W91151-12-R-0037_Final_RFP.doc

Section A - Solicitation/Contract Form

SPECIAL INSTRUCTION

1. This Request for Proposal (RFP) will be awarded as a Cost Plus Fixed Fee, Indefinite Delivery Indefinite Quantity (IDIQ) contract. The Government will award a single contract from this RFP.

2. The period of performance will be for three (3) years from date of award. The contract will not include option periods, but does include FAR 52.217-8, Option to Extend Services.

3. Task orders will only be issued by the Mission and Installation Contracting Command – Contracting Division ATEC, Fort Hood, Texas.

Section B - Supplies or Services and Prices

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$1,000,000.00

$50,000,000.00

CLIN 0001 Phase-In

COST

Phase-In Period of Performance 5 March 2013 through 4 April 2013

FOB: Destination

PURCHASE REQUEST NUMBER: 0010207341-0001

MAX COST

TEST SUPPORT SVC

CPFF

Non-Personal Svc Test Support Service Year 1, Period of performance 5 April 2013 through 4 April 2014.

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

TEST SUPPORT SVC

Non-Personal Svc Test Support Service, Year 2, Period of performance 5 April 2014 through 4 April 2015.

TEST SUPPORT SVC

Non-Personal Svc Test Support Service, Year 3, Period of performance 5 April 2015 through 4 April 2016.

Contractor Manpower Reporting

FFP

Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost.” Instructions, including the Contractor and Subcontractor User Guide, are available at the CMRA (Contractor Manpower Reporting Application) website at: https://cmra.army.mil. For further assistance, email the CMRA Help Desk at Contractormanpower@hqda.army.mil.

PURCHASE REQUEST NUMBER: 0010207341-0002

MAX

NET AMT

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PARA TITLE

C.1 General

C.1.1 Scope

C.1.2 Background

C.1.3 Installation Information

C.1.4 Personnel

C.1.5 Vehicle Registration

C.1.6 Fraud, Waste, Abuse

C.1.7 Conservation of Utilities

C.1.8 Fire Protection

C.1.9 Accident Reporting

C.1.10 Safety

C.1.11 Release/Disclosure of Information

C.1.12 Smoking

C.1.13 Training of Contractor Personnel

C.1.14 Quality Control

C.1.15 Quality Assurance

C.1.16 Holidays

C.1.17 Hours of Operation

C.1.18 Physical Security

C.1.19 Keys

C.1.20 Post Award Conference/Periodic Progress Meetings

C.1.21 Contracting Officer’s Representative

C.1.22 Key Personnel

C.1.23 Other Direct Costs

C.1.24 Organizational Conflict of Interest

C.1.25 Phase In/Phase Out Period

C.2 Definitions/Acronyms

C.2.1 Definitions

C.2.2 Acronyms

C.3 Government-Furnished Items and Services

C.3.1 Items

C.3.2 Services

C.4. Contractor Provided Equipment and Services

C.4.1 General

C.4.2 Secret Facility Clearance

C.4.3 Materials

C.4.4 Equipment

C.4.5 Employee Identification

C.4.6 Refuse/Recycling

C.4.7 Deliverables

C.4.8 Contractor Acquired Property

C.4.9 Services

C.5. Specific Tasks

C.5.1 Test Support

C.5.2 Technical Support

C.5.3 Engineering

C.5.4 Logistics

C.5.5 Contractor Manpower Reporting

C.6. Applicable Documents

C.6.1 Applicable Documents

C.6.2 Abbreviations Associated with Publications

C.6.3 Location of Publications and Forms

C.6.4 List of Publications

SECTION C.1

GENERAL INFORMATION

C.1. GENERAL. This is a non-personal services contract to provide data management, data collection, instrumentation, and logistics support to operational tests events conducted by the U. S. Army Operational Test Command (USAOTC). As such, the Government will not exercise any supervision or control over the contract service provided, performing services herein. All personnel engaged in performing the services under this contract (direct labor, subcontracted labor, material suppliers, etc.) shall be accountable solely to the Contractor who, in turn is responsible to the Government.

