W9115119R0005_Amend-0002 Grounds maintenance_11-Mar 2020.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

A. Provide revised Addendum to FAR Clause 52.212-1 Instructions to Offerors- Commercial Items and Addendum to FAR Clause 52.212-2 Evaluation-Commercial Items. Changes are highlighted in green.

B. Provide revised Performance Work Statement (PWS). Changes are highlighted in green.

C. Provide revised Technical Exhibits (TE) P - Performance Requirements Summary (PRS) Revised 03 March 2020.

D. Provide additional TE Q- III Corps and Fort Hood Regulation 200-1 15 April 2014 and TE R- DoD Instruction 4150.07- DoD Pest Management Program.

E. Extend the offer due date from 1:00 PM 13 March 2020 to 1:00PM 20 March 2020.

F. The RFI responses from the Government are not yet ready to post for Industry. How ever, they are forthcoming as soon as possible.

G. Offerors shall ensure all Past Performance Questionnaires are submitted by the revised proposal due date (20 March 2020).

H. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 72

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9115119R0005

X 9B. DATED (SEE ITEM 11)

07-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2020

CODE

MICC - FORT HOOD

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9115119R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Mar-2020 01:00 PM to 20-Mar-2020 12:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0005

The CLIN description has changed from 0005- WEATHER & SPECIAL EVENT SUPPT to 0005-

WEATHER & SPECIAL SERVICES.

The CLIN extended description has changed from:

0005- WEATHER & SPECIAL EVENT SUPPT-QMUN-in accordance with PWS, Technical Exhibits, Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract special provisions, and terms and conditions.

To:

0005- WEATHER & SPECIAL SERVICES (UNFORESEEN)-QMUN-in accordance with PWS, Technical Exhibits, and Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract special provisions, and terms and conditions.

CLIN 1005

The CLIN description has changed from 1005- WEATHER & SPECIAL EVENT SUPPT to 1005-

WEATHER & SPECIAL SERVICES.

The CLIN extended description has changed from:

1005- WEATHER & SPECIAL EVENT SUPPT-QMUN-in accordance with PWS, Technical Exhibits, Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract special

1005- WEATHER & SPECIAL SERVICES (UNFORESEEN)-QMUN-in accordance with PWS, Technical Exhibits, and Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract

CLIN 2005

The CLIN description has changed from 2005- WEATHER & SPECIAL EVENT SUPPT to 2005-

WEATHER & SPECIAL SERVICES.

The CLIN extended description has changed from:

2005- WEATHER & SPECIAL EVENT SUPPT-QMUN-in accordance with PWS, Technical Exhibits, Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract special

2005- WEATHER & SPECIAL SERVICES (UNFORESEEN)-QMUN-in accordance with PWS, Technical Exhibits, and Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract

CLIN 3005

The CLIN description has changed from 3005- WEATHER & SPECIAL EVENT SUPPT to 3005-

WEATHER & SPECIAL SERVICES.

The CLIN extended description has changed from:

3005- WEATHER & SPECIAL EVENT SUPPT-QMUN-in accordance with PWS, Technical Exhibits, Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract special

3005- WEATHER & SPECIAL SERVICES (UNFORESEEN)-QMUN-in accordance with PWS, Technical Exhibits, and Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract

CLIN 4005

The CLIN description has changed from 4005- WEATHER & SPECIAL EVENT SUPPT to 4005-

WEATHER & SPECIAL SERVICES.

The CLIN extended description has changed from:

4005- WEATHER & SPECIAL EVENT SUPPT-QMUN-in accordance with PWS, Technical Exhibits, Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract special

4005- WEATHER & SPECIAL SERVICES (UNFORESEEN)-QMUN-in accordance with PWS, Technical Exhibits, and Attachments in the solicitation. The Contractor shall provide all plant, supervision, labor, materials, equipment, supplies and transportation necessary to complete this scope of work. All work shall comply with all State, Local and Federal laws and Regulations, manufacturer’s specifications and recommendations, all contract

The following have been modified:

52.212-1 ADDENDUM

ADDENDUM TO 52. 212-1

Instructions to Offerors -- Commercial Items

A. GENERAL: The following paragraphs below have either been amended or deleted from the basic provision 52.212-1:

Paragraph (a), North American Industry Classification System (NAICS) code and small business size standard: The NAICS code is 561730 and the small business size standard for this acquisition is $7,500,000.00.

