A.02 Attachment 1 PWS 9 Sep 2024 Amend 0001.pdf

BASE MAINTENANCE SUPPORT SERVICES CONTRACT (BMC)

FOR: Chongju, Daegu, Gimhae, Gwangju, and Suwon Air Bases

PERFORMANCE WORK STATEMENT

9 September 2024

1. GENERAL INFORMATION.

1.1. Description of Services. The contractor shall provide all personnel, equipment, tools, materials (except as specified in Paragraph 3 and Appendix III as government-furnished property and services.), vehicles, supervision, and other items and services necessary to perform civil engineering services, tasks, and functions for Chongju, Daegu, Gimhae, Gwangju, and Suwon

Air Bases as defined in this Performance Work Statement (PWS) to fulfill all life-cycle operations and maintenance of facilities, non-privatized infrastructure, real property (RP), real property installed equipment (RPIE) and geographically separated properties. Comply with all applicable and most current OSHA, Environmental Protection Agency (EPA), National Fire

Protection Association (NFPA), National Electric Code (NEC), National Plumbing Code (NPC), International Building Code, Unified Facilities Criteria, (UFC), Department of Defense (DoD), AF, federal, and local codes and requirements, and environmental regulations as well as higher headquarters standards and instructions.

NOTE*: Any reference in this PWS to Architectural and Engineering (A&E) services as defined are out of the scope of this contract. The contractor shall not be required to perform such services. Also, the Government will provide the contractor with base maps (GEOBASE) at the beginning of the contract. In addition, all drawings for work orders that are drafted by the contractor are shop drawings and are not considered as A&E services. If a detailed design is required, 607 MMS/CE provides all necessary drawings. In conclusion, the contractor’s scope of work is exclusive to limited/basic and NON-design engineering support.

1.4. Period of Performance. Period of Performance: The period of performance shall be for a two (2) Month Phase-In Period with one (1) 10-month Base Period and four (4) 12-month option periods.

1.5. Special Expertise.

1.5.1. Prime Contractor’s Prior Experience and License(s).

1.5.1.1 The contractor shall have at least three (3) years’ experience within the last seven (7) years in facility maintenance including electrical, mechanical (structural, plumbing, HVAC), real property management, and environmental protection services for the same or similar services. In the areas of mechanical (structural, plumbing, HVAC), real property management, and environmental protection services, the experience may be provided by subcontractors if those services are subcontracted.

1.5.1.2 The contractor shall possess registered license in General works (Civil) (종합공사

(토목공사업)) and General works (Architecture) (종합공사 (건축)) and Specialized work for

Electrical (전기 공사업) or General works (Civil & Architecture) (종합공사

(토목건축공사업)) and Specialized work for Electrical (전기 공사업) issued by ROK government. The following registered licenses may be provided by the prime contractor or substituted by Subcontractors providing proof of registered licenses in Mechanical Systems and

Gas repair (기계설비가스공사업) and Fire Protection Systems Management (소방시설

관리업) issued by ROK government. All registered licenses shall be current.

1.5.2. Personnel/Key Personnel:

1.5.2.1. Definition: “Key Personnel” means employees of the Prime Contractor that are considered to be essential to the work being performed under this contract. Key Personnel are as follows: General Contract Manager, Supervisory Engineer, Site Managers, Quality Control

Managers, Safety Managers, Site Engineers, BUILDER Assessor, NexGen IT Operator, and

Environmental Manager.

1.5.2.2. Before removing, replacing, or diverting any of the listed or specified key personnel, the

Contractor shall:

1.5.2.2.1. Notify the Contracting Officer reasonably in advance (30 calendar days is considered reasonable)

1.5.2.2.2. Submit justification (including proposed substitutions with resumes of equal qualifications) in sufficient detail to permit evaluation of the impact on this contract; and

1.5.2.2.3. Obtain the Contracting Officer's written approval. Notwithstanding the foregoing, if the Contractor deems immediate removal or suspension of any member of its management team is necessary to fulfill its obligation to maintain satisfactory standards of employee competency, conduct, and integrity, the Contractor may remove or suspend such person at once, although the

Contractor shall notify the Contracting Officer prior to or concurrently with such action.

1.5.2.3. The list of key personnel may, with the consent of the contracting parties, be amended from time to time during the course of the contract to add or delete personnel so long as the aforementioned items are addressed.

1.5.2.4. General Contract Manager (GCM):

1.5.2.4.1. The Contractor shall provide a GCM who shall be responsible for the performance of the work in this PWS. The GCM shall have full responsibility to act for the Contractor on all contract matters relating to daily operations of this contract. The GCM shall possess either a high school diploma or GED from the U.S. or Test of English for International Communication

(TOEIC) Speaking certification.

1.5.2.4.2. The GCM shall possess a bachelor’s degree or higher in the field of engineering from an accredited college or university and have at least three (3) years’ experience as a supervisory engineer or equivalent position within the last ten (10) years in facility maintenance and repair field. Professional Engineer (PE, 기술사) or Registered Architect (RA, 건축사) is desired.

1.5.2.4.3. The GCM shall be available to answer the phone within 30 minutes during normal duty hours from Monday through Friday to meet with the Contracting Officer’s Representative (COR) to discuss work related issues. After normal duty hours, the GCM shall be available to answer the phone within two (2) hours, twenty-four (24) hours a day, and seven (7) days a week for emergency purposes. The GCM shall be available by cell phone and shall provide their cell phone number to the Contracting Officer and COR.

