissatisfaction. Explain how you responded.

Extent and Types of Work Subcontracted.

Was the project owner an agency of the federal government? Yes No

Name, address, FAX and telephone number of the owner:

Name and telephone number of a representative of your firm who is knowledgeable of this project and can readily be contacted:

Name, address, FAX and telephone number of a representative of the owner who is knowledgeable of this project and can be readily contacted:

Name, address, FAX and telephone number of the Contracting Officer if project was for federal government:

ATTACHMENT B – PAST PERFORMANCE EVALUATION QUESTIONNAIRE

Date:

To:

The U. S. Army Corps of Engineer, Alaska District is interested in your assessment of the named company’s “past performance.” The quoted term refers to the company’s record of conforming to contract requirements and to standards of good workmanship; the firm’s record of forecasting and controlling costs; the firm’s adherence to contract schedules including the administrative aspects of performance; the firm’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the firm’s general business-like concern for the interest of the customer. When filled in the document is Source Selection Sensitive Information IAW FAR 3.104

General Information: Please correct any information below known to be inaccurate.

Contractor’s Name:

Address:

Telephone No.

Point of Contact

Project Title or Brief Description of Work:

Contract No Provided by Offeror:

Dollar Amount:

Contract Period or Dates of Performance Provided by Offeror:

PERFORMANCE INFORMATION: Choose the number of the scale of 1 to 6 that most accurately describes the contractor’s performance or situation.

PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ANY RATINGS OF 1 OR 2.

1 2 3 4 5 6 Unsatisfactory

Marginal None Satisfactory Very Good Exceptional

Performance did not meet most contractual requirements.

There were serious problems and the contractor’s corrective actions were ineffective.

Performance did not meet some contractual requirements.

There were problems, some of a serious nature, for which corrective action was only marginally effective.

No record of past performance or the record is inconclusive.

Performance met contract requirements.

There were some minor problems and corrective actions taken by the contractor were satisfactory.

all contract requirements and exceeded some to the government’s benefit. There were a few minor problems which the contractor resolved in a timely, effective manner.

all contract requirements and exceeded many to the government’s benefit.

Problems, if any, were negligible and were resolved in a timely, highly effective manner.

The contractor:

1. Provided experienced managers and supervisors with the technical and administrative abilities needed to meet contract requirements.

1 2 3 4 5 6 N/A

2. Demonstrated ability to hire, maintain, and replace, if necessary, qualified personnel during the contract period.

1 2 3 4 5 6 N/A

3. Delegated authority to project managers and supervisors. 1 2 3 4 5 6 N/A

4. Home office participated in solving significant local problems. 1 2 3 4 5 6 N/A

5. Followed approved quality control plan. 1 2 3 4 5 6 N/A

6. Provided effective quality control and/or inspection procedures to meet contract requirements.

1 2 3 4 5 6 N/A

7. Corrected deficiencies in timely manner and pursuant to their quality control procedures.

1 2 3 4 5 6 N/A

8. Provided timely resolution of contract discrepancies. 1 2 3 4 5 6 N/A

9. Identified risks/problems as they occurred. 1 2 3 4 5 6 N/A

10. Suggested alternative approaches to problems. 1 2 3 4 5 6 N/A

11. Displayed initiative to solve problems. 1 2 3 4 5 6 N/A

12. Developed realistic progress schedules. 1 2 3 4 5 6 N/A

13. Met established project schedules. 1 2 3 4 5 6 N/A

14. Provided timely resolution of warranty defects. 1 2 3 4 5 6 N/A

15. Was responsive to contract changes. 1 2 3 4 5 6 N/A

16. Provided adequate project supervision. 1 2 3 4 5 6 N/A

17. Obtained consent of surety for increases in bonding as work-in-progress increased.

1 2 3 4 5 6 N/A

18. Paid subcontractors/suppliers in a timely manner. 1 2 3 4 5 6 N/A

19. Provided accurate and complete line item cost proposals including all aspects of work required for each task.

1 2 3 4 5 6 N/A

20. Cooperated with Government personnel after award. 1 2 3 4 5 6 N/A

21. Minimized warranty calls. 1 2 3 4 5 6 N/A

22. Was responsive to warranty calls and resolved them quickly. 1 2 3 4 5 6 N/A

The contractor:

23. Was the contractor ever issued a cure or show cause notice under the referenced contract? If yes, explain outcome in “remarks.”

Yes No

24. Would you award another contract to this contractor? If not, explain in “remarks.”

Yes No

Remarks:

3. Who were your primary points of contact?

4. Comments.

Name Title

Telephone Fax e-Mail Address

Return to: U.S. Army Corps Of Engineers, Alaska District CEPOA-CT-SP (Michael Suprenant) PO Box 6898 Elmendorf AFB, AK 99506-6898

Phone: (907) 753-2555 FAX: (907) 753-2544 E-mail: michael.suprenant @us.army.mil

If you have questions regarding the attached questionnaire, or require assistance, please contact Michael Suprenant, U.S. Army Corps of Engineers, at (907) 753-2555. Thank you for your assistance.

SECTION 00120 - Evaluation Factors for Award

I. INITIAL PROPOSAL COMPLIANCE

1. ARITHMETIC DISCREPANCIES

For the purpose of initial evaluation of proposals, the following will be utilized in resolving arithmetic discrepancies found on the face of the proposal schedule as submitted by offerors:

a. Obviously misplaced decimal points will be corrected;

b. In case of discrepancy between unit price and extended price, the unit price will govern;

c. Apparent errors in extension of unit price will be corrected;

d. Apparent errors in addition of lump-sum and extended price will be corrected.

e. For the purpose of proposal evaluation, the government will proceed on assumption that the offeror intends his proposal to be evaluated on the basis of the unit prices, extensions, and totals arrived at by resolution of arithmetic discrepancies as provided above and the proposals will be so reflected on the abstract.

II. PROPOSAL EVALUATION

1. The Government will evaluate the proposals of each offeror based on how well their proposal addresses each of the Factors listed below and described under the various Volumes and Tabs in Section 00100. The Government will award the contract to the offeror who submits a proposal with the lowest evaluated price meeting or exceeding the acceptability standards for non-cost factors. The Government will evaluate each offeror objectively on compliance with the submittal requirements of the request for proposal and then to determine if the proposal is technically acceptable or not technically acceptable

A. The evaluation factors and significant subfactors that establish the requirements of acceptability are set forth in paragraph III below.

B. Tradeoffs are not permitted.

C. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors.

D. Past Performance shall be evaluated in accordance with 15.305. However, the comparative assessment in 15.305(a)(2)(i) does not apply.

E. Exchanges may occur…