C.1.1. Scope. The contractor shall provide all labor, management, supervision, supplies, materials, equipment, training, and tools, not otherwise provided as Government furnished property (GFP), to perform the non-personal services required to support the operational test, data collection, and experimentation mission of the U. S. Army Operational Test Command (USAOTC). The contractor may be required on an intermittent basis to perform testing, data collection, and experimentation in support of combined Developmental and Operational Tests, Joint and Multi-Service tests, training activities, and other Department of Defense (DOD) activities. Primary location of performance is Fort Hood, Texas. Other locations will be identified in individual task orders, and may require the delivery of test support services at locations both within the continental United States (CONUS) and outside the continental United States (OCONUS) – Alaska and Hawaii only. Primary contract support for Network Integration Events (NIE) at Whites Sands Missile Range (WSMR), New Mexico will be performed by contractors located at Fort Bliss and WSMR. Support for NIE by this contract will be by exception. All requirements will originate from Fort Hood, Texas. Requirements will be issued in accordance with the procedures set forth in Section H entitled, Specific Work Requirement Procedures.

C.1.1.2. Activities Applied Across the Scope of the Contract.

C.1.1.2.1. Files. The contractor shall maintain complete and accurate files of documentation, records, and reports required under the terms of this contract. The contractor shall not allow access to the files by any Government agency, non-Government agency, or individual unless specifically authorized by the Contracting Officer. Files shall be made available to the Contracting Officer or designated representative upon request. All files shall be digitized in readable form, indexed, saved to Government approved portable media and become the property of the Government. These files shall be turned over to the Contracting Officer at the end of the contract year, and at the completion and/or termination of this contract.

C.1.1.2.2. Hazardous Materials Management. During the course of contract performance, the contractor may be required to deal with hazardous materials. The contractor shall act in conformance with environmental requirements, USAOTC SOP G4-6 (see Exhibit V), Environmental Procedures, and submit reports in accordance with Contract Data Requirements List (CDRL) A012 and associated DID A012.

C.1.1.2.3. Sensitive Item Storage. The contractor shall operate a Sensitive Item Storage Area IAW AR 190-11, AR 190-13 and Fort Hood guidance for the purpose of storing sensitive items. Specific guidance is provided at CDRL A007. The Sensitive Item Storage Area is equipped with an Integrated Commercial Intrusion Detection System (ICIDS) and is capable of functioning as an arms room. Although storage of weapons for test use is rare and historically considered an inherently Governmental function, the contractor may be required to accommodate the Government's posting of military guards and other related activities.

C.1.1.2.4. Government Observations. The contractor shall provide access to Government owned facilities operated by the contractor for observation or inspection by any Government agency or individual authorized access by the Contracting Officer. Government personnel will not interfere with contractor performance.

C.1.1.2.5. Interface with Government Operation. Performance of work by contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

C.1.2. Background. The USAOTC plans for, conducts and reports on independent operational tests, experiments, and assessments of Army materiel and information mission area systems in order to provide information for the acquisition and fielding of war fighting systems. The mission includes planning and conducting joint and multi-service tests, reporting on system capabilities and limitations, operational effectiveness and suitability. This mission requires planning and conducting force development tests in support of the Army combat development process, performing field experiments, evaluating technology demonstrations in support of the technology base, and supporting the Army's digitization efforts. USAOTC supports the Army materiel acquisition process by managing the user testing program and conducting operational testing to support continuous comprehensive evaluation. USAOTC deploys Forward Operation Assessment (FOA) teams to collect data and provide essential information to Army leadership, acquisition decision makers, and the Soldier on selected systems.

C.1.2.1. USAOTC is headquartered at Fort Hood, Texas and is a subordinate command of the U.S. Army Test and Evaluation Command (ATEC) located at Aberdeen Proving Ground, Maryland. USAOTC is comprised of a headquarters, seven (7) staff directorates, and eight (8) test directorates. Four (4) test directorates (primary support) are located at Fort Hood Texas. Primary support is also provided at the test directorate located at Fort Bragg, North Carolina. The three (3) additional test directorates (limited support) are located at Fort Huachuca, Arizona; Fort Sill, OK and Fort Bliss, Texas.

C.1.2.2. Testing of materiel and major acquisition systems is complex. Operational testing involves a major effort in the integration of instrumentation, engineering, data management, maintenance, and field services. The flexibility and depth of professional and technical expertise attainable through a contract lends itself to meeting the operational test requirements. Professional managers, experienced engineers, programmers, and a technical staff capable of modifying and operating sophisticated test instrumentation systems are required.

C.1.2.3. Instrumentation is designed to provide USAOTC with the operational test tools required for accurate and complete data collection, reduction, analysis, and test documentation. Instrumentation systems enable USAOTC to collect data with reproducibility and analytical rigor to answer the critical operational issues and criteria that are designed to validate the performance capabilities of major weapon systems or concepts under test for program milestone decisions. Instrumentation systems are provided to the contractor as Government Furnished Property (GFP) (Attachment 3a).