1.5.2.5. Supervisory Engineer (SE):

1.5.2.5.1. The contractor shall provide a Supervisory Engineer who shall be responsible for supervising the work of engineers and technicians, and managing emergency, urgent, and routine job orders, Infrequent Maintenance & Repair (IM&R), Recurring Work Program (RWP), Preventive Maintenance (PM), safety program and facility operations which require engineering review IAW applicable regulations and standards.

1.5.2.5.2. The SE shall be able to fluently read, write, speak, and understand English effectively, and use English to conduct business.

1.5.2.5.3. The SE shall be a registered Professional Engineer (PE, 기술사) or Registered

Architect (RA, 건축사) and have at least three (3) years’ experience as a supervisory engineer or equivalent position within the last ten (10) years in facility maintenance and repair field.

1.5.2.5.4. The SE shall act as alternate GCM in case the GCM is absent for any reason. The SE shall have full authority to act for the contractor on all matters relating to daily operation of this contract, especially when acting as the GCM.

1.5.2.6. Site Manager (SM):

1.5.2.6.1. The contractor shall provide a Site Manager for each site (Daegu, Gimhae, Gwangju, and Suwon). Chongju shall be covered by the Suwon SM. The SM shall be responsible for the performance of the work under this contract. The SM shall have full authority to act for the contractor on all matters relating to daily operation of this contract. The SM shall physically respond to any problem site location within one (1) hour of notification.

1.5.2.6.2. The SM shall have at least three (3) years’ experience as a site manager or equivalent position within the last ten (10) years in facility maintenance and repair field. The SM shall be able to read, write, speak, and understand English fluently and effectively, and use English to conduct business.

1.5.2.7. Quality Control Manager (QC) :

1.5.2.7.1. The contractor shall provide a Quality Control manager for each site (Daegu, Gimhae

Gwangju, and Suwon). Chongju shall be covered by Suwon QC. The QC shall be responsible for ensuring all works are performed IAW regulations and standards specified within this PWS.

1.5.2.7.2. QC shall have at least three (3) years’ experience as a quality control/QC manager of similar position within the last ten (10) years in facility maintenance and repair field. The QC shall be able to read, write, speak, and understand English fluently and effectively, and use

English to conduct business.

1.5.2.7.3. QC shall have technician license in Industrial Quality Control (품질경영산업기사) issued by ROK government.

1.5.2.8. Safety Manager (SFM):

1.5.2.8.1. The contractor shall provide a Safety Managers for each site (Daegu, Gwangju, Suwon, and Gimhae). Chongju shall be covered by Suwon SFM. Safety Manager is responsible for maintaining safety programs IAW Occupational Safety and Health Administration (OSHA) laws and regulations and Korean Industrial Safety and Health Standards. The Safety Manager is also responsible maintaining safety program IAW Korean Industrial Safety and Health Act and

Serious Disaster Punishment Act.

1.5.2.8.2. SFM shall have at least three (3) years’ experiences as a Safety Manager of similar position within the last ten (10) years in facility maintenance, repair, and construction field. The

SFM shall be able to read, write, speak, and understand English fluently and effectively, and use

English to conduct business.

1.5.2.8.3. SFM shall have technician license in Industrial Safety and/or Construction Safety

(산업안전기사/건설안전기사) issued by ROK government.

1.5.2.8. Site Engineer:

1.5.2.9.1. The contractor shall provide two (2) architectural engineers, one (1) civil engineer, and one (1) electrical engineer to collectively manage all five COBs. The Site Engineers shall provide engineering support including site surveys and preparation of cost estimates, drawings, and scope of work for maintenance and repair (M&R) work requests. Also, Site Engineers shall conduct periodic facility/equipment condition surveys to prepare planned work order packages.

1.5.2.9.2. The Site Engineers shall have at least three (3) years’ experience as an engineer within the last ten (10) years in facility maintenance and repair field. The Site Engineers shall be able to read, write, speak, and understand English fluently and effectively, and use English to conduct business.

1.5.2.9.3. Site Engineers shall possess a current 1st class engineering license (기사 자격증)

1.5.2.10. Environmental Manager (EM).

1.5.2.10.1. The contractor shall identify a person who shall be responsible for all environmental issues affecting the performance of this contract. The contractor shall provide an environmental manager for each site (Daegu, Suwon, and Gwangju). The environmental manager for Suwon shall cover Chongju and the environmental manager for Daegu shall cover Gimhae.

1.5.2.10.2. This person shall have at least three (3) years’ experience within the last ten (10) years managing environmental issues. The EM shall be able to read, write, speak, and understand English fluently and effectively, and use English to conduct business.

1.5.2.10.3. EMs shall provide a certified copy of four (4) year environmental Engineering degree or science degree or relevant 1st class engineering license in Waste Treatment Engineering

(폐기물 처리기사) issued by ROK government. Environmental managers shall comply with

Korean and US environmental laws, applicable regulations, and standards including USFK

Pamphlet 201-1, Overseas Environmental Baseline Guidance Document (OEBGD), Executive

Orders (EOs), Air Force Instructions (AFIs), and with the Korean Environmental Governing

Standards (KEGS).