Paragraph (c) - Period of acceptance of offers. Is amended to read: The Vendor/Offeror agrees to hold the prices in its proposal firm for 120 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the solicitation.

Paragraph (d) Product sample – deleted.

Paragraph (e) Multiple offers – deleted.

Paragraph (h) Multiple awards – deleted

Paragraph (i) Availability of requirements documents –deleted

1. Proposals shall be submitted electronically to Mrs. Fredicinda Jones at fredicinda.d.jones.civ@mail.mil, CPT Ena Baran at ena.g.baran.mil@mail.mil and Mrs. Sharon V. Jones at sharon.v.jones.civ@mail.mil prior to the closing date and time identified in block 8 of the SF1449.

2. Offeror shall be registered in System for Award Management (SAM) web-site at https://www.sam.gov prior to receipt of proposal in order to receive an award. Offerors are reminded that failure to comply “shall render their quote as non-acceptable.”

3. The NAICS code shall be on the Offerors System for Award Management profile https://www.sam.gov prior to receipt of proposal in order to receive an award. Offerors are reminded that failure to comply “shall render their proposal as non-acceptable.”

B. GENERAL INSTRUCTIONS

1. These instructions prescribe the preparation and content requirements of Offerors proposals. The selection of a source for award will be conducted utilizing FAR Part 15, Contracting by Negotiations and FAR Part 12, Acquisition of Commercial Items and supplemented by the Defense Federal Acquisition Regulations Supplement (DFARS), and the Army Federal Acquisition Regulations Supplement (AFARS). The Government will evaluate offers using FAR Clause 52.212-2 and it’s Addendum- Commercial Items for Award. Noncompliance with the Request for Proposal (RFP) requirements and evaluation criteria may hamper the Government’s ability to properly evaluate the proposal and cause the Offeror’s proposal to be determined noncompliant and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, understanding and concurrence with the solicitation requirements.

3. The Government intends to award a single contract as a result of this solicitation. Offers received for less than the stated number of items listed in the SF1449 may be considered noncompliant and eliminated from consideration for award. The Government intends to evaluate proposals and award a contract without discussions with Offerors IAW FAR 52.215-1, Instruction to Offerors – Competitive Acquisition and Addendum 52.212-2, Evaluation – Commercial Items. Therefore, the Offeror’s initial proposal must contain the Offeror’s best terms from a past performance, technical capability, and price standpoint. The Government may consider conducting limited exchanges if required in accordance with FAR 15.306 – Exchanges with Offerors after Receipt of Proposal. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If this occurs, a competitive range will be determined and Offerors will be notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306(c)(2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. The inclusion of hyperlinks are prohibited with proposal submission.

6. If an Offeror believes that the requirements in these instructions contain error, ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the KO and KS in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

7. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless, the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

8. All referenced documents (Technical Exhibits (TEs) and Attachments) for this solicitation are available on System for Award Management BETA https://beta.sam.gov website. Potential Offerors are encouraged to subscribe for real time email notifications when information has been posted to the website for this solicitation.

9. Pre-Award Debriefings of Offerors. The Contracting Officer (KO) will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505 (Pre-award Debriefing of Offerors).

10. Post-Award Debriefings of Offerors. The KO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506 (Post award Debriefing of Offerors). Upon such notification, unsuccessful Offerors may request and receive a post-award debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

C. PROPOSAL PREPARATION INSTRUCTIONS

1. Proposal Format.

a. Exceptions/Assumptions/Deviations. Offerors are required to meet all solicitation requirements, failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, (if any), on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Offerors are cautioned that taking an exception/assumption may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception/assumption.

This information shall be provided in the format below.