C.1.2.4. The contractor will be provided Government Furnished Facilities (GFF) at West Fort Hood, Texas and at Fort Bragg, North Carolina. The Contracting Officer has determined that providing GFF is in the best interest of the Government and in accordance with Federal Acquisition Regulation (FAR) Part 45. In part, this determination is based upon the extensive on-site maintenance, storage, and operation of GFP requirements and responsibilities of this acquisition. Over 29,000 lines of test instrumentation and test support supplies and equipment with an approximate value of $49 million shall be the responsibility of the contractor.

C.1.2.5. The following non-personal services are required by USAOTC and have historically been provided under contract.

C.1.2.5.1. Maintenance and non-developmental item (NDI) enhancement to existing test instrumentation systems that are provided to the contractor as GFP.

C.1.2.5.2. Test operations support which includes logistics, test planning, field test support, data collection, data reduction, data base management, and technical input for test report preparation.

C.1.2.5.3. Test operations logistics support that involves the preparation and maintenance of test sites.

C.1.2.5.4. Maintenance, dispatch services, and operators for test support vehicles and generators.

C.1.2.5.5. Provide instrumentation, interfaces, platform installation kits, data reduction tools, data visualization tools, and test support tools. Write software and firmware. Operate Government provided instrumentation.

C.1.2.6. Although this is a service contract, there are incidental supply actions taken in support of the contracted mission. Contractor purchases are authorized when incidental and key to contractor performance.

C.1.2.7. Instrumentation Systems. USAOTC uses electronic and mechanical systems to accurately model, simulate, stimulate, measure, and record personnel actions, test activities, and equipment performance throughout the conduct of tests. USAOTC continually refines, fabricates, and tests modified and new instrumentation systems designed to meet test requirements. Descriptions of the current systems and known replacements are given in Section J, Attachment 4.

C.1.3. Installation Information. Information about Fort Hood can be found at the Fort Hood home page. The internet website address is: http://www.hood.army.mil/ .

C.1.3.1 Compliance with Laws and Regulations. The contractor shall fully comply with local Military installation, city, state and federal laws, regulations and/or ordinances pertinent to performance of the contractual services required under this contract. It is the responsibility of the contractor to perform services only after necessary permits and/or clearances have been provided.

C.1.3.2 The contractor and his employees shall observe all rules and regulations issued by the installation Commanding Officer pertaining to fire, safety, sanitation, severe weather, tobacco use control, admission to the installation, conduct of operations and so forth.

C.1.3.3 The contractor shall be in compliance with all Army, ATEC, USAOTC, test installation, and Fort Hood regulations, policies and procedures. Compliance shall be required where services are provided under this contract, as they apply to the following: Information Security, Operational Security, Physical Security, Personnel Security, Public Affairs, Information Assurance, Foreign Disclosure and Contact, and Arms, Ammunition and Explosives.

C.1.3.4 Contractor Use of Government Dining Facility. The contractor may be involved in test/exercises where Government dining facilities are available. The contractor may be authorized to use the Government dining facilities. The contractor per diem reimbursement will be reduced based upon the meal costs paid in the Government dining facility.

C.1.4. Personnel. The Government’s minimum requirement is to contract for a workforce of sufficient experience and depth to handle historical and projected workload and test surge requirements. The contractor shall provide personnel with the necessary skills, knowledge, and training to perform the required support and services of this contract. The personnel performing work under this work statement shall remain employees of the contractor and shall not be considered employees of the Government.

C.1.4.1. Conflict of Interest. The contractor shall not employ off-duty Government personnel that represent the Contracting Officer or that perform contract surveillance, nor any other person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Section I clauses regarding conflicts of interest. The contractor shall not employ any person who is an employee of the Department of Army, military or civilian, to perform work under this contract without first obtaining approvals required by DOD Directive 5500.7-R, Joint Ethics Regulation (JER), and implementing Army regulations. In no event shall such personnel be utilized in a supervisory capacity in the performance of this contract. The contractor shall not employ any person who is a family member of either current contractor employees or current ATEC employees (either military or civilian) without first providing personnel qualifications, supervisory chain, and proposed employment duration to the Contracting Officer for review and approval.

C.1.4.2. Conduct of Personnel. The Contracting Officer may require the contractor to remove from the job site any employee for reasons of misconduct, security, or who is found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with Fort Hood regulations and 18 U.S.C. 1382 (1972), the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the required services.