1.5.2.11. BUILDER Assessor:

1.6.2.11.1. The contractor shall provide a BUILDER Assessor team. The BUILDER assessor team shall consist of one (1) architectural engineer, one (1) civil engineer, one (1) mechanical engineer, and one (1) electrical engineer. The BUILDER assessors shall provide periodic

Inventory/Assessment Dada Collection Sheet for buildings to update BUILDERTM Sustainment

Management System (SMS).

1.5.2.11.2. The BUILDER assessors shall have at least three (3) years’ experience as an engineer within the last eight (8) years in facility maintenance and repair field. The BUILDER assessors shall be able to read, write, speak, and understand English and use English to conduct business.

1.5.2.11.3. BUILDER assessors shall possess a 1st class engineering license (기사 자격증)

1.5.2.12. NexGen IT Operator Team: The contractor shall provide a NexGen IT Operator Team for operating NexGen IT for the COBs (Daegu, Suwon, Gwangju, Gimhae and Chongju). The

NexGen IT Operators shall consist of at least one (1) architectural engineer, one (1) civil engineer, one (1) mechanical engineer, and one (1) electrical engineer, and the team will be located at Daegu AB. The NexGen IT Operators shall populate, maintain, update, and manage data and reports from current and government designated database systems.

1.5.2.12.1. The NexGen IT Operators shall have at least three (3) years experience as an engineer within the last eight (8) years in facility maintenance and repair field. The NexGen IT Operators shall be able to read, write, speak, and understand English and use English to conduct business.

1.5.2.12.2. The NexGen IT Operators shall possess a 1st class engineering license (기사

자격증) issued by ROK government.

1.5.3. Additional Certified/Licensed Positions. The positions identified below require specialized certifications/licenses in order to perform the identified functions. Contractor employees shall have required current and valid professional certifications to accomplish the services of the PWS in compliance with all Federal, State, and ROK local laws before starting work under this contract. The Contractor shall provide to the COR, in writing, requests for approval of non-licensed/non-certified contractor employees to work technical areas of this contract, to include proof of compliance with Federal, State, and ROK local laws. All licenses and certifications must be translated to English. All translations must be notarized.

1.5.3.1. Electrical Technician(s). The Electrical technicians shall possess technician licenses issued by ROK Government in electrical repair (전기 기능사 자격증) with at least three (3) years of experience within the last ten (10) years in electrical repair.

1.5.3.2. Heating, Ventilating, and Air Conditioning, and Refrigeration (HVAC/R) Mechanic(s).

The HVAC/R Mechanics shall possess technician licenses issued by ROK Government in mechanical repair (공조냉동기계 기능사 자격증) with at least three (3) years’ of experience within the last ten (10) years in mechanical repair and maintenance of HVAC systems.

1.5.3.3. Liquid Fuel Maintenance (LFM) and Petroleum Oil and Lubricants (POL) System

Maintenance Technician(s). The LFM and POL Technician shall possess technician licenses issued by ROK Government in Class IV Hazardous Materials (위험물 기능사 제 4류) and have at least three (3) years’ experience within the last ten (10) years in LFM and POL system maintenance.

1.5.3.4. Fire Protection System Technician(s). The contractor shall provide personnel that have the technical expertise, training, and knowledge to competently provide the required services for the specific systems and equipment. Fire Protection System technician shall be factory trained and have a thorough understanding of fire protection systems, operation, testing and inspection requirements outlined by NFPA Codes and Standard, as well as, principles and technology of fire detection devices, signal appliances, control equipment and ancillary devices controlled by the system. Technicians shall possess a minimum of three (3) years’ experience within the last ten

(10) years working with commercial fire alarms and suppression systems and shall possess a technician license in Industrial Fire Systems Management (소방 설비 산업 기사) issued by

ROK government.

1.5.3.5. Miscellaneous Certification/Licensing Requirements.

1.5.3.5.1. All contractor personnel operating motor vehicles/equipment must possess a valid

ROK or United States Forces Korea (USFK) driver’s license. Personnel, who operate a motorized vehicle on the flight line shall be certified for flight line and runway-crossing IAW local policy. Personnel shall be certified prior to operating a motorized vehicle on the flight line.

Flight line driver’s training and certification will be provided by the US Government.

1.5.3.5.2. All contractor personnel who supervise or perform pest control operations, independent of direct supervision, shall have a current certification for all pesticides and herbicides used and shall be certified to the standards of ROK government certification requirement.

1.5.3.5.3. All contractor personnel handling hazardous material must be certified by appropriate

U.S. Government agencies. The U.S. Government may recognize civilian certification as proper certification. ROK certification in Craftsman in Hazardous Materials (위험물 기능사) is acceptable. The strictest certification between U.S. Government and ROK Government will be applicable for this contract.

1.5.3.5.4. All contractor personnel maintaining backflow protection devices must be certified to the standards identified in AFMAN 32-1067, Plumbing Systems. The contractor shall coordinate with the COR for certification and recertification. The Government will offer Backflow prevention training once a year in the Pacific AOR, typically, but not always, in the Republic of

Korea or in Japan. The government will provide this training, but the contractor is responsible for all logistics of getting their employees trained and certified. Please note: this course is only offered in English, and a translator will NOT be provided by the Government.

1.5.3.5.5. All contractor personnel conducting welding operations shall have valid welding technical licenses (용접기능사) issued by ROK government.