Table 1 – Solicitation Exceptions/Assumptions

Solicitation References PG/PARA RQMT/Portion Rationale & Impact

CLINs, PWS, FAR 52.212-1 (and Addendum), FAR 52.212-2 (and Addendum), Technical Exhibits/Attachments

Applicable page & paragraph numbers

Identify the requirement or portion to which exception/assumption is taken

Describe the rationale and impact of the exception/assumption

The proposal shall be organized into four (4) separate volumes. Each volume shall have a cover sheet clearly marked to identify the contents and shall be limited to the submission of the volumes to include a cover sheet stating the company’s name, address, telephone number, and Request for Proposal SF 1449. Digital copies shall be provided in Microsoft Word, PowerPoint, Adobe PDF, and/or Excel as appropriate. File names to be “Volume#, Company Name –Initial” for the first submission. File name of later submissions (if discussions are held), shall be “Volume#, Company Name – Revision X (the number of the revision). All text shall be single spaced, with black font on white paper (Black and white requirement does not apply to graphics and photos). Company stationary and logos are acceptable). Text shall be easily readable (12-pitch type or 10 point proportional spacing). Cross-references shall be utilized to preclude unnecessary duplication of data between sections. See the table below:

Volume Title Factor Subfactor Number Of Copies

Page Limits

I General 1 electronic copy

II Factor 1 Past Performance

Subfactor 1 Recency Assessment

Subfactor 2 Relevancy Assessment

1 electronic copy

III Factor 2 Technical Factor

Subfactor 1 Staffing Plan and Corporate Experience

Subfactor 2 Capital Investment

Subfactor 3 Grounds Maintenance Service Execution Plan

1 electronic

IV Factor 3 Price 1 electronic

Each volume shall be uploaded/submitted as a separate Adobe PDF, Microsoft Excel, or Microsoft Word Document file. A cover sheet should accompany each volume, clearly marked as to volume number, title, solicitation identification and the Offeror’s name. The file name shall be “Company Name – Initial” for the first submission.

The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision.

Proposals shall be submitted electronically to the identified personnel in paragraph A. GENERAL. Total cumulative attachment data shall not exceed 10MB. If data exceeds the total cumulative of 10MB, offerors may submit proposal volumes as individual emails. If individual emails are required, offerors shall clearly title the volume number, title, solicitation identification and the Offeror’s name of each email.

Offerors shall notify the identified personnel in paragraph A. GENERAL of the total number of emails that comprise their proposal.

Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror’s.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

2. Proposal Content. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

Volume I – General. This volume shall contain the information identified below and organized in the order it is listed. Offerors shall submit the following:

1. Cover Sheet. The Offeror shall provide a cover sheet containing the following:

Company’s name.

Solicitation number.

The name, title and telephone number of the company’s point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Authorized Representative(s). The Offeror shall provide a letter signed by an officer of the company, on company letterhead, that states the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Offeror shall disclose if the company or proprietor of the LLC have done business under another company name and/or CAGE code.

Offeror shall disclose if the company or proprietor of the LLC have filed for bankruptcy within the last seven (7) years.

2. SF 1449. Complete and sign Standard Form (SF) 1449 (Solicitation, Contract/Order for Commercial Items). An executed SF 1449 requires the Offerors to complete blocks 12, 17a (block 17a must include company name, address, telephone number, Dun and Bradstreet number(DUNs), Tax Identification Number, Commercial and Government Entity [CAGE] code, and email address), 17b, 30a, 30b, and 30c, as applicable. Offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

3. Amendment(s) – if applicable. Complete and sign Standard Form 30, Amendment of Solicitation.

Acknowledge receipt of all Amendments (SF 30) issued since the original solicitation (SF 1449) issue date, if any. Acknowledgement is made by completing Blocks 8, 15a, 15b, and 15c and returning the signed amendment(s) as issued.

4. Supplies or Services and Prices. This section shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Items (CLINS). The Offerors shall submit a Unit Price and Total Estimated Amount for each CLIN. It is the Offeror’s responsibility to ensure the information entered into this section is accurate and complete. Prices shall be proposed in whole dollars only.

5. Representation, Certifications, and Other Statements of Offerors

a. The Offeror shall provide a completed FAR Provision 52.212-3 (Offeror Representations and Certifications Commercial Items). If an Offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov, the Offeror shall complete only paragraph (b) of this provision. If an Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete paragraphs (c) through (p) of this provision.

b. The Offeror shall provide a completed FAR Clause 52.209-5, Certification Regarding Responsibility Matters, page 77.

c. The Offeror shall provide a completed FAR Clause 52.222-22, Previous Contracts and Compliance Reports, page 133.

d. The Offeror shall provide a completed FAR Clause 52.203-2, Certificate of Independent Price

Determination, page 74.