C.1.4.2.1. Responsibility for Loss, Damage, Personal Injury of Contractor Personnel. The Government will not be responsible for or held liable for any loss, damage, personal injury or loss of life of contractor personnel, not caused by the fault, negligence, or wrongful omission of the Government, its agents or its employees, occurring at any time such personnel are entering, exiting, using, or occupying Government property in performance of this contract.

C.1.4.2.2. The contractor shall be liable and shall indemnify and hold harmless the Government, its agents and employees against all action or claims for all damages to persons or property, including death arising or resulting from the fault, negligence, wrongful act, or wrongful omission of the contractor personnel in accordance with the Federal Tort Claim Act (28 U.S.C.2671‑2680).

C.1.4.2.3. Hazardous Duty. Contractor personnel may be exposed to hazardous duty while performing services and support for this contract. Such hazardous duties may include: being passengers in Government vehicles; the installation, operation, and maintenance instrumentation equipment; the handling and use of pyrotechnics or blank ammunition; the operation of, or exposure to high-powered lasers, stimulants, as well as working on or around tactical and combat vehicles in a field environment; to potentially include working and collecting data in a combat environment.

C.1.4.2.4. Uniform Requirements. Contractor personnel, other than professionals in an office environment, shall wear Government-provided uniforms when directed by the Government. When performing field services, contractor personnel shall wear Government-provided uniforms in accordance with USAOTC SOP G4-3 (see Exhibit S). The Areas of Operation (AO) of the test shall be identified in the Task Order. The contractor shall establish and maintain clothing records to account for all Government provided clothing and uniforms.

C.1.4.2.4.1. The contractor shall have a written uniform policy. The policy shall address the cleaning, repairing, storing, issuing and replacing of uniforms. The contractor shall submit the policy to the Contracting Officer within 30-days of contract award. The policy shall be reviewed and approved by the Contracting Officer/Property Administrator to ensure that it provides for the proper accountability, liability, and stockage levels.

C.1.4.2.5. The contractor shall comply with the Occupational Safety and Health Act (OSHA). Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

C.1.4.2.6. Head protection (Kevlar helmet or Combat Vehicle Crewman Helmet as appropriate) shall be worn by all personnel operating or riding as a passenger in Army tactical vehicles whenever they are outside the motor maintenance facility. This head protection requirement applies to all Army units, regardless of their installation of assignment or deployed status.

C.1.4.2.7. Personal Appearance. Contractor personnel working under this contract shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty.

C.1.4.3. Security Requirements. Contractor personnel or any representative of the contractor entering Fort Hood, Texas shall abide by all security regulations and shall be subject to security checks.

C.1.4.3.1. Search and Seizure. Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Hood, Texas, while on Fort Hood, Texas, and upon leaving the confines of Fort Hood, Texas.

C.1.4.3.2. Facility Clearance. The contractor shall possess, or obtain prior to contract start date, a facility clearance at the classification level of TOP SECRET. The contractor is periodically required to handle information classified at a higher level. When this occurs, the Government will provide an appropriately cleared facility.

C.1.4.3.3. Installation Access. The contractor shall be responsible for assuring all contractor personnel authorized to perform work under this contract obtain installation access. Government furnished identification shall be returned to the Government when the employee no longer performs work for the contractor under this contract. Contractor personnel or any representative of the contractor entering Fort Hood, Texas, or other military installation designated as a performance location, shall abide by all security regulations and shall be subject to security checks.

C.1.4.3.4. Personnel Security Clearance. The PM and the PM’s Security Manager shall possess a Top Secret - Sensitive Compartmented Information (SCI) clearance. In addition, the contractor shall provide personnel with Secret clearances and who possess the ability to obtain Top Secret clearances, if required during contract performance. Other selected contractor personnel, as designated in the technical requirement, shall be required to have clearances (see Attachment 6). At a minimum, interim clearances shall be required at contract start date for key personnel and for those personnel required to support tests. It is the responsibility of the contractor to ensure prior to performance that appropriate security clearances have been obtained. Contractor personnel who have not received required security clearances shall not be granted access to classified information nor be allowed to perform classified work. A request for clearance shall be made within five (5) working days after hiring and shall contain a request for an interim clearance. Compliance by the contractor’s personnel with AR 25-2 and AR 380-5 is required. The contractor shall also comply with the Industrial Security Program In Accordance With (IAW) DOD 5220.22-M. The approved DD Form 254 will be incorporated as part of this contract.