1.5.3.5.6. All contractor personnel who a operate boiler plant shall have valid boiler maintenance technical licenses (에너지관리 기능사) issued by ROK government.

1.5.3.5.7. All contractor personnel who operate water plant shall have valid water treatment plant operations technical licenses (정수시설운영관리사) issued by ROK government and Level 1

Certification in accordance with PACAFMAN 32-1067.

1.5.3.5.8. All contractor personnel who perform painting work shall have valid technician licenses in architectural painting (건축도장기능사) issued by ROK government.

1.5.3.5.9. All contractor personnel who perform carpentry work shall have valid technician licenses in architectural carpentry (건축목공기능사) issued by ROK government.

1.5.3.5.10. All contractor personnel who perform work on both interior plumbing and exterior water service, sanitary sewer and storm sewer systems shall have a valid plumbing license

(배관기능사) issued by ROK government.

1.5.4. Appearance/Identification. Contractor personnel shall present a neat and clean appearance as the job they perform allows. The contractor shall ensure each employee wears an identification badge that shall include the employee’s name, title, employee’s photograph, and contractor’s name in English. Badges shall be worn upon first day of employment. Badges shall be displayed on a worn outer garment (except when safety is an overriding factor) while working. The contractor’s badge does not replace base access badges issued by the USFK/ROK

Air Force. It is the contractor’s responsibility to acquire base access badges for its employees at each location.

1.5.5. Employee Training. The contractor shall provide all employees training. The contractor shall establish and implement a Training Plan to ensure employees are trained to perform the requirements of this PWS and the Contractor’s Quality Control Plan. The Training Plan shall be submitted to the COR within 45 days of contract award. The contractor shall document all employee training, and the documentation will contain the following minimum data: trainee name (last, first, middle initial), type of training date of training, and signature of the trainer and the trainee. Training requirements vary, i.e. some documents may require the signature of the supervisor or the person who conducted the training, while other documents may require the initials of the individual (trainee) and trainer/supervisor

1.5.6. Operations Safety. The contractor shall not employ persons, including any sub-contractors, for work on this contract who have been identified as potential threats to the health, safety, security, general well-being, or operational mission (both U.S. and ROK) of the installation and its population. The contractor shall ensure employees follow all safety and environmental warnings. Where understanding and discussing safety and environmental warnings are an integral part of a contract employee’s duties, contractor shall ensure that the employee is able to comprehend and follow such warnings.

1.5.7. First Aid Training. Ensure all electrical systems personnel receive cardiopulmonary resuscitation (CPR) training from qualified trainers. Employees shall maintain a current certification.

1.5.8. Labor Disruption/Strike Plan. (Crisis Management Plan) The contractor shall prepare a

Labor Disruption/Strike Plan (CDRL A001). The labor disruption/strike plan shall include the

Contractor’s plan of actions to keep the sites operating in the event of a strike or other labor disruption and when this plan will be implemented. Contractor shall submit a completed plan to the Contracting Officer (KO/CO) and Contracting Officer Representative (COR) within 60 days after contract award date. The contractor shall include a plan for other events that can impact operations such as national disaster or a pandemic.

1.5.9. Conflicts of Interest. The contractor shall not employ any person who is an employee of the United States government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval.

2. DEFINITIONS.

2.1. Shall. “Shall” indicates a mandatory requirement; for all directive language in this PWS, it is implied that “the contractor shall” precedes the directive language.

2.2. Calendar Days. Only calendar days are referenced in this PWS; absolutely no timeframes are given in workdays. Any future reference to “days” shall be understood to be “calendar days”.

2.2.1. Duty Days. The period for which the employee is scheduled to be present and working.

2.3. Directives. Comply with all applicable directives cited in this PWS. In the event the directives change during the terms of this contract, the contractor is required to comply as the changes come into effect if it does not impact cost or delivery schedules or if a conflict does not arise in implementation of the new procedures. The contractor shall monitor regulations, instruction, laws, and applicable guidance for changes and is liable for the cost of impacts of non-compliance. If any of these conditions occur, a written evaluation along with specific backup data and estimated cost data for those changes which impact the contractor’s performance shall be provided to the Contracting Officer (KO) or the Contracting Officer

Representative (COR) prior to taking any action. Only KO has legal authority to make any changes. Submission of these documents does not imply government acceptance or KO approval. Do not incorporate publication changes until approved by the KO. In the event there is a conflict between two (2) or more publications, provide written evaluation along with specific backup data to the KO and the Base Civil Engineer (BCE) within 14 days of knowledge of conflict. Resolution of the conflict will be provided by the KO to the Contractor. Ensure that all technical orders, regulations, instructions, manuals, pamphlets, engineer technical letters (ETLs), and forms are current and available or on order to perform all requirements of this PWS. Provide a quarterly written report to the COR that lists all changes to established guidance, technical orders, regulations, checklists, instructions, manuals, pamphlets, and forms available or on line

(CDRL A002). Reports shall include all requirements listed in this section and the date of original issue and date of last revision, delegation, or change, and date of when the contractor last added, deleted, or modified the list of publications listed in this PWS.

