W91151-16-R-0014-0009.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment:

1. Extend the Offeror's proposal date on Solicitation W91151-16-R-0014

FROM: Offeror's proposals are due by 12:00pm CDT, 22 August 2016.

TO: Offeror's proposals are due 12:00pm CDT, 26 August 2016

1. CONTRACT ID CODE PAGE OF PAGES

S 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91151-16-R-0014

X 9B. DATED (SEE ITEM 11)

21-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Aug-2016

CODE

MISSION AND INSTALLATION CONTRACTING

MISSION CONTRACTING OFFICE (MCO)

BUILDING 1001, ROOM W103

1001 761ST TANK BATTALION AVE

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91151-16-R-0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A, BLOCK 9 - SOLICITATION/CONTRACT FORM (SF33)

The required response date/time has changed from 22-Aug-2016 12:00 PM to 26-Aug-2016 12:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL SUBMISSION

L.1 - Proposal Preparation Instructions

A. Proposal Submittal and Inquiries

1. Proposals shall be submitted electronically at the U.S. Army Aviation and Missile

Research Development and Engineering Center Safe Access File Exchange (AMRDEC SAFE) secure website: https://safe.amrdec.army.mil/SAFE/ to the Contract Specialist (CS) and

Contracting Officer (KO) email addresses. Offeror’s proposals are due by the date and time specified in Block 9, Central Daylight Time (CDT), Section A of the Solicitation Form (

SF33). No hard copies or CDs will be accepted. All Offeror’s shall click on “Non-CAC Users” once the site is entered. Enter the Offeror’s name and email address. The Offeror can upload up to a maximum of 25 files, (total size cannot exceed 2GB). The Offeror shall place a Description of each file uploaded located in the “Description of File(s)” box located on the right. The Offeror shall give access to Ms. Mary Chamberlin at mary.a.chamberlin4.civ@mail.mil and Ms. Pamilla

Lazare at pamilla.a.lazare.civ@mail.mil. The Offeror shall manually enter each email address one at a time and click add after each entry. The Offeror shall ensure that the box next to “Require

CAC for Pick-up (all recipients will need to log in with a CAC to download file(s))” is checked. The Offeror shall click the “Upload” button once all instructions have been followed. Once this is done, the Offeror will be notified to verify their email address. The

Offeror will receive an email with a website and password to verify their email address. If you do not verify your email address your proposal will not be downloaded for evaluation. Please use the link provided in the email address and enter the password given in the email address. Once the Offeror hits the submit button please click on verify and your proposal will be sent to the Government.

2. The point of contact responsible for supplying additional information and answering all inquiries is the KO via the CS. Address all questions or concerns the Offeror may have to the

Contract Specialist, Ms. Mary Chamberlin, mary.a.chamberlin4.civ@mail.mil, and Contracting

Officer, Ms. Pamilla Lazare, pamilla.a.lazare.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email no later than 10:00am CDT on 4 August

2016. The subject line of the email shall read: RFI - W91151-16-R-0014 - Range Operations.

Questions, comments, or inquires made by telephone will not receive a response. The

Government will issue an amendment to provide responses to industry questions via posting to the

Federal Business Opportunities website at https://www.fbo.gov. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding.

3. Pre-proposal conference/Site Visit: The Government will hold a pre-proposal conference/site visit at Fort Hood, TX on 26 July 2016 beginning at 8:00am Central Daylight

Time (CDT) in building 1001, 761st Tank Battalion Ave. Room W103 and anticipated to end at 3:30pm Central Daylight Time (CDT). All interested firms may attend with a limit of three https://safe.amrdec.army.mil/SAFE/ mailto:mary.a.chamberlin4.civ@mail.mil mailto:pamilla.a.lazare.civ@mail.mil https://www.fbo.gov/

(3) attendees per firm. Please submit, in writing, the names of attendees to the KO and CS by

12:00pm CDT on 25 July 2016. Technical questions will not be answered during the site visit.

If questions arise as a result of the site visit, they may be submitted in writing via email.

Attendees shall register at the Visitors’ Center for admittance onto the Fort Hood installation.

This process can take up to an hour. Attendees should arrive early in order to obtain a visitor’s pass and arrive at the site visit on time. A visitor’s pass is required to be displayed at all times while on the installation.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection

(negotiated) procedures as delineated in Federal Acquisition Regulations (FAR) Part 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.”

Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the

Offeror's acceptance of the terms and conditions of the RFP, concurrence with the PWS, and the proposed contract type. The proposal shall remain valid for a period of 180 days from the closing date specified in the solicitation at Section A.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best mission capability proposal and prices in their initial proposal submission.

However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the

Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR

Part 15.306(c)(2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the

KO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business

Opportunities (FBO) website at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with

FAR 15.505. The KO will provide written notification to each offeror whose proposal was in the competitive range but was not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful Offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

http://www.fbo.gov/

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) separate volumes: General, Mission

Capability, Past Performance, and Cost/Price.

2. Proposal Format

a. Offerors shall submit the proposal electronically at the AMRDEC

SAFE website: https://safe.amrdec.army.mil/SAFE/.

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors (Sections

A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rationale & Impact

Section B, PWS/SOO/

SOW, Section L&M, etc.

Applicable Page and

Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

c. The proposals shall be organized into four (4) volumes. All text shall be single spaced with black font on white paper (Black and white requirement does not apply to graphics, photos; Company stationary and logos are acceptable). Text shall be easily readable (12 or 10 point font proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Digital copies shall be provided in Microsoft Word, PowerPoint, and/or Excel. File names to be

“Volume #, Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Volume #, Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 2 – Page Limits

Volume Title Page Limits

I General None

II Mission Capability 75

III Past Performance None

IV Cost/Price None

d. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and unread. Offerors are cautioned that AMRDEC SAFE has a file size limit, see website for details. It is the Offeror’s responsibility to ensure the proposal is uploaded https://safe.amrdec.army.mil/SAFE/ acceptably. The Government will not accept any changes to the Offeror’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

e. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, matrices..

f. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

g. What Counts As A Page? A page shall be an 8 ½ X 11” size page.

Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but shall be easily readable. Larger page sizes will be counted as the appropriate number of pages based on an 8 ½” X 11” size page. Margins shall be at least

1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

h. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

i. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

a. Volume I – General

i. Offerors are required to submit a completed SF33 (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars and two decimal places, only.

Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

ii. Submission Requirements. The General Volume shall be organized as follows and contain the identified information.

(1) TAB A – Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation shall be identified and fully explained.

(2) TAB B – SF 33 – The SF 33 shall be submitted fully completed. The Offeror is cautioned that the SF 33 shall contain a signature in block 17 of the form. The Offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 and with Section L, FAR 52.215-1, Instructions to Offerors - Competitive Acquisition. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(3) TAB C – Section B (Services and Costs) -

Section B shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Items

(CLINs).

(4) TAB D - Section K (Representation, Certifications, and Other Statements of Offerors) – The Offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

b. Volume II – Mission Capability

i. The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity, and coherence are very important. Proposals will be evaluated against the Mission

Capability subfactors defined in Section M, Evaluation Factors for Award. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the Performance Work Statement (including referenced publications, technical data, etc.); statements paraphrasing the Performance

Work Statement or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable.

Offerors shall assume that the Government has no prior knowledge of their facilities and expertise, and will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

ii. The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology that would be used for accomplishing the PWS tasks. The Mission

Capability volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Cross Reference Matrix

(4) Exceptions/Assumptions (Identification and explanation of any exceptions or deviations).

Additionally, identify any assumptions used in preparing the proposal.

(5) Mission Capability Factor:

Subfactor (1): Technical Capability

Subfactor (2): Management Approach

Subfactor (3): Quality Control Procedures

iii. Subfactor (1) – Technical Capability: The Offeror shall provide a written technical narrative describing knowledge and experience, the

Offeror’s expertise and the expertise of each proposed team member and/or subcontractor which demonstrates in sufficient detail a clear understanding of the unique requirements of the PWS and the level of services required by the solicitation. Offeror shall submit a definitive proposal to achieve the end results that are set forth in the requirement. The proposal shall also demonstrate an understanding of the requirements as outlined in the PWS of the solicitation.

The Offeror shall ensure that the following is addressed:

(1) Tower Operations training plan to include how the plan addresses the safe operations, standards, and regulatory requirements of a Tower Operator. The Offeror shall provide relevant experience within the last three years on specific target systems from DOS operating systems to the most current version of Windows based systems.