C.1.4.3.4.1. National Agency Check with Local Agency (NACLC) and Credit Check. All contractor personnel requiring access to the USAOTC LAN and other information technology (IT) systems shall be required to have a National Agency Check with Local Agency (NACLC) and Credit Check for trustworthiness determination.

C.1.4.3.4.2. In accordance with AR 25-2, contractor personnel without a security clearance shall have a favorable Standard Form (SF) 85P on file to obtain access to the Government computer network. Contractor personnel who are required to have a security clearance shall have a favorable SF 86 on file to obtain access to the Government computer network.

C.1.4.3.5. Denial of Access. Contractor personnel who have not received required security clearance from The Defense Security Service located in Quantico, Virginia shall not be granted access to classified information nor allowed to perform classified work.

C.1.4.3.6. Common Access Cards (CAC). All contractor employees requiring computer access will be required to obtain a CAC through the Contractor Verification System (CVS). All contractor employees requiring a CAC must have at least a National Agency Check trustworthy investigation submitted through the Office of Personnel Management. This is a requirement for all contractors to receive a CAC through the CVS and to have access to the Fort Hood Local Area Network (LAN). Industrial/Company background investigations are unacceptable to receive a CAC or to have access to the LAN.

C.1.4.3.7. Identification and Badges. The contractor shall provide all employees working on this contract with identification badges. As a minimum, badges shall include contractor name, contract number, employee photograph, employee's name, and appropriate code for security clearance access. The badge shall be worn so as to be clearly visible while the employee is on duty and shall be worn at all times. Contractor shall include company name in all e-mail addresses, on facsimiles, and in written correspondence. When presenting briefings, conducting or attending meetings/seminars, contractor employees shall wear identification and introduce themselves as “contractor employees.”

C.1.5. Vehicle Registration. Contractor or contractor employee motor vehicles entering Fort Hood, Texas, or other military installations designated as a performance location, shall have a valid state license and shall comply with military installation vehicle registration requirements as applicable. Contractor personnel shall return visitor passes, when applicable, to the Provost Marshal office immediately upon conclusion of the conduct of business authorized on the installation. In the event installation decals are issued, contractor personnel shall comply with installation regulations pertaining to the return or destruction of registration decals after termination or completion of work, when state license is no longer valid, and upon sale of vehicle.

C.1.5.1. Vehicle Operation. Contractor personnel operating motor vehicles on the installation shall have a valid state operator’s license for the category of vehicle being operated and shall comply with installation vehicle operation directives regarding motor vehicle use on the installation. State license, registration, and insurance shall be maintained current during the time the vehicle is in use on military installations.

C.1.5.2. Contractor owned vehicles used in the performance of services on military installations shall be marked as commercial contractor vehicles.

C.1.6. Fraud, Waste, and Abuse. The contractor shall be responsible for maintaining proper conduct and good discipline within contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in performance of this contract.

C.1.7. Conservation of Utilities. Contractor personnel shall practice utilities conservation and shall operate under conditions which preclude waste of Government furnished utilities.

C.1.8. Fire Protection. The contractor shall comply with all applicable fire prevention and protection regulations wherever work is performed under this contract. The Fort Hood fire prevention and protection regulations are USAOTC SOP G4-7 (see Exhibit U) and Fort Hood 420-1 (www.hood.army.mil/dhr/pubs/fhr420-1.pdf). The contractor shall observe all rules and regulations issued by the National Board of Fire Underwriter covering storage and use of flammable mixtures that might constitute a fire hazard.

C.1.9. Accident Reporting. The contractor shall report all accidents resulting in injury, death or property damage in accordance with the Fort Hood and other military installation policy designated as performance locations, regulations and USAOTC Policy Letter CG-9(see Exhibit Q).

C.1.10. Safety. The contractor shall safeguard and maintain all Government property in accordance with FAR 45 as well as provide for the safety and well being of contractor personnel. The contractor shall comply with USAOTC SOPs (see Exhibit T) and other local regulations as applicable. The contractor shall develop and implement a safety program for its employees. The contractor shall submit the safety plan to the Contracting Officer 30 days prior to the start of contract performance for acceptance. Revisions shall be submitted ten (10) days prior to the effective date of the change. Safety rules that are or may be imposed upon the contractor by Federal, State or municipal code, and the applicable installation regulations, shall be effectively carried out in the performance of the service contemplated herein. The contractor shall take proper safety and health precautions to protect the work, the employees, the public and the property of others. In performing any part of this contract on premises that are under the direct control of the Government, the contractor, agents, servants or employees shall:

C.1.10.1. Comply with and cooperate in all corrective and preventative measures or controls prescribed by the State or the Federal Government for protection of life and health of persons as required by OSHA, or for the prevention of damage to property and material.