2.4. Laws and Regulations. The contractor shall test, repair, inspect, install, and maintain systems IAW US national codes, USFK Regulation 201-1 Korean Environmental Governing

Standards (KEGS), ROK local laws, and applicable manufacturer’s standards. Follow the most restrictive guidance in cases of conflicting guidance. It is the contractor's responsibility to research Unified Facilities Criteria (UFC), USFK Regulations, Air Force Instructions (AFI), Engineering Technical Letters (ETL), and any other applicable regulations and standards and apply the regulations when necessary. However, provide the most modern and most economical work within the scope of services required without sacrificing quality.

2.5. Engineering Technical Letters (ETL). Air Force manuals, instructions, ETLs and are available for the contractor. Air Force Instructions are published on the Internet. ETLs are provided by the MAJCOM, Headquarters Air Force (HAF), Air Force Civil Engineer Center

(AFCEC), Air Force Installation and Mission Support Center (AFIMSC). Keep ETLs on hand for government periodic review. Ensure the ETL file remains current.

2.6. National Codes and Regulations. Adhere to the following U.S. National Codes and

Regulations:

• National Electrical Code (NEC)

• National Life Safety Code

• National Plumbing Code

• OSHA Regulations

• Uniform Accessibility Code

• National Electric Testing Association (NETA)

• Institute of Electrical and Electronics Engineers (IEEE)

• Unified Facility Criteria (UFC)

• National Fire Protection Agency Codes (NFPA)

2.7. Forms and Publications. This PWS identifies forms and publications required for the completion of this contract. Obtain the forms and publications expressly required to perform the work in this contract via the internet at:

http://www.e-publishing.af.mil/ http://www.hnd.usace.army.mil/techinfo/engpubs.htm http://www.wbdg.org/ccb/browse_cat.php?o=29&c=4 http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125 http://8tharmy.korea.army.mil/g1_AG/Programs_Policy/Publication_Records_Reg_USFK.htm

In the event that a Federal form or publication is not available online, the COR will provide the form, instruction, or publication to the contractor upon request.

2.8. Most Stringent Guidance. Follow the most restrictive requirements in case of conflicting guidance (e.g. an Air Force Instruction (AFI) conflicting with a commercial standard).

2.9. US Air Force Real Property. Real Property refers to all non-mobile facilities and infrastructure owned by the US Air Force, to include utilities, buildings, pavements, airfields, grounds, built infrastructure, etc.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will provide, without cost to the contractor the facilities, equipment, materials, and services listed below and in Appendix III.

3.1. Property. The contractor shall use general government facilities, equipment, and services for the performance of this contract. U.S. Government furnished property under this contract is not intended to meet all the requirements of the PWS. The contractor shall obtain approval from the government to use facilities, equipment, or services not identified in this paragraph or in

Appendix III. The contractor shall maintain a current GFP inventory listing for each location and furnish an initial listing within 60 days of the contract award and an updated listing to the

COR annually (CDRL A003).

http://www.e-publishing.af.mil/ http://www.hnd.usace.army.mil/techinfo/engpubs.htm http://www.wbdg.org/ccb/browse_cat.php?o=29&c=4 http://www.wbdg.org/ccb/browse_cat.php?o=33&c=125 http://8tharmy.korea.army.mil/g1_AG/Programs_Policy/Publication_Records_Reg_USFK.htm

3.1.1. Facilities. The U.S. Government will furnish or make available facility space as described in Appendix III. All facilities are furnished “as-is.” U.S. Government facilities have been inspected for compliance with OSHA. The fact that no hazardous conditions have been identified does not warrant or guarantee that no hazard exists. The contractor shall provide all upkeep and maintenance to facilities assigned to the contractor. Before any modification of the facilities is performed by the contractor, the contractor must furnish the Contracting Officer documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without an approved AF Form 332, Base Civil Engineer Work Request, or approval through TRIRIGA.

3.1.1.1. Subject to change as long as square foot is constant.

3.1.2. Government Furnished Material/Equipment (GFM/E). The government will provide the contractor the equipment and materials listed in Appendix III. GFP includes only such equipment and materials as the Government is turning over to contractor control and possession for use in performance of the contract. The contractor shall bear all maintenance and repair costs for GFP. Replacement, due to extended wear and tear, not contractor abuse, maintenance neglect, or operation, shall be responsibility of the Government. The contractor shall conduct an annual inventory and immediately report any material or equipment that requires replacement immediately upon finding.

3.1.2.1 General. The FAR Part 52.245-1, Government Property, (And applicable DFARS

Clauses) shall determine the definitions, policies and procedures for Government Property.

Government property in the possession of the Contractor shall be maintained and serviced to a fully operational state IAW manuals or manufacturer’s specifications, or service and maintenance recommendations as applicable to the specific equipment.

3.1.2.1.1 The Contractor shall be assigned property accountability and maintenance responsibility for all Government Furnished Property (GFP) and maintain property Stewardship responsibility of GFP in their possession IAW FAR 52.245-1, 52.245-9, DFARS 252.245-7003

&252.245-7005.

3.1.2.1.1.1 To ensure correct property accountability and continuity, the Government Property

Administrator (GPA) will act as the liaison for ALL Government Furnished Property (GFP) matters between the contractor and the Government offices, Contracting Officer (KO), Accountable Property Officer (APO), Contracting Officer’s Representative (COR)).

3.1.2.2 The Government shall present an approved list of GFP for the performance of this contract. The Contractor shall not acquire additional non-expendable GFP for use on this contract without prior written approval. Requests for additional GFP shall include justification from the requiring activity, and will be routed through the Government Property Administrator

(GPA) for review before sending to the KO for approval, and contract modification IAW FAR

45.106 -Transferring Accountability and 252.245-7005 Management and reporting of

Government Property in the Procurement Integrated Enterprise Environment (PIEE).