6. Offeror shall provide a State Unemployment Tax Act (SUTA) Certificate and Workers' Compensation Insurance (WCI) Certificate. Also, if General Liability is proposed separate from G&A, the Offeror shall submit the General Liability certificate to support the proposed rate. This information will assist in facilitating option period wage determination price adjustment(s), if necessary (see FAR 52.222-43 on page 134).

7. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement as the total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

As part of the price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8 Option to Extend Services) by adding one-half of the Offeror’s fourth option period price to the Offeror’s total evaluated price.

8. This is a commercial acquisition and adequate price competition is anticipated; therefore, the Offeror is not required to submit cost or pricing data. However, the Contracting Officer may require the Offeror to submit information other than cost or pricing data after receipt of its proposal to support its proposed price in accordance with FAR 15.403-3. The specific nature, and detail, of this information will be specified at the time it is requested.

9. Offeror Awareness of Contractor Responsibility Determination: In accordance FAR 9.103 requirements the Contracting Officer shall make a detemination that the apparent successful Offeror is responsible. In addition to the solicitation requirements, the following will be considered in making a contractor responsibility determination:

(a) Offeror has adequate financial resources to perform the contract or the ability to obtain them (see FAR

9.104-3(a)). Offeror shall provide a bank line of credit.

(b) Offeror is able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments.

(c) Offeror has a record of satisfactory performance as denoted in Contractor Performance Assessment Reporting System (CPARS).

(d) Offeror has a satisfactory record of integrity and business ethics (see FAR 42.15). As required by FAR 9.104-6, the Federal Awardee Performance and Integrity Information System (FAPIIS) was checked at www.ppirs.gov.

(e) Offeror has the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective Contractor and subcontractors.

(f) Offeror has the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

(g) As required by FAR 9.104-4 and 19.705-5(a), (Offeror’s compliance with subcontracting plans submitted on previous contracts has been considered as a factor in determining Contractor responsibility. If applicable.

(h) Offeror is otherwise qualified and eligible to receive an award under applicable laws and regulations.

10. Offeror Awareness of Post Award Requirements FAR Clause 52.228-16 Performance and Payment Bond- Other Than Construction.

Volume II –Factor 1. Past Performance Factor. Past performance information described herein is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 25% of the proposed effort based on the total proposed price. The Offeror, subcontractor, teaming partner, and or/ joint venture partner shall submit their individual information regarding past performance directly to the Contracting Officer.

In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA), State Department Watch Lists, and commercial sources.

Offeror’s are reminded that both independent data and data provided by Offeror in their proposals may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offeror. Proposals that do not contain the information requested by this paragraph risk rejection or a lower confidence performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on all data received.

1. Subfactor 1: Recency Assessment. Recency is any contract performed within the last five (5) years from the date of issuance of the solicitation.

The Offeror shall include documentation regarding its recent and relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any further than five (5) years for the submitted data. The Offeror shall provide a minimum of three (3) and a maximum of five (5) past performance evaluations on contracts (letters, customer surveys, independent surveys). The past performance data shall document a successful history of past contract performance.

2. Subfactor 2: Relevancy Assessment. Offeror shall provide past performance information that is relevant for the same or similar nature of work, size, magnitude, complexity and scope.

Offerors without a record of relevant past performance or for whom information on past performance is not available, will be evaluated as not relevant.

The burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors

SUBMISSION REQUIREMENTS: The Offeror’s Past Performance Volume shall be organized as follows:

Table of Contents

Summary Page describing the role of the Offeror and each subcontractor, teaming partner, and /or joint venture partner that the Offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for.

Consent Letters – See Attachment 1, Executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information. A sample consent letter is attached as Attachment 1.

Specific Relevant Contracts Format - See Attachment 2, The submittal shall include rationale supporting your assertion of relevance. Offeror’s are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment 3, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the Offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to sharon.v.jones.civ@mail.mil, fredicinda.d.jones.civ@mail.mil, ena.g.baran.mil@mail.mil.