C.1.10.2. Participate fully in any safety or accident prevention program of any Government installation that the contractor, or its agents, servants or employees, may be required to enter during the life of this contract. This includes required safety training, i.e. the use of night vision goggles and driver’s training for operating in tactical black-out conditions.

C.1.10.3. Comply with the safety standards, regulations, directives, and requirements of the local commander, or his authorized representative, applicable to the site of work and to perform such work in a safe manner.

C.1.10.4. Exercise care and due precautions commensurate with the dangers or hazards of the work being performed with due consideration of physical surroundings, equipment, facilities, personnel and other factors involved.

C.1.10.5. Report immediately to the local commander, or the authorized representative with notification to the Contracting Officer, all accidents involving the contractor, or its agents, servants or employees, which occur on a Government installation or other premises under the direct control of the Government.

C.1.10.6. OSHA. The contractor shall implement and maintain the safety program as approved by the Contracting Officer. Revisions shall be submitted to the Contracting Officer ten (10) days prior to the effective date of change. The contractor shall comply with Fort Hood and Occupational Safety and Health Act (OSHA) safety regulations. Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

C.1.11. Disclosure of Information. Contract performance may require the contractor to access data and information proprietary to a Government agency, another Government contractor, or of such a nature that its dissemination or use other than as specified by this PWS, or applicable Task Order, would be adverse to the interests of the Government or others. Neither the contractor, nor contractor personnel, shall divulge nor release data or information developed or obtained during contract performance, except to authorized Government personnel, or upon written approval of the Contracting Officer. The contractor shall not use, disclose, or reproduce such data, which bears a restrictive legend, except as authorized.

C.1.11.1. Release of News Information. No news release (including photographs and films, public announcements, denial or confirmation of same) on any part of the subject matter of this contract and its task orders, or any phase of any program hereunder shall be made without the prior written approval of the Contracting Officer.

C.1.11.2. Disclosure of information regarding operations and services of the activity to persons not entitled to receive it or failure to safeguard any classified information that may come to the contractor (or any persons under the contractor's control) in connection with contract performance, will subject the contractor, contractor's agent, or employees, to criminal liability under Title 18, Section 793 and 798 of the United States Code. Neither the contractor nor the contractor's employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations.

C.1.11.3. The contractor shall direct to the Contracting Officer all inquiries, comments, or complaints arising from matters observed, experienced, or learned as a result of, or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

C.1.11.4. Inquiries received by the contractor from non-Governmental sources for documentation regarding work performed under this contract shall be referred to the Contracting Officer for evaluation under the Freedom of Information Act of 1975,Public Law 93-502,5 U.S.C. 552. The determination of whether records will be released will remain with the Contracting Officer. The contractor shall be responsible for search and submission of records upon request by the Contracting Officer.

C.1.11.5. The contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of contract performance or any phase of any programs hereunder, without the prior written approval of the Contracting Officer.

C.1.11.6. Classified Information. This document is not classified; however, the classification of the work to be performed and the items to be delivered under this contract will be determined and handled in accordance with the DD Form 254 pertaining to this contract. When the services and support being performed require access to security controlled or classified information, the contractor shall obtain and provide personnel with the appropriate security clearance. Contractor's personnel are required to comply with AR 25-2, Chapter 3, Section 3.

C.1.11.7. The contractor shall not use any electrical information processing equipment in its possession for the purpose of processing or transmitting classified information under this contract without the written permission of the Contracting Officer.

C.1.11.8. Protection of Information Identified as “For Official Use Only “(FOUO). In the performance of this contract, it may be necessary that certain information and material, identified as "FOR OFFICIAL USE ONLY" (FOUO), be used by the contractor. Such material shall be handled and marked in accordance with AR 380-5, entitled, Department of the Army Information Security Program chapter 5, Section I, entitled For Official Use Only Information.

C.1.11.9. PRIVACY ACT INFORMATION. The Government may task the contractor, in writing, to design, develop, maintain or operate a system of records on individuals which shall be operated in conformance with the Privacy Act of 1974 (5 U.S.C. 552a) and OMB Circular No. 108.

C.1.12. Smoking. The contractor shall comply with Fort Hood and other military installation regulations that establish policies governing smoking in Government facilities.