(2) A narrative describing the Logistics approach which includes an explanation of Supply &

Support, Shipping & Receiving, Issue and Turn-In, and physical security of property in a manner that demonstrates an understanding of accountability of equipment, supplies and materials.

(3) A narrative describing the Range Operations in a manner that demonstrates an understanding of the different requirements associated with multiple range types which include, but is not limited to, Automated Multi-Use Ranges (MUR), Automated Small Arms Ranges, Underground Training Facilities, Non-automated Ranges, Training Areas, Scaled and

Instrumented Ranges, Seasonal Requirements, Special Projects.

(4) A narrative describing the Maintenance and Repair in a manner that demonstrates an understanding of maintenance and repair of Grounds, Target Operating Systems, Target

Control Devices, After Action Review equipment, Target Lifting equipment, Direct

Support/General Support of range equipment, Radio & Electronic, Automated Data

Processing Equipment (ADPE), Audio equipment, Video equipment, Vehicles of all types, Small Engines and Generators.

iv. Subfactor (2) - Management Approach: The Offeror shall ensure that the following is addressed:

(1) Staffing and Organizational Structure. The Offeror shall submit an organization chart and narrative that includes a detailed explanation of its organizational structure and capability;

provides adequate oversight of all the major functional areas identified in the PWS; clearly identifies what the key positions are and what authority the individuals possess. A narrative shall explain what parts of the organization are responsible for what work (identifies process and procedures for each organizational element, such as, Division/Branch/Team; what work they are responsible for managing and accomplishing; where decision making authority lies within the organization; explains how they will simultaneously manage multiple tasks; and clearly describes the work performed by subcontractors and teaming partners). The Offeror shall provide manpower matrices showing the total overall manning for the proposed organization structure by labor category and Wage Determination code, if applicable, following the Government Baseline Staffing found in Technical Exhibit U. Any deviation from the Baseline Staffing shall be explained to show how the approach ensures successful performance. Separate sets of matrices are required for the base period of performance and each of the option years. Clearly depict the total number of productive man-hours, identifying the skill categories receiving hazardous pay differential, and associated Full Time

Equivalents (FTEs) for each proposed organizational element by labor category.

(2) Key Personnel Qualifications. The Offeror shall provide minimum Job Qualification

Standards (JQSs) for the proposed key personnel to bring the necessary value and structure to support the United States Army Fort Hood Garrison (USAFHG) Directorate of Plans, Training, Mobilization and Security (DPTMS) mission. The Offeror shall provide JQSs for the following positions: Quality Assurance Position(s), Operations Position(s), Logistics

Management, Complex Leadership, Underground Training Facility Staff, Direct Support/General

Support (DS/GS) Technicians, and Information Technology System Administrator Technician.

(3) Recruitment/Retention. The Offeror shall provide a plan for recruitment and retention of the requisite skill sets with the knowledge, education, certifications, and expertise necessary to support all functional areas of this requirement to include staffing in support of the mission over the life of the contract. The plan shall include how the Offeror intends to address attrition and/or separation so as to preclude/minimize any impact to scheduled services.

(4) Training Plan. The Offeror shall provide a plan for an effective/comprehensive training program that ensures qualified and certified personnel in all positions prior to contract performance and that demonstrates flexibility and adaptability to meet future training needs.

The plan shall include a feasible approach for tracking, scheduling and documenting recurring/refresher training. The plan shall include the effectiveness of the training approach to specific programs for licensing personnel on equipment, tower operator training, and certification, and certification for special skills as defined in PWS paragraph 1.5.

(5) Safety Plan. The Offeror shall provide the plan to establish safety measures necessary to support range operations on a daily basis, and the effectiveness of its approach to risk identification and mitigation. The Offeror’s management approach to safety, in particular how management and employees collaborate proactively to prevent injuries, and by focusing on hazard prevention and control, and training will also be assessed.