Any questionnaires not returned directly to the designated Government personnel will not be reviewed and evaluated. New entities that have no past customers shall annotate on the Summary Page that they have no previous clients and that the minimum number of questionnaires cannot be provided. Offerors shall ensure all Past Performance Questionnaires are submitted by the proposal due date. Any Past Performance Questionnaires received after the proposal due date will not be evaluated.

If a completed CPARS evaluation is available, it shall be submitted with the proposal. If there is not a completed CPARS evaluation, the Past Performance Questionnaire (PPQ) is provided (Attachment 3) for the Offeror to submit to their customer or Contracting Officer for which they performed work for.

Volume III – Factor 2. Technical Capability. The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factors defined in FAR Clause 52.212-2, Evaluation of Commercial Items. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. This volume shall contain the information identified below and organized in the order it is listed. Offeror’s shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

1. Subfactor 1: Staffing Plan and Corporate Experience.

a) The Offeror shall provide a completed TE O Pricing Sheet including its proposed labor/manpower mix containing the title of each labor position/category and whether each labor position/category is exempt or non-exempt in accordance with the Service Contract Labor Standards (FAR 52.222-43). Clearly depict the total number of productive man hours and associated Full Time Equivalents (FTEs) for each proposed labor category, as well as the number of primary and alternate key personnel such as managers, and Quality Control Managers (QCM). Separate worksheets are required for the base period of performance and each of the option periods. TE O Pricing Sheet shall be submitted as PDF document.

For each labor position/category covered by the Service Contract Labor Standards, the Offeror shall provide the Wage Determination Category Number and the unburdened base hourly rate(s) proposed.

Offerors shall follow FAR Clause 52.222-17 Non-displacement of Qualified Workers.

b) Offerors shall submit resumes and commitment letters for all proposed key personnel. Resumes shall contain a brief job description and qualifications, to include experience and education, for the key personnel positions as established in the PWS. In the job description, the Offeror shall address why it believes the provided key personnel’s experience and qualifications will enable it to successfully perform the solicited effort. Key personnel shall be fully dedicated to their specified positions. Offerors shall ensure there are no organizational conflicts of interest (OCI) amongst any key positions. The contractor shall emphasize how its key personnel experience is “relevant” to this requirement. Commitment Letters will contain a signed statement by each key personnel (or prospective key personnel) whose resume is submitted stating their confirmation that he or she has made a commitment to work for the Offeror on the pending contract if its proposal is successful.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons who are listed in the proposal. The prime Contractor is responsible for performance of all subcontractors.

c) Offerors shall submit a staffing plan that adequately describes the measures and procedures that will be in place to ensure personnel retention, emphasizing how the Offeror will recruit, retain, and replenish sufficient and qualified personnel throughout the contract period. The plan shall show the Offeror’s organizational structure and how it facilitates communication and management of the contract effort, including the relationship between overall management (corporate and on-site).

d) Offerors intending to subcontract shall identify subcontractors and specify which positions are prime contractor positions and which are subcontractor positions. The Offerors proposed staffing plan must comply with FAR Clause 52.219-14, Limitations on Subcontracting.

e) The Offeror shall provide a phase-in plan that follows guidelines under FAR Part 52.222-17 Non-displacement of Qualified Workers and in accordance with the PWS. Offeror shall include a schedule of key events from contract award until contract commencement; personnel actions and responsibilities of key personnel.

f) The Offeror shall demonstrate that it possesses the minimum of five (5) years relevant work experience from the date of issuance of this solicitation in awarded contracts that are the same or similar nature of work, size, magnitude, complexity and scope. The Offeror shall submit a minimum of three (3) and a maximum five (5) contracts. Federal, State, Institutional, Commercial, and Private Industry work are acceptable experiences.

The Attachment 2 Specific relevant Contracts Sheet is MANDATORY and SHALL be used. Except as specifically requested, the Government will not consider information submitted in addition to this form.

Individual blocks on this form may be expanded.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner.

If an Offeror submits experience information of affiliates/subsidiaries/parent/LLC/LTD member companies, the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract.

Failure to provide this documentation will render the proposal noncompliant and no further consideration will be given to that Offeror for award of this contract.