C.1.13. Training of Contractor Personnel. The contractor is responsible for hiring qualified personnel with appropriate certifications and for any required refresher training to maintain certifications as appropriate. The contractor shall be financially responsible for training required to support the current assigned mission. The contractor shall provide written justification for training to obtain advance approval from the Contracting Officer for personnel to attend during normal duty hours.

C.1.13.1. In-Service Training. The Government may periodically provide in-service training to contractor personnel on a space available basis. The contractor shall submit to the Contracting Officer a written request for space for contractor personnel attendance at Government conducted training.

Government training to contractor personnel may be provided when one of the following criteria is met:

C.1.13.1.1. The training is only available from Government sources.

C.1.13.1.2. Specialized training is required by the Government in order for the contractor to perform the technical requirement.

C.1.13.1.3. The training is directed by the Government for contractor personnel. This could include such things as annual information assurance training. See CDRL A011 and associated DID A011 for further details.

C.1.14. Quality Control. The contractor shall implement a complete quality control program that identifies potential and actual problem areas in providing requirements of the contract as specified and result in corrective action throughout the life of the contract. The Quality Control Plan (QCP) shall be provided as a part of the proposal. The Government will make final review and acceptance of the QCP within 30 days after award. Changes to the QCP shall be submitted to the Contracting Officer not later than 10 calendar days prior to the effective date of the change. The Government will make final review and acceptance of any subsequent changes. The basic tenet of the plan is that the contractor is responsible for quality. All methods, procedures, and forms shall support this concept. Deviation from the approved QCP based upon Government requirements shall be approved in writing by the Contracting Officer in advance.

C.1.15. Quality Assurance. The Government will monitor the contractor's performance under this contract using Quality Assurance Surveillance Plan (QASP).

C.1.16. Holidays. Work shall not be required on the following federal holidays unless specifically required by a Technical Requirement.

New Years' Day

Labor Day

Martin Luther King Jr's Birthday Columbus Day

President's Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

Federal holidays also include any Presidential or Congressionally designated days off other than the ten listed above.

C.1.17. Hours of Operation. Services shall be provided during normal duty hours, which are Monday through Friday 0730 to 1630, excluding legal public holidays. Continuous contractor service may be required for one or more test operations, running sequentially or concurrently day or night, or in any combination. The Government may require the contractor to provide services on weekends or holidays to meet contract requirements, such as tests, data collection and experimentation, repair of equipment failures, and documentation generation. Test preparations, test execution, and/or post-test data reduction and report generation may require an extended workday that could require two or more work shifts or adjusted work weeks. Overtime may be required for one or more of the shifts. (See Section H special requirements entitled "Overtime Pay or Overtime Premiums".)

C.1.17.1. Other than Normal Operating Hours. The following events may affect the normal workday:

Installation Commander closes the post during the normal business day or delays opening the post to a later time than normal due to unforeseen events, i.e. inclement weather. The contractor shall follow Contracting Officer's guidance for early release or delayed opening. However, the contractor may utilize their own system of time off (i.e. compensatory time, time off awards, vacation time, personal time, or leave without pay) in accordance with company policy.

ADVANCED POST CLOSURE: Post is closed by the Commander prior to the start of the normal business day.

CONDITION GREEN: Normal conditions. No restrictions on driving or on installation operations.

CONDITION AMBER: Caution. Roads may be icy in spots. Exercise caution while driving. Installation operations and training continue as scheduled.

CONDITION RED: Roads are icy. Driving is hazardous and is limited to mission essential traffic only. Installation activity is limited to mission essential training and operations (i.e., national defense, health, safety, law and order.)

CONDITION BLACK: Severe reduction of traffic flow; no vehicular movement except emergency vehicles. The post is closed to all motor vehicular traffic except emergency vehicles such as Military Police vehicles, ambulances, engineer vehicles, fire fighting vehicles, utility vehicles, and subsistence trucks.

TRAINING HOLIDAY: Work day designated by the Command, normally preceding a Federal holiday. Only applicable to active duty military members.

COMMAND CLOSURE: Time off given by the Commander to Federal and Military personnel, does not apply to contractor personnel. However, the contractor, mission permitting and approved by the Contracting Officer, may utilize their own system of time off (i.e. compensatory time, time off awards, vacation time, personal time, or leave without pay) in accordance with company policy as a result of the closure. This time shall not be charged as a direct charge to the contract.

C.1.17.2. In all cases, the contractor shall perform requirements as directed by the Contracting Officer. In the case of actual test execution, the contractor shall coordinate with the cognizant Contracting Officer's Representative (COR) or Contracting Officer for guidance before dismissing employees involved in the test.