3.1.2.3 Reserved

3.1.2.4 When it is beneficial to the Government, GFP equipment may be leased by the

Contractor or the Government, IAW FAR 52.245-9

3.1.2.5 Reserved

3.1.2.6 Computers and Peripheral Equipment. The Government may provide computers and peripheral equipment (such as printers) for all Standard Army Management Information Systems

(STAMIS) usage, indicated by personnel duty descriptions.

3.1.3 Government Furnished Property Management. The Contractor shall develop/maintain a

Property Management System (PMS). The contractor shall use FAR 52.245-1, and DFARS

252.245-7003 as guidance in the development and maintenance of the PMS, and ensure it addresses all requirements in detail. This PMS will be reviewed by the GPA and approved the

KO, prior to initial implementation of the system in performance of this contract. Any and all changes must be reviewed by the GPA and approved by KO, in writing, prior to implementation.

If the Contractor currently has an approved PMS, that system may be used with appropriate modifications for this contract after concurrence of the GPA and approval of the KO.

3.1.3.1 The PMS will contain objective and measurable procedures/processes that encompass the ten required outcomes IAW FAR 52.245-1(f), (Acquisition, receiving, records, physical inventories, sub-contractor control, reports, and relief of responsibility, utilization, maintenance, and property closeout). The approved PMS shall contain procedures for accountability, control, use, maintenance, repair, preservation, and disposal of GFP in accordance with sound business practice, the applicable provisions of FAR 52.245-1(b) and other contractually imposed requirements. The contractor may/should utilized Voluntary Consensus Standards (VCSs) or

Industry Leading Practices (ILPs) applied for PMS processes in the criteria set forth in the

VCS/ILP so long as they do not conflict with Federal Law or other regulation, and are applied throughout the contractor’s Property Management System (PMS). (If a VCS or ILP is applied, it must all be utilized and applied to the PMS in its entirety).

3.1.3.1.1 The contractor’s PMS will be provided to the GPA/KO for initial approval within 90 days of contract award.

3.1.3.2 The Contractor shall ensure that the processes of storage, identification, consumption, and disposition are also outlined in their Property Management System.

3.1.4 Accounting & Requisitioning Government Furnished Property. The Contractor may use a Government approved automated property system, (Computer based), for the purpose of tracking and accounting for GFP. The Contractor shall request GFP replacement and GFP shortages thru GPA/Designated COR Representative and IAW 252.245-7005 Management and reporting of Government Property in the Procurement Integrated Enterprise Environment (PIEE).

3.1.5 Contractor Acquired Property (CAP). Requests for Contractor Acquired Property

(CAP) will be made using a Contractor developed/Government approved purchase request form.

These requests will be routed through the appropriate contractor personnel, the appropriate

Requiring Activities COR, and the GPA regardless of the dollar value. Requests not associated with an open work order shall be submitted with justification of need as requested or required to determine that the purchase is reasonable, allocable, and allowable as approved by a government official, (KO/COR) IAW FAR 7.503(c)(12)(vii), and FAR 31.201-2, -3, & -4. Availability through Government Supply Channels will be addressed on the Purchase Request. All Purchase

Requests (PR), or Purchase Orders (PO) that utilize the CAP Contract Line Identification

Number (CLIN) will clearly identify the classification of GFP, (Equipment, Special Test

Equipment, Special Tooling, or Material) on the PR/PO.

3.1.5.1 The Contractor shall track all CAP Purchase Requests using a local tracking mechanism and provide a copy of this document to the COR and GPA on a monthly basis. (CDRL A004)

3.1.5.2 Any additions to durable equipment (non-expendable) GP quantity (as CAP) will be justified.

3.1.5.3 All Contractor Acquired Property (CAP) qualifies as Government property (GP) and will be added to the property listings as a modification to the contract as directed by the GPA/KO.

The Contractor shall not acquire additional non-expendable GFP equipment for use on this contract without prior written approval by Government Personnel based on the designated thresholds listed below for purchases established by the KO.

3.1.5.4 Reserved

3.1.6 Identification of Government Furnished Property. Government-owned property shall be identified, marked, and recorded during the contractor’s receiving process. All GFP will be marked with paint, ink and/or decal, and required GFP data will be recorded IAW FAR 52.245-

1(f)(1)(iii)(A) Records of Government property.

3.1.7 Records of Government Furnished Property. Accountability records of Government property shall be maintained using the FAR, part 52.245-1(f)(1)(iii). The contractor shall create and maintain records of all Government Property accountable to the contract as GFP and CAP.

All GFP records are the Government’s official property records and shall be maintained by the contractor and received IAW 252.245-7005 Management and reporting of Government Property in the Procurement Integrated Enterprise Environment (PIEE).

3.1.7.1 The Contractor shall inform the GPA upon arrival of equipment, and provide status updates as requested (CDRL A005). The Contractor shall provide adequate procedures to prevent the loss of Government property as it is received on the installation. The point of delivery is the point at which the contractor assumes responsibility for property.