2. Subfactor 2: Capital Investment.

a) Offerors shall submit evidence of financial liquidity and solvency for the proposed total price of the base period and all options to assure successful contract performance. Acceptable evidence of financial liquidity and solvency are a combination of bank line of credit, proof of cash flow, and working capital. Offeror shall also submit a bid guarantee in accordance with FAR Provision 52.228-1 Bid Guarantee.

b) The Offeror shall provide a detailed chart or list of all its proposed equipment by type, quantity, leased or owned, and equipment origin. If the equipment is leased, the Offeror shall identify the leasing company and the leased period. Additionally, the Offeror shall provide a letter of commitment from the leasing company which must be an established, reputable, and adequate supplier. An established, reputable, and adequate supplier is considered a supplier that has an approved business license as a supplier and has successful past performance for similar requirements. Commitment Letters will contain a signed statement from the leasing company (or prospective leasing company) whose company is submitted as a leaser stating their company confirmation that they have made a commitment to provide leased mowing equipment as required to successfully accomplish the PWS requirement for the Offeror on the pending contract if its proposal is successful. If the equipment is not leased or owned the Offeror shall provide a written narrative describing its approach to procure the equipment.

3. Subfactor 3: Grounds Maintenance Service Execution Plan.

a) The Offeror shall submit an execution plan that incorporates all service areas and capability levels as identified in TE D Areas and Acres and TE E IMCOM Standards and identifies equipment required to successfully accomplish the solicitation requirements. If the equipment is not leased or owned, the Offeror shall provide a written narrative describing its approach to procure the equipment.

b) The Offeror shall submit a maintenance plan that includes routine and emergency maintenance for both owned and leased equipment. The plan shall include time requirements as well as corrective action plan that results in minimal equipment downtime.

c) The Offeror shall submit a hazardous material plan that includes a hazardous material list, storage plan, and handling procedures that comply with FHR 200-1 Environmental and Natural Resources.

d) The Offeror shall submit a plan of action to resume normal operations after encountering delays.

e) These plans will be incorporated into resultant contract.

Volume IV – Price Factor.

The Offeror shall propose their price in accordance with Technical Exhibit O Pricing Sheet and the CLIN structure on the SF1449. This is a commercial acquisition and adequate price competition is anticipated;

therefore, the Offeror is not required to submit cost or pricing data. However, the Contracting Officer may require the Offeror to submit information other than cost or pricing data after receipt of its proposal to support its proposed price in accordance with FAR 15.403-3.

The Government will evaluate proposals for unbalanced pricing in accordance with FAR 15.404-1(g).

Non-exempt Labor: Wage Determination 2015-5237 (rev. -12) (Technical Exhibit N) applies to this solicitation for the proposed non-exempt labor classifications. All proposals submitted in response to this solicitation shall reflect the latest fringe benefit rates. Offerors shall not escalate non-exempt labor.

Exempt Labor: Since the Service Contract Act does not apply to exempt employees, escalation of labor for exempt employees/personnel for each option period is recommended.

D. INSURANCE REQUIREMENT

In accordance with FAR Part 28.301 and Clause 52.228-5, Insurance - Work on a Government Installation, the following types of insurance and "minimum" amounts are required for this contract:

Insurance Requirements

TYPE AMOUNT

Workers' Compensation (See Note) $100,000 Comprehensive General Liability Insurance for Bodily Injury $500,000 per occurrence Comprehensive Automobile Liability $200,000 per person $500,000 per occurrence for bodily injury $20,000 per occurrence for property damages

NOTE: Workers' Compensation will be provided as regulated by the Division of Workers' Compensation, issued by a Texas Department of Insurance (TDI) licensed insurer, regulated by the TDI and guaranteed by the Texas Property and Casualty Insurance Guaranty Association.

52.212-2 ADDENDUM

ADDENDUM TO 52.212-2

Evaluation Commercial Items

Basis for Award and Evaluation Criteria

A. Basis for Award

1. This is a Performance Price Tradeoff (PPTO) best value continuum source selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, and Part 15, Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). All proposals will be evaluated for technical acceptability. Those proposals determined to be technically acceptable will be evaluated for Past Performance and Price. The final decision will be based on an overall tradeoff between Past Performance and Price, or a PPTO. Pursuant to FAR 15.101-1 Tradeoff Process, the Past Performance Factor is significantly more important than the Technical Factor; and these non-price factors (Past Performance and Technical) when combined are significantly more important than Price Factor.