(6) Property Management System Plan. The Offeror shall provide the plan to establish an acceptable Property Management System. The plan shall describe how Government

Furnished Property will be managed throughout the entire duration of the contract. The plan shall address the offeror's approach to acquisition of property, receipt of Government property, records of Government property, physical inventory, Subcontractor control (if applicable), reports, relief of stewardship responsibility and liability, utilizing Government property, maintenance, and property closeout.

v. Subfactor (3) - Quality Control Procedures: Offeror shall detail a comprehensive Quality Control (QC) and continuous process improvement approach that demonstrates the Offeror’s ability to identify and correct conditions adversely affecting the quality of services provided to the

Government and which demonstrates commitment to quality. The Offeror’s quality control approach shall ensure sufficient oversight to effectively manage the integration of teaming partners and management of all proposed subcontractors. The Offeror shall ensure that the following is addressed:

(1) A narrative describing how the Offeror plans to develop qualitative/quantitative metrics

(collection and reporting) and describe what systems will be used for continuous process improvement (simply stating ISO certification or stating the use of ISO standards and principles shall not be sufficient).

(2) A narrative describing QC inspection documentation and the Offeror’s proposed method of reporting the QC results to the Government including a sample QC report that includes metric results and corrective actions. The Offeror shall provide examples of successes and problems encountered, mitigation plans and results/resolution.

c. Volume III – Past Performance

i. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M.

Past Performance information described herein is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform. In addition, the Offeror shall detail the percentage work performed by each subcontractor or partner based on the total proposed cost/price. The

Offeror shall submit, along with the information required in this paragraph, a consent letter (see Attachment 1), executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the

Government of requested information on the Offeror's performance.

ii. The Offeror shall include documentation regarding their recent and relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any farther than three

(3) years, from the issue date of this RFP, for the submitted data. The past performance data shall document a successful history of past contract performance. This volume has no page limitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to

NAICS code 561210) required by the RFP. Data concerning the Offeror shall be provided first, followed by each proposed major subcontractor, teaming partners, and/or joint venture partners in alphabetical order.

iii. In conducting the Past Performance evaluation, the

Government reserves the right to use both the information provided in the

Offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph will not be considered. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

iv. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance

(see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

v. Submission Requirements. The Offeror shall submit a Past

Performance Volume containing the following:

(1) Table of Contents

(2) Summary Page - describing the role of the Offeror and each subcontractor, teaming partner, and /or joint venture partner. The submission shall consist of a matrix that indicates functional areas, performance periods, and customers, with a brief description of the work performed, sufficient to demonstrate a clear understanding of the mission, and major PWS functional areas. The intent of this element is not to provide a technical discussion of each functional area of the contract, but rather to demonstrate the Offeror’s experience in each functional area of the PWS through a quantitative assessment of current and previous work performed.

(3) Consent Letters - Attachment 1, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information.

(4) Client Authorization Letters - for each identified effort for a commercial customer authorizing release to the Government of requested information on the Offeror’s performance.

(5) Organization Structure Change History - Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

(6) Specific Relevant Contracts Format - Attachment 2 is limited to 3 pages per reference. The

Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

vi. Past Performance Questionnaire - Attachment 3 is for the contracts identified on each Specific Relevant Contract Reference. The Offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the KO at pamilla.a.lazare.civ@mail.mil and CS at mary.a.chamberlin4.civ@mail.mil prior to the date and time specified in Block 9, Central Daylight Time

(CDT), Section A of the Solicitation Form ( SF33). Any questionnaires not returned directly to the KO and CS will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the

Offeror’s past performance. New entities that have no past performance shall mailto:pamilla.a.lazare.civ@mail.mil mailto:mary.a.chamberlin4.civ@mail.mil annotate on the Summary Page that they have had no previous clients and that questionnaires cannot be provided.

d. Volume IV – Cost/Price

i. General. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price. Cost analysis shall be examined to determine cost realism. All Excel formulas, lookup tables, and links shall be intact, and no links shall exist to files not included with the submission. Excel workbooks shall not contain hidden spreadsheets, columns or rows. Offerors shall not submit PDF or flat files. A flat file is one without formulas or is protected in such a way to preclude proper evaluation. Failure to comply with these formatting requirements will result in rejection of the proposal. Offerors’ submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

ii. Submission Requirements. The Offeror shall submit a

Cost/Price Volume containing the following:

(1) The Offeror’s response shall consist of a cost/price proposal corresponding to the CLINs. The

Cost/Price proposal for all the CLINs contained in Schedule B shall contain two Sections: the

Cost/Price Narrative Section and the Cost/Price Proposal Section, Attachment 4. Cost

Narrative portion shall be provided in MS Word or compatible format, with a Table of

Contents. The cost narrative shall provide the basis of estimate for all major elements of cost proposed. The Cost Narrative Section shall contain all the narrative explanations used in deriving calculated costs (including appropriate references to individual spreadsheets as they appertain). These narratives shall clearly explain the methodologies, calculations, exceptions, and assumptions used in developing each cost element. In the Cost/Price Proposal Section, offerors shall show the linkage between the direct labor rates used to propose against the Firm

Fixed Price (FFP) portion when submitting the cost for the Cost CLINs (0002, 0003, and subsequent option periods).

(2) The direct labor rates, including hazardous pay differential, proposed will be utilized in the creation of the Direct Labor Rate Table (DLRT) that will be incorporated into the resulting contract. The awardee will not be allowed to invoice at rates above those included in the

DLRT. If it becomes necessary for the awardee to incur costs for labor categories not included in the DLRT or at rates higher than those included on the DLRT during performance of the contract, the awardee will have to first obtain the Contracting Officer’s approval through a revision to the DLRT via modification to the contract. The DLRT will be revised, as necessary, when non-exempt rates are adjusted via the incorporation of revised Area Wage

Determinations.

(3) In the Cost/Price Narrative Section, provide an explanation of the method of cost build-up, including the basis used in applying rates and factors. The source of rates and factors shall be identified. The indirect rates proposed shall reflect the Offeror’s actual cost accounting practices and indirect rate structure. In the event that a Forward Pricing Rate Agreement is not in effect for the Prime, or any subcontractor, the proposal(s) shall include the following information as applicable: Fringe rates, Labor Overhead rates, and all applicable Other

Indirect rates and factors (including General and Administrative ‘G&A’ rate). All indirect rates and factors shall be supported by calculations. The components of the calculations shall be broken down into the individual elements that comprise them. These elements shall be fully explained, including how the amounts were computed both in text and figures. The details of each individual cost pool and base shall be provided. In addition, any services that are provided to the contract through G&A shall be listed and explained (the base of allocation shall be explained). If the Offeror is in a teaming arrangement, then the calculation details and assumptions leading to all subcontractor’s rates shall be identified. In the event that portions of the requirement are proposed to be satisfied by subcontractors, the prime’s proposal shall provide pass-through methodology and limitations. The prime contractor is responsible to enter its subcontractor pricing. If a subcontractor does not want to reveal proprietary information to the prime Offeror, the Government will accept a direct submission of the pricing spreadsheets from the subcontractor in order to protect its proprietary information. Such direct submission shall include the same information as specified above, in the same format and media, and shall exactly align with the prime contractor’s proposal. The submission shall identify the prime contractor on the cover sheet. Prime contractors are responsible for conducting price analyses to establish reasonableness of proposed subcontractors’ prices, and to include the results of these analyses in the pricing narrative. It is also the responsibility of prime contractors to ensure their subcontractor (s) pricing proposal is submitted by the closing date/time. Proposals received that do not contain complete pricing for both the prime and all subcontractor(s) will not be considered for award.

(4) The Cost/Price Proposal Section - Attachment 4 shall be submitted or other similar comprehensive formats which include the similar information as referenced in Attachment 4.

Although formulas are provided in the attachment, it is the Offeror’s responsibility to ensure the formulas are correct. All offerors, to include the incumbent, shall propose phase-in costs commensurate with the PWS requirements. If no phase-in costs are proposed, the proposal will not be considered. All offerors, to include the incumbent, shall propose phase out costs.

Individual spreadsheets shall be completed for each option year. All final monetary extensions shall be in whole dollars and two decimal places only. Offeror's shall identify each skill category proposed as exempt or non-exempt. Profit is allowed on the FFP labor CLINs.

Fixed fee is allowed on the Cost labor CLINs. The Government provided figure for Materials and Supply shall be used plus the offerors shall apply any proposed and agreed to material handling rate. No G&A, profit, or other overheads shall be applied to

Materials/Supplies/Equipment - CAP dollars. The offeror shall submit its workers’ compensation certificate and SUTA certificate to support its proposal. Offerors shall not provide unbalanced pricing which may increase performance risk and have unreasonably high prices.

(5) As part of its proposal, the Offeror will provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine, in the Schedule, CLIN(s) 0006, 1006, 2006, 3006, and

4006, to price or not-separately-price the CMRA requirement. CLIN(s) 0006, 1006, 2006, 3006, and 4006 shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the eCMRA requirement.

(End of Summary of Changes)