C.1.17.3. As directed by the Contracting Officer, the contractor shall comply with Fort Hood policies above for late openings and early release due to Inclement Weather conditions identified above. In the case of contractor employees operating in remote locations or those other than Fort Hood, the contractor shall follow the policy at that installation, using the general guidelines herein.

C.1.17.4. Overtime. In accordance with FAR 22.103-2, the contractor shall perform all contracts so far as practicable without using overtime, particularly as a regular employment practice, except when lower overall costs to the Government will result or when it is necessary to meet urgent program needs. Any approved overtime, extra-pay shifts, and multishifts should be scheduled to achieve these objectives.

C.1.18. Physical Security. The contractor shall implement and maintain a Physical Security Plan. Changes to the plan shall be submitted to the Contracting Officer for review and acceptance not later than 10 working days prior to the effective date of change. The Physical Security Plan must be capable of responding to both internal and external attack situations in the realm of physical security and shall provide the maximum elements necessary to ensure the safety and security of the facilities and the critical assets within, without interfering with day-to-day operational procedures. It shall address critical elements such as: Deterrence, Detection, Response and Recovery. Physical Security Plan will be IAW all USAOTC, ATEC, and III CORPS and Fort Hood Physical Security procedures and regulations. At the close of each work period, government facilities, equipment and materials shall be secured.

C.1.18.1. Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.1.18.2. Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “(Con)fidential,” “(Sec)ret,” or “Top (Sec)ret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

C.1.19. Keys. The contractor shall be 100% accountable for keys provided to the contractor by the Government. The contractor’s key control shall be IAW USAOTC Physical Security Plan, ATEC, III Corps and Army regulations. The contractor shall report any occurrence of duplicated, misplaced, or lost keys to the Contracting Officer within one duty day after discovery of occurrence and submit a written report to the Contracting Officer by close of business the next duty day. The written report shall provide complete details relating to the duplicated, misplaced, or lost key.

C.1.19.1. In the event an entrance key is duplicated, misplaced, or lost; the Government will replace all locks and keys for that system. The contractor shall reimburse the Government for the replacement of locks or re-keying and all GFP lost or stolen as a result of keys being duplicated, misplaced, or lost by the contractor or contractor personnel.

C.1.19.2. The contractor shall prohibit the use of Government issued keys/ keycards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the Contracting Officer.

C.1.19.3. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

C.1.20. Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor’s performance and the contractor will be given an opportunity to respond to the Government’s concerns as well as express any concerns of its own. The Contractor shall take appropriate action to resolve performance issues as directed by the Contracting Officer. These meetings shall be attended by the appropriate key personnel, during the duty day, and at no additional cost to the Government.

C.1.20.1 The contractor shall attend coordination meetings with the Government to discuss current status, problem areas, and future events and activities. The contractor shall attend technical and coordination meetings and briefings. Staff agencies such as the G3, G4, G6, Methodology and Analysis Directorate (MAD), Test Technology Directorate (TTD), Test Teams, Chief of Staff, Information Management, or Configuration Management Boards (CMB) require technical meetings. The contractor shall provide the Contracting Officer with a summary of events by email if changes are identified during the meeting that will cause contract or cost impacts.

C.1.20.2 The contractor shall provide a Quarterly Progress Briefing to the Government in accordance with CDRL #A002 and associated DID A002.

C.1.21. Contracting Officer Representative (COR). The Contracting Officer may appoint a COR under this contract. That appointment will come in the form of an appointment letter, signed by the Contracting Officer, and delegating specific authority and responsibilities under the contract. The COR normally performs as the Contracting Officer’s direct liaison and monitors all technical (quality) provisions of the contract. Routinely, a COR is the Contractor’s direct POC for clarification and interpretation of technical requirements under the contract (to include plans, drawings and specifications). The COR monitors the contractor’s performance and immediately notifies the Contracting Officer of any deficiencies. The COR coordinates availability of government furnished property and provides site entry for Contractor personnel. The appointment letter describes limitations in the COR’s authority, especially with regard to changes in scope, cost or price, estimated quantities, or changes in delivery dates and time extensions. Other than the authorities and limitations delegated to the COR by the Contracting Officer, the COR is not authorized to act on behalf of the Contracting Officer, exercise authority not delegable under the law, or change any of the terms and conditions of the contract and/or subsequent task order(s).

C.1.22. Key Personnel. Certain skilled/experienced professional and/or technical personnel are essential for successful…