3.1.8 Disposition of Government Property. The Contractor shall report any and all GFP that is determined to be in excess of contract requirements and/or may require disposal action for disposition instructions IAW FAR 52.245-1(j) and DFARS 252.245-7005 Management and reporting of Government Property, as may be appropriate. Condition codes shall be annotated as appropriate. Any and all disposition actions and disposal records will be maintained as required by the FAR52.245-1(j), Contractor inventory disposal.

3.1.8.1 The Contractor shall screen excess Government Property (scrap) in accordance with FAR

52.245-1(j) and DFARS 252.245-7005, in the Procurement Integrated Enterprise Environment

(PIEE)., utilizing government procedures, and report any identified excess government property for disposition instructions through the Plant Clearance Officer (PLCO).

3.1.8.2 The Contractor shall perform follow-up action on “Excess” GP reported to the

GPA/PLCO/KO. Once approval has been given by the GPA/PLCO/KO, it will then be entered into in the Procurement Integrated Enterprise Environment (PIEE). and disposition instructions will be provided by the PLCO.

3.1.8.3 The Contractor shall complete and attach a DA Form 2404 Equipment Inspection and

Maintenance Worksheet, (or equivalent technical inspection report), on equipment reported for disposal or turn-in. The GFP will be properly tagged with an appropriate 1500 series conditions code tag ss determined by the GPA/PLCO. Any DoD Depot level type GFP will be returned to the Requiring Activity, and NOT turn into the Procurement Integrated Enterprise Environment

(PIEE) without prior approval from the GPA/PLCO (I.E. Government owned vehicles and equipment). The equipment turn-in documentation, reports, logs and other associated documentation will be made readily available to the GPA/PLCO upon request.

3.1.8.4 The contractor will complete any required forms for issue and turn-in as directed by the

PLCO, (I.E. DD Form 1348, or 1149).

3.1.9 Movement of Government Property. Movement of Government property shall be controlled through documentation, tracking, and location systems that facilitate changes in quantities and location. Examples of proper documentation are receiving reports, issue documents, turn-in documents, shipping documents and movement logs.

3.1.10 Storage of Government Property. The Contractor shall provide proper protection of

Government property in storage. This includes but is not limited to security from pilferage and protection from the elements; i.e., adequate prevention of handling damage; protection against water flow, insects and rodents or deterioration by dust, temperature, and humidity. Access to GP storage locations will be control access. Unless otherwise authorized by GPA, the contractor shall not commingle Government property with property not owned by the Government

IAWFAR 52.245-1(f)(1)(viii)(b). Storage of Government Property requires establishing controls that permit only authorized personnel gain access to ready location and identification. Special controls shall be provided for sensitive property, shelf life items, classified property, and other similar situations.

3.1.10.1 The Contractor shall store, (and control), Government tools, tool sets, electronic test equipment and other sensitive items in a secure area. The Contractor shall establish an accountability system for sensitive equipment and tools. “Sensitive property” means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. GFP classified as

“Sensitive” items shall be safeguarded IAW appropriate DoD requirements and local policy.

3.1.11 Physical Inventories of Government Property. The Contractor should perform physical inventories of GFP with the RA’s APO within 60 days of contract award and submit inventory transition schedules to the USG/GPA for review/approval.

The initial inventory will be conducted jointly between the incoming, (and outgoing if applicable), Contractors and APO under the supervision of the GPA, or other designated representative. This inventory will be completed prior to the end of the Phase Out period of the incumbent Contractor. The process to complete this inventory should be addressed in the

Transition Agreement between the incumbent and new Contractor. Sensitive GFP items shall be inventoried to procedures outlined in the contractor’s approved PMS.

3.1.11.1 The Contractor shall schedule additional inventories as needed and submit this schedule to the GPA for review. Additional physical inventories will be conducted for the following circumstances:

(a) Upon contract completion (100% of all GFP) with the Accountable Property Officer (APO), and GPA oversight. (May also be required to perform a join transition inventory if needed to transfer to a different contractor)

(b) Prior to a change of Project Managers (100% of all GFP). Government oversight is not required for this internal inventory, but results will be provided to the GPA upon completion.

(c) Prior to a change of personnel that have Stewardship of GPF as designated by the contract or contract Property Manager, (I.E.: section leads, supervisors or Secondary Property Custodians, hand receipt holder) (100% of GFP assigned to the changed position/individual).

(d). A 100% inventory will be conducted at a minimum annually.

3.1.11.1.1 Inventories should be conducted by impartial individuals who do not have primary responsibility for the GFP. EXAMPLE: Hand receipt holders will NOT inventory GFP they have signed for.

3.1.11.2 The Contractor shall reference the appropriate publication (i.e. TM, SC, TO or user manual) when inventorying end items with components to validate the GFP condition/serviceability as applicable.

3.1.11.3 The Contractor shall check the serial number on the item with the serial number recorded on the property inventory listing and record any serial number differences. NOTE:

Approved IUID or Contractor affixed Identification Tag numbers may be used as a source of item identification during inventory provided that number can be adequately traced back to the

GFP list as attached to this contract.

3.1.11.4 The Contractor shall account for shortages and report differences pertaining to the property listing items to the GPA by GFP Line Number as it is presented on the approved GFP listing as attached to the contract.

3.1.11.5 The Contractor shall conduct causative research for discrepancies.

3.1.11.6 The Contractor shall turn in all property identified as excess or overage IAW 1.14.7, Disposition of Government Property, of this PWS.

3.1.11.7 Reasonable inventory adjustments of material can be performed if determined by the

GPA, to correct differences in quantities IAW FAR 52.245-1(f)(1)(vii)(C)(1), (EXAMPLE:

Correction to makes and models, and to make minor ID/serial number adjustments).

3.1.11.7.1 Contractor Stewardship of all GP records shall enable a complete, current, auditable record of all transactions IAW FAR 52.245-1(f)(1)(iii)(A).

3.1.11.8 The Contractor shall post changes to the property listing using an appropriate adjustment document as approved by the GPA.

3.1.11.9. GFP NOT accounted for during inventories will require the contractor to submit a Loss

Report IAW DFARS 252.245-7005 Management and reporting of Government Property utilizing

Procurement Integrated Enterprise Environment (PIEE).

3.1.11.10. All inventory results will be provided to the GPA upon completion (CDRL A006).

3.1.12 Property Management Systems Analysis Evaluation. The Property Management

Systems Analysis will be used to evaluate the Contractor’s approved Property Management

System (PMS). The Contractor shall provide all property records and related correspondence as requested by GPA for audit. The contractor shall be prepared to present any GFP for inspection upon request IAW FAR 245-1(g).

3.1.12.1 The contractor will perform annual internal Property Management System Analysis to validate its procedures and processes for conformity with the 10 outcomes as outlined IAW FAR

245-1(f), and their approved PMS. The contractor will make the results available to the

KO/GPA upon request.

3.1.13 Utilization of Government Property. IAW FAR 52-245-1 (f) (viii), the contractor shall use Government property only for its authorized purposes and will have a system to determine usage. Utilization of GFP does not include normal consumption of materials as authorized by this contract.

3.1.13.1 Usage data will be used to determine if property is excess to contract and/or to justify replacement or additional GFP requests.

3.1.13.2 The contractor will analyze Equipment utilization annually to determine continued need/requirement. Usage analysis data will be recorded and provided to the COR and GPA annually, or as requested (CDRL A007).

3.1.14 Maintenance of Government Property. The Contractor’s maintenance program shall be structured to efficiently initiate, control, perform and document required maintenance for GFP provided under the terms of the contract. This maintenance plan will include a preventive and general maintenance plan and provide for scheduled and unscheduled services. All GFP requiring maintenance services shall be included in the GFP maintenance plan. New equipment shall be inducted into the plan upon receipt. The Government may require a particular maintenance procedure or system be used for the maintenance of GFP. The Maintenance plan will be provided to the COR within 60 days of contract award (CDRL A008). The Contractor shall not modify, alter or cannibalize any GFP without KO permission.

3.1.15 Subcontractor Government Property Management. The Contractor shall be responsible for all Government property in the possession of subcontractors and shall account for this property using the current GFP system of record. Any anticipated GFP to be placed in the possession of a sub-contractor will be thoroughly addressed in the Property Management System

(PMS). All subcontracts that contain Government property are required to clearly identify items to be provided and the extent of any restrictions or limitations on their use. The Contractor shall ensure appropriate flow down of contract terms and conditions (FAR/DFARS requirement & extent of liability for loss of Government property and risk of loss).

3.1.16 Loss of Government Property, (Formerly LTDD, Loss, Theft, Damaged or

Destruction). The Contractor shall comply with DFARS 252.245-7005 Management and reporting of Government Property in reporting all Loss of GFP utilizing the on-line PIEE system.

The Contractor shall investigate and provide initial report of loss, theft, damage or destruction of

GFP to the GPA within 24 hours, (this may be done via email). This includes reporting all incidents or accidents involving government property. The procedures for this report shall be contained within the Contractor’s approved Property Management System (PMS).

3.1.16.1 Loss reports involving GFP shall be updated every 72 hours, and a final complete investigation with full written report shall be submitted to the GPA within 30 working days utilizing the on-line PIEE system.

3.1.16.2 Loss of sensitive items shall be reported immediately upon discovery of loss.

Telephonic notification to the GPA, Requiring Activities COR and KO shall occur immediately with a follow up email, and followed with a complete investigation and full written report submitted utilizing the on-line PIEE system within 24 hours.

3.1.16.3 All written reports of Loss shall be provided to the GPA, or the KO. The Loss report shall (at a minimum) include the following information:

(a) Date of Incident.

(b) Description of property including property listing data.

(c) Acquisition cost.

(d) Full narrative of the incident.

(e) Cause of loss and corrective action taken to prevent recurrence.

(f) DA Form 2404, (or equivalent), ECOD/ECOR if applicable, (verified by the appropriate COR or designated representative).

(g) Copies of supporting documentation.

(h) Contract provision under which relief of responsibility is sought. (Contract Number)

(i) Date of report.

(j) Statement that no insurance costs or other means of covering Loss of

Government property were charged to the contract.

(k) Statement that, in the event the contractor was or will be reimbursed or compensated for Loss of Government property, the Government shall receive equitable reimbursement, (I.E. covered under insurance).

(l) A separate Loss report shall be submitted for each incident of Loss.

When the GPA determines that a reported case of loss of Government property is a risk assumed by the Government, the GPA shall notify the contractor, (maybe in the form of an email), that it is granted relief of stewardship responsibility and liability in accordance with 52.245-1(f)(1)(vii).

Where the GPA determines that the risk of loss of Government property is…