Therefore, the Government reserves the right to award to other than the lowest proposed price. The

Government may select for award that offer in which the total evaluated price is not necessarily the lowest, but whose overall response is deemed sufficiently more advantageous to the Government so as to justify the payment of a higher price. Conversely, the Government may select for award the offeror whose total evaluated price is the lowest, when other responses are not sufficiently more advantageous so as to justify the payment of a higher price. Within the Past Performance Factor, all subfactors are of equal importance.

Within the Technical Factor, all subfactors are of equal importance. If any of the subfactors within the Technical Factor receives an unacceptable rating, the Technical Factor will be rated unacceptable overall and the Offeror's proposal will not be considered for award.

2. The Government anticipates adequate price competition for this solicitation and will evaluate proposals in accordance with FAR 15.404 – Proposal Analysis, and instructions in FAR Clause 52.212-1 (Instructions to Offerors – Commercial Items) and the addendum to FAR 52.212-1. With the exception of past performance, tradeoffs between cost/price and other non-cost/price factors will not be permitted.

Unreasonably high or unbalanced, inaccurate or incomplete price proposals, may be the grounds for eliminating a proposal from competition. An analysis of the proposals will ensure the final agreed-to price is fair and reasonable.

3. Award for All of the Work. The Government intends to award a single contract as a result of this solicitation. Offers received for less than the stated number of items listed in the SF 1449 may be considered ineligible for award. The Government intends to evaluate proposals and award a contract without discussions with Offerors in accordance with FAR 52.215-1—Instruction to Offerors – Competitive Acquisition and Addendum to FAR 52.212-1 – Instruction to Offerors – Commercial Items.

Therefore, the Offeror’s initial proposal must contain the Offeror’s best terms with regard to past performance, technical capability or price. The Government may consider conducting limited exchanges if required in accordance with FAR 15.306 - Exchanges with Offerors after Receipt of Proposals. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made.

B. Evaluation Criteria

Evaluation criteria consist of factors and subfactors. Proposals will be evaluated under three (3) evaluation factors:

Past Performance, Technical, and Price. The Offeror’s proposal will be evaluated for best value Performance Price Tradeoff (PPTO). The inclusion of hyperlinks are prohibited with proposal submission.

Volume I: General

Volume II: Factor 1 Past Performance

Subfactor 1 Recency Assessment Subfactor 2 Relevancy Assessment

Volume III: Factor 2 Technical

Subfactor 1 Staffing Plan and Corporate Experience Subfactor 2 Capital Investment Subfactor 3 Grounds Maintenance Service Execution Plan

Volume IV: Factor 3 Price

Evaluation factors relative order of importance:

(i) Past Performance

(ii) Technical

(iii) Price

Volume II. Factor 1 - Past Performance. The Government will perform a Performance Confidence Assessment of the Offeror’s past performance to arrive at a confidence rating. The Performance Confidence Assessment represents the evaluation of the quality of an Offeror' past work record to assess the Government's confidence in the Offeror's probability of successfully performing as proposed. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation. The past performance data shall be evaluated based on the demonstration of a successful history of past contract performance.

The Past Performance factor will be assigned one of the adjectival ratings for performance confidence assessment below.

Performance Confidence Assessments Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Past Performance Sources: The Government will evaluate the Offeror’s Past Performance from recent and relevant sources, Past Performance Questionnaires (Attachment 3), Contractor Performance Assessment Reporting System (CPARS) or similar systems; Defense-Contract Management Agency (DCMA) and other Government or commercial sources to assess the Offeror’s past performance confidence level. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the Offeror’s proposal and data obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems and State Department Watch Lists. Past performance areas of evaluation include:

-Management

- Quality of Service

- Schedule

- Cost Control

- Customer Satisfaction

- Subcontracting

- Regulatory Compliance

Each Offeror will receive a performance confidence assessment rating based on the Offeror’s recent past performance, focusing on performance that is relevant to the Contract requirements.

Subfactor 1: Recency Assessment. The Government will evaluate and assess the recency of past performance to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation.