Attachment 9 APPENDIX IV Contract Data Requirements List CDRL 1APR24.pdf

Attachment 9 dated 1 April 2024

APPENDIX IV: CONTRACT DATA REQUIREMENTS LISTING (CDRL)

CDRL A001: Labor Disruption/Strike Plan.

Identification Number: A001.

Purpose: Provide assurances of continuation of service in event of a labor disruption.

Office of Primary Responsibility: 607 MMS/CE.

Contract Reference: PWS 1.5.8.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Include detailed procedures of the Contractor’s plan of actions to keep the sites operating in the event of a strike or other labor disruption and factors that will result in plan implementation. The contractor shall include a plan for other events that can impact operations such as national disaster or a pandemic

Distribution: Deliver to COR.

Due Date: Within 60 calendar days of contract award date.

CDRL A002: Directives/Guidance Report

Identification Number: A002.

Purpose: Notify COR of changes to established guidance, assist with inspections.

Contract Reference: PWS 2.3.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format. The list shall include document identification number (if applicable), document title, document effective date, and date Contractor discovered/implemented new guidance.

Due Date: 1st day of every quarter

CDRL A003: Property in Custody of Contractor.

Identification Number: A003.

Purpose: Determine value/inventory of property furnished to contractor.

Contract Reference: PWS 3.1.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format;

photographs in JPEF/JPG format. The list shall include government provided facilities (Facility #, Description, and Size), Government Furnished Equipment (NSN or Part #, Nomenclature, Quantity, and

Location), and Government Furnished Materials (NSN or Part #, Nomenclature, Quantity, Unit of Issue, and Location) for every location. Instructions are on reverse of DD Form 1662.

Due Date: Within 60 calendar days of contract award date and then annually from the date of the initial.

CDRL A004: CAP Purchase Request Status Report.

Identification Number: A004.

Purpose: Track status of CAP purchase requests.

Contract Reference: PWS 3.1.5.1

Preparation Instructions: Provide monthly status report on CAP purchase requests to the COR in electronic format.

Distribution: Deliver to COR and GPA

Due Date: The first business day of each month.

CDRL A005: GFP Receiving Status Report.

Identification Number: A005.

Purpose: Track the status of GFP deliveries.

Office of Primary Responsibility: 411 CSB.

Contract Reference: PWS 3.1.7.1.

Preparation Instructions: Notify the GPA upon arrival of equipment, and provide status reports as requested.

Distribution: Deliver to GPA.

Due Date: As required or when requested by the GPA.

CDRL A006: GFP Inventory Results.

Identification Number: A006.

Purpose: Track GFP inventory.

Contract Reference: PWS 3.1.11, 3.1.11.10.

Preparation Instructions: Provide electronic copy of GFP inventory.

Distribution: Deliver to GPA

Due Date: Within 60 days after contract award date.

CDRL A007: GFP Utilization Report.

Identification Number: A007.

Purpose: Track GFP utilization to determine continued need.

Contract Reference: PWS 3.1.13.2.

Preparation Instructions: record GFP usage and provide a GFP utilization report .

Distribution: Deliver to COR and GPA

Due Date: Annually from the date of contract award or as requested..

CDRL A008: GFP Maintenance Plan.

Identification Number: A008.

Purpose: Define procedures to maintain GFP.

Contract Reference: PWS 3.1.14.

Preparation Instructions: Provide a plan electronically to initiate, control, perform, and document required maintenance of GFP, including a general and preventive maintenance plan.

Due Date: Within 60 days after contract award date.

CDRL A009: Property Control Plan.

Identification Number: A009.

Purpose: Define procedures to safeguard Government-issued property.

Contract Reference: PWS 3.3.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Comply with the requirements of FAR 52.245-2.

Due Date: Within 30 days after contract award date.

CDRL A010: Contractor-Owned Vehicle Listing.

Identification Number: A010.

Purpose: Maintain visibility of all vehicles operating on the installation.

Contract Reference: PWS 4.1.4.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format. The list shall include type, assigned location, and license plate number.

Distribution: Deliver to KO, COR.

Due Date: No later than 30 days of the contract award date and within 5 days of changes.

CDRL A011: Equipment Failure Report.

Identification Number: A011.

Purpose: Provide notification of unplanned failure of facility equipment.

Contract Reference: PWS 5.1.1.1.2

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format. The list shall include preventative maintenance performed, warranty expiration date (if any), equipment expected life, date of equipment installation, date of equipment failure, and explanation for failure.

Due Date: Within 5 days for each instance of failure

CDRL A012: Preventative Maintenance Plan.

Identification Number: A012.

Purpose: Contractor’s schedule for performing Preventative Maintenance work.

Contract Reference: PWS 5.1.1.1.3

Preparation Instructions: Format at Contractor’s discretion. Describe specific work to be accomplished, frequency, and facility number for all RWP tasks on all real property. The report shall include, but not limited to, summary of annual RWP schedule, work category/identifier, description of work in detail, reference, frequency, allocated man hour, location (Facility #), crew size, equipment needed, and any other data that supports planned programs.

Due Date: Within 30 days from the start of first operational performance period.

CDRL A013: Shop Data Entry Summary.

Identification Number: A013.

Purpose: Provide a summary of each shop’s data entry quality, timeliness and accuracy.

Contract Reference: PWS 5.1.2.2.4.

Preparation Instructions: Provide electronic copy in Microsoft Excel/Word format. The summary shall include data entry, entry quality, timeliness, accuracy, and any correction required.

Due Date: Delivered not less than quarterly.

CDRL A014: Facility Manager List.

Identification Number: A014.

Purpose: Provide a list of Facility Managers.

Contract Reference: PWS 5.1.2.2.15.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format. The list shall include Primary and alternate facility managers for each facility, and include the date they last received facility manager training..

Due Date: Annually, or as requested by the COR.

CDRL A015: Reimbursable Customer Cost Report.

Identification Number: A015.

Purpose: Identify costs to reimbursable customers.

Contract Reference: PWS 5.1.2.4.30.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel spreadsheet format. For each reimbursable customer, provide a breakout, by location, for the total cost of base maintenance contract support (including material and labor costs). Reimbursable customers are indicated in the facility listings of Appendix II.

Due Date: 5th business day of each month or when requested by the COR.

CDRL A016: Facility Maintenance & Repair Cost Report

Identification Number: A016.

Purpose: Track material and labor cost invested in USAF real property.

Contract Reference: PWS 5.1.2.5.

format. For all facilities identified in Appendix II, provide a summary of all labor and material costs that were expensed for Emergency, Urgent, and Routine work requests

Due Date: 5th business day of each month.

CDRL A017: Utility Consumption Report.

Identification Number: A017.

Purpose: Determine the cost of utilities consumed at COBs.

Contract Reference: PWS 5.2.6.

format. Include the following information: meter number and location, previous month’s reading, current month’s reading, date of reading, method of estimation (if applicable), unit cost, and total cost for all water, wastewater, electricity service that is provided by USAF to authorized agencies, and monthly analysis addressing any topic of current interest and/or unusual increase/decrease in utility consumption in comparison to the same month in the previous year.

Due Date: the 5th business day of each month or as requested by the COR.

CDRL A018: Emergency Generators Report

Identification Number: A018.

Purpose: Determine condition and inventory of emergency generators

Contract Reference: PWS 5.2.7.1.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel/Word format;

photographs in JPEG/JPG format. Provide a list of all emergency generators with NSN or Part #, Manufacturer, Capacity, Quantity, Location, and Current Condition.

Distribution: Deliver to COR

Due Date: No later than 30 December annually.

CDRL A019: Generator Inventory.

Identification Number: A019.

Purpose: Inventory all CE maintained RPIE and EAID generators.

Contract Reference: PWS 5.2.7.3.

Preparation Instructions: Conduct an inventory of all CE-operated RPIE and EAID generators IAW

AFMAN 32-1062.

Due Date: 1 August annually.

CDRL A020: Substation Annual Inspection.

Identification Number: A020.

Purpose: Identify parts needed to be repaired or replaced and technical recommendations.

Contract Reference: PWS 5.2.11.2.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Conduct an annual inspection on substations and provide a report containing a list of required repair, part replacements, and any technical recommendations.

Due Date: Annually, within 20 days of inspection completion.

CDRL A021: Preventive Maintenance Inspection Plan

Identification Number: A021.

3. Purpose: Define and document PMI Recurring Work Program

4. Office of Primary Responsibility: 607 MMS/CE.

5. Contract Reference: PWS 5.3.1

6. Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. .

7. Distribution: Deliver to COR.

8. Due Date: Within 30 days after start of first operational performance period.

CDRL A022: Plant Operations Procedures and Instructions.

Identification Number: A022.

Purpose: Define procedures to perform plant operations.

Contract Reference: PWS 5.4.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Develop and draft full operating procedures that comply with state and federal regulations, manufacturer recommendations, and state and local codes. Procedures shall be included for all primary and ancillary systems. Include start-up and shut down procedures, inspection plans, testing schedules, adjustment frequencies, operating schedules, water treatment plan, emergency procedures, safety procedures, accident procedures, environmental compliance requirements, and permit requirement and procedures.

Due Date: Within 30 days of contract start date

CDRL A023: Boiler and Unfired Pressure Vessel Inspections.

Identification Number: A023.

Purpose: Track Boiler and Unfired Pressure Vessel Inspections.

Contract Reference: PWS 5.4.1.

Preparation Instructions: The Contractor's Authorized Inspector shall prepare an AF Form 1222, Report of Inspection for each boiler inspected and an AMC Form 144 for each unfired pressure vessel inspected. Each report shall describe the physical condition of the boiler or pressure vessel inspected.

The inspector shall list any deficiencies and necessary repairs or changes required in order that the safety and dependability of the boiler or pressure vessel meet the requirements of good engineering practice.

The inspection report shall be typed or printed legibly in ink. Each report shall be signed by the

Inspector who actually performed the inspection and signed by the Government representative witnessing the inspection. Each report shall include the inspector's National Board Certification

Number.

Due Date: Within 30 days of inspection date

CDRL A024: Water Treatment Management Plan.

Identification Number: A024.

Purpose: Define method of managing water treatment plants in accordance with established guidance.

Contract Reference: PWS 5.4.2.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe water treatment plant management procedures that will ensure compliance with referenced guidance sources.

Due Date: Within 30 days of contract award date.

CDRL A025: Potable Water Monitoring Plan.

Identification Number: A025.

Purpose: Ensure contractor is performing required monitoring.

Contract Reference: PWS 5.4.2.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe all potable water monitoring procedures and schedules planned for the year, in accordance with the

Environmental Governing Standards.

Due Date: Within 30 days of contract award date.

CDRL A026: Grounds Management Plan.

Identification Number: A026.

Purpose: Describe method for meeting grounds maintenance requirements.

Contract Reference: PWS 5.5.2.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the overall approach to ensure scheduled and unscheduled maintenance activities are accomplished in a manner that maintains healthy, disease-free, and well-manicured improved, semi-improved, unimproved grounds, and airfields and maintains trash enclosures in a sanitary condition, free of spillage, and litter.

Provide a monthly schedule of planned grounds maintenance work.

Due Date: Within 30 days of contract start date, then monthly by the 1st duty day of each month.

CDRL A027: Snow and Ice Control Plan.

Identification Number: A027.

Purpose: Describe method for meeting snow and ice removal requirements.

Contract Reference: PWS 5.5.3.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the overall approach to ensure snow and ice are removed from pavement services in accordance with established guidance.

Due Date: Within 60 days of contract start date; update annually.

CDRL A028: Environmental Compliance Inspections.

Identification Number: A028.

Purpose: Track the status of open findings.

Contract Reference: PWS 5.6.2.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Provide a monthly report of all open environmental inspection findings, and provide investigative findings and technical findings.

Due Date: By the 5th business day of each month.

CDRL A029: Environmental Plans

Identification Number: A029.

Purpose: Describe procedures for managing environmental activities.

Contract Reference: PWS 5.6.2.5, 5.6.2.5.1, 5.6.2.5.2

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the procedures to be used for spill cleanup and spill response training, tracking and remedying

Environmental, Safety and Occupational Health Compliance Assessment and Management Program

(ESOHCAMP) deficiencies, managing the base Hazardous Waste Storage Area, performing drinking water (potable) and waste-water sampling, and providing hazardous materials and hazardous communication training, along with any additional training/procedures as deemed necessary by the 607

MMS CEAN for compliance.

Due Date: Within 60 days of contract award date, updated annually

CDRL A030: Management Action Plans.

Identification Number: A030.

Purpose: Describe procedures for correcting non-compliant environmental conditions.

Contract Reference: PWS 5.6.3.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. The contractor shall identify, investigate, and monitor for non-compliant conditions at all USAF facilities on each COB. Describe corrective action procedures to be applied in response to a non-compliant condition.

Due Date: notify the COR within 7 days of any non-compliant finding, and provide corrective action procedures within 15 days of notification by the COR.

CDRL A031: Environmental Self-Assessment Report.

Identification Number: A031.

Purpose: Ensure contractor-driven environmental compliance.

Contract Reference: PWS 5.6.3.2.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe results of internal assessments of environmental conditions. Identify whether conditions were compliant or non-compliant, the location, and the nature of any existing non-compliance.

Due Date: Quarterly.

CDRL A032: Waste Water Monitoring Plan.

Identification Number: A032.

Contract Reference: PWS 5.6.4.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe all waste water monitoring procedures and schedules planned for the year, in accordance with the

Environmental Governing Standards. Document equipment status, inspections, maintenance and repairs on equipment logs.

Due Date: By the last business day of each month.

CDRL A033: PCB Inventory.

Identification Number: A033.

Purpose: Maintain an inventory of PCB items.

Contract Reference: PWS 5.6.6.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel Spreadsheet/Word format. Maintain a list of PCB items and transformers.

Due Date: Within 30 days of phase-in period and quarterly thereafter.

CDRL A034: Pollution Metrics.

Identification Number: A034.

Purpose: Determine the amount of pollution that exists.

Contract Reference: PWS 5.6.10.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Excel Spreadsheet/Word format. Include information on pollution levels as specified in established guidance.

Due Date: Within 30 days of phase-in period and quarterly thereafter.

CDRL A035: Storage Tanks.

Identification Number: A035.

Purpose: Maintain an approved Above Ground and Underground storage Tank Program.

Contract Reference: PWS 5.6.11.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Develop an Aboveground Storage Container and Underground Storage Tank Program IAW USFK Reg 201-1 and

607 MMS Aboveground Storage Container and Underground Storage Tank Management Plans.

Due Date: Within 30 days of contract award.

CDRL A036: Updated Base Maps and Facility Plans

Identification Number: A036.

Purpose: Update Base Map.

Contract Reference: PWS 5.7.3.

Preparation Instructions: Provide electronic copy in AutoCAD format. For all COBs, provide an updated base map. A summary of changes, in Microsoft Word, shall be included with submission.

Due Date: Within 30 days of the completion of a work order.

CDRL A037: Facility Manager’s Training and Guide

Identification Number: A037.

Contract Reference: PWS 5.8.1, 5.8.1.1

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word or PowerPoint

Slide format. Describe general and specific facility management responsibilities, including emergency generator responsibilities, snow and ice removal procedures; AF Form 332, Base Civil Engineer

Request, submittal procedures; federal energy reduction goals, tank custodian requirements, and 607

MMS Energy Manager’s focus areas.

Distribution: Deliver training to Facility Managers.

Due Date: Within 60 days of contract start date and within 30 days of a new Facility Manager being

Appointed, or within 5 days for contingency appointments, and annually thereafter.

CDRL A038: Property Inventory Listing.

Identification Number: A038.

Purpose: Determine Government property provided to contractor

Contract Reference: PWS 5.8.4.

format. Include nomenclature, serial number, model number, quantity, current condition, and use of each item.

Due Date: Within 90 days of contract award date and annually thereafter.

CDRL A039: Safety Plan.

Identification Number: A039.

Purpose: Ensure employee safety

Contract Reference: PWS 7.3.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe procedures for submitting safety permits and proper safe operating procedures in the areas of Confined

Space Entry, Mishap Prevention, and Lock Out/Tag Out. Include mishap response procedures and certification procedures for specified requirements, and attach a letter certifying the plan meets federal and ROK local standards. Submit all proposed changes to the plan.

Distribution: Deliver to KO.

Due Date: Within 30 days of contract start date, and submit all changes 15 days before scheduled implementation.

CDRL A040: Transition Plan.

Identification Number: A040.

Purpose: Establish procedures to ensure seamless phase-out to new contractor

Contract Reference: PWS 8.2.1.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. The current contractor will describe plans to assist and coordinate with the U.S. Government and the successor contractor in the changeover of all functions on the contract performance start date. Current contractor will include a schedule of activities to minimize any adverse impact on the mission and a list of personnel to be used to conduct a joint inventory of all U.S. Government-furnished property.

Due Date: No later than the follow-on contract post award conference date.

CDRL A041: Annual Plans.

Identification Number: A041.

Purpose: Identify future requirements

Contract Reference: PWS 11.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the schedule to provide plan updates. Edit plans with information reflecting on-ground conditions, latest established guidance, and proposed real property upgrades.

Due Date: Within 60 days of the beginning of the first operational performance period, and then annually.

CDRL A042: Security Plan.

Identification Number: A042.

Purpose: Ensure security of Government-owned property

Contract Reference: PWS 12, 12.1, and 12.2.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the procedures to be used to secure facilities, support equipment, and materials. Identify personnel to receipt for and account for U.S. Government furnished facilities and equipment. Describe methods to conduct and record monthly visual checks of fences and exterior lighting, as well as plans to provide security for work areas and implement pilferage controls to protect sensitive and high value items.

Due Date: Within 30 days after contract award.

CDRL A043: Key and Lock Control Plan.

Identification Number: A043.

Purpose: Ensure access to Government facilities and areas is effectively controlled

Contract Reference: PWS 13.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Describe the procedures to be used to establish and implement procedures for controlling locks, combinations, and keys (to include spares, master keys and master key spares) to all secured structures, gates, and containers under the contractor’s control, to ensure they are not lost, misplaced, or used by unauthorized persons. Identify methods for responding to lost or stolen keys, as well as requirements for replacing keys.

Due Date: Within 30 days after contract award.

CDRL A044: Key Inventory.

Identification Number: A044.

Purpose: Ensure key inventory and accountability is maintained.

Contract Reference: PWS 13.

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Conduct an inventory of keys and locks and notify the COR of any discrepancies.

Due Date: Within 30 days after contract award and then semi-annually.

CDRL A045: Quality Control Plan.

Identification Number: A045.

Purpose: Maintain acceptable quality in Contractor performance

Contract Reference: PWS 16.7

Preparation Instructions: Provide paper copy and electronic copy in Microsoft Word format. Include the Contractor’s organizational chart. Identify methods to inspect worker performance on all PWS requirements and who will be performing inspections. Describe procedures for identifying, preventing, and correcting defects in contract performance, as well as ensuring that tasks are being performed by qualified personnel. For any proposed changes the contractor shall receive approval from the KO.

Distribution: Deliver to KO and COR.

Due Date: Within 30 days of phase-in period and first month of every contract